2024-2025 STUDENT HANDBOOK

2024-25 Siena Life

Student Handbook

Division of Student Life

Table of Contents

Int

roduction 4

Compliance Statement 4

Greetings from the Vice President for Student Life 6

Siena College Mission 7

Community Standards and Accountability

Definitions 8

Student Expectations and Responsibilities 9

Institutional Authority 11

Code of Conduct 16

Drug and Alcohol Policy 19

Visitation and Guest Policy 26

Dangerous Instruments/Weapons Policy 29

Sanctions 29

Conduct Review Process 34

Student Conduct Review Board Process 37

Appeal Process 40

Hate Crimes and Bias-related Incidents

Overview 41

Victims of Bias-related Incidents or Hate Crimes 44

Health and Wellness

Health Requirements 46

Counseling Center: Scope of Care 48

Refusing Medical Treatment 50

Medical Leave of Absence Policy 50

Death in the Family 54

Reasonable Accommodations Due to a Disability 54

Food Allergy Policy and Accommodations for Students 55

Service and Emotional Support Animals 57

Service Animal Policy 58

Emotional Support Animal Policy 62

Philosophy on Sexual Intimacy 66

Residential Facilities, Living Guidelines and Procedures

Facilities 68

Housing Policies and Procedures 70

Residence Hall and Townhouse Safety 73

Residence Hall Policies 77

Public Safety Emergency Information/Parking

Department of Public Safety /Emergency Preparedness 79

Crime Reporting /Confidential Crime/Incident Reports 80

Voluntary Confidential Reporting 82

Voluntary Private Reporting 82

Disclosure of Crime Statistics 82

Campus Public Safety Advisory Committee 83

Emergency Information/Emergency College Closing 83

Inclement Weather and Snow Policy 84

Missing Student Notification Policy and Procedures 84

Threat Assessment Policy 85

Traffic/Parking Rules and Regulations 85

General Policies

Constitution of the Siena College Student Body 98

Computing-Use Policy 105

Electric Scooters, Bicycles, Skateboards, and Similar Transportation Devices Policy 105

Disorderly or Disruptive Classroom Behavior Policy 106

Hazing Policy 106

Official Communication of College Business 108

Posting Policy 108

Preferred Name Policy 109

Smoking/Tobacco Free Campus Policy 111

Solicitation and Vendor Policy 112

Speakers’ Policy 114

Student Internal Complaint Policy 117

Student Records 119

Drug and Alcohol Policy for Employees 123

Discrimination and Harassment Policy

Statement of Basis and Purpose

Title VII and the Title IX Coordinator and Equal Opportunity Specialist (EOS)

Responsibilities

Terminology

Legal and Behavioral Definitions of Discrimination and Harassment

Definitions

Immediate Assistance in Cases of Discrimination and Harassment

Choice of Actions in Response to Discrimination and Harassment

Reporting

Filing a Complaint

Resolution

Annual Reporting

Resolution Through Means

Modif

ications

Sexual Misconduct and Interpersonal Violence Policy

Statement of Basis and Purpose

Title IX Coordinator/EOS Responsibilities

Terminology

Definitions and Behavioral Examples of Prohibited Conduct (Title IX Sexual

Harassment and Non-Title IX Misconduct)

Definition of Employee Consensual Relationships

Immediate Assistance in Cases of Prohibited Conduct

Obtaining Immediate Medical Attention and Emotional Support

Reporting, Confidentiality, Privacy and Choice of Actions in Response to

Prohibited Misconduct

Jeanne Clery Act and Timely Warning

Initial Assessment

Resolution

Informal Resolution

Annual Reporting

Resolution Through Other Means

Revocation by Operation of Law

Modifications

Student Bill of Rights

Resources

Introduction

The Siena Life Student Handbook is a resource and reference guide to College operations, policies,

guidelines, terms, conditions and regulations. The handbook supplements the College’s catalog as a

source of additional information about Siena College. It is not intended to serve as a complete source of

College requirements and policies, and it does not contain a complete listing of all programs and services.

