1
Yes, You Can!
A Fresh Look at Healthy Fundraisers
for Schools
Prepared by the East & Central Harlem District Public Health Office
and the Strategic Alliance for Health
Winter 2010
Great for
Elementary
Schools!
2
Why Healthy Fundraisers? 3
What Harlem Parent Associations and
Parent Coordinators Are Saying 4
One-Time Fundraisers
Fruit Baskets 5
Gift Catalogs 6
Photo Days 7
Scratch Cards 8
Fundraisers That Build School Community
Celebrate Kids! Turn Student Art Into Keepsakes! 9
Beads and Trinkets 10
School Logo Merchandise 11
“A-Thon” Fundraisers 12
Combining Fitness and Fun 13
School Stores 14
School Fundraising Online 15
Appendices
A. How to Secure Local Vendors for ABC Scratch Cards 16
B. ABC Funding Local Merchant Agreement 17
C. School A-Thon Pledge Form 18
D. Items Less Than $1 to Sell at School Stores and School Events 19
Note: The shooting star logo is a quick fundraiser idea based on topics discussed on the main page.
Can also be found on the internet at
http://www.nyc.gov/html/doh/downloads/pdf/dpho/dpho-fundraiser-guide.pdf
T
ABLE
OF
C
ONTENTS
Disclaimer: The New York City Department of Health and Mental Hygiene does not endorse the busi-
nesses mentioned in this guidebook, nor is this a complete list of all companies providing these products
and services. Information is provided for the convenience of readers.
3
Schools should be places where healthy eating and regular exercise are promoted.
The role of schools in shaping these positive behaviors is especially important as an
obesity epidemic sweeps the nation—31% of U.S. school-age children are over-
weight or obese. In New York City, the problem is even more serious—39% of
school-aged children in the city are overweight or obese.
Fundraising that involves students and their parents is a common way for schools to
bring in needed funds. Unfortunately, these fundraising drives often involve selling
foods high in fat, sugar, salt and calories — creating a mixed message in schools
trying to teach positive lifestyle habits.
This guidebook aims to help schools find fundraising options that meet their needs
AND support the health of children and adults in their communities.
W
HY
H
EALTHY
F
UNDRAISERS
?
4
W
HAT
H
ARLEM
P
ARENT
A
SSOCIATIONS
AND
P
ARENT
C
OORDINATORS
ARE
S
AYING
ABOUT
F
UNDRAISING
“We have a school store that sells new and
gently–used books. We also sell sundry
items like pencils and erasers.”
“Our school sells hats and masks
for Crazy Hat and Mardi Gras,
and other trinkets like bracelets,
lip gloss, wallets…”
“Student fundraisers raise money for grade-
specific activities; for example, the 6th
grade sold roses for Mother’s Day to raise
funds for the graduation trip.”
“If healthy items were dis-
played in attractive ways, like
Edible Creations has, then
people would be more willing
to spend the money.”
5
Do-It-Yourself Fruit Baskets
Get a list of parents or parent groups to volunteer.
Buy fruit and decorative supplies in bulk at large discount stores.
Sell baskets or raffle them at the next school event.
Who can I contact?
Florida Fruit Association Florida Indian River Groves Golden Harvest Fruit Sales, Inc.
716 20
th
Avenue P.O. Box 2764 Jessup, MD 20794
Vero Beach, FL 32962 Vero Beach, FL 23961 www.goldenharvestsales.com
www.fundraisingfruit.com www.floridaindianrivergroves.com Tel. (800) 826-9099
Tel. (800) 613-7848 Tel. (800) 468-3168
F
RUIT
B
ASKETS
Product
Gift boxes of apples and citrus fruit (see below for list of companies to contact)
Cost to School
$12 to $20 per half-carton (20 lb. box)
$20 to $40 per full carton (40 lb. box)
(Prices include delivery)
How to Price and
Estimated Profit
Suggested mark-up for resale of fruit boxes:
$3 to $5 per 20 lb. box
$5 to $8 per 40 lb. box
Estimated profit: $500—$800 for 100 boxes (minimum order)
How to Do It
1. Call a fruit company and request a free information packet (see suggested
vendors below).
