OFFICE OF EMPLOYEE RELATIONS (OER)/
NEW YORK STATE LABOR-MANAGEMENT COMMITTEES (LMCs)
Travel and Lodging Reimbursement Policy for Consultants
Updated 9/2022
Albany County $183.00
Broome County - Binghamton
$165.00
Dutchess County - Poughkeepsie
$177.00
Erie County - Buffalo
$175.00
Essex County - Lake Placid
Essex (Oct 1-Feb 28) $224.00
Essex (Mar 1-Jun 30) $202.00
Essex (Jul 1-Aug 31) $286.00
Essex (Sep 1-Sep 30) $224.00
Monroe County - Rochester
$183.00
$224.00
NYC (Oct 1-Dec 31) $365.00
NYC (Jan 1-Feb 28) $238.00
NYC (Mar 1-June 30) $337.00
NYC (July 1-Aug 31) $299.00
NYC (Sep 1 – Sep 30) $365.00
Niagara County - Niagara Falls
Niagara Falls (Oct 1-May 31) $167.00
Niagara Falls (June 1- August 31) $202.00
Niagara Falls (Sep 1 - 30) $167.00
Onondaga/Oswego Counties - Syracuse
$165.00
Orange County - West Point
$182.00
Rensselaer County - Troy
$172.00
Rockland County - Nyack, Palisades
$186.00
Saratoga/Schenectady Counties
Saratoga/Schenectady (Oct 1-Jun 30) $180.00
Saratoga/Schenectady (Jul 1-Aug 31) $247.00
Saratoga/Schenectady (Sep 1-Sep 30) $180.00
$216.00
Tompkins (Oct 1-Nov 30) $208.00
Tompkins (Dec 1-Jan 31) $180.00
Tompkins (Feb 1-Sept 30) $208.00
Suffolk County - Riverhead, Ronkonkoma, Melville
$35.00
$134.00
$74.00
$35.00
$134.00
$74.00
Tompkins County - Ithaca
$35.00
$106.00
$74.00
$79.00
$79.00
$69.00
$147.00
$69.00
$64.00
$64.00
$64.00
$116.00
$183.00
$116.00
$69.00
$69.00
$69.00
$64.00
$64.00
$64.00
$133.00
$98.00
$101.00
$118.00
$108.00
$117.00
$108.00
$106.00
$145.00
$123.00
$207.00
$79.00
$98.00
$74.00
$159.00
$258.00
$220.00
$286.00
$79.00
$79.00
$150.00
$286.00
$40.00
$40.00
$50.00
$50.00
$40.00
$40.00
Lodging
$114.00
Maximum
Per Diem
New York City - Bronx, Kings, New York, Queens, Richmond - Brooklyn, Manhattan, Staten Island
$35.00
$35.00
$35.00
$35.00
$40.00
$50.00
Meals
$79.00
$79.00
$79.00
$79.00
$145.00
$114.00
$69.00
$64.00
$69.00
$69.00
$69.00
$101.00
TRAVEL REIMBURSEMENT ALLOWANCES
(effective 10/1/2022 - 9/30/2023)
Reimbursement for consultant travel and meal/lodging expenses is subject to the same limitations that apply to New
York State employees. These limitations are described below.
Reimbursement rates cited in this policy are subject to change. Updates to this policy are located on the OER website at
https://oer.ny.gov/vendor-information-page.
$40.00
$40.00
$35.00
$40.00
Method I
(Unreceipted)
Lodging & Meals
Method II
(Lodging Receipted)
$50.00
$35.00
$40.00
$40.00
$40.00
$40.00
$50.00
$50.00
$50.00
$50.00
OFFICE OF EMPLOYEE RELATIONS (OER)/
NEW YORK STATE LABOR-MANAGEMENT COMMITTEES (LMCs)
Travel and Lodging Reimbursement Policy for Consultants
Updated 9/2022
Ulster County - Kingston
$188.00
Warren County - Glens Falls
Warren (Oct 1-June 30) $188.00
Warren (July 1- August 31) $267.00
Warren (Sep 1 - 30) $188.00
$216.00
NYS Counties below: $157.00
NYS Counties below: $157.00
MEAL ALLOWANCE PER DIEM BREAKDOWN FOR OVERNIGHT TRAVEL
MEAL ALLOWANCE $59 $64 $69 $74 $79
Breakfast (max)
$12 $13 $14 $15 $16
Dinner (max)
$47 $51 $55 $59 $63
METHOD I PER DIEM
METHOD II PER DIEM
UNRECEIPTED MEAL ALLOWANCE FOR SINGLE DAY TRIP - ALL LOCATIONS
Breakfast (max) $5.00/Dinner (max) $12.00
(All Single Day Trip Meal Reimbursements are Taxable Income)
$35.00
$40.00
$119.00
$98.00
$59.00
$69.00
$119.00
$69.00
Method I
(Unreceipted)
Method II
(Lodging Receipted)
Lodging & Meals
Lodging
Meals
TRAVEL REIMBURSEMENT ALLOWANCES
(effective 10/1/2022 - 9/30/2023)
For more detailed per diem rates, including rates outside New York State, please visit the U.S. General Services
Administration (GSA) website located at www.gsa.gov/portal and click on per diem rates.