Students enrolled at Siena agree to comply with the College’s rules and regulations. While every effort is

made to provide accurate and current information, the College reserves the right to change, without

notice, statements in Siena Life concerning rules, policies, fees, curricula, courses, calendar and other

matters. The College’s rules, policies and other matters stated in this edition of Siena Life supersede all

prior rules, policies, procedures, terms, conditions, guidelines and services. Documents generated by

student organizations should be in accordance with College policies and regulations. In the event that a

conflict exists between College policies and regulations and a student-generated document, the College

policies, rules, guidelines, regulations, terms and conditions shall govern.

Siena College reserves the right to change the tuition, fees, room-and-board costs, rules governing

admission, occupancy of the residential facilities, granting of degrees, and any other regulation, rule,

term, condition, policy or guideline that may affect students. Such changes take effect whenever Siena

authorities deem necessary. Siena College also reserves the right to exclude at any time students whose

academic record is unsatisfactory or whose conduct is found to be detrimental to the College community.

The online version of Siena Life is the most current and may reflect changes from the printed copy

(www.siena.edu/sienalife

Compliance Statement

Siena College is an equal opportunity and affirmative action employer and does not discriminate against

employees or job applicants on the basis of race, religion, color, sex, age, national and ethnic origin,

disability, marital status, pregnancy, veteran status, sexual orientation, gender identity, predisposing

genetic characteristics, domestic violence victim status, criminal conviction or any other status or

condition protected by applicable federal or state statutes.

Siena College admits students of any race, religion, color, sex, age, national and ethnic origin, disability,

marital status, pregnancy, veteran status, sexual orientation, gender identity, domestic violence victim

status, criminal conviction or with a predisposing genetic characteristic to all the rights, privileges,

programs, services and activities generally made available to students at the school. It does not

discriminate on the basis of race, religion, color, sex, age, national or ethnic origin, disability, marital

status, veteran status, sexual orientation, gender identity, predisposing genetic characteristics, domestic

violence victim status or any other status or condition protected by applicable federal or state statutes in

administration of its educational policies, admissions policies, scholarship and loan programs and athletic

and other school administered programs.

Siena College does not discriminate on the basis of sex and prohibits sex discrimination in any education

program or activity that it operates, as required by Title IX and this part, including in admission and

employment. Questions about the application of Title IX to this institution may be referred to Siena

College's Title IX Coordinator, the Office of Civil Rights, or both. Siena's nondiscrimination policy,

including grievance procedures, may be found on the Title IX Website. To report information about

conduct t

hat may constitute sex discrimination under Title IX, or for information about how to make a

complaint of sex discrimination, please contact the Title IX Coordinator at the contact information listed

below:

Siena College

Attn.: Lois Goland, J.D.

Sarazen Student Union, Room 235

Loudonville NY 12211

[email protected]

518-782-6673

Greeti

ngs from the Vice President for Student Life

Dear Siena Student,

It is my pleasure to welcome you to Siena College for the 2024 – 2025 academic year. During your time

here, I encourage you to take an active role in your education and in our community.

The College realizes that life outside of the classroom plays an important role in the development of the

whole person. A Franciscan, Catholic, liberal arts education is as much about mutual respect, the

appreciation of differences, values and social responsibility as it is about intellectual development, career

goals and critical thinking.

Our faculty and staff expect great accomplishments from you, as we hope you do of yourself. Strive for

excellence, reflect upon your goals, and use your talents and energy for service with others and to better

your community. Members of the Student Life staff encourage you to take advantage of as many Siena

College opportunities as possible to stretch your mind, heart and spirit. We will assist and support you in

your journey.

The College policies, procedures, guidelines and services outlined in Siena Life are to inform you of the

expectations Siena College has for its students. Your presence here signifies your willingness and

expressed consent to adhere to the policies and procedures outlined in this and other College publications.

