Microsoft Word - SAMPLE Emergency Plan REV 03-2021

Thisplanisbeingsharedinthehopesitcanbemodifiedtofityourspecificparish.PleasecontacttheOffice

ofRiskManagementforadditionalassistanceorifthisdocumentisneededinWordformat.

MERGENCYMANAGEMENTPLAN

[NAMEOFCHURCH]CATHOLICCHURCH

City, Virginia

PhoneNumber

Website

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TableofContents



Introduction.......................................................................................................................................................3

EmergencyContactList......................................................................................................................................4

Responsibilities..................................................................................................................................................5

EmergencyInformation.....................................................................................................................................6

Medical...........................................................................................................................................................6

Building..........................................................................................................................................................7

FireandSmoke...............................................................................................................................................7

SevereWeather..............................................................................................................................................8

Earthquake.....................................................................................................................................................8

Intruder..........................................................................................................................................................8

LostorMissingChild......................................................................................................................................9

EmergencyEvacuationPlan...........................................................................................................................9

WeatherandEnvironmentalEmergencyEvacuationProcedure.....................................................................13

SevereWeather............................................................................................................................................13

PowerFailure...............................................................................................................................................13

NaturalGas...................................................................................................................................................13

NaturalGasOdors........................................................................................................................................13

SpecialCircumstances..................................................................................................................................14

AppendixDocuments.......................................................................................................................................14

Appendix1UtilityShutoffs...........................................................................................................................15

Appendix2LocationofFireAlarmPullStationsandFireExtinguishers.......................................................16

Appendix3BuildingEvacuationRoutes.......................................................................................................16

Appendix4OutsideMapandAssemblyAreas.............................................................................................17

Appendix5Injury/IncidentReport...............................................................................................................18

Appendix6IndividualstrainedinCPRandUseofPortableDefibrillators....................................................20

Appendix7AUsherResponsibilities.............................................................................................................21

Appendix7BCatechistsResponsibilities......................................................................................................22

Appendix7CEventLeadersResponsibilities................................................................................................23

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EMERGENCYMANAGEMENTPLAN

Introduction

Allorganizationsaresubjecttosomelevelofrisk.Beingpreparedintheeventofadisasternotonlycan

reducealoss,butalsocanmakethedifferencebetweenlifeanddeath.Inordertoadequatelyprotectour

facilities,personnel,andvisitors,thePlanhasbeencreated.Sinceeverychurchisdifferent,eachemergency

responseplanisdifferent.Thefollowingplanpertainsonlyto[nameofchurch]CatholicChurch.



Thisdocumentcoversthedutiesofparishemployees,volunteers,riskassessment,emergencyand

evacuationprocedures,communication,importantcontactinformation,gatheringsitesandshelter

locations,andpostemergencyobjectives;itisnotintendedtobeexhaustive.



LegalBasis

Manyofthelawsgoverningthehealth,safety,andwelfareofindividualsmaypresentrequirementsduring

managementofdisaster.Theselawsmaybefederal,state,and/orlocal.



Definition

TheAmericanRedCrossdefinesadisasterasanoccurrencesuchasahurricane,tornado,storm,flood,high

water,winddrivenwater,tidalwave,earthquake,drought,blizzard,pestilence,famine,fire,explosion,

buildingcollapse,transportationaccident,orothersituationsthatcausehumansufferingorcreatehuman

needsthatthevictimscannotalleviatewithoutassistance.



Anemergencyisdefinedasanysituationcompromisingthehealth,safety,orwelfareofmembersofthe

parishioners,visitors,orstaff.



DiocesanRelationship

AsaparishaffiliatedwiththeCatholicDioceseofArlingtonourprimarygoalistoreducetheDiocese's

exposuretoriskthrougheducatedandthoughtfuldecision‐makingprocesses,immediateresponseto

potentialriskoflifeandpreservationofproperty.



Rationale

Naturaldisasters,accidents,fires,orexplosionsmayaffectparishioners,visitors,andfacility.Toensure

minimalinjurytoparishioners,visitors,vendors,studentsandstaff,anemergency/disasterplanwillbe

developed,implemented,andupdatedbytheparishonayearlybasis.



ThecomprehensiveEmergencyManagementPlanprovides:

 Protectionofparishionersandstafffrominjury

 Isolationandcontainmentofdisaster

 Restorationand/ormaintenanceofalloperationswithinthecommandpost/center

 Protectionofchurchproperty

 Notifyingtheemergencyservices;police,firedepartment,and/orrescuesquad(ifneeded)

 Arrangingforvisitorsinthebuildingtomeetindesignatedarea

 Maintainingcontroloftelephones

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 Securingallhallwaysandexits

 Communicatingtovisitors,parishioners,andstaffthenatureoftheemergency

 Coordinatingallcommunications

 Settingupcommandpostdependingonemergency/disaster

EmergencyContactList

EmergencyPolice,FireandAmbulance 911

Non‐EmergencyPolice,FireandAmbulance (xxx)xx‐xxxx

PoisonControl 1‐800‐222‐1222

DominionPower (xxx)xx‐xxxx

(County)EmergencyInformationHotLine (xxx)xx‐xxxx

ExtinguisherCompany (xxx)xx‐xxxx

PhoneService (xxx)xx‐xxxx

SecuritySystem (xxx)xx‐xxxx

(County)WaterAuthority (xxx)xx‐xxxx

WashingtonGas (xxx)xx‐xxxx



Designatearepresentativetomeetemergencyresponders:



