2023 DYB TOURNAMENT GUIDELINES

TOURNAMENT CREDENTIALS MEETING

The first step in the tournament process for District Directors is the Credentials Meeting

at which time all tournament affidavits and credentials will be inspected and approved. This

is a most important meeting and if not carried out correctly, many problems may result

and teams or players may even be disqualified.

The following guidelines are listed to assist in your preparation for this meeting:

1. Select a date, time and

location that is most convenient for your leagues and notify them in

writing at least seven (7) days in advance of the Tournament Credentials Meeting. Be certain

that all teams within the district know the time, date and location of the Credentials Meeting.

Please call each league president, if necessary, to make sure all leagues are aware that they

must ATTEND this meeting to enter tournament play. If they fail to have their tournament

affidavit, insurance and birth certificates inspected by the credentials committee, they

cannot play. It may even be advisable to have a conference call prior to the meeting to go

over the Tournament Affidavit requirements and meeting time and place. You may need to

also send a mail notice of this meeting to all leagues. A combined or separate credentials

meeting may be held for the Majors, “O”Zone, AAA, AA, and A age divisions. Division II teams

must meet the same requirements as Division I teams.

2. You will need the following for this meeting:

A. Tournament brackets for all area, sub-district, district and state tournaments. Approved

brackets are available from the Commissioner's Office or may be downloaded from the DYB

website at www.dybusa.org Please note that four and five team round robins are approved for

use in place of the four and five team tournament brackets.

B. DYB Rule Books to assure that all tournament teams have a copy before entering

tournament play. Additional copies are available from the Commissioner's Office.

C. TWO copies of the Tournament Team Affidavit completed online from rostered players

on the league’s regular season teams printed and delivered by each league for each team. The

District Director will retain ONE copy.

D. TWO copies of the completed DYB Coaches Background Check Certification Form delivered

by each league for each team. The District Director will retain ONE copy.

3. Review tournament rules to be sure every team is aware of any differences as compared to

regular season rules.

4. Go through the protest procedure for tournament play. Make sure that all teams know the

correct protest procedure. Any protest not properly presented will be rejected.

5. Appoint a Credentials Committee and explain their responsibilities. This committee will be

composed of three persons who will inspect and approve all tournament affidavits for each age

division. The same three names must appear on three originals all affidavits for each

tournament. This Committee may need to reconvene to approve revised Tournament

Affidavits, if necessary.

6. Have all members of the Credentials Committee read Exhibit A “Tournament Credential

Committee Guidelines” before any tournament affidavits are inspected. If they have any

questions, be sure these are cleared up before the inspection process gets underway.

7. DO NOT ACCEPT ANY TOURNAMENT AFFIDAVITS UNLESS THE FOLLOWING INFORMATION

IS STATED IN FULL AND PROPERLY RECORDED ON THE AFFIDAVIT.

8. Players FIRST AND LAST name as it appears on the official proof of birth (John Jones, Jr.,

not Johnny Jones).

A. Complete physical address (NO P.O. BOX! Rt.1, Box 316, Georgetown, SC 35603, not just

Georgetown, South Carolina.)

B. Date of Birth

C. Check to see that all players listed live within the geographical boundaries of the league

or that an Official DYB release has been legally granted.

PRE-TOURNAMENT CREDENTIALS MEETING WITH COACHES

A pre-tourn

ament credentials meeting should be held prior to each tournament at which the

following matters should be thoroughly discussed:

1) Inform coaches that each player and coach should wear an official emblem of DYB on the

left shoulder of their tournament uniform shirts. Either the Dixie Youth Baseball

emblem or the DYB emblem may be worn on tournament uniform shirts. Each team

shall be given an official tournament bracket with the scheduled game times and fields for

each tournament game.

2) Obtain a list of home, cell and work telephone numbers for all team managers.

3) Explain the responsibilities and authority of the tournament chairman and the tournament

director. Give the team managers phone numbers for each of these individuals.

4) Explain who determines if a game can be played in the event of bad weather and makes

decisions about the re-scheduling of postponed or called games. No team will be required

to play under unsafe conditions.

5) Explain the procedure for making up games in the event it becomes necessary to reschedule

tournament games. All games should be played in the order shown on the official

tournament bracket. NEVER CHANGE THE BRACKET AFTER IT HAS BEEN ESTABLISHED!

Game time should only be changed in case of delays due to weather or facilities problems.

6) Explain the policy on admission to games. The tournament director should explain who will

be entitled to passes and who will issue them. DYB officials and their families shall be

admitted to all tournament games at no charge. The host tournament chairman shall

issue any authorized local game passes. The tournament director should issue out-of-town

passes.

7) Determine the home and visiting teams for each tournament game at the credentials

meeting. The following is the suggested procedure for designating the home and visiting

teams:

a) Select a manager of each game in the first round of games to call the toss of a coin.

The winner of the coin toss will select his or her choice of home or visiting team.

b) After t

he first round of play designations have been determined, flip a coin for each

remaining game in the tournament. If the coin lands on heads, the top of the bracket will be

the home team. If the coin lands on tails, the bottom of the bracket will be the home team.

Use of this procedure makes everyone (fans, coaches and officials) aware of the home team

for all scheduled tournament games.

c) Designat

e which dugouts will be used by the home and visiting teams.

8) Review infield times and player introduction procedures. These are listed in another

section of this booklet.

9) Pre-Game Conference - Hold pre-game conferences the first day of the tournament to

thoroughly review the ground rules to be used at the playing fields used in the tournament.

After the first day, pregame conferences shall not be held unless special circumstances arise

that would need to be discussed with the coaches.

10) Explain the procedure for assigning umpires. Advise the association or group of umpires to

be used for tournament games. It is recommended that the chief umpire in charge of

scheduling make this presentation if possible.

11) Pitch Cou

nts - Please review tournament pitch count rule in Exhibit B with coaches and

press box personnel.

12) The correct procedure for filing a protest or appealing a protest is outlined in Exhibit C

“Protest and Appeal Procedures”. You may want to copy Exhibit C to hand out to each

manager.

13) Coaches Conduct: State in a firm but friendly manner what is expected from coaches.

Explain what conduct is unacceptable and the consequences of not complying with these

guidelines.

14) THE FOLLOWING RULES AND POLICIES SHOULD BE ENFORCED AT ALL TIMES:

a) NO SMOKING, TOBACCO IN ANY FORM OR VAPING shall be allowed on the field

or in the dugouts at any time during a game. Managers and coaches shall not be

allowed to leave the field during the game to vape or use tobacco.

b) No personal cell phones or other personal electronic communication equipment,

excluding those carried by on-duty medical or security personnel or required to be “on call”

by their profession, are allowed on the playing field or in the dugouts during all local league

and tournament games. EXCEPTION: Electronic devices may be used to keep pitch counts

and line-ups if they are not used to communicate outside the dugout via text, email or

voice. Penalty: Removal of the device from the dugout.

c) A manager or coach is not to leave the dugout unless he has requested and been

granted a time out to confer with a player or umpire on the field. Coaches may leave the

dugout to serve as a base coach while his or her team is on offense provided at least one

coach remains in the dugout with the players.

d) Anything that can be done by a player is to be done by a player, such as warming up

pitchers or other players. No adult, at any time, on or off the field, shall warm up a pitcher.

A coach or manager will be allowed to observe as a pitcher is warming up before the game

and, if he obtains permission from the umpire-in-chief, between innings during the game.

e) ALL PLAYERS WARMING UP PITCHERS AT ANY TIME, ON OR OFF THE FIELD, A

RE TO

play to ensure uniformity and consistency at all tournaments. Uniform enforcement of

these guidelines will help avoid problems as teams advance to the next level of play.