If a member of the Student Life staff can be of assistance to you, please stop by my office in Sarazen

Student Union, room 302, and we will be happy to meet with you. Best wishes for a productive and

enjoyable year.

Maryellen Gilroy, Ed.D.

Vice President for Student Life

Siena College Mission

Siena College is a learning community advancing the ideals of a liberal arts education, rooted in its

identity as a Franciscan and Catholic institution.

As a learning community, Siena is committed to a student-centered education emphasizing dynamic

faculty-student interaction. Through a blending of liberal arts and professional education, Siena College

provides experiences and courses of study instilling the values and knowledge to lead a compassionate,

reflective, and productive life of service and leadership.

As a liberal arts college, Siena fosters the rigorous intellectual development of its students through a

healthy exchange of ideas both inside and outside the classroom. It provides opportunities to develop

critical and creative thinking; to make reasoned and informed judgments; to appreciate cultural diversity;

to deepen aesthetic sensibility and to enhance written and oral communication skills. It develops in each

individual an appreciation for the richness of exploring knowledge from a variety of perspectives and

disciplines.

As a Franciscan community, Siena strives to embody the vision and values of St. Francis of Assisi: faith

in a personal and provident God, reverence for all creation, affirmation of the unique worth of each

person, appreciation for beauty, service to the poor and marginalized. We seek to build a community

strengthened through diversity, where members work together in friendship and respect, committed to

building a world that is more just, peaceable, and humane.

As a Catholic college, Siena seeks to advance not only the intellectual growth of its students, but their

spiritual, religious and ethical formation as well. To this end, Siena is composed of and in dialogue with

people from different religious and cultural traditions; fosters a critical appreciation of the Catholic

intellectual heritage in conversation with contemporary experience; provides ample opportunities for

worship and service; explores the moral dimensions of decision-making in business and the professions;

and affirms the dignity of the individual while pursuing the common good.

Franciscan Values: DORS

Guided by our mission statement and the values of St. Francis of Assisi, the Division of Student Life

ensures that a student’s time at Siena College will be educational, developmental, satisfying, and most of

all, enjoyable. Essential to the Division of Student Life at Siena College are the Franciscan values of

diversity, optimism, respect and service (DORS). DORS integrates the values and teachings of St. Francis

and St. Clare of Assisi into the everyday lives of Siena College students. Franciscan values serve as a lens

through which to view our world and our way of being in relationship with each other. Through

discussion, modeling and application of DORS, our community is enriched and made vibrant. DORS

ensures that students identify with and take on a sense of responsibility for the College and each other.

The essence of Franciscan living is a way of relating to people that is grounded in faith and values. DORS

provides a framework for the Siena College community to discuss and learn about the Franciscan

tradition and its approach to fostering positive interpersonal relationships.

Community Standards and Accountability

Siena College’s philosophy of student conduct is grounded in fostering students’ skills and their

understanding of how to live responsibly in a community. The College focuses on the growth and

development of the individual within the greater context of the community. Disciplinary procedures for

violations of the Student Code of Conduct are designed to foster moral and ethical development and

accountability while upholding Siena College community standards. Siena College expects members of

its community to be responsible for appropriate standards of conduct. Students are expected to conduct

themselves in accordance with the College policy and applicable local, state, and federal laws.

In light of our unique educational mission, the College strives to provide students with a fair process for

adjudicating allegations of violations appropriate to the campus setting.

Code of Conduct or Code: The following set of community standards for students of Siena College,

Loudonville, New York.

Code Authority: The Board of Trustees of Siena College has established the following rules and

regulations for all students and their guests.

I. Definitions

When used in this Code:

A. The term College or Institution means Siena College in Loudonville, New York.

B. The term student includes all persons who are enrolled in a course(s) at Siena College full or

part time or who have (or are eligible to have) a continuing relationship with the College

(including but not limited to students on leave, study abroad, or who have withdrawn) even if

they are not officially enrolled for a particular term.