FacilitiesCoordinator PhoneNumber

Name:(xxx)xx‐xxxx



PastoralAssociate PhoneNumber

Name:(xxx)xx‐xxxx



Pastor PhoneNumber

Name:(xxx)xx‐xxxx

 (Residence)(xxx)xx‐xxxx

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Responsibilities

Pastor

 ThePastorhastheoverallresponsibilityforthesafetyandsecurityofemployees,visitors,andparish

property.



PastoralAssociate

 Ensurethesafetyofparishioners,visitors,vendors,andstaff.

 Protecttheassetsoftheparish.

 CoordinateandimplementEmergencyActionPlan.

 DirectPastoralandAdministrativeTeamsintheirrolesandresponsibilities.

a. Provideinformationanddirection.

b. Trainingasneededorrequired.

 AssistEmergencyPersonnelrespondingtoanyincident.

 Accountforallstaffandasappropriateallvisitors.

 Reportanyincidents,asrequired,toappropriatediocesanoffice.



FacilitiesCoordinator

 Provideinformationandsupportforsecuringthefacility.

 Ensurefireextinguishers,alarmsystems,andallequipmentisingoodworkingorder.

 Maintainfileofincidents.

 EnsurethattheMasterKeyintheexterior"FireLockBox"isthecurrentmasterkey.

 Afterapoweroutage,resetthefourlightingtimeclocks‐Parkinglotlights,SanctuaryStainWindow

lighting,outsideperimeterlighting,andthecanopylighting.



PastoralandAdministrativeTeam:SafetyResponseTeamMembers&EventLeaders



IntheeventofanemergencywhenthePastorandPastoralAssociateareabsentamemberofthePastoral

Team,AdministrativeTeamorFacilityCoordinatorshalltakethelead.Whenappropriate,thePastor,

PastoralAssociateshouldbeinformed.



ThesafetyresponseteammembersaretheParishStaffwhounderstandandarepreparedtofacilitateasafe

andeffectiveresponsetoemergencies.Safetyresponsemembersknowthelocationofapprovedtornado

shelterareasinthebuilding.Safetyresponsemembersshouldimmediatelyidentifythemselvesassuchto

anypersonnelrespondingtotheincident.Responsibilitiesincludethe following:

 Building evacuations—responsible for reporting to the Pastoral Associate or lead their assigned

sectionhasbeenclearedduringanevacuation.

 Lockdown/shelterinplaceprocedures.

 Otherinterventionproceduresasthesituationdictate.

 CoordinatewithFacilityCoordinatortominimizehazards.

 Reportallunsafeorunsanitaryconditionsimmediately.

 Ifavailable,maintainhand‐heldradiosorcellphonestocoordinatewithotherteammembers.

 AssistEmergencyPersonnelrespondingtoanyincident.

 RespondtodirectionoftheEmergencyPersonnel,Pastor,andPastoralAssociate.

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 DisseminateEmergencyEvacuationinformationtovolunteersinprogramresponsibilities.

 Individualdirectorsareresponsiblefortheparticipantsintheirrespectiveprogramsforemergency

evacuationincludingaccountingforvolunteersandvisitors.



Volunteers,Vendors,Visitors

 Immediatelyevacuateuponhearingalarm.

 Assistchildrenandtheelderly.

 FollowthedirectionofEmergencyPersonnelandparishstaff.



LeaderResponsibilities

Intheeventofanemergency,leaderresponsibilitiesmayincludethefollowing:

 Knowinghowtocorrectlyrespondtoandsummonhelpforamedicalemergency.

 Knowinghowtocorrectlyreportafireorsmokeemergencyusingthe911emergencynumbers.

 Knowingthelocationsofthemanualfirealarmpullstationsintheirarea.

 Knowingthelocationsofthefireextinguishersandproperuse.

 Knowinghowtorespondtoafirewarningalarm.

 Knowingthefacilitieslock‐down/shelterinplaceprocedure.

 Knowingdesignatedshelterareasandprecautionstotakeintheeventofatornadoemergency.

 Becomingfamiliarwithexitroutesandknowingalternateexitstorespondtoacallforanevacuation.

 Closingallopeneddoorsastheyevacuateanarea.



FacilitiesCommittee

 UpdateEmergencyManagementPlanyearly.

EmergencyInformation

Medical

Inanymedicalemergency,therearetwobasicrules:

 Donotmovetheinjuredunlesstheyareinanotherlife‐threateningsituation,e.g.afire.

 Do not leave the ill or injured individual alone unless required to provide the appropriate level of

assistance.