15) At the completion of each tournament, be sure to notify the host chairman at the next level

of tournament play of the identity of the winning team. Provide the necessary information

to the winning team about the date, time and place of the next tournament.

WEAR A CATCHER'S HELMET AND MASK. Coaches WILL NOT be allowed to warm up pitchers.

These rules are a part of tournament play. Please enforce these procedures at all levels of

EQUIPMENT CHECKLIST

Before any team is allowed to enter any tournament play, be sure the following equipment is

available:

TEAMS

1) Official 2 1/4” – 2 5/8” Bats - The official identification markings must be

readable and identifiable. Any alteration of the markings or any mark placed on the bats

by anyone other than the manufacturer, including a sporting goods store, is not to be

considered legal and the bat is to be removed from the tournament.

All 2 5/8” bats and 2 1/4” bats must meet new performance standards established by

USA Baseball, the national governing body of amateur baseball in the United States. All

legal bats, except one piece wood bats, must be stamped as follows:

BBCOR Bats: 2 5/8" BBCOR (-3) certified bats (which do not bear the USA Baseball mark) may

be used in tournament play.

2) An ILLEGAL BAT is a bat that has been altered or a bat that is not approved for play

because it does not meet specifications with regard to length, weight, barrel diameter,

labeling or performance for the division in which it is used.

As a result, a bat that is cracked or damaged because of normal use, shall not be considered

“illegal” and will not result in the batter being called out for using it, but the bat still must be

removed from play because it could present an unsafe condition. This is why it is prudent that

umpires check the gear before a game and have any bats that do not meet specifications, in

anyway, removed from the dugout. When an illegal bat is discovered at any time, it MUST be

removed from the game/dugout immediately. As long as the bat is not damaged to the

extent where a barrel ring can no longer fit around the barrel, the bat will still be considered

legal.

3) Bats should not be altered in any manner for use in any game. Alterations includes, but is not

limited to: bat doctoring, rolling in a vice, hitting foreign objects other than approved balls,

inner wall shaving, end-loading and any other action that is designed to change the character

or performance attributes of the bat in any manner.

4) At least six (6) batting helmets.

5) At least two (2) catcher's helmets with masks and throat protectors. One will be needed for the

catcher in the game and the other to warm up pitchers on the sidelines.

6) All male catchers must wear athletic supporters with protective cups. Instruct umpires to

NEVER allow a catcher to play without the protective cup.

7) The umpires shall inspect all equipment in each dugout immediately prior to each game in order

to prevent any potential problems with respect to the use of illegal equipment. Any illegal

equipment found in the dugouts at any time before or during a game should be removed by the

umpires.

TOURNAMENT HOST

1) Official DYB Category 1 Baseballs with the Commissioner's signature. (Wilson

preferred)

2) Flags for base umpires except in “O”Zone play.

3) Equipment to maintenance fields between games.

4) Rosin bags for pitchers.

5) Properly working scoreboards, PA systems and lighting systems.

UMPIRES

1) Complete uniform. All are to be dressed the same.

2) Ball/Strike indicators.

3) Plate umpires protective equipment.

CONDUCT AND DRESS CODE

Every DYB tournament should be conducted in a responsible and creditable manner. All

participants deserve uniform enforcement of the rules and fair and equitable

treatment by all DYB officials and umpire crews. All rules as outlined in the current DYB Rule

Book shall be enforced without exception.

In addition, certain levels of conduct and sportsmanship are expected by all participants

in tournament play. DYB desires to maintain a proper example of appropriate behavior

among teams competing for a tournament championship. Conduct which is not

conducive to fair play and sportsmanship shall not be tolerated. Appearance and dress of

all participants will be just as important as conduct. All players shall be required to be

fully uniformed and all uniforms shall be worn properly (including the cap bill worn forward

and all jerseys tucked in to the uniform pants). Managers and coaches are to either be

uniformed as the players or at a minimum wear identical shirts and shorts/

pants. During tournament play, coaches should not be allowed to wear

sweatpants, wind-pants, cutoffs or jeans. No visors for player or coaches.

TOURNAMENT GAME PROCEDURES

To this point in this booklet, we have placed the emphasis on Pre-Tournament plans. There

are at other items that are most important as well. These are the Official Scorekeeper, the

Pitch Counter and the Public Address Announcer.

SCOREKEEPERS

1. Be in the Press B

ox at least thirty (30) minutes prior to each game time.

2. Maintain and have available for inspection all Tournament Affidavit forms at all times.

3. Total concentration is required on each play with final authority for hit/error. If scorekeeper

maintains pitch count, prepare log for each pitcher or appoint a pitch count statistician to

maintain pitch count records.

4. When

the official scorekeeper has knowledge of a potential illegal substitution of a player or use

of an illegal pitcher, it should be reported to the manager of the violating team. However, after

a violation occurs, no one should call attention to the violation except the opposing manager.

5. Assist the PA announcer in making prompt announcements of all line-up c

hanges.

6. Make

certain both managers come to the Press Box following the game to sign pitching records.

The scorekeeper should record this information carefully and maintain complete and accurate

records.

7. Return affidavits to each manager when his team has been eliminated.

PUBLIC ADDRESS ANNOUNCERS

1. Be in Pr

ess Box thirty (30) minutes prior to each game time.

2. Prior to eac

h game, obtain full roster of each team including managers and coaches.

Announce names normally used by players, not names from the Affidavits. Clarify correct

pronunciation of difficult names.

3. Announc

e only pertinent information, usually the first three batters in each half inning, the

batter as he comes to the plate and runs, hits, errors at end of each half inning. NO PLAY BY

PLAY announcement or activity that may distract from actual play of the game.

4. Announce the pitch count for each pitcher at the end of each half inning and when the pitcher

leaves the mound for the remainder of the game.

5. DO NOT ANNOUNCE ERRORS MADE BY INDIVIDUAL PLAYERS.

6. Make p

rompt announcement of all line-up changes.

7. REMEM

BER, you are only there to provide pertinent information. You are not the focal point

of the game. The players should always be the center of attention.

The scorekeeper, pitch counter and the public address announcer are most important to the

success of any tournament. Careful consideration should be given to the selection of the

persons to work in each of these important positions. They can contribute greatly to a

successful tournament.

PRE-GAME PRACTICE AND WARM-UP

1) No practice of any kind by any team, including the host, shall be allowed on the tournament

playing field(s) on game days. Other nearby fields should be utilized for practice fields during

tournament play. The Tournament Director is responsible for arranging practice fields to be

made available to tournament teams who require overnight stays at tournament sites.

2) Each team may have up to five minutes of infield prior to each game. You may want to

increase this to seven-ten minutes for the first day only.

PLAYER INTRODUCTION

The tournament should be colorful and exciting for the players. This may be a once in a lifetime

experience for many of these players and DYB wants it to be a fond memory for all participants.

A proper team introduction program can add color to tournament games. It is recommended

that the following procedures be used before every game in the tournament:

1) Always ask managers to list the player’s names that they prefer to use on the official line-up

(i.e. Jimmy, instead of James). This is not always the name shown on the Tournament Team

Affidavit.

2) Introduce all members of the team following this procedure:

a) Introduce the visiting team, starting players, batting order and defensive position. As the

starting players are announced they should run to their defensive position on the field.