For the purposes of the Division of Student Life, persons are considered students upon

confirmation of acceptance until the actual conferring of a degree. It also includes those who

are living in Siena College residence halls as part of a cooperative agreement although not

enrolled at the institution.

Note: For persons who meet this definition who are enrolled in programs with cooperating

institutions, Siena College reserves the right to notify the cooperating institution of violations

(or in some circumstances alleged violations) of the Siena College student code of conduct.

C. The term College official means any person employed by the College and authorized by the

College to act in a prescribed manner in accordance with the policies, procedures, rules,

regulations and guidelines of Siena College.

D. The term registered student organization means a group or association of students that has

complied with the requirements for official College recognition and registration.

E. The term student publication means written material published by students and distributed on

the College campus or social media associated with the College including, but not limited to,

brochures, newspapers and special-interest magazines, websites, blogs, vlogs, social

networking sites and platforms.

F. The te

rm College property, College premises or College-related premises mean all property

owned, leased or on loan to the College, including, but not limited to, all radio station

communications' licensing and equipment and all land, buildings and facilities owned, leased

or controlled by the College and/or used during College-related activities.

G. The term College document means any College record, publication, written communication

or form.

H. The term College community means collectively students, College officials, and employees

of the College, as well as registered guests of or visitors to the College.

I. The term member of the College community means individually any student, College official

or employee of the College, or registered guest of or visitor to the College.

J. The term personal property means anything to which a person has legal possession or title.

K. The term common area means a place to which the College community has access. This

includes, but is not limited to, hallways, lobbies, entranceways/stoops, other portions of

residence halls not constituting rooms or apartments designed for actual residence, and all

open areas of the College campus.

L. The term contraband means anything illegal and/or improper to have on College premises.

This includes, but is not limited to, drugs, alcohol, tobacco/nicotine products, weapons,

dangerous instruments, prohibited items as outlined in the residence living guidelines and/or

unauthorized possession of College-owned property.

II. Student Expectations and Responsibilities

A. Basic Privileges and Responsibilities:

The purpose of the following statement is to incorporate the minimal principles that should

guide the behavior of all students if the campus is to serve its essential purpose: the pursuit of

knowledge in an atmosphere conducive to the free exchange of ideas.

Siena College expects all members of the community to demonstrate respect for themselves

and for others. This respect includes sensitivity to differences. All students are entitled to and

responsible for a community environment free from harassment, intimidation and violence.

Students are expected to respect the property of others, College property and the property of

the greater community surrounding Siena. A process exists for reviewing allegations of

misconduct. Students have the right to appeal in misconduct cases, as outlined by the College.

The pursuit of knowledge and the free exchange of ideas may cause conflict. It is expected

that students will be respectful in the manner in which they disagree. In addition, the College

reserves the right to apply reasonable limitations to speakers and other invited guests in light

of our Catholic and Franciscan tradition.

B. Statement of Student Expectations and Responsibilities:

The student body, along with other members of the Siena College community, has a

responsibility to provide, protect and maintain an environment for learning and living. As

representatives of the Siena College Student Body, the Student Senate, in the spirit of the

Franciscan tradition, provides the following statements of student rights and responsibilities.

These

rights allow for any member of the Siena College student body to focus on the primary

goal of pursuing an education.