Examplesofalife‐threateningemergencyincludesthefollowingconditions:

 RespiratoryDistress

 Lossofconsciousness

 Smokeinhalation

 Choking

 Bleeding–Severe

 Burns–Seriousorcoveringalargepartofthebody

 Anyandallheartconditions–deteriorationofbloodcirculation

 Shock–includingallergicreactionstoinsectbitesorfood

 Head,neck,backinjuryorfracturesoflargebones–leg,arm

 Seizures–complicatedwithlackofbreathing

 Anyotherlife‐threateningsituations

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Call911,whenpossible,usingalandline,orcallotherappropriateemergencyresponseactivationnumber.

Bepreparedtogivethefollowinginformation:

 YourfullnameandtheChurchphonenumber[churchphonenumber]

 Location–[nameofchurch]CatholicChurch,[address]

 Numberofpeopleinvolved.

 Natureofinjuryorillness.

 Remembertostayonthelineuntilhelparrives,ifpossible.

 Sendsomeonetothemainentrancetoawaitthearrivaloftheemergencyrespondersandtodirect

themtotheindividualorindividualsrequiringassistance

 Donotmovetheindividual.

 Remainwiththeindividualuntiltheemergencyrespondersarrive.

 Ifproperlytrainedindividualsareavailable,applyfirstaidincluding,ifnecessary,CPRand

defibrillation.

 Ensurethatthe individual(s)awaitassessmentbythetrainedemergencyrespondersbeforeleaving

theChurchproperty.

Building

Allleadersshouldknowtheemergencyevacuationroutesandproceduresforthebuilding,andtheir

designatedassemblyareaoutsidethebuilding.Memorizetheexitrouteclosesttoyourworkareaoroffice.

Thedesignatedassemblyisthe[outsidelocation].



Ifabuildingevacuationisinitiated,important“dos”and“don’ts”are:

 Remaincalm.

 FollowtheinstructionsoftheLeaderandemergencyresponseteam,ifapplicable.

 Ifyouoccupyanenclosedoffice,closethedoorasyouleave.

 Donotreturnforcoats,purses,briefcases,etc,afteryouhaveleftthearea.

 Donotreturntoyourareauntilthe“allclear”signalisgiven.



Whilewaitingforprofessionalhelp,donotmovethesickorinjuredperson,unlesssafetynecessitates

movementortransportationtoasaferlocation.Whenprofessionalhelparrives:

 Allowrespondingunitstotakecontrolofsituation.

 Emergencyresponseteammemberswillstandbytoassistasneeded.



RegularCPR/FirstAidtrainingisrecommendedforallleaders;staff,lectors,pre‐schoolandReligious

EducationCatechists.Appendix6[createlist]isalistingofindividualstrainedinCPRandtrainedtousethe

portabledefibrillator‐itispostedinthesacristyandatthereceptionist'sdesk.

FireandSmoke

Ifyoudetectsmokeand/orfire:

 Activatethemanualfirealarm.

 Initiateevacuationproceduresforanyoccupantsoftheaffectedbuilding(s).

 Call911,whenpossible,usingalandline.Movetoasafeareabeforemakingthiscall.

 Giveyourname,telephonenumber,andlocation.

 Describethesituation.

 Ifyouknowhowtouseafireextinguisheranddetermineitisnecessary,thenlocateanextinguisher

andattempttoextinguishthefire.

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 Ifthefireisbeyondthepointofasafeattempttoextinguishit,isolatethefirebyclosingdoorsinthe

areabeforeevacuating.

 WaitatthemainentranceforFireDepartmentrespondersandassistthemasrequested.

SevereWeather

SevereWeatherEmergency

TheNationalWeatherServicehasdevelopedamethodofidentifyingstormconditionsthatfosterthe

developmentoftornadoes.Theclassificationanddefinitionsofstormconditionsare:

 Storms–Shortlived,small‐scalehazardousweathereventsthatincludethunderstorms,hail,

damagingwinds,tornadoes,and/orflashfloods.

 Winterstorms–Weatherhazardsassociatedwithfreezingorfrozenprecipitation,freezingrain,

sleet,orsnoworcombinedeffectsofwinterprecipitationandstrongwinds.

 Other–Weatherconditionsnotdirectlyassociatedwiththunderstormsorwinterstormsincluding

extremeheatorcold,densefog,highwinds,andflooding.

Earthquake

Stayassafeaspossibleduringanearthquake.Beawarethatsomeearthquakesmayhavemultipleshocks

andthefirstmightnotbethelargestearthquake.Minimizeyourmovementstoafewstepstoanearbysafe

placeandifyouareindoors,staythereuntiltheshakinghasstoppedandyoucansafelyexitthebuilding.

Ifindoors

 DROPtotheground;takeCOVERbygettingunderasturdytableorotherpieceoffurniture;and

HOLDONuntiltheshakingstops.Ifthereisn’tatableordesknearyou,coveryourfaceandhead

withyourarmsandcrouchinaninsidecornerofthebuilding.

 Stayawayfromglass,windows,outsidedoorsandwalls,andanythingthatcouldfall,suchaslighting

fixturesorfurniture.

 Useadoorwayforshelteronlyifitisincloseproximitytoyouandifyouknowitisastrongly

supported,load‐bearingdoorway.