Outfielders should only go to the edge of the outfield grass in front of their normal position.

b) After introducing the starting defensive players, introduce the remaining players on the

roster. As their name is called they should take a position on the foul line between first or

third base facing their dugout and the stands. The manager and two coaches are then

introduced and should take their position facing the dugout and stands alongside the

remaining roster players.

c) Introduce the home team, all players, the team manager and coaches in the same manner as

above. As the home team players take their defensive positions, they should acknowledge

their counterpart on the visiting team in some manner (i.e. handshake, pat on back, etc.).

d) When introductions have been completed, both teams shall remain in position for

introduction of the umpires and the invocation and the national anthem.

e) Introduce the plate umpire as the umpire-in-chief first. The base umpires should run to their

position as they are introduced.

f) Invocation/National Anthem - The invocation and national anthem are to be used for the first

game of each tournament session only.

g) After National Anthem advise the visiting team to return to their dugout at which time the

umpire-in-chief will begin the game.

PRE-GAME SCHEDULE

(Assuming a Game Time of 6:00 PM):

5:30 PM - Both teams starting lineups and tournament affidavits shall be turned in to the

scorekeeper.

5:45 PM - PA announcer tells visiting team to take infield. (Visiting Team is not to enter field

until advised by the PA announcer.)

5:50 PM

- PA announcer calls visiting team from the field if not finished and tells home team to

take infield. (Home team is not to enter field until advised by the PA announcer even if the

visiting team finishes early.)

5:55 PM - PA announcer calls home team from field if not finished. PA announcer introduces

the visiting team. (See introduction procedure in previous section).

PA announcer introduces the home team.

PA annou

ncer introduces the umpires.

5:58 PM

- Invocation/National Anthem (With Players remaining on the field)

6:00 PM

Umpire-In-Chief begins game.

A key priority of the tournament is to keep the games on schedule. In the event of rain, it may

become necessary to cancel infield practice. If you do not allow infield for the first game of the

day, it is recommended that no infield be allowed for the remainder of the day's games.

For the convenience of out-of-town fans and radio broadcasts, no game should start earlier than

its regularly scheduled starting time even if any earlier game is completed early.

ELIMINATION

Before the first game in the tournament, all the teams are winners. After the second day some

teams will be eliminated but they should still be considered winners. DO NOT LET A TEAM

LEAVE A TOURNAMENT WITHOUT SOME REMARKS OF APPRECIATION AND ENCOURAGEMENT

BEING MADE OVER THE PUBLIC ADDRESS SYSTEM. The following is a suggested statement:

"LADIES AND GENTLEMEN. (name of team) _____

_____________________ HAS BEEN

ELIMINATED FROM FURTHER PLAY IN THIS TOURNAMENT. HOWEVER, THEY HAVE HAD A

GREAT SEASON AND THESE PLAYERS ARE TRUE CHAMPIONS. WE HAVE ENJOYED HAVING

(name of team) _______________________ IN THIS TOURNAMENT. LET'S ALL

GIVE THEM A BIG ROUND OF APPLAUSE FOR THEIR PARTICIPATION HERE.

WE WISH

THEM A SAFE TRIP HOME AND GREAT SUCCESS IN THEIR FUTURE PLAY IN

BASEBALL AND, ESPECIALLY, AS THEY PURSUE EVEN GREATER ENDEAVORS IN LIFE".

THE CHAMPION IS ______________________________________________________

You h

ave reached the point in your tournament where there is a winner. Have as much

information as possible for the winner and announce this information over the public address

system. A suggested format is as follows:

-Congr

atulations to (Name of winning team), CHAMPIONS for (Name of tournament) for ______.

Year

- (Name of champions) will play in the (Name of next tournament) at

- (Site of next tournament) on (Date and time of tournament).

- If known, give league name of team they will play.

- We wish this fine group of youngsters the best of luck and the greatest of success as they

advance in DYB Tournament play.

CONCLU

SION

At the c

onclusion of your tournament take a break. You deserve it! But before you collapse, be

sure you contact the Tournament Host at the next level of play and any other appropriate officials

to let them know your tournament winner, giving them the name and phone number of the

winning team manager. Also, if at all possible, District Directors should arrange to accompany the

team to the next level of tournament play. In most cases, this league may not have ever advanced

this far before. Your support and encouragement would be invaluable to them because you are

probably more aware of what will be happening at the next level of play. At this point, you should

become their biggest fan and be available for any help they may need to make things easier for

them.

Exhibit A

Tournament Credentials Committee Guidelines

(1)— Each league shall be entitled to enter either its local league champion or a team chosen

from the entire league as its tournament team in each age division. Some states authorize two

teams from each league to enter tournament play.

(2)— Division I & II Tournament Team Affidavits must consist of a minimum of eleven (11)

players or a maximum of twelve (12) players, a team manager and two coaches (AA & A - three

coaches) and each tournament team must begin each level of tournament play with a full

roster of players and coaches.

(3) — Alternates are not recognized as part of a tournament team and their participation in any

tournament team activity is not authorized by DYB, Inc.

(4)— Only players who have played in a minimum of eleven (11) of their local league games shall

be eligible for tournament competition, with the exception that the state director shall be

empowered to rule a player eligible, for good reason, even though the player has not played in

the eleven (11) games.

(5)— All players on a Majors or “O”Zone tournament team may be 12 years of age, if desired. The

maximum age for players on minor league tournament teams shall be league age ten (10) for

AAA division, eight (8) for AA division and six (6) for A division. Any player of league age ten (10)

and under who was registered on a major league team during the regular season shall be eligible

to participate on the AAA (9-10) tournament team.

(6)— Any player chosen for a major tournament team may only participate on that team and will

not be eligible for participation on any other sanctioned tournament team. Under no

circumstances can a player be listed on more than one Dixie Youth sanctioned tournament team

during the same year.

(7)— Only managers, assistant managers or coaches during the regular league season shall be

eligible to manage or coach a tournament team, and they shall be registered on their regular

season team player rosters as filed with the district and state directors. The state director shall

be empowered to grant exceptions to this rule.

(8)— Sub-district, district and state directors and members of the National Board of Directors

shall not be eligible to manage or coach a tournament team.

(9) Each league shall certify that all of its managers and coaches have had background checks.

Tournament Player Affidavit

(1)—DYB Tournament Affidavit forms must be completed on-line by each

league. Each DYB Tournament Affidavit must have the correct birth record name (FIRST & LAST

NAME ONLY) and the birthdate of each player. An incomplete affidavit may cause a

team to be disqualified from tournament play. These affidavit forms shall be completed for

each tournament team and TWO copies shall be delivered to the District Director at the

District Credentials Meeting prior to the first tournament game. Each tournament team

manager shall have one original of this tournament affidavit, properly completed, at all

tournament games. The District Director will retain ONE copy of this form.

(2)—Prior to the District Credentials Meeting, the league president of each league shall

check all birth records of players whose names appear on the tournament affidavit.

(3)—Credentials Committee—In addition to the tournament affidavit each

team manager shall have birth certificates for all players on the roster, a Waiver of Liability/

Medical Release form signed by the parent/guardian of each player whose name appears on the

affidavit and an acceptable digital photograph of the team in uniform ( including the team

manager and only the required number of coaches). Included in each tournament team's

credentials will be TWO copies of the completed DYB Background Check Certification/Waiver of

Liability form signed by the league official and all coaches on the team. The District Director will

retain ONE copy of this form. The affidavit, background certification, medical release form and

the birth records shall be publicly inspected and approved by a credentials committee

composed of three members, one of whom may be the tournament director, and this public

inspection shall be at least one week (seven days) prior to the first sub district or district

game. All teams shall be notified of the credentials meeting by the district director or the

tournament director at least one week prior to the inspection. This requirement shall be for sub-

district and district play only.