As set forth in the policies, procedures and guidelines in Siena Life, a Siena College student

has the expectation:

1. to be treated respectfully as a member of the Siena College community

2. to a free, timely and impartial process for the review of allegations of misconduct, a

student conduct/administrative hearing and to an appeal of decisions regarding

responsibility and sanctions

3. to expect assistance and professional conduct from members of the College’s

administrative staff

4. to be able to learn, including having access to ideas, facts and opinions

5. to the free and responsible expression of ideas and opinions, without fear of retribution,

including peaceful dissent, that will not disrupt or interfere with the orderly operation of

the College

6. to expect professional conduct from faculty in the assignment and evaluation of academic

work

7. to an evaluation of their academic performance free from discrimination on the basis of

race, religion, color, sex, age, national and ethnic origin, disability status, marital status,

veteran status, sexual orientation, gender identity, predisposing genetic characteristics,

domestic violence victim status or any other status or condition protected by applicable

federal or state statutes

8. to expect the College to promote and foster an environment that is free from violence,

harassment or any physical threats from any other member of the Siena College

community, and for the College to address, investigate and/or take any other appropriate

measures against any member of the community who infringes on this right as stated

9. to have the opportunity to review and correct any statement prepared by Public Safety

before signing, or refuse to sign any statement if the student feels they are being

misrepresented and/or misquoted in the statement itself

10. to have any search of personal property authorized, either in writing or orally, by an

authorized College official in conjunction with the Public Safety Department and in

accordance with the College’s search procedures

11. to file a complaint when they believe that any of their rights have been violated.*

*NOTE: For complaint procedures, please refer to the Code of Conduct, the Hate Crimes and Bias-

Related Incidents, Sexual Misconduct Policy, Siena College Discrimination and Harassment Policy, and

the Internal Complaint Policy sections of Siena Life.

C. In every community, along with expectations, each individual has responsibilities. As set

forth in Siena Life, a Siena College student has the responsibility:

1. to recognize and respect the rights of all other students and members of the Siena College

community

2. to treat all members of the campus community with civility, respect and courtesy

3. to refrain from discriminating against other members of the Siena College community on

the basis of race, religion, color, sex, age, national and ethnic origin, disability status,

marital status, veteran status, sexual orientation, gender identity, predisposing genetic

characteristics, domestic violence victim status or any other status or condition protected

by applicable federal or state statute

4. to

assist the College in maintaining a healthy environment of learning and living, as

outlined in Siena Life

5. to cooperate to the best of their ability with all investigations involving violations of the

Code of Conduct and/or crimes committed on campus

6. to respect the personal property of the College and members of the Siena College

community

7. to become an active learner, fully engaged in both intellectual and human growth

8. to exercise the above mentioned rights and responsibilities in a reasonable and respectful

manner that will not offend or violate the College’s Franciscan and Catholic traditions of

compassion and empathy; will not violate College policies, procedures, guidelines, rules

or regulations; will not disrupt or interfere with the orderly operation of the College; and

will not infringe upon the rights of other members of the Siena College community

III. Institutional Authority

A. Jurisdiction:

All students are subject to and are expected to familiarize themselves with the Siena College

Code of Conduct. In addition, any violations of federal, state or local law as determined by

the College shall be considered a violation of the Siena College Code of Conduct. When

alleged violations of College regulations or local laws take place off campus and come to the

College’s attention, the College reserves the right to take appropriate action when, in the

judgment of College officials, the alleged conduct has a negative impact on the College

community or the pursuit of its mission or the broader community in which we live. The Vice

President for Student Life or designee may initiate College disciplinary proceedings, whether

or not criminal charges have been filed.

B. Right to Take Disciplinary Action:

The College reserves the right to suspend, dismiss or expel any student when, in the opinion

of the College as determined by the Vice President for Student Life, Dean of Students,

Associate Dean of Students, Assistant Dean of Students or designee, their behavior threatens

or endangers the health, safety, or well-being of the College community or any of its

individual members. This right also applies to violations of the Code of Conduct and other

College policies, rules, regulations, terms, conditions or guidelines. In addition, the College

reserves the right to impose penalties, which include, but are not limited to, fines,

cancellation of the housing license, suspension and expulsion.