This is for overnight travel without receipts. Reimbursement is a flat rate for each county. The flat rate includes meals
and incidental expenses. *You may qualify for an additional meal if you left one hour or more prior to your official work
start time, or returned two hours or more after your official work end time. The meal reimbursement is the same as the
unreceipted day trip: $5 for breakfast, $12 for dinner.
Allegany, Chemung, Clinton, Franklin, Fulton, Hamilton, Herkimer, Jefferson, Lewis, Montgomery, Oneida, Otsego,
Putnam, Schuyler, Seneca, St. Lawrence, Steuben, Sullivan, Washington, Yates
$98.00
$59.00
Cattaraugus, Cayuga, Chautauqua, Chenango, Columbia, Cortland, Delaware, Genesee, Greene, Livingston, Madison,
Ontario, Orleans, Schoharie, Tioga, Wayne, Wyoming
Maximum
Per Diem
When in travel status (35 miles or more from home and official station), each overnight meal per diem begins with dinner
the evening of your stay and ends with breakfast the following morning. One per diem is allowed for each overnight and
must be accompanied by a lodging receipt that clearly shows travel dates. *You may qualify for an additional meal if you
left one hour or more prior to your official work start time, or returned two hours or more after your official work end time.
Meal per diem amounts vary by county. Additional meals will be paid at the rate for the county to which you traveled.
$198.00
$69.00
$119.00
$69.00
$142.00
$74.00
$35.00
$35.00
$35.00
$35.00
$50.00
OFFICE OF EMPLOYEE RELATIONS (OER)/
NEW YORK STATE LABOR-MANAGEMENT COMMITTEES (LMCs)
Travel and Lodging Reimbursement Policy for Consultants
Updated 9/2022
PERSONAL CAR MILEAGE: To view the GSA POV Mileage Reimbursement Rates, please go to GSA Portal and
click on POV Mileage Reimbursement. All mileage claims must state beginning point and destination point.
RECEIPTS REQUIRED: Receipts must be submitted in accordance with the chart below.
LODGING LETTER: OER can provide consultants with a letter requesting that they be afforded, at the discretion of the
hotel/motel management, the same discounted lodging rates provided state employees. However, unless a consultant
has tax exempt status, we also will pay for hotel taxes in excess of the allowable hotel per diems.
LUNCH: Lunch expenses are not reimbursable.
INCIDENTALS: Incidental expenses such as tips for bellmen and porters are included in meal allowances and are not
individually reimbursed.
CLAIM FOR TRAVEL REIMBURSEMENT BY A NON-EMPLOYEE (AC3257-S) – This form located at
http://www.osc.state.ny.us/agencies/forms/ac3257s_fe.pdf should be completed and submitted with invoice and
supporting documentation.
TRANSPORTATION: Consultants should use the most efficient and cost effective method of transportation available.
Requirements: Must be in travel status (35 miles or more from home and official station) . *You may qualify for a meal if
you left one hour or more prior to your official work start time, or returned two hours or more after your official work end
time. Reimbursement of day trip meals up to the amount of a per diem for the county visited is allowable when
accompanied by a receipt.
Receipt
Receipt
Receipt
Receipt
Receipt
Documentation Required
Receipt
Receipt showing return time
EZ pass statement or cashless toll receipt.
Ticket stub if purchase price is printed on the stub; receipt and ticket
stub if purchase price is not printed on the stub
*If your early departure or late return is because you stopped for a meal or for personal reasons, you are not entitled to
the meal per diem. Trips that include extra meal per diems MUST have a START and END time.