(4)—Teams failing to be present at the district credentials meeting with the player

affidavit, birth records and medical release form shall forfeit their right to compete in tournament

play. Teams shall have a birth record and medical release form at this meeting for each

player listed on the player affidavit. In the event a team does not have a birth record for a player

at this meeting, the player for whom there is no birth record shall be ineligible to play in the sub-

district or district tournament.

(5)—The state or district director shall be empowered, however, to make exceptions to

the seven-day inspection rule for hardship cases. A player whose birth record is not accepted by

the credentials committee at the inspection meeting shall have the opportunity of

submitting another birth record to the committee on the evening prior to the first

tournament game at a time and place set by the tournament director. Player affidavits may

be corrected for spelling, typographical errors, nicknames, etc. at either of the two meetings of

the credentials committee. Players whose birth records are not accepted by the credentials

committee at either of the two meetings shall be ineligible for all games in the sub-district and

district tournaments. There shall be no appeal. A team using a player not approved by the

credentials committee shall be disqualified from the tournament play.

(6)—Where separate district credentials meetings are held for each division’s sub-

district tournament, the credentials committee shall inspect the player affidavits and birth

records of all the tournament teams in the respective division at the same time. There shall be a

credentials meeting for each division in the district. All credentials meetings within a district

may be held at the same time.

(7)—The state director or tournament director shall set the date and time for the

inspection of the tournament team affidavits and birth records for teams competing in state

tournaments, and this time shall be at least three hours prior to the first game of the

tournament. Teams not complying with this rule shall be subject to disqualification from

tournament play.

(8)—With the exception of the host team, the actual birth certificates may not be

inspected at the DYB World Series. Instead, each state director may sign the player affidavit

of his state’s representative team in the DYB World Series signifying that he or his

representative has personally inspected the birth records of the players and found them to be

in order. The player affidavit and birth records of the host team shall be inspected by the

National Board of Directors. No protest shall be allowed at the DYB World Series on the basis of

eligibility because of age unless the protest is substantiated by actual evidence accepted by the

Board of Directors as proof of an age violation.

(9)—DYB directs all tournament directors and credentials committee members to

accept one of the following as proof of age:

(a) Birth certificate issued by a government agency which has a raised or

affixed seal and is accepted as legal proof of age.

(b) Hospital certificate issued at birth.

date of birth. NOTE: A photo static copy of one of the above certificates,

which has a statement on the document stating that it is an exact and true

copy of the original, signed by the parent or legal guardian may be

accepted.

(d) DYB, Inc., Certification of Birth Record properly completed, inspected,

signed and stamped by a DYB district, state or national director or the

Commissioner.

(10) — Adopted children going by a name other than that which appears on the birth

record shall furnish an affidavit of the adoption or name change and a copy of the affidavit shall

be attached to the birth record. Players not legally adopted but using a name other than that

which appears on the birth record shall be eligible provided a notarized statement of this fact is

made before a probate judge or clerk of court or their equivalent and the statement is attached

to the birth record with the signature and seal of the probate or clerk of court.

(12) — All protests based on the ineligibility of a player, other than age, shall be filed

with the appropriate DYB official prior to the conclusion of the first tournament game played

by that player. Penalty: Immediate removal of the player. No protest of an age violation shall

be allowed after the inspection by the credentials committee without absolute proof of fraud.

The burden of proof shall be upon the protesting party. In the event proof of fraud is found and

accepted by the credentials committee or on a protest, Rule XI, Section (H)(3), will apply.

(13) — Players who are unable to furnish an approved birth record shall be entitled

to mail other documents of proof of age to the Commissioner, who shall be empowered to

issue a certificate in lieu of an actual birth record.

(14) — Players, managers and coaches listed on a tournament team affidavit SHALL

NOT participate on any other baseball teams nor participate as a team in any non-DYB

tournament during the time their team is participating in a DYB sanctioned

tournament. Dual participation is not allowed during this period and all players, managers and

coaches listed on a tournament team affidavit must cease participation on any other teams at

the same time they are participating in a DYB tournament.

EXCEPTION: Any player who is eligible to be a named a replacement player on a tournament

team roster shall not be subject to this rule until he is approved as a replacement player on a

tournament team roster. PENALTY: Any player, manager or coach who violates the above rule

shall be removed from their DYB tournament team roster immediately.

(B)

A player added to a tournament roster after the 1st game of any level of tournament

play will not be eligible to pitch in that level of tournament play.

VII. Tournament Pitching Rules

These tournament pitching rules completely replace the pitching restrictions used in

regular season play. Protecting youth pitcher’s arms is extremely important and the

following pitching restrictions and mandatory pitcher rest requirements are designed to

minimize or prevent serious arm injuries to youth players.

Pitcher Substitutions/Restrictions

(A) All players on the tournament team roster may pitch in any tournament (bracket or

pool play) game.

(B) A player must be added to the tournament roster prior to the 1

game of any level

of tournament play to be eligible to pitch. All pitchers shall be eligible at the beginning

of each level of tournament play provided they have had the required number of hours

of rest as noted below since their last tournament game in the previous tournament.

3.05(a) & (b) and Rule 3.08(1) during tournament play. A pitcher may not return to the

mound as a pitcher during the same game. EXCEPTION: A pitcher

who is replaced in

the batting order by a substitute runner or substitute batter may return to the mound to

pitch provided no other pitcher on the same team has thrown a pitch and all other

requirements of the substitution rules are enforced.

(D) A pitcher removed from the game or line-up for a substitute may remain in the game

in another defensive position provided all other provisions of the substitution rules.

Exception: A pitcher who delivers 41 or more pitches in a game cannot play the position

of catcher for the remainder of the game. Any player who has played the position of

catcher in four or more innings in a game is not eligible to pitch in that game.

(E) A player who is brought in to pitch from another position without benefit of sideline

warmup shall be permitted ten (10) warmup pitches or two (2) minutes.

(F) Any player warming up a pitcher on the mound, in a bullpen, or elsewhere shall

wear a catcher’s mask with helmet and throat protector even if the mask has a

manufactured extension at the bottom of the mask. A batting helmet cannot be used to

warm up a pitcher.

Pitch Count Limitations

(G)

There are no limitations on the number of innings a pitcher may pitch in a tournament

(bracket or pool play) game subject to the following pitch count limitations:

(1) A League Age 10 and under pitcher shall not throw more than 75 pitches in the same

game or on the same day. Exception: If the pitcher reaches the maximum pitch count limit

while facing a batter, he may continue to pitch until the batter reaches base safely, is put

out or, a third out is made on a base-runner to end the half-inning.

(2) A League Age 11 or 12 pitcher shall not throw more than 85 pitches in the same game

or on the same day. Exception: If the pitcher reaches the maximum pitch count limit while

facing a batter, he may continue to pitch until the batter reaches base safely, is put out or,

a third out is made on a base-runner to end the half-inning.

(3) All pitchers must adhere to the following pitch count rest requirements before

pitching in another tournament game:

Tournament Pitching Rest Requirements

Required Rest

No Rest

36 Hours

48 Hours

Total Pitches

1-40

41-65

66+

NOTE 1: These pitching rest requirements are based on the number of pitches a player

throws in a calendar day. If for any reason, a game ends after midnight, the pitches thrown

in the game will be charged to the previous day. The pitcher begins his rest requirement

when he leaves the mound in a game and his total cumulative pitch count for the calendar

day exceeds 40 pitches. In games suspended by darkness, weather, or other causes and

resumed the following calendar day, the pitcher of record at the time the game was halted

may continue to the extent of his/her eligibility, provided he delivered 40 or less pitches;

NOTE 2: State Option – States may use condensed double-header tournament brackets

with modified pitch count restrictions approved by the National Board.