C. Welfare of the Community (Amnesty

The health and safety of every student at Siena College is of utmost importance. Siena

College recognizes that students who have been drinking and/or using drugs (whether such

use is voluntary or involuntary) at the time that violence, including but not limited to

discrimination and harassment, domestic violence, dating violence, stalking, or sexual assault

occurs may be hesitant to report such incidents due to fear of potential consequences for their

own conduct. Siena College strongly encourages students to report discrimination and

harassment, domestic violence, dating violence, stalking, or sexual assault to College

officials. A bystander acting in good faith or a reporting individual acting in good faith that

discloses any incident of discrimination or harassment, domestic violence, dating violence,

stalk

ing or sexual assault to college officials or law enforcement will not be subject to Siena’s

code of conduct action for violations of alcohol and/or drug use policies occurring at or near

the time of the commission of the discrimination and harassment, domestic violence, dating

violence, stalking, or sexual assault. This policy may also be applied, but not limited to:

Alcohol or drug related incidents, discrimination and harassment, sexual misconduct or

situations of vandalism and damage. The policy only applies to the College‘s Student Code of

Conduct and has no status in other jurisdictions such as local or state courts.

D. Conduct On and/or Off College Premises:

In the event a student also faces criminal charges for any conduct on or off campus, the

College reserves the right to bring charges against a student for any violation(s) of the Code

of Conduct prior to, concurrent with or following criminal charges being filed in a court of

law for the same act(s). All College rules and regulations apply to students and their conduct,

behavior and activity, both on and off College premises and at College-sponsored events and

activities, regardless of where they are being held.

Student members of the Siena community are expected to act with respect for the safety,

personal rights and property of individual groups outside the College as well as to respect the

proper authority of local, state and federal officials. The College reserves the right to take

disciplinary action against students or student organizations responsible for organizing non-

College-sponsored events (dances, theme parties, etc.) that result in underage drinking,

misconduct or criminal activity. Hosting a non-College sponsored event at a third-party

vendor shall not exonerate the student or student organization from responsibility.

E. Administrative Withdrawal:

If in the opinion of the Dean of Students, or designee (in consultation with the Vice President

for Student Life and other College officials), a student with a behavior problem cannot

accomplish their objectives in concert with those of the College or without jeopardizing their

welfare or that of others, the student’s registration may be terminated and the student may be

required to leave the College immediately. In such cases, the student will be restricted from

being on campus property and, if found, subject to arrest for trespassing. Depending upon the

circumstances surrounding the termination and in the College’s discretion, the student may be

eligible for a refund of tuition and fees as outlined in the Siena College catalog. In addition,

any housing/board fees will be refunded on a pro-rata basis based upon the date of

termination. The decision of the Dean of Students, or designee to terminate a student’s

registration may be appealed in writing to the Vice President for Student Life within five (5)

business days. If not appealed within this time frame, the decision of the Dean of Students, or

designee, is final. At the College’s sole discretion, the Vice President for Student Life, or

designee, may consider a student’s application for readmission.

F. Sex Offender Registry Act (SORA):

In accordance with federal law, the College shall provide a statement advising the campus

community where law enforcement agency information provided by a state under 42 U.S.C.

Section 14071 (j), concerning registered sex offenders, may be obtained, such as the local law

enforcement agency with jurisdiction for the campus. In accordance with the New York State

Sex Offender Registration Act (SORA), law enforcement agencies may disseminate certain

relevant information concerning a sex offender to any entity with vulnerable populations

related to the nature of the offense committed by such sex offenders. The College shall

comply

with federal and state law concerning SORA. Should the Vice President for Student

Life or designee be informed that a student is listed as part of a sex offender registry, the

College reserves the right to take immediate action to temporarily suspend the student

pending a College administrative hearing. The College also reserves the right to take

immediate action to suspend or dismiss the student from the College if the student represents

a risk to the health, safety or welfare of the community or to any person or property.

G. Cooperation with Law Enforcement:

The College may be required to cooperate with civil/criminal authorities. No attempt will be

made to insulate an individual from the legal consequence of their act.