 Stayinsideuntiltheshakingstopsanditissafetogooutside.Researchhasshownthatmostinjuries

occurwhenpeopleinsidebuildingsattempttomovetoadifferentlocationinsidethebuildingortry

toleave.

 Beawarethattheelectricitymaygooutorthesprinklersystemsorfirealarmsmayturnon.



Ifoutdoors

 Staythere.

 Moveawayfrombuildings,streetlights,andutilitywires.



Onceintheopen,staythereuntiltheshakingstops.Thegreatestdangerexistsdirectly

outsidebuildings,atexitsandalongsideexteriorwalls.Groundmovementduringan

earthquakeisseldomthedirectcauseofdeathorinjury.Mostearthquake‐related

casualtiesresultfromcollapsingwalls,flyingglass,andfallin gobjects.

Intruder

Whenahostileperson(s)isactivelycausingdeadlyharmortheimminentthreatofdeadlyharmoris

barricadedwithinthebuilding,thefollowingproceduresshouldbefollowed:

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 Lockyourselfintheroomyouareinatthetimeofthethreateningactivity.

 Ifcommunicationisavailable,call911,usingalandlineifpossibleorcallotherappropriate

emergencynumbers.

 Donotstayinopenareas.

 Donotsoundthefirealarm.Afirealarmwouldsignaltheoccupantsintheroomstoevacuatethe

buildingandthusplacetheminpotentialharmastheyattempttoexit.

 Lockthewindowsandcloseblindsorcurtains.Stayawayfromwindows.

 Turnalllightsandaudioequipmentoff.

 Staycalmandbeasquietaspossible.

LostorMissingChild

 Thegoaloftheparishistoprovideasafe,warmandwelcomingenvironmenttochildrenandyouth.

 Parentsandguardiansareresponsiblefortheirchildrenwhilevisitingorattendingparishservciesor

programs.Childrenshouldalwaysbeundersupervision.

 Ifachildoryouthisdiscoveredunsupervised,theyshouldbebroughttotheparishoffice.Theoffice

staffwillassistingettingthechild/youthtotheparentbyreviewingeventsontheparishcalendar.

Parentswillbeadvisedthattheyneedtosupervisetheirchild.

 Ifachildoryouthisreportedmissingbyaparent,guardianorparishministry,notificationismadeto

theparishoffice.Staffandvolunteerswillbedeployedtoallexitpointsandbeginasystematic

searchofindoorandoutdoorspaces.Whenthechildisfound,he/sheisreunitedwithparents.

 If,afterten(10)minutesachildoryouthisnotfoundreportittothepolicevia911.

 Thispolicywillbediscussedatministrymeetingstoensurecompliance.



EmergencyEvacuationPlan

ANCTUARY ACTIVITYHALL OFFICES/CLASSROOMS

ARTHEX YOUTHCENTER KITCHEN/COMMONAREAS

UTDOORGROUNDS SPORTCOURTS



ProceduresforSoundingFireAlarm

Theprimaryprocedureforreportingafireisthroughthefirealarmsystem.Thesecondarymethodiscalling

911vialandlineorusingacellphonetodial911.



Anypersonwhodiscoversafire,observessmokecomingfromanypartofthebuilding,willpullthealarm

withoutaskingpermission,therebyevacuatingthebuilding.Thepersonwillimmediatelynotifyoffice

personnelofthelocationoftheemergency.



Pleasenote,pullingtheplasticcoveroffthealarmdoesnotactivatetocontacttheFireDepartment.The

leverintheRedBoxMUSTbepulleddowntocontacttheFireDepartment.



ThealarmsystemisconnectedtotheFIREDEPARTMENT.Ifthealarmgoesoffallvisitors,students,

volunteers,andstaffmustleavethebuildingimmediatelythroughthenearestexit.Donotassumeitisa

falsealarm–allpersonnel,visitors,andvendorsmustevacuate.



Donottrytofightthefireunlessyouareproperlytrained.



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Anypersonwhodiscoversafire,whichhasbeenextinguishedorhasburneditselfoutatthetimeof

discoverywillnotsoundthealarmbutwillimmediatelynotifythefrontoffice.ThePastoralAssociateor

designeesonotifiedwillmakeanimmediateinvestigation.



Inanyemergency,appropriatepersonnelshouldalsouseothercommunicationdevices,landlinephones,or

cellphonestomakeareportofafireorotheremergency.Directdialto911istobeused.



FireWarningAlarmSounds

 Immediatelyinitiateevacuationprocedures.

 Evacuationrouteshouldbechecked/securedpriortotheevacuation

 Evacuationshouldbetowardstheoutside.

 Assistdisabledpersonsinyourarea.

 Ifyouencountersmoke,takeshortbreathsthroughyournoseandcrawlalongthefloortothe

nearestexit.

 Feelalldoorswithyourhandbeforeopening.Ifthedoorishot,do notopenit.Ifthe dooriscool,

openitslowly,keepingbehindthedoorincaseyouhavetocloseittoprotectyourselffrom

oncomingsmokeorfire.

 Proceedtotheoutdoors.