2. If the school decides to participate, free promotional materials such as
posters, catalogs and collection envelopes will be provided. The school
only pays for the shipping of these items.
3. Parents and guardians collect catalog orders from family, friends and
neighbors.
4. A minimum order of 100 boxes is required and will be delivered to the
school.
5. No payment is made up front; the school completes an authorization con-
tract with the fruit company. Payment (by check, money order or bank
transfer, no credit cards) is due 15 days after the fruit is delivered.
6. Fruit sales are based on holiday schedules – plan accordingly.
Special Note
On delivery day, unloading the delivery at the school will require extra help. Be
sure to alert parents and guardians about pick-up day.
Fruit Basket sales are a great way for schools to raise funds, especially during the holiday season,
and help families celebrate in a healthier way.
How does it work?
6
Merchandise from gift catalogs usually includes food, but many of these items have a lot of sugars and
fats, and are high in calories. Ask companies about non-food gift catalogs or find companies that only
deal in non-food items. Sales of such merchandise will help grow school accounts without growing the
waistlines of friends and family!
How does it work?
Who can I contact?
Big Apple Fundraising, Inc. Cherrydale Farms Sally Foster
411 Airport Executive Park Allendale, PA 707 Summer Street
Nanuet, NY 10954 www.cherrydale.com Stamford, CT 06904
www.bafny.com Tel. (800) 570-6010 www.sallyfoster.com
Tel. (800) 369-2451 Request candles, Tel. (866) 283-5817
Request non-food holiday catalogs jewelry and plant catalogs
or catalogs with food pages that
can be removed
Product
Non-food items such as candles, jewelry, holiday cards and stationery, plants
and flowers (see below for a list of companies to contact)
Cost to School
$10 to $30 per item
How to Price
and Estimated
Profit
No mark-up is necessary—catalog prices as marked generate a profit.
Schools keep between 35% and 50% of the total sales.
How to Do It
1. Call a catalog company and request a free information packet (see sug-
gested vendors below).
2. Be sure to request non-food catalogs. A salesperson will visit the school to
review school sales package and awards.
3. School staff sets the timeline and publicizes the type and length of the
sale and distributes sales materials.
4. Parents and guardians collect catalog orders from family, friends and
neighbors.
5. School staff plans the sale celebration, awards for top sellers and meets
with the salesperson to finalize payment amount.
Special Note
On delivery day, tracking the orders and distributing them appropriately will
require extra help. Be sure to alert parents and guardians about pick-up day.
Catalogue companies may indicate that non-food
items won’t sell as well, but insist on non-food
catalogs for health of your school community!
G
IFT
C
ATALOGS
(
NON
-
FOOD
MERCHANDISE
)
7
Fundraiser Fun with Digital Photography
Rent a digital photo booth for your next school event.
Charge $2 per session to offset cost (depending on the size of the event).
For a four-hour event, cost of rental with a photographer is about $1,500.
To find vendors, visit: www.interactiveparty.com or
www.photoboothrentalnewyork.com
Take digital photos of school events all year
Turn memories into money for your school
Create yearbooks online and sell to families
Look here for vendors:
www.shutterfly.com/selling_photos_online/schools_photo_fundraiser.jsp
Schools usually hold only one student photo day a year for the school, but family photography and
event photography can be just as popular. Ask your local photography company for information.
How does it work?
Who can I contact?
N.B.C. Photo Co. American Masters Co., Inc.
2854 Steinway Street 6607 99
th
Street, Ste. 4F
Astoria, NY 11103-3332 Rego Park, NY 11374
Tel. (718) 728-5151 Tel. (866) 226-5262
www.schoolphotocompany.org/index.html
P
HOTO
D
AYS
Product
Photos (see below for a list of companies to contact)
Cost to School
$10 to $30 per item
How to Price
and Estimated
Profit
Elementary schools keep between 20% and 25% of total sales (profits vary for
middle/high schools).
How to Do It
1. Call a photographer, describe school type, size and location, and arrange
a photo date.
2. Free promotional materials such as posters, order forms and collection
envelops will be provided. The school promotes the event prior to photo
day.