H. Access Restricted/Access Limited:

The College reserves the right to restrict or limit access for any student/non-student when

their conduct is considered a violation of community standards as determined by College

officials. An individual whose access has been restricted is not permitted on College property

and, if found, is subject to arrest for trespassing. Individuals whose access has been limited

may only be on campus at designated times and/or locations. Public Safety may impose a

temporary restriction limiting a student’s access to campus facilities pending proper

adjudication when the behavior of a student disrupts or interferes with the orderly operations

of the College or constitutes a danger to their safety or the safety to other persons or property

in the residence hall/townhouse.

I. Searches:

The College reserves the right to inspect College premises. The College reserves the right to

enter any portion of a College-owned building (including student rooms). If an individual is

suspected of harboring contraband on College premises, the College reserves the right to go

through their belongings. The College further reserves the right to search all vehicles on

College premises. If contraband is found, the College may confiscate the contraband and

contact civil/criminal authorities.

J. Public Order/Health, Safety, and Welfare of the Community:

The College reserves the right to limit access to specific areas of the campus and/or to adjust

normal operations or procedures to maintain public order and/or the health, safety and

welfare of the College community. This includes but is not limited to restriction of guests and

visitors, adjustments to residential maximum occupancy limits and community gatherings,

capacity of interior or exterior spaces (lawns, residential/academic quad, Grotto, etc.),

requirements associated with social distancing, etc. This also may include the need to

evacuate/close the campus due to a public health, national, or College emergency.

Impromptu or unapproved gatherings with no nexus to the college’s educational mission

present an elevated health risk to the community. Such gatherings, whether indoors or

outdoors, are not authorized by the college. Students must refrain from initiating and

participating in such gatherings and understand the health and safety risk in such a setting.

Any student involved may face discipline under the student code of conduct with sanctions

ranging from written warning up to and including expulsion. The College encourages

students to visit friends and classmates but requires an invitation to visit other

buildings/residential areas.

If an out

door area, quad or lawn has an impromptu gathering(s) of any size that, in the

assessment of College Officials, poses an elevated safety risk, college officials will ask the

students to disperse in order to ensure the continued health and safety of our community.

1. Prohibited Conduct:

The following conduct is prohibited on any premises owned or operated by Siena

College:

• Deliberate disruption or prevention of the peaceful and orderly conduct of classes,

lectures, administration, disciplinary hearings, commencement activities, or other

College activities or deliberate interference with the freedom of any persons to

express their views, including invited speakers;

• The destruction or damage to any premises or property owned or controlled by Siena

College or any personal property located on or at a location owned or controlled by

Siena College.

• The illegal or unauthorized possession of dangerous weapons or instruments;

• The intentional obstruction of free movement of any individual or vehicle in any

place to which these rules apply;

• The unauthorized entry or use of any building or facility for any purpose other than

its authorized uses or in such manner as to obstruct its authorized use by others, to

remain, without permission, in any building or facility after it is normally closed, or

refuse to leave any building or facility after being asked to do so by an authorized

administrative officer;

• The unauthorized construction of tents, encampments, or any other temporary or

permanent location or structure on College property;

• Violate any rules or regulations relating to conduct as enumerated in the Employee

Handbooks, College Policies, or Community Standards and Student Code of Conduct

contained in the Student Handbook;

• Willfully incite others to commit any of the acts herein prohibited with specific intent

to encourage them to do so; or

• Take any action or create, or participate in the creation of, any situation which

recklessly or intentionally endangers mental or physical health which involves the

forced consumption of liquor or drugs for the purpose of initiation into or affiliation

with any organization.

2. Procedures:

• Removal from Premises: Any individual in violation of the within Policy may be

directed by an authorized College official to cease any unauthorized activity and, at

the College’s discretion, may be removed and restricted from the College premises.