(4)

SUSPENDED GAMES - In a game suspended by darkness, weather, or other

causes and resumed on a following calendar day, the pitcher of record at the time the

game was suspended may continue to pitch provided he/she had delivered 40 or less

pitches on the calendar day the game was suspended. If the pitcher is eligible to return

to the mound when the game is resumed, the pitcher’s game pitch count limit will

carryover, but the daily pitch count limit will be reset to zero.

(5)

A pitcher shall be allowed to pitch in two or more games on the same calendar day

provided he/she does not throw more than 40 cumulative pitches in the previous game

or games on the same calendar day.

(6)

These pitch count limitations will also apply to all games played to determine a

district, state or World Series tournament host team or to determine any runner-up teams

advancing to the next level of tournament play;

Official Pitch Count Record

(H) The Tournament Director must designate the scorekeeper or another game official

as the official pitch count statistician for each game. The pitch count statistician shall record

all pitches including strikes, balls, foul tips and any pitches delivered to the

catcher ruled a “no pitch” by the umpire. The official pitch count statistician’s

pitch count is the official pitch count and cannot be protested.

(I) The pitch count statistician must provide the current pitch count for any

pitcher when requested by either manager or any umpire. However, the manager

has the ultimate responsibility for knowing his pitcher’s pitch count at all times

and when his/her pitcher must be removed to meet the rest requirements above.

(J) The official pitch count statistician shall inform the umpire-in-chief when a

pitcher has delivered his/her maximum limit of pitches for the game, as noted

above. The umpire-in-chief will inform the pitcher’s manager that the pitcher must be

removed after the current batter reaches base safely or is put out. However, the

failure by the pitch count statistician to notify the umpire-in-chief, and/or the failure of

the umpire-in- chief to notify the manager, does not relieve the manager of his/her

responsibility to remove a pitcher when that pitcher is no longer eligible.

(K) Protests of an Illegal Pitcher and Penalty shall be handled pursuant to

Tournament Rule XII(G). NOTE: If the pitcher reached his pitch count daily

maximum on a previous batter, the pitcher must be removed immediately upon

discovery.

Exhibit C

PROTEST AND APPEAL PROCEDURES

(THESE RULES COMPLETELY REPLACE THE REGULAR SEASON PROTEST RULES.)

XI. Protest

s & Protest Appeals

Only the team manager or the acting team manager shall be entitled to file a protest relating to

any rule or regulation which applies to the 7-8, 9-10 and 11-12 age divisions during any

tournament game or between games if permitted by rule.

(A) Protests shall be made only on a misinterpretation of a rule published in the current edition of

the “Official Rules & Regulations of DYB® Inc.”, including but not limited to, provisions for

the ineligibility of a player or players, an illegal substitution, an illegal pitcher or failure to

comply with the participation requirement. ―A protest which clearly requires an umpire’s

judgment shall not be accepted by the tournament director.

(B) All protests of rule violations, except protests of an ineligible player, an illegal pitcher or failure

to comply with the participation requirement, must be made to the umpire-in-chief

immediately after the occurrence of the violation and before another pitched ball is thrown to

a batter. The umpire-in-chief shall discuss any disputed ruling with any umpire involved in the

play and/ or may consult with umpires not involved in the play to determine if the ruling, in

their opinion, was in accordance with DYB® Inc. Rules and Regulations.

the ruling decision will stand or be reversed. If either team manager does not agree with the

umpire’s explanation of the ruling, the umpire-in-chief shall refer the protest to the

tournament director. NOTE: Either manager has the right to put his team in the dugout and

refuse to continue play if the umpire-in-chief does not refer any protest to the tournament

director.

(D) AFTER THE COMPLETION OF A GAME THERE SHALL BE NO PROTEST REGARDLESS OF THE

CIRCUMSTANCES INVOLVED WITH THE EXCEPTION OF A PROTEST ON ELIGIBILITY AS

PRESCRIBED BY TOURNAMENT RULE XI (H) OR THE FAILURE OF A TOURNAMENT OFFICIAL TO

FOLLOW PROPER PROCEDURES FOR HANDLING PROTEST APPEALS. NOTE: A game shall not be

considered as complete until opposing managers have an opportunity to make a protest on a

game ending play or failure to comply with the participation requirement. Fifteen minutes

shall be considered sufficient time for the fulfillment of this rule.

(E) When the official scorer or other officials have knowledge of a potential illegal substitution of a

player or use of an illegal pitcher, they should advise the manager of the violating team.

However, after the violation occurs, no one shall call attention to the violation except the

opposing manager.

(F) ILLEGAL PITCHER―If an illegal pitcher enters the game, or becomes illegal after entering the

game, this is a continuing violation and may be protested at any time during its continuation

prior to the completion of the game. PENALTY: If protested during the game, the illegal

pitcher shall be removed from the mound and the offended team shall have the choice of

replaying the game from the point where the illegal pitcher entered the game to pitch or

became illegal after entering the game or continue from the point where the illegal pitcher is

removed from the game. If, in the opinion of the tournament director, the violation was

intentional, the tournament team manager shall be disqualified from further tournament play.

DYB PROTEST APPEAL PROCEDURE

If either of the team managers does not agree with the Tournament Director’s decision, an appeal

may be made to the State Director before the next pitch is thrown to a batter.

(J)—PROTEST APPEAL PROCEDURES

(1) Appeals of protest decisions in AA, AAA, Majors or “O”Zone tournament games may be

carried to the Tournament Director, the State Director and up to the Commissioner if so

desired but play may not resume until a decision is accepted by both managers or the appeal

process is exhausted. Failure to get a final decision through proper appeals before the next

pitch is thrown to a batter or before a play is made on a runner will forfeit the right for any

further appeal by either team manager.

(2) As provided in Tournament Rule XI(D) above, the Umpire-In Chief shall refer any protest to

the Tournament Director who may interview the umpires or the team managers before making a

decision. After the Tournament Director renders a decision, either manager can request an appeal

to the State Director.

(3) The Tournament Director ONLY shall be permitted to call the State Director. The State

Director may interview the Tournament Director, the umpires or the team managers before making

a decision. After the State Director renders his decision, either manager can request the State

Director to appeal to the Commissioner.

(4) The Commissioner of DYB® shall be called ONLY by the State Director for a FINAL DECISION

on any appeal of a State Director’s decision. The Commissioner may reserve the right to speak

with the Tournament Director, any umpire in the game or any team manager before making his

decision. The Commissioner’s decision will be communicated only to the State Director who will

inform the Tournament Director.

(5) After a ruling by the Commissioner of DYB®, no further appeals can be made and play must

continue immediately.

(6) No appeal shall be accepted by any Tournament Director or State Director or by the

Commissioner in tournament competition on the grounds of a violation of local league rules during

regular season play.

(7) There shall be no appeal of any protest occurring during an A (T-Ball) Division tournament

beyond the District Director unless otherwise provided in an individual state’s constitution and

bylaws.

(8) Appeals will be allowed only if presented exactly according to the above procedures. Team

managers may only request an appeal. Managers cannot present appeals directly to these officials.

All officials will be available to receive protest appeals during the tournament season.

Credentials Check List for Local Leagues and Coaches

The local league president should provide a copy of this check list to each tournament team coach

along with the parental waiver/medical release form, the Coach Background Certification, proof of

insurance, and birth certificates to bring to the District Credentials Meeting.

League and Team Responsibilities

 All tournament teams must attend the District Credentials meeting at a time/place set by the District Director.

 The TOURNAMENT TEAM ELIGIBILITY AFFIDAVIT shall be completed online through the league’s

Manage Teams page. Leagues can access their Manage Teams Page by going to the ONLINE ROSTERS tab

on the DYB website and clicking on the Roster Login Screen link.