3. Parents order packages and the school collects monies raised.
4. Host the photo day.
5. Photographer settles account with final visit to school.
Special Note
On delivery day, tracking the orders and distributing them appropriately will
require extra help. Be sure to alert parents and guardians about pick-up day.
8
Remember to Make Fundraising Healthy!
Avoid food coupons that promote pizza, soda, fast food, etc. If using local
vendors, think about popular non-food businesses -- sports stores, gym clubs,
beauty salons, clothing and uniform stores.
Product
Parents/guardians each receive a pre-printed card with 50 scratch-off circles with
the hidden amount to be donated, ranging from 50 cents to 4 dollars which they
then ask friends and relatives to “scratch off” to determine their donation amount.
As a ‘”Thank You” for the donation, the donor receives a sheet of 10 discount cou-
pons to stores. The parent/guardian asks more people to scratch and donate.
Once all 50 circles have been scratched off, the fundraising card produces $100 in
donations.
Cost to School
$20 per card; options for no up-front money are available; 10%-20% free cards
depending on payment type.
How to Price
and Estimated
Profit
80%-100% profit; estimated yield is $5000-$10,000.
How to Do It
1. Call a company and request a free information packet (see below for a list of
companies to contact).
2. The school chooses state-wide vendors or local vendors arranged by each
school. The scratch-cards are distributed to parents and/or guardians who
solicit contributions and distribute coupon sheets.
Special Note
Parent associations have suggested collecting partial payment from parents and/
or guardians in advance and collect donation amounts for the school.
Scratch cards are a quick and easy way to collect money for schools, and a simple way for fami-
lies to save a few dollars when shopping in their favorite local and chain stores.
How does it work?
Who can I contact?
ABC Fundraising
1348 Lucile Avenue #1
Los Angeles, CA 90026
www.abcfundraising.com/scratch-fundraising.htm
Tel. (800)368-4543
NYC contact: Jeff Pantelous
Tel. (732) 277-8548
Local and National Coupon options
*See Appendix A and B for tools to secure local coupons.
Scratchers.com Justfundraising.com
1310 Route 9 1310 Route 9
Champlain, NY 12919 Champlain, NY 12919
www.skratchers.com www.justfundraising.com
Tel. (888) 800-9506 Tel. (888) 440-4114
Local and National Coupon options National Coupon options
S
CRATCH
C
ARDS
9
Everyday items sold in gift catalogs (T-shirts, mouse pads, cups and tote bags) can be turned into family
keepsakes while helping to raise money for your school. Print students’ artwork on these items and sell them
at your next fundraiser. Projects can be linked to art or curriculum-based activities. Boosting a child’s self-
esteem is a free bonus!
How does it work?
Who can I contact?
Art to Remember Original Works Silver Graphics Square 1 Art
5535 Macy Drive 54 Caldwell Road 920 Albany Street 5470 Oakbrook Pkwy Ste E
Indianapolis, IN 46235
Stillwater, NY 12170 Schenectady, NY 12307 Norcross, GA 30093
www.arttoremember.com www.originalworks.com www.silvergraphics.com www.square1art.com
Tel. (800) 896-8777 Tel. (800) 421-0020 Tel. (866) 366-5700 Tel. (888) 332-3294
Product
Sell personalized items printed with your child’s art work.
Cost to School
Cost varies; there are several items that cost less than $10 when sold.
How to Price
and Estimated
Profit
About 25% of total sales.
How to Do It
1. Call a company and request a free information packet (see below for a
list of companies to contact).
2. Make arrangements with teachers to organize student art-making ses-
sions.
3. Return art in pre-paid envelope with class rosters.
4. Finished products are returned to school in 4-6 weeks.
5. Bill directly or through school coordinator.
Special Note
Sale projects can be done as class or grade-level events, and linked to
other art or curriculum-based projects
Turn Class Projects into Holiday Sales!
Support the arts! Classroom art projects can be turned into merchandise
that parents will want to purchase to give as holiday gifts. Grandma will
be so proud!
C
ELEBRATE
K
IDS
! T
URN
S
TUDENT
A
RT
INTO
K
EEPSAKES
!
10
Product
Beads, masks and trinkets, novelty shoe laces
Cost to
School
•
Beads: Prices vary depending on size and amount of beads.