 Moveupwindofthebuildingatleast75feetawayfromthebuildingandbeyonddesignatedfire

lanes.Gotoyourdesignatedassemblyarea(ifpossible).

 Donotgotoyourautomobileorattempttomoveitfromtheparkinglot.Thiscouldhinderaccessby

emergencyvehicles.

 Donotcongregatenearbuildingexits,driveways,orroadways.

 Donotreenterthebuildinguntilthesiteleaderissuesan“allclear”.

o Note:The“allclear”shouldbeissuedbytheFireDepartment.

Evacuation

Emergencyegressistobecomplete.Allparishioners,visitors,vendors,andstaffaretoevacuatethe

buildingimmediatelyuponnotificationorsoundingofthealarm.Evacuationshouldcommenceimmediately

uponthesoundofthealarm.



Employeesarenottoremaininthebuilding.ThePastoralAssociateorseniorstaffmemberisresponsible

foraccountingforallemployees.Theappropriatedirectorisresponsibleforparticipantsintheirrespective

parishprograms.



Individualsshouldevacuateinacalmandorderlyfashion,assistingyoungchildren,handicappedindividuals,

andtheelderly.



Allvisitorsandemployeesmustevacuatethebuildinginanemergency.Employeesaretoprovidesupport

andguidancetovisitorsleavingthebuildingandassistancetoemergencypersonnelasneeded.



Nooneshouldre‐enteranypartofthefacilityuntiltheappropriateemergencypersonnelhaveclearedthe

building.



ProceduresforEvacuation

 Allpersonsmustevacuatethebuildingatthesoundofthealarmorthroughvoicecommunication

fromstaffortheindividual(s)soundingthealarm.

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 Allpersonsmustevacuatethebuildingduringalarms.Thisincludesvisitors,students,catechists,

volunteers,vendors,andemployees.

 Evacuationshouldbeconductedinacalmandorderlyfashion.

 Assistanceshouldbeprovidedforchildren,elderly,anddisabled.

 Followtheevacuationinstructionspostedineachroom.

 Allindividualsshouldmeetintheparkinglot[defineassemblyarea],classattendanceisheldforan

accountingofstudentsduringreligiouseducationandformationprogramming.

 Thestaffshouldassistintheevacuationofthemeetingroomsbutshouldnotdelaytheirexit.

 Sickand/orinjuredindividualsshouldbecaredforimmediatelyandtheirneedsbroughttothe

attentionofemergencyrespondersandseniorstaff.

 Assignindividualstohaveresponsibilityforcheckingallbathrooms,classrooms,meetingareas,

offices,chapelandsanctuarytoensurethateveryonehasevacuatedthebuilding.

 Staffmembersaretoreportto[definelocation]forassignments.Intheeventthe[definelocation]is

notavailable,staffshouldmeetin[definelocation].

 ForEventsscheduledafternormalofficehours‐theEventLeadershallberesponsibleforensuring

thateveryoneevacuatesthebuildinginacalmorderlyfashion.TheEventLeadershallwaitatthe

mainentranceforthearrivaloftheemergencyresponders.

CommandPost



 ACommandPostwillbeestablishedat[definelocation].

 Communicationswilloriginatefrom[definelocation].

 Mobilesickandinjuredindividualsshouldbebroughtto[definelocation].

 Intheevent[definelocation]iscompromised,theCommandPostwillbeestablishedin[define

location].

 ThePastor,PastoralAssociateandmembersofthePastoralandAdministrativeTeamswillstaffthe

CommandPost.

 PastoralTeammemberswillstationthemselvesin[definelocation]toprovideleadershipand

informationtoevacuees.

 AftertheappropriateemergencypersonnelhavebeencalledthePastor,ParishAssociateand

Facilitiescoordinatorshouldbecontacted.

EmergencyEvacuationPlan

Sanctuary

Thereisafirealarmlocatedinthechurch.Thealarmislocated[definelocation].Thereare[number]exits,

[describeexitlocations]EXAMPLES:themainexitthroughthreedoorsleadingtotheNarthex,afiredooron

thelefttowardsthefrontandafiredoorattherightfrontcorneroftheChurch.

Hall

[describeexitlocations]EXAMPLES:Therearenumerousexits;themaindoorsinthefrontofthehall,exits

totheleftandrightleadingtohallwaysanddirectoutsideaccess.

Kitchen

Thekitchenisthemostlikelyplacetohaveafireontheproperty.Thestoveandovensshouldneverbe

operatedwithoutthepropersupervision.Childrenshouldnotbeinthekitchen.Kitchenworkersshouldpull

thealarmandevacuatethebuildingintheeventofakitchenfire.Kitchenworkersshouldnotattemptto

fightthefireunlessproperlytrained.[describeexitlocations]EXAMPLES:Therearetwoexitsfromthe

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kitchen.Individualsshouldevacuatethroughthenearestandsafestexitfromthekitchenandproceedoutof

thebuilding.



AdministrativeOffices

Staffshouldexittheofficeareaviathenearestexitandproceedto[definelocation].Intheevent[define

location]isaffected,thestaffshouldmeetin[definelocation]andawaitinstructionfromthePastor,

PastoralAssociate,and/oremergencypersonnel.



