STIMSON.ORG 5
TRANSPARENCY, RECORD KEEPING,
AND REPORTING
Transparency is a central aim of the ATT. Transparency allows governments
to identify potentially destabilizing arms transfers and to build confidence
in their legal transactions with trusted partners. In broad terms, industry
supports the idea of transparency in the global arms trade. ATT reporting
is in line with industry’s support of transparency in the arms trade, most
of which is long-established at the international level under the UN
Register of Conventional Arms and multilateral regime reporting such
as under the Wassenaar Arrangement. As such, industry can support
national governments in fulfilling their reporting obligations through
existing processes and practices. But it is important to remember that it is
incumbent on governments to submit their national reports, not industry.
Record keeping by exporting and importing companies can assist States
in collecting and reporting data on actual and authorized exports and
imports. However, since the treaty negotiations, U.S. industry has been clear
that the ATT should not create additional reporting obligations or burdens
for industry. States must develop national processes for compiling and
submitting their reports and inform industry of the requirements to comply
with regulatory and legal requirements at the national level.
Reporting should reflect actual national practices and not try to create
new responsibilities and obligations. For example, in the United States,
information on imports can only include what is currently kept electronically
and easily reportable by U.S. Customs under U.S. law.
Although States are responsible for submitting and compiling reports,
industry can and does provide information, upon request, to national
agencies to supplement nationally collected information that can then
be submitted. Record keeping requirements are also a common feature
of complying with national export license conditions. Industry has vast
experience, therefore, with record keeping and can provide advice and
counsel on ways in which information can be stored, collated, and accessed.
Industry is keen to protect proprietary information and not be required
to provide information that can undermine legitimate trade practices.
For some, there is concern about how others may use this information
and whether such information may interfere with current export/import
arrangements if other governments use the information for their own
competitive advantage. For example, many authorizations or temporary
exports could give insight into future business deals, mergers, acquisitions,
and divestitures.
Companies maintain records in a variety of ways. Often, these records
can be as simple as an excel spreadsheet or multiple excel spreadsheets
separated by authorization, or this can be through complex Enterprise
Resource Planning Software (ERP) that require expensive and complex
set-up. Thus, industry needs clear advice from States as to what is