•
Masks and trinkets: Prices vary but can be as low as 5¢-40¢ per item.
•
Novelty shoe laces: $2 per pair.
How to Price
and Estimated
Profit
•
Beads: Necklaces can be purchased for as little as 7¢ each and resold for
$1. Profit is 80%–84% per case of beads.
•
Masks and trinkets: School decides mark-up .
•
Novelty shoe laces: With $2-per-pair markup (sell for $4), estimated yield is
$500 - $2,500.
How to Do It
•
Beads: Call a company and request a free information packet and pricing
recommendations.
•
Masks and trinkets: Call a company and request a free information packet.
•
Novelty shoe laces: Call a company to receive a free start-up kit. Organize
the sales event, distribute event materials and sell the laces. Collect pay-
ment and return to the company at the end of the semester, along with any
unsold laces.
Special Note
Sale projects can be done as class or grade-level events and linked to holi-
days, celebrations or curriculum-based projects.
School Spirit sales offer merchandise that promotes special school days and cele-
brate school spirit. Mardi Gras or 100 Days of School, for example, encourage students
to wear beads or special hats. Items can be sold at the school to support school-wide or
grade-specific activities.
How does it work?
Who can I contact?
B.G. Beads (for beads) Oriental Trading Y-Ties
3553 St. Albans Road P.O. Box 2308 P.O. Box 7524
Cleveland, OH 44121 Omaha, NE 68103-2308 Boulder, CO 80306-7524
www.bgbeads.com orientaltrading.com www.y-ties.com
Tel. (888)276-6299l Tel. (800) 348-6483 Tel. (888) 969-8437
Celebrate School Community and Have Fun!
Designate days on the school calendar to have fun and raise money. Sell
low-cost items for special days like 100
th
Day of School, Silly Hat Day,
Mardi Gras and more!
B
EADS
AND
T
RINKETS
11
Imprinting the school logo on merchandise promotes pride in the school and celebrates the
school community. Many items can be purchased in bulk at significant discounts, imprinted with the
school logo or message, and resold to students, staff and families at school stores, or at special
events (PA meetings, curriculum night, parent-teacher conferences, holiday sales, etc).
How does it work?
Who can I contact?
Citiforms Vanguard Direct Customlink
481 Washington Street 519 Eighth Avenue 7900 Westpark Drive
New York, NY 10013 New York, NY 10018 McLean, VA 22102
www.citiformsinc.com www.vanguarddirect.com www.customlink.com
Tel. (212) 334-9671l Tel. (212) 736-0770 Tel. (800) 293-4232
Product
Clothing: T-shirts, sweatshirts, sweat pants, hats
Food (healthy!): containers, reusable snack containers, water bottles
School supplies: pencils, pencil holders, notebooks, binders
Trinkets: key chains, refrigerator magnets, picture frames, cups/plates/bowls
Exercise equipment: stretchy exercise bands, balls, jump ropes
Cost to School
The cost varies, ranging from 50-cent trinkets to $10 T-shirts.
How to Price
and Estimated
Profit
Pricing and profit depend on mark-up at school’s discretion.
How to Do It
1. Browse websites and determine what merchandise will sell best.
2. Contact vendors of interest to initiate the production and purchase proc-
esses.
Special Note
The school orders and purchases items in advance and monitors sales
closely to make a profit. Find secure areas in the school to store merchan-
dise and money.
Go Green with Your School’s Logo
Schools can make a buck and save the earth with reusable bags that
highlight school spirit or an environmental message – perhaps a new
‘green’ school motto. Look here for vendors:
www.chooseearthbags.com
www.bagsontherun.com
Healthy Snack Containers
Sell reusable snack containers with a health-promoting message or school logo
to promote the school’s healthy snack policy
Containers can be purchased for under $3 each in quantities of 500+
and resold for $4-$5 at school events.
S
CHOOL
L
OGO
M
ERCHANDISE
12
Product
Pledges for an organized activity over a certain period of time that in-
volves a group or individual activity
Cost to School
A small amount of money will be required for promotional materials such
as flyers, posters and collection envelopes.