PlayingField

Iftheparishhasspecialevents,thestaffshouldfamiliarizethemselveswiththisdocumentandprovide

guidancetovolunteersandvendorsbeforeeachevent.



IntheeventofabuildingevacuationduringtheFestival,theCommandPostwillbecometheClergy

Residence/Rectory.



InternationalFestivalChairsandthePastoralAssociatewillbemindfuloftheweatherandanyencroaching

weatherthatmayrequiremovingvisitorstothefacilityorothersafeenvironment.



Considerationoftheoutdoorcookingareaisapriorityafterthesafetyofvisitors.



Intheeventofanevacuation,novisitorsshouldremainunderornearthetents.



Summary

Allparishstaffandregularlyscheduledvolunteers,especiallyinReligiousEducationandFaithFormation

programs;shouldacquaintthemselveswiththisdocumentandattachments.Ushersshouldfamiliarize

themselveswiththedocumentandemergencyevacuationplans.AfterhoursEventLeadersshouldbemade

awareoftheirresponsibilitiesintheeventofanemergency.



FireEmergencyEvacuationPlanfromClassrooms

Note:Allcatechistsmustbefamiliarwithandfollowtheseinstructionsuponnotificationtoevacuatethe

building.



IFSMOKEORFIREISFOUNDINTHECHURCHCOMPLEX,PULLTHENEARESTPULLSTATIONORFIREALARM.

THENEVACUATETHEBUILDING.



THEALARMSYSTEMISCONNECTEDTOTHEFIREDEPARTMENT.IFTHEALARMGOESOFFLEAVETHE

BUILDINGIMMEDIATELY.DONOTASSUMEITISADRILLORFALSEALARM–EVACUATE!



DONOTATTEMPTTOFIGHTTHEFIREUNLESSYOUAREPROPERLYTRAINED.



 Volunteers,staff,andstudentswillimmediatelyleavethebuildingthroughtheclosestaccessibleexit.

EachclassroomhasafloorplanwitharrowsmarkedinREDnotingtheclosestexit.Eachcatechist

shouldtaketheirrollbookorequivalentwiththemsotheycanverifythatchildrenhaveexitedthe

building.Thecatechistleadsthegroupmovingatapaceappropriatetotheageofthechildren.Ifan

aideispresent,he/sheshouldfollowattheendofthelineofchildren.

 Thehallmonitorand/ortheaidemustverifythateachclassroomisemptyandthenclosetheroom

door.Donotlocktheclassroomdoorasyouexit.

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 Staffwillassemblestudents/meetingattendees[definelocation].Takeclassattendanceand

immediatelyreportanychildrenunaccountedfortotheDirectorofFaithFormationorothersenior

staffandtotheFire/Rescueresponders.Eachcatechistisresponsiblefordoingaheadcountto

ensureallstudentsareaccountedfor.

 Allvisitorsandvendorsmustimmediatelylea

vethebuildingandgatherawayfromthebuilding.

 DONOTRE‐ENTERTHEBUILDINGUNTILADVISEDBYTHEFIREDEPARTMENT.

WeatherandEnvironmentalEmergencyEvacuationProcedure

SevereWeather

InformationandguidancefromTheNationalWeatherServiceAdvisorysystemisthebasisforimplementing

and/orconcludingaweatheremergency.Intheeventofasevereweathereventallstudents,visitors,and

staffshouldleaveareaswithwindowsandexteriordoors.Moveto[definelocation]orthehallwaynearthe

kitchenandbathrooms,and[definelocation].IfmorespaceisrequiredforalargegrouporMassattendees,

[continuelist,suchastheNursery,DataEntryRoom,bathrooms,andmusicroom].Astaffmemberwillalert

groupsintheeventofasevereweathereventandadvisory.Aparishstaffmemberwillentertheclassroom

orroominuseinvitingeveryonetoproceedtothedesignatedareas.Thestaffshoulddisbursethemselves

amongthedesignatedareasanddirecteveryonetositonthefloor.



Everyoneshouldremaininthedesignatedareasuntilthe“AllClear”signalhasbeengiven.Asiteleaderwill

givethe“AllClear”signal.

PowerFailure

Dependinguponthenatureoftheoutageitisrecommendedthateveryoneremainintheclassroom,office,

orhalluntilvisitorscanleavesafely.Emergencylightingwillalsoilluminatepathstotheexits.Donotuse

candlesforillumination.



Intheeventofapowerfailure,contactthepowercompany(xxx)xxx‐xxxx.

 

Also,notifytheFacilitiesCoordinatorofanypowerfailuresothattheCoordinatormayresetthefourlighting

timeclocks‐Parkinglotlights,SanctuaryStainWindowlighting,outsideperimeterlighting,andthecanopy

lighting.

NaturalGas

Naturalgasleaksandexplosionsareresponsibleforasignificantnumberoffiresfollowingdisasters.