 All information on the Tournament Affidavit/Roster must be provided from the information submitted on the

regular season rosters in the online DYB Roster database host by SportsSignUp (formerly SI Play).

 Players must be selected from the players listed on the League Rosters submitted online which are due May 1.

 Player’s first and last names must be listed exactly like it is on the legal birth document. First and Last

names only, middle names are not required, no initials, no nick names, and no adopted names unless there is

documentation of a legal name change

 The President of each league or League Official must check all birth records of players, print three copies of the

Tournament Affidavit/Roster for each team from the online database and sign each copy of the Affidavit

certifying that all information on the Tournament Affidavit is correct. (Coach-Original, Copies – League and DD).

 Must have 3 coaches (no more) listed on the AAA, Majors and “O”ZONE tournament team affidavits.

 Must have 4 coaches (no more) listed on the T-Ball and 6U & 8U AA Coach Pitch tournament team affidavits.

 Copies of birth certificates must have a statement printed on the copy that states “this is an exact and true copy

of the original certificate”. The statement must be signed by the parent or legal guardian. This statement

cannot be on a separate page that is stapled to the birth certificate. Note: The statement signed by the

parent on the birth certificate does not have to be notarized.

 A parental waiver/medical release form for each team with the parent or legal guardian’s signature next to the

player’s name. The parental waiver/medical release form can be downloaded from the DYB website at

www.dybusa.org. The parental waiver/medical release form is titled “ASSUMPTION OF RISK / WAIVER OF

LIABILITY / INDEMNIFICATION AGREEMENT FOR MINOR PARTICIPANTS & MEDICAL RELEASE”.

 There must be proof of Accident and Liability Insurance. The policy coverage must be:

o Excess Accident-team must be covered with Excess Accident policy with a Medical Limit of at least $50,000.

o General Liability-team must be covered by a General Liability Policy with an “each occurrence “limit of at

least 1,000,000 combined single limits for “bodily injury” and “property damage”. If the team does not

purchase its General Liability Insurance from Sadler, it is required that its insurance certificate name DYB,

Inc. as an “additional insured”, and have the tournament insurance check list completed and signed by their

insurance agent.

 Each team must have a Background Check Certification/Waiver of Liability and Indemnification form signed

by all the team coaches and a copy to be retained by the league.

 The tournament affidavit/roster, parental waiver/medical release form, coaches background check certification

form, insurance and the birth records will be publicly inspected and approved by a credentials committee

composed of three members.

 These documents should be put into a three-ring binder with the birth certificates inserted in order of the names

listed on the Tournament Team Affidavit to be presented to the Credentials Committee.

 The league should maintain a copy of the following documents in the league records for 7 years (17 years if

a serious injury occurs during the season)

(1) Tournament Affidavit;

(2) Parental Waiver/Medical Release: “ASSUMPTION OF RISK / WAIVER OF LIABILITY / INDEMNIFICATION

AGREEMENT FOR MINOR PARTICIPANTS & MEDICAL RELEASE”;

(3) Coaches Background Check Certification; and

(4) Proof of Insurance for the current season.

INSURANCE AGENT CHECKLIST

(Not For Use With Endorsed DYB / Sadler Insurance Plan)

DYB TOURNAMENT TEAM Insurance

Requirements Checklist

Verification of Minimum Insurance Standards For

Sanctioned DYB TOURNAMENT TEAMS

When Either Accident or General Liability Insurance Are Not

Purchased Through the DYB Endorsed Insurance Plan

All teams participating in officially sanctioned and other approved DYB tournament play must provide

evidence of Accident and General Liability insurance that meets certain minimum standards as outlined

in current edition of the Official Rules and Regulations of DYB.

TO BE COMPLETED BY INSURANCE AGENT

As a pre-condition of participation in DYB sanctioned tournament play, the Tournament Teams listed

below is requesting analysis of the Accident and General Liability policies that are provided through your

insurance agency to verify compliance with minimum insurance standards per DYB Rules & Regulations.

Name of Tournament Team:

League To Which Tournament Team Belongs:

Name of Insurance Agency:

Name of Insurance Agent Completing This Form:

Phone Number of Insurance Agent: ( )

Date This Form Completed:

Signature of Insurance Agent Verifying Coverage:

Minimum Standards Please Check Appropriate Box

Accident Insurance

Meets

Standards

Does Not

Meet

Standards

* Named Insured – The Insured organization is listed under the name of the individual

Tournament Team or the name of the League to represented by the team.

£ £

* Effective And Expiration Dates must encompass the length of the entire tournament.

£ £

* Medical Limit – Must be at least $50,000

£ £

General Liability

Meets

Standards

Does Not

Meet

Standards

* Named Insured – The Insured organization is listed under the name of the individual

Tournament Team or the name of the League represented by the Tournament team.

£ £

* Effective And Expiration Dates must encompass the length of the entire tournament.

£ £

* Each Occurrence Limit – The Each Occurrence Limit must be at least $1,000,000.

£ £

* Athletic Participants Exclusion – The policy does not have an Athletic Participants

(or similar) exclusion.

£ £

* Claims Made Coverage – The policy does not provide claims made coverage.

£ £

* Additional Insured - DYB, Inc. is listed as an “Additional Insured.”

£ £

IMPORTANT NOTICE TO LEAGUES ABOUT

INSURANCE REQUIREMENTS IN DYB RULEBOOK

DYB

Tournament Rules, II Financial Responsibility - Page 76-77, (D) Tournament Host And Team

Insurance For Sanctioned Tournaments requires that all teams participating in sanctioned and other

approved DYB tournament play must provide evidence of Accident and General Liability insurance that meets

certain minimum standards as follows:

(1) Excess Accident – The Tournament Host and each tournament team must be covered by an Excess

Accident policy under their respective organizations’ name with a medical limit of at least $50,000.

For teams, it is not a cceptable for each parent to provide individual evidence of health insurance for

his or her child. For the tournament host, coverage must be provided for all umpires, scorekeepers,

employees and volunteers; and

(2) General Liability – The Tournament Host and each tournament team must be covered by a General

Liability policy under their respective organizations’ names with an “each occurrence” limit of at least

$1,000,000 combined single limits for “bodily injury” and “property damage”. Such policy may not

provide “claims made” coverage and may not have exclusion for lawsuits arising out of injuries to

athletic participants. If the tournament host or team does not purchase its General Liability insurance

through the approved DYB, Inc. insurance program (see rule book advertisement), it is required that

the General Liability policy name DYB, Inc. as and “additional insured”.

DYB recommends that leagues purchase their Accident and General Liability insurance from the endorsed DYB

program through Sadler Sports Insurance. The endorsed DYB program automatically meets all minimum

insurance requirements and as a result does not need to be closely scrutinized by the tournament credentials

committee.

However, if both Accident and General Liability are not purchased through the endorsed DYB program:

) The league should request that their insurance agent complete the checklist on the reverse side of this page

to verify compliance with the minimum standards. If 100% of st andards are not met, the tournament

credentials committee will not accept the insurance for entry into the DYB sanctioned or approved

tournament.

2) This completed and signed checklist should be presented to the tournament credentials committee with

evidence of Accident and General Liability insurance to expedite their review.

William Wade, Commissioner

DYB, Inc.