How to Price and
Estimated Profit
Pledges are priced based on the activity involved and the length of the
“A-Thon”—for example, $1 per mile biked in a bike-a-thon or 50 cents
per dance completed in a dance-a-thon. Profits vary depending on the
length of the “A-Thon” and contributions.
How to Do It
1. Select an Activity That Runs Over Specific Time Period; Estab-
lish a Pledge
Group “A-Thons:”
•
Bowl-A-Thon at a bowling alley.
•
Read-A-Thon at the school library.
•
Dance-A-Thon in your school gym.
•
Walk-A-Thon in the neighborhood or local park.
Individual “A-Thons”:
•
Read-A-Thon – pledge to read daily for a month.
•
Climb-A-Thon – pledge to climb flights of stairs daily for two
weeks.
•
Water-A-Thon - pledge to drink water daily instead of soda for
three weeks.
2. Organize the Event
•
Pick a date at least two weeks in advance of the event or kick-off
event.
•
Promote the event with flyers to parents, posters at school and
announcements over the public address system, and school
newsletters.
•
Raise funds by collecting pledges in advance.
•
Consider asking local businesses for donations such as cash or
food in exchange for advertising at the event.
Special Note
There are no vendors to contact for these events—talk to staff, parents
and students to coordinate dates and for ideas on fun activities.
Design Your Own “A-Thon”
Ask teachers, students and parents for ideas on fun and interesting
“A-Thons” that everyone can participate in.
See Appendix C for Generic “A-Thon” Pledge Form
“A-T
HON
” F
UNDRAISERS
“A-Thon” fundraisers are a great way to raise funds and promote healthy, educational activities.
Funds are raised by collecting pledges from friends and families for an activity such as bike-a-thon,
a read-a-thon or a bowl-a-thon, and may involve both students and adults. The event can be organ-
ized as special, one-time events involving all students, staff and parents, or just a single class, and
may be a single day or span days, weeks or months.
How does it work?
13
Reward fitness and raise money through donations to support active living in your
school community. Fitness fundraisers can be used to acquire money for class trips, gradua-
tion celebrations or special school activities, from a school garden to science lab equipment. Such events
keep both the bottom line and people healthy. Kick off the event with a Family Fitness Night.
How does it work?
Product
A. “Mighty Milers Fitness Fundraisers” are free fitness programs for New York City
elementary schools that stress walking and running with a structured “A-Thon”.
B. Fitness Fundraising such as “Scratch-N-Fit,” “Fitness Cube,” “Bounce-A-Thon”.
C. Do-It-Yourself Fitness-A-Thon fundraisers.
Cost to
School
A. Mighty Milers Fitness Fundraisers—there is no cost to the school.
B. Fitness Fundraising—cost is nominal based on the type of fundraiser.
C. Do-It-Yourself Fitness-A-Thon—cost is minimal based on promotional materials and
hosting a school event.
How to
Price and
Estimated
Profit
A. Mighty Milers Fitness Fundraisers—schools keep 90% of proceeds based on pledges.
B. Fitness Fundraising:
•
Scratch-N-Fit—Each card raises $246 for the school.
•
Fitness Cube—Each cube raises an average of $200.
•
Bounce-A-Thon—Return depends on the size of the event.
C. Do-It-Yourself Fitness-A-Thon—Schools can keep 100% of the profit.
How to Do
It
A. Mighty Milers Fitness Fundraisers:
•
Schools sign-up for Mighty Milers, a free fitness program for elementary schools to
walk, jog or run a half mile two to five times a week.
•
Parents, students and staff secure donations (for example, $1 per mile for two
weeks).
•
Host school event where students walk/ run/ jog to win prizes.
B. Fitness Fundraisers:
1. Scratch-N-Fit and Fitness Cube:
•
Host a school fitness event to learn exercises (the vendor will assist with this).
•
Do exercises as indicated by the roll of cube or scratched-off circles in exchange
for donations.
•
The donor gets free pass to a local gym as a “thank you” for his/her donation.
2. Bounce-A-Thon:
•
Select a date for the event and set a school “bounce” goal.
•
Secure donations.
•
School hosts the “Bounce Day” event; materials are provided by the vendor.
C. “Do-It-Yourself A-Thon”—design your own “A-Thon” such as a Walk-a-thon, Dance-a-
thon, Double-Dutch-A-Thon, etc.—there are many options (see page 12).