 IntheeventofanemergencyWashingtonGasshouldbecontactedat(xxx)xxx‐xxxx

 ContactwithWashingtonGasshouldbemadeoutsidethebuildingintheeventofanemergency.

 WashingtonGaswillalsorestorethegassupplyafterthefacilityhasbeencleared.

NaturalGasOdors

 Ifyousmellgasorhearablowingorhissingnoise,openawindowandevacuateallvisitors,vendors,

andstaff.Donotturnanylightsonoroff.Thiscouldcauseaspark.

 Alerttheparishstaffimmediately.

 ContactwithWashingtonGasshouldbemadefromoutsidethebuilding.

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SpecialCircumstances 

Theremaycomeatimewhenspecialoutsidecircumstancesmayaffectuponthesafetyandsecurityof

visitorsandstaffortheintegrityofthebuilding.Allstaffmembersaretobefamiliarwiththeemergency

numbers,schematics,firealarmlocations,andfireextinguisherlocations.



Ofprimaryconcernisthesafetyofallwhovisit[nameofchurch]CatholicChurchandtheirwell‐beingisan

importantpriority.Staffshouldensurethesafeevacuationofallbuildingoccupants.Intheeventvisitors

mustbeconfinedtoanareaduetoenvironmentalorweatherissues,staffneedstoremaincal

m,alert,and

conscientiousintheirdealingswitheachother,thevisitors,andemergencyandsupportpersonnel.



AppendixDocuments

Appendix1 UtilityShutoffs

Appendix2 LocationofFireAlarmsPullStationsandFireExtinguishers

Appendix3 BuildingEvacuationRoutes

Appendix4 OutsideMapandAssemblyAreas

Appendix5 Injury/IncidentReport

Appendix6 ListingofindividualstrainedinCPRandthosetrainedintheuseofthe

portabledefibrillator(blankpagewithheaderattached,samplenotincluded)

Appendix7A UserResponsibilities

Appendix7B CatechistsResponsibilities

Appendix7C EventLeadersResponsibilities



[GoodShepherdgraciouslyofferedtosharetheirdocuments#1‐#7]



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Appendix1UtilityShutoffs



Water

Main Shutoff

Gas

Main Shutoff

Electricity

Main Shutoff

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Appendix2LocationofFireAlarmPullStationsandFireExtinguishers

Fire Alarm Pull Station

Fire Extin

uishe

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Appendix3BuildingEvacuationRoutes

SAMPLE

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Appendix4OutsideMapandAssemblyAreas 

Assembly

Area

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Appendix5Injury/IncidentReport



ThefollowingformisaSAMPLEthatmaybehelpfulshouldaninjuryoccurduringanevacuationorother

emergencyprocedure.Itisimportanttomaintainaccuraterecordsofanyinjuriesincurredduringan

emergencyincaseofinsuranceorliabilityquestions.



Date: 

InjuredPerson: 

Personcompletingreport: 



Wherewereyouwheninjuryoccu rred : 



Descriptionofinjuryandhowitoccurred:(Usebackifmorespaceisneed ed)



Witnesses:



ActionTaken/MedicalTreatm entProvided:



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Appendix6IndividualstrainedinCPRandUseofPortableDefibrillators



SAMPLE

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Appendix7AUsherResp onsibilities



FireAlarmEvacuation

 Calmlyassisttheparishionersinanimmediateandorderlyevacuationofthebuilding.

 OpenallthedoorstotheNarthex,thefireexitdoors[describelocationofdoors]EXAMPLE:tothefar

rightandleftofthealtar,andallthemainentrancedoors.

 CleartheNarthexandCommonsareasofanystandsortablesthatcouldimpedetheevacuationof

theParishioners.

 Assisttheelderlyandhandicapped

 Adviseparishionerstogototheparkinglotandtoremainthere.Askthemnottomovetheirvehicle

andtokeepthefirelanesclearsoemergencevehiclescanhaveunobstructedaccesstothefacility.

 Assignindividualstocheckallbathrooms,classrooms,meetingareas,offices,chapelandsanctuaryto

ensurethateveryonehasevacuatedthebuilding.

 TheHeadUshershouldwaitattheMainentrancefortheemergencyresponders.

 NooneshouldreenterthebuildinguntiltheFireDepartmentgivesthe"allclear".



MedicalEmergency

Ifanindividualbecomesillduringtheliturgy,911shouldbecalledimmediately,usealandlineifpossible.Be

preparedtogivethefollowinginformation:

 YourFullnameandtheparishphonenumber(xxx)xxx‐xxxx

 Location–[nameofchurch]CatholicChurch,[address]

 Numberofpeopleinvolved.

 Natureofinjuryorillness.

 Remembertostayonthelineuntilhelparrives,ifpossible.

 Sendsomeonetothemainentrancetoawaitthearrivaloftheemergencyrespondersandtodirect

themtotheindividualorindividualsrequiringassistance

 Donotmovetheindividual.

 Remainwiththeindividualuntiltheemergencyrespondersarrive.

 Ifproperlytrainedindividualsareavailable,administerfirstaidincluding,ifnecessary,CPRand

defibrillation.