Sub District, District, Area, Regional, State, and World Series Tournaments Minor Waiver/Release

ASSUMPTION OF RISK / WAIVER OF LIABILIT

Y / INDEMNIFICATION AGREEMENT FOR MINOR

PARTICIPANTS & MEDICAL RELEASE

READ BEFORE SIGNING ON NEXT PAGE

IN CONSIDERATION OF my child/ward, being allowed to participate in any way in the DYB, Inc. Sub District, District, Area, Regional, State, or World

Series Tournaments, related events and activities, the undersigned acknowledges, appreciates, and agrees that:

1. The risk of injury to my child/ward from the activities involved in these programs is significant, including the potential for permanent disability and

death, and while particular rules, equipment, and personal discipline may reduce this risk, the risk of serious injury does exist; and,

2. The risk of possible exposure to and illness from infectious diseases including but not limited to MRSA, influenza, and COVID-19. While particular

rules and personal discipline may reduce this risk, the risk of serious illness and death does exist; and,

3. For myself, spouse, and child/ward, I knowingly and freely assume all such risks, both known and unknown, EVEN IF ARISING FROM THE

NEGLIGENCE OF THE RELEASEES or others, and assume full responsibility for my child/ward’s participation; and,

4. I willingly agree to comply with the program’s stated and customary terms and conditions for participation including risk of injury and protection

against infectious diseases. If I observe any unusual significant hazard or concern in my child/ward’s readiness for participation and/or in the program

itself, I will remove my child/ward from the participation and bring such attention of the nearest official immediately; and,

5. Medical Release - I grant permission to managing and/or coaching personnel or other league representatives or tournament officials to authorize and

obtain medical care and treatment from any licensed physician, hospital or medical clinic, including major surgery, deemed necessary by a duly

licensed physician should my child become ill or injured while participating in tournament activities away from home, or at other times when neither

parent/guardian is available to grant authorization for emergency treatment. This authorization includes the administration of first aid and

transportation to and from a medical treatment facility. In addition, I will list any allergies or illnesses for which my child is being treated by medical

doctor in the space provided next to my signature.

6. I, for myself, my spouse, my child/ward, and on behalf of my/our heirs, assigns, personal representatives and next of kin, HEREBY RELEASE AND

HOLD HARMLESS DYB, Inc.; DYB State and District Affiliates; my local team and league; tournament host; their respective directors, officers,

officials, agents, employees, volunteers, other participants, sponsoring agencies, sponsors, advertisers, and if applicable, owners and lessors of premises

used to conduct the event (“Releasees”), WITH RESPECT TO ANY AND ALL ILLNESS, INJURY, DISABILITY, DEATH, or loss or damage to

person or property incident to my child/ward’s involvement or participation in these programs, WHETHER ARISING FROM THE NEGLIGENCE OF

THE RELEASEES OR OTHERWISE, to the fullest extent permitted by law.

7. I, for myself, my spouse, my child/ward, and on behalf of my/our heirs, assigns, personal representatives and next of kin, HEREBY INDEMNIFY AND

HOLD HARMLESS all the above Releasees from any and all liabilities incident to my child’s/ward involvement or participation in these programs,

EVEN IF ARISING FROM THEIR NEGLIGENCE, to the fullest extent permitted by law.

8. I, the parent/guardian, assert that I have explained to my child/ward: the risks of the activity, his/her responsibilities for adhering to the rules and

regulations, and that my child/ward understands this agreement.

SEE NEXT PAGE FOR REQUIRED SIGNATURES

Page 1 of 2

FOR PARENTS/GUARDIANS OF PARTICIPANTS OF MINORITY AGE (Under Age 18) SIGNING BELOW:

This is to certify that I, as parent/guardian, with legal responsibility for this participant, have read and explained the provisions in this waiver of

liability, assumption of risk and indemnification agreement and medical release to my child/ward including the risks of injury and/or possible

exposure to and illness from infectious disease through his presence and participation and including his/her personal responsibilities for adhering

to the rules and regulations for protection against communicable diseases. Furthermore, my child/ward understands and accepts these risks and

responsibilities. Further, I fully understand its terms, understand that I have given up substantial rights by signing it, and sign it freely and

voluntarily without any inducement.

Player’s Name Parent’s Signature

Note: You may provide the following information on a separate sheet of paper if you

have any privacy concerns.

__________________________

Allergies (Drugs or other) | Illnesses Under MD Care

10.

12.

Only Use Section Below for Replacement Players

(If Any)

Note: The league shall maintain this signed release for a period 7 years, and in the event that a player has been involved in a serious injury, 17 years.

ge 2 of 2

Date: ______________________ League Name: ________________________________________________________ Franchise# ___________

DYB, Inc.

Background Check Certification

Infectious Disease/Injury-Waiver of Liability/Indemnification

Two signed copies of this completed form MUST be submitted at the District Credentials

meeting along with two copies of the Tournament Team Eligibility Affidavit for each of the

league’s tournament teams. The second copy of these forms will be retained by the

District Director.

Date _______________________

LEAGUE NAME: ________________________________________ FRANCHISE # Y-_________

Background Checks:

• Pursuant to Federal Public Law 115-126 – Protecting Young Victims from Sexual Abuse and Safe Sport

Authorization Act of 2017 (“Safe Sport Act”) our league has formally adopted and implemented the DYB Child

Protection Plan or a similar comprehensive program.

• Our league has conducted third-party criminal background checks which, at a minimum, search the National

Criminal Database and the National Sex Offender Registry in all 50 states on all managers and coaches of our

all-star teams which participate in DYB tournament play (including sub-district, district and state

tournaments and the DYB World Series). We have disqualified any manager or coach whose background

check revealed a conviction for, guilty plea, no contest plea, or admission to any crime involving a minor.

Furthermore, we have disqualified any other manager or coach for other offenses which fall under our

disqualification criteria and for which an exception was not granted through our formal appeals process.

• Documentation of the successful passing of criminal background checks as described above for all managers

and coaches is immediately available upon request.

League Official Official’s Name (Printed) Position

ASSUMPTION OF RISK / WAIVER OF LIABILITY /

INDEMNIFICATION AGREEMENT FOR MANAGERS/COACHES

IN CONSIDERATION OF my participation as a manager or coach of a team in the DYB, Inc. Sub District, District, Area,

Regional, State, or World Series Tournaments, related events and activities, the undersigned acknowledges,

appreciates,

and agrees that:

1. The risk of injury to me from the activities involved in these programs is significant, including the potential for permanent

disability and death, and while particular rules, equipment, and personal discipline may reduce this risk, the risk of

serious injury does exist; and,

2. The risk of possible exposure to and illness from infectious diseases including but not limited to MRSA, influenza, and

COVID-19. While particular rules and personal discipline may reduce this risk, the risk of serious illness and death does

exist; and,

3. I knowingly and freely assume all such risks, both known and unknown, EVEN IF ARISING FROM THE NEGLIGENCE

OF THE RELEASEES or others, and assume full responsibility for my participation; and,

4. I willingly agree to comply with the program’s stated and customary terms and conditions for participation including risk

of injury and protection against infectious diseases; and,

5. I HEREBY RELEASE AND HOLD HARMLESS DYB, Inc.; DYB State and District Affiliates; my local team and league;

tournament host; their respective directors, officers, officials, agents, employees, volunteers, other participants,

sponsoring agencies, sponsors, advertisers, and if applicable, owners and lessors of premises used to conduct the event

(“Releasees”), WITH RESPECT TO ANY AND ALL ILLNESS, INJURY, DISABILITY, DEATH, or loss or damage to

person or property incident to my participation in these programs, WHETHER ARISING FROM THE NEGLIGENCE OF

THE RELEASEES OR OTHERWISE, to the fullest extent permitted by law.

6. I HEREBY INDEMNIFY AND HOLD HARMLESS all the above Releasees from any and all liabilities incident to my

participation in these programs, EVEN IF ARISING FROM THEIR NEGLIGENCE, to the fullest extent permitted by law.