•
Host a Family Fitness Night and get everybody moving!
C
OMBINING
F
ITNESS
AND
F
UN
Who can I contact?
Mighty Milers Fitness Fundraiser Fitness Fundraising
Web: MightyMilers.org www.fitnessfundraising.com
Tel. (646) 758-9677 Tel. (866) 442-0169
E-mail: fitnessfundraiser@nyrr.org
14
School stores are a convenient way for parents and students to purchase school
supplies (pencils, erasers and notebooks) and fun items (bracelets, games, hair bows
and shoe laces) while raising money for the school. These stores don’t need a specific location—
merchandise can be sold from carts or tables in the school lobby at morning drop-off, end of the day
or during special events.
How does it work?
Product
Schools can sell a variety of products; see Appendix D for ideas for elementary
schools.
Cost to School
The school purchases items in advance; monitor sales closely to determine what
items sell and to monitor profit.
How to Price
and Estimated
Profit
The amount of markup and resulting profit depends on the school’s buying/selling
policies.
How to Do It
1. Browse websites for merchandise to sell.
2. Contact the vendors of interest and begin the purchasing process.
Special Note
Find secure areas in the school to store the merchandise and cash. Consult
Geddes (see below) for tips on starting a school store.
Who can I contact?
Oriental Trading Dollar Days Staples
www.orientaltrading.com www.dollardays.com www.staples.com
Tel. (800) 348-6483 Tel. (877) 837-9569 Tel. (800) 378-2753
Geddes Classroom Direct OfficeMax
www.raymondgeddes.com www.classroomdirect.com www.officemax.com
Tel. (888) 431-1722 Tel. (800) 628-6250 Tel. (800) 283-7674
Back-to-School Fundraiser Ideas
Order back-to-school supplies in bulk for discounts.
Have parents purchase class package of supplies directly from school—this is
convenient for parents, ensures students have correct supplies and it makes money for
the school.
Sell fun pencils in the school store or prior to test time; companies have many products
to promote pencil use
• Low-cost for students to purchase
• Easy sale for school to host
Look for vendors at: www.smencils.com, www.pencilexpressions.com/fundraiser.html,
www.4imprint.com/group/121/Community-Fundraising-Items/product/7249/Mood-Pencil
See Appendix D for examples of items less than $1 to sell at elementary school stores
or school events.
S
CHOOL
S
TORES
15
Product Vendor Money-to-
School
How-To Special Note
Cash-Back
from
Purchases
School PAX
(877) 724-
5729
www.schoolpa
x.org
Refund tallied
monthly
1. Call company to request free infor-
mation packet or to enroll
2. Schools earn cash-back from every
purchase at participating stores:
• SUBWAY (2%)
• Foot Locker (5%)
• Verizon Wireless
• Travelocity (2.5%)
• 1-800-FLOWERS (8%)
The buyer must present
sponsor keychain for
credit.
Cash-Back
from
Purchases
Target
“Take Charge
of Education”
Program
(800) 316-
6142
www.target.co
m/tcoe
Schools have
to accrue $25
for a check to
be issued
1. Parents and/or guardians apply for
Target REDcard
2. Enroll school in Take Charge of
Education program
3. Target will donate up to 1% of Tar-
get REDcard purchases to chosen
school
School must enroll and
shoppers must desig-
nate which school to
receive TARGET cash
back
Recycle
Cartridges for
Kids
(800) 420-
0235
www.cartridge
sforkids.com
Depends on
the type of
product and
quantity; find
further details
online
1. Call company to request free infor-
mation packet or to enroll
2. Set-up collection station at school
3. When you have collected 20-40 lbs
of items, print free Fed-Ex label
and schedule a pickup
4.
Refund generated on a monthly
basis
Use as kick-off to
America Recycles Day
(November 15th) or
Earth Day (April 22nd)
Various Box Tops for
Education
(888) 799-
2444
www.boxtops4
education.com
Refund tallied
monthly;
limit is
$60,000
($20,000 per
program)
1. Call a company to request free infor-
mation packet or to enroll
2. Schools are eligible to participate in
three programs:
• Clip – UPC Redemption
• Marketplace – Schools earn
2%-5% with each on-line pur-
chase at specific participating
stores
• Reading Room - Earn 6% on
new book purchases and 3%
on all other purchases for
school
3. Refunds are generated on a
monthly basis
S
CHOOL
F
UNDRAISING
O
NLINE
Cash-back programs send money back to your school for purchases that families are already making.