 Ensurethattheindividual(s)awaitsassessmentbythetrainedemergencyrespondersbeforeleaving

theChurchproperty.



DuringColdandFluSeason

 Stayhomeifyouhavethefluoracoldorthinkyoumaybecomingdownwiththefluoracold.

 Sanitizeyourhandsbeforeandafterservice,usinganalcohol‐basedsanitizer.

 Coverallcoughsandsneezes.

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Appendix7BCatechistsResponsibilities



FireAlarmEvacuation

 Calmlyassistyourstudentsinanimmediateandorderlyevacuationofthebuilding.

 Followtheevacuationinstructionspostedineachroom.

 Makesureallyourstudentsareaccountedfor.

 Bringyourstudentsto[definelocation].

 NooneshouldreenterthebuildinguntiltheFireDepartmentgivesthe"allclear".



SevereWeatherAdvisory

 Intheeventofasevereweathereventallstudents,visitors,andstaffshouldproceedto[define

location]orthehallwaynearthekitchenandbathrooms,and[definelocation].Ifmorespaceis

requiredforalargegrouporMassattendees,[continuelist,suchastheNursery,DataEntryRoom,

bathrooms,andmusicroom].

 Astaffmemberwillalertgroupsintheeventofasevereweathereventandadvisory.

 Aparishstaffmemberwillentertheclassroomorroominuseinvitingeveryonetoproceedtothe

shelterareas.

 Thestaffshoulddisbursethemselvesamongtheshelterareasanddirecteveryonetositonthefloor.



Intruder

Whenahostileperson(s)isactivelycausingdeadlyharmortheimminentthreatofdeadlyharmoris

barricadedwithinthebuilding,thefollowingproceduresshouldbefollowed:

 Lockyourselfintheroomyouareinatthetimeofthethreateningactivity.

 Ifcommunicationisavailable,call911,usingalandlineifpossibleorcallotherappropriate

emergencynumbers.

 Donotstayinopenareas.

 Donotsoundthefirealarm.Afirealarmwouldsignaltheoccupantsintheroomstoevacuatethe

buildingandthusplacetheminpotentialharmastheyattempttoexit.

 Lockthewindowsandcloseblindsorcurtains.

 Stayawayfromwindows.

 Turnalllightsandaudioequipmentoff.

 Staycalmandbeasquietaspossible.



FluSeason

 Stayhomeifyouhavethefluorthinkyoumaybecomingdownwiththeflu.

 Sanitizeyourhandsbeforeandafterclass,usinganalcohol‐basedsanitizer.

 Remindeveryonetousehandhygieneproceduresandtocoverallcoughsandsneezes

 Tellyourstudentstostayhomeiftheyhavethefluorthinktheymaybecomingdownwiththeflu.

 Sendstudentswithflulikesymptomstotheofficereceptionistsotheirparentsmaybecalledand

theymaybetakenhome.

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Appendix7CEventLeadersResponsibilities



Event:  FacilityAssigned: 



EventDate:  EventHours: 



EventLeader:  PhoneNo. 



EventLeader'sSignature: 



GeneralResponsibilities

 Familiarizeyourselfwiththeevacuationrouteplanforthefacilityyouareassignedandthelocation

oftheemergencyphone[listlocation(s)].

 Knowthelocationofalltheexits.

 KnowthelocationoftheFireAlarmPullBoxes,theFireextinguishers,firstaidkit,anddefibrillator.



FireEmergency

Ifyoudetectsmokeand/orfire:

 Activatethemanualfirealarm‐atafirepullbox,pulltheplasticcoveroffandpulltheREDLEVER.

 Initiateevacuationprocedurestocalmlyandorderlyevacuateeveryonefromthebuild.

 Giveassistancetotheyoung,elderlyandhandicapped.

 Assignindividualstocheckallbathrooms,classrooms,meetingareas,offices,chapelandsanctuaryto

ensurethateveryonehasevacuatedthebuilding.

 Advisemembersofyourgrouptogototheparkinglotandtoremainthere.Askthemnottomove

theirvehicleandtokeepthefirelanesclearsoemergencyvehiclescanhaveunobstructedaccessto

thefacility.

 Afterpullingthealarm,ifyouormembersofyourgroupknowhowtouseafireextinguisherandfeel

thebestcourseofactionistoattempttoextinguishthefire,locateanextinguisherand,without

riskinginjury,attempttoextinguishthefire.

 TheEventLeadershouldwaitatthemainentrancefortheFireDepartmentandassistasrequested.



MedicalEmergency

 Call911,usingalandlineifpossible,andstatethenatureofthemedicalemergencyandgiveyour

locationas[nameofchurch]CatholicChurch,[address].

 Sendsomeonetothemainentrancetodirecttheemergencyresponderstothelocationoftheillor

injuredparty.

 Maketheindividualcomfortableandaskfortrainedindividualsinyourgrouptogiveassistance.



ChurchNotification

Assoonaspossible,afteremergencypersonnelhavebeencontacted,pleasenotifytheFacilities

Coordinator,thePastoralAssociate,and/orthePastoraboutthenatureoftheemergencyandtheactions

taken.

SAMPLE