______________________________ _____________________________ ______________________________

Manager Coach Coach

______________________________

Coach* *(For T-Ball and Coach Pitch 4

Coach Only) Revised 05/2023

DYB, INC.

TOURNAMENT PLAYER REPLACEMENT AFFIDAVIT

This is to certify that_____________________________________________________________

Full Name of Player

a member of the _________________________League, #Y _______ City___________ State____

Tournament team will be unable to participate in the 2023 DYB tournament program because:

_________________________________________________________________________________

_______________________________

Signature of Parent or Guardian……….

Address __________________________________.

Telephone _________________________________

LEAGUE CERTIFICATION

Following an investigation of the above, I hereby approve the replacement of ____________________________

Name of Player Being Replaced

By _______________________________ Mailing Address __________________________________

Full Name of New Player

Date of birth _________________ League _______________________________ Season Team ___________

I hereby certify that the date of birth of ______________________________is correct and has been substantiated by birth

New Player

certificate, Hospital Record or National Headquarters Statement in lieu thereof. I further certify that the player listed above

resides within the League’s boundaries as set forth in the 2023 Dixie Youth Baseball Rules for local leagues, and has played

in at least 9 scheduled games in his league in accordance with the 2023 TOURNAMENT REGULATIONS.

Signature _________________________________________________________________________________

League President or Representative as registered with Dixie Youth Baseball, Inc. for Current Season

Address _______________________________________________ City __________________ State _______

Name of League_____________________________________ Telephone _____________________________

COMMISSIONER, STATE DIRECTOR OR DISTRICT DIRECTOR

I have inspected the birth certificate of _______________________________ and it is in my opinion acceptable

according to the rules of DYB Inc. Replacement as requested above is hereby approved.

Signature ___________________________________________ District ______________________________

Address __________________________________________________________________________________

The original replacement form must be attached to the white copy of the 2023 Tournament Affidavit.

DYB, INC.

TOURNAMENT COACH REPLACEMENT AFFIDAVIT

THIS IS TO CERTIFY THAT ________________________________________________________________, a

coach in the ____________________________________________League, # Y-________ of a [ ]6U [ ]8U [ ]10U [ ]12U

tournament team will be unable to continue participation in the 20_____ DYB tournament season for the following

reason:

__________________________________________________________________________________________________

I hereby approve the replacement of_______________________________________________ by a new coach,

(Name of coach being replaced)

Name ___________________________________________________

Address _______________________________________, City __________________ State ________ Zip Code_________

I hereby certify that the new coach is an adult representing our DYB franchised league.

Signature __________________________________________________________________________________________

(League President or League Representative as registered with Dixie Youth Baseball, Inc)

ASSUMPTION OF RISK / WAIVER OF LIABILITY / INDEMNIFICATION AGREEMENT FOR REPLACEMENT COACH

In consideration of my participation as a manager or coach of a team in the DYB Sub District, District, Area, Regional, State, or

World Series Tournaments, related events and activities, the undersigned acknowledges, appreciates, and agrees that:

1. The risk of injury

to me from the activities involved in these programs is significant, including the potential for permanent disability

and death, and while particular rules, equipment, and personal discipline may reduce this risk, the risk of serious injury does

exist; and,

2. The risk of possible exposure to and illness from infectious diseases including but not limited to MRSA, influenza, and

COVID-19. While particular rules and personal discipline may reduce this risk, the risk of serious illness and death does exist; and,

3. I knowingly and freely assume all such risks, both known and unknown, EVEN IF ARISING FROM THE NEGLIGENCE OF THE

RELEASEES or others, and assume full responsibility for my participation; and,

4. I willingly agree to comply with the program’s stated and customary terms and conditions for participation including risk of injury

and protection against infectious diseases; and,

5. I HEREBY RELEASE AND HOLD HARMLESS DYB Inc.; DYB State and District Affiliates; my local team and league; tournament

host; their respective directors, officers, officials, agents, employees, volunteers, other participants, sponsoring agencies, sponsors,

advertisers, and if applicable, owners and lessors of premises used to conduct the event (“Releasees”), WITH RESPECT TO ANY AND

ALL ILLNESS, INJURY, DISABILITY, DEATH, or loss or damage to person or property incident to my participation in these

programs, WHETHER ARISING FROM THE NEGLIGENCE OF THE RELEASEES OR OTHERWISE, to the fullest extent permitted by law.

6. I HEREBY INDEMNIFY AND HOLD HARMLESS all the above Releasees from any and all liabilities incident to my participation in these

programs, EVEN IF ARISING FROM THEIR NEGLIGENCE, to the fullest extent permitted by law.

Signature of new coach: ____________________________________________________Date: ________________________________

COMMISSIONER, STATE DIRECTOR, NATIONAL DIRECTOR OR DISTRICT DIRECTOR

_____________________________________ is in my opinion an acceptable coach according to the DYB Rules and

Regulations. Replacement as requested above is hereby approved: Signature __________________________________

Date: _______________________ Title ______________________________________

The original replacement form will be retained by the District Director. A copy of this form must be attached to the original Tournament Team Affidavit.

DROPPED PLAYER AFFIDAVIT

LEAGUE CERTIFICATION

League __________________________________________________________Franchise # Y-______________

Following invesgaon I, ____________________________________________________________________,

(League President – Please print)

hereby approve the removal of _______________________________________________________________

(Player’s Name – Please print)

due to ___________________________________________________________________________________

(Reason – Please print)

from our 2023 _________________________________________ Tournament Team Roster.

(AAA, Majors or “O”Zone – Please print)

Having no other players available in our league to replace this player we have no other choice but to drop

the 12

player from our tournament team roster. We understand that we must connue in DYB tournament

play with 11 players.

X___________________________________________________________________Date_________________

Signature of League President or Representave as registered with DYB, Inc. for the current season.

COMMISSIONER, STATE DIRECTOR OR DISTRICT DIRECTOR

I have reviewed this situaon and it is in my opinion acceptable according to the rules of DYB, Inc.

Removal of the 12

player as requested above is hereby approved.

Signature ___________________________________________ Title _________________________________

Address __________________________________________________________________________________

The original of this form must be aached to the 2023 DYB Tournament Adavit.

Credentials Check List for DYB Officials

Each participating DYB Tournament Team will bring the following documents to the District

Credentials Meeting - completed Parental Waiver/Medical Release Form, copies of Birth Certificates,

Proof of Excess Accident & Liability Insurance, co

mpleted Tournament Team Affidavit (2 copies)

and

completed Tournament Coaches Certification Form (2 copies).

League Responsibilities

 All tournament teams must attend the District Credentials meeting at a time/place set by the District Director.

 The TOURNAMENT TEAM ELIGIBILITY AFFIDAVIT shall be completed online through the league’s

Manage Teams page. Leagues can access their Manage Teams Page by going to the ONLINE ROSTERS tab

on the DYB website.

 All information on the Tournament Affidavit/Roster must be provided from the information submitted on the

regular season rosters in the on-line DYB Rostering System.

 Players must be selected from the players listed on the League Rosters submitted on-line which are due May 1.

 Player’s first and last names must be listed exactly like it is on the legal birth document. First and Last

names only, middle names are not required, no initials, no nick names, and no adopted names unless there is

documentation of a legal name change

 The President of each league or League Official must check all birth records of players, print TWO copies of

the Tournament Affidavit/Roster for each team from the on-line database and sign each copy of the Affidavit

certifying that all information on the Tournament Affidavit is correct. (Coach-Original, Copy-District Director).