These programs will never generate a large amount of funds but can provide schools with incremental
checks of $25-$75 each month to support smaller school initiatives (e.g., grade level parties, office
supplies, etc).
16
How to Secure Local Vendors for ABC Scratch-Cards
1. Approach local vendors with a letter (see below) and vendor agreement.
2. Send vendor agreements back to ABC Fundraising – they print the coupons and the cards.
SAMPLE LETTER
(ON SCHOOL LETTER HEAD)
[DATE]
Dear Harlem Business Owner:
Our school is working on fundraiser alternatives that both make money for the school and are healthier alter-
natives to candy and bake sales.
Neighborhoods schools have had great success with the ABC Fundraising Scratch-Card program, which al-
lows schools to raise money while supporting local stores through distribution of coupons. When someone
makes a donation to the school, the donor receives a sheet of coupons offering incentives for shopping at
local businesses such as yours. You honor the coupon when the donor comes to shop at your store.
We are asking local businesses to participate with a coupon offer. You decide what to offer to (such as “$1
off”, “buy one/get one free”, etc.). ABC Fundraising will produce a customized card for each school with local
vendor coupons attached.
If you are interested, please complete the application form, indicating what the coupon offer will be for your
business. There is no cost to you for the coupon – and schools will do the advertising for you!
If you have any questions, feel free to call our office at [School Phone] and speak with [School Contact].
Thank you.
Sincerely,
[School Administrator]
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__________________________________________agrees to honor the following:
(Local Merchant)
Coupon Offer: _________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
Expiration Date: ___________________________
Address: _________________________________
__________________________________________
__________________________________________
Merchant Signature:_______________________________
Date: ____________________
Local Merchant Agreement
You do not need to use this form for the coupons that are in your sample booklet.
(ABC Fundraising has already secured those offers for you)
Use the space below to attach any artwork that you may want to use. (Logos, Graphics, etc.)
Local Merchant only needs to provide the coupon offer. ABC Fundraising will prepare the coupon layout.
*Note: Custom Coupons will be printed in black ink on yellow paper.
Please fax this form to ABC Fundraising when you place your order.
ABCFundraising.com
3617 Crestmont Ave. Los Angeles, CA 90026 Phone: 1-800-368-4543 Fax: 1-323- 667-0065
Info@abcfundraising.com
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School “A-Thon” Pledge Form
Our School’s [Insert Activity]-A-Thon Pledge Form
First Name: School:
Fundraising Goal: [Insert Number] x [Insert Activity] x [Insert Money Amount]
Total:
Please help me reach my fundraising goal by sponsoring the activity below:
Donor Name Address Phone Amount
Tamika Williams
(example)
456 Lenox Avenue
Apt.4F
212-555-7878 $10
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Please Make Additional Copies As Needed
Total Received:
Please make checks pay-
able to [Insert School
Name]
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Items Less than $1 to Sell at Elementary School Stores or School Events
The possibilities are endless –sell pencils, hair bands, note books, book covers, funky shoe laces and much more!!!
Product Per-Piece Cost Total Cost Company
Item Photo
Holiday Porcupine Ball
Assortment
About 40¢ $15.99 for 50 pieces O
RIENTAL
T
RADING
Medium Beads Round
(Necklace)
About 22¢ $31.99/ 144 pieces B.G. B
EADS
Stress-Free Ball Assortment About 80¢ $19.99/ 25 pieces O
RIENTAL
T
RADING
Flower Pencil Pouch About 75¢ $8.88/ 12 pieces G
EDDES
School Ruler Bookmarks About 15¢ $4.99/ 38 pieces O
RIENTAL
T
RADING
Mini Insect Erasers About 3¢ $3.99/ 144 pieces O
RIENTAL
T
RADING
Handled Jump Ropes About 83¢ $9.99/ 12 pieces O
RIENTAL
T
RADING
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