• Adjudication and Enforcement:

o Students: Any student charged with a violation of Section III. A. of this

Policy shall be subject to the sanctions and procedures outlined within the

Student Handbook.

o Employ

ees: Faculty, Staff and administrators charged with any violation(s)

of Section III. A. of this Policy shall be subject to the disciplinary procedures

and sanctions of the applicable employee handbook.

o Licenses, Invitees, and Other Community Members: Any Licensee, Invitee,

or other community members charged with any violation(s) of Section III. A.

of this Policy shall be heard and determined by the President or the

President’s designee.

o Suspension Pending Adjudication: Any individual subject to the restrictions

contained within this Policy may be suspended from the College until such

time as the matter may be adjudicated pursuant to the Adjudication and

Enforcement provision of this Policy. Notwithstanding the previous sentence,

should this Section III.B.2.d. conflict with the applicable employee or student

handbook, the provisions of the handbook shall take precedence.

K. Order of No Contact:

An Order of No Contact is a directive by the Vice President for Student Life, Dean of

Students or designee, to a student or students to refrain from any contact, direct or indirect,

with one or more designated persons through any means including, but not limited to:

personal contact, telephone, electronic means (social media, email, text message, etc.),

written, nonverbal or oral communication and/or intermediaries (third parties other than an

attorney). This order is designed to help establish clear expectations between all parties

involved in any situation deemed by the College as necessary, and should not be considered,

on its own, as a violation of the Student Code of Conduct. After a period of time and at the

request of either party, the Office of the Dean of Students may review the Order of No

Contact to evaluate the potential termination of the order based upon the circumstances of the

order and agreement of all parties.

L. Temporary Measures:

The College reserves the right to take immediate temporary measures in situations where the

health, safety, and/or College community are at risk. These temporary measures include, but

are not limited to:

1. Temporary Suspension from the College: The VPSL, DOS, Associate/Assistant Dean of

Students or designee may impose an immediate temporary suspension from the College and

remove the student from campus pending adjudication when the behavior of a student

constitutes a danger to their safety or the safety to other persons or property on College

premises, or where the student’s behavior presents a threat of disruption or interference with

normal campus operations. Students temporarily suspended are restricted from entering

campus premises without prior authorization from the VPSL, DOS or designee, or

Associate/Assistant Dean of Students.

2. Temporary Suspension from Campus Housing: The DOS or designee,

Associate/Assistant Dean of Students, or Director of Community Living or designee may

impose a temporary suspension from College housing pending proper adjudication when the

behavior of a resident student significantly detracts from the educational environment of the

residence hall/townhouses or constitutes a danger to their safety or the safety to other persons

or property in the residence hall/townhouse. Students temporarily suspended are restricted

from entering all residence areas during the term of the suspension.

3. Tem

porary Housing Relocation: Administratively required relocation to another room

and/or hall pending adjudication.

4. Temporary Group Suspension: The Vice President for Student Life, the Dean of Students

or designee, Associate/Assistant Dean of Students, or other authorized College official as

outlined by policy, guidelines, regulations, terms or conditions may impose an immediate

temporary suspension of a student organization, club or team pending investigation and/or

adjudication when the conduct of the group constitutes a possible threat to the safety, welfare

and/or integrity of the College community.

Groups placed on temporary suspension may have all activities of the group canceled for the

duration of the temporary suspension. During this time, funding may be frozen, the group

may lose College recognition and all privileges thereof, including exclusion from all College

programs and services, student government, funding, and advertising the organization and/or

displaying the organization name. Exclusions also may include participating in or sponsoring

any activities as an organization, including recruitment activities.

IV. Code of Conduct: Conduct that violates the Code of Conduct includes (but is not

limited to):

A. General Code Violations:

1. Arson:

Any attempt to intentionally or recklessly start a fire or cause an explosion and/or

contribute to an unauthorized fire

2. Bias-Related Incident: A bias-rela

ted incident is defined as behavior that constitutes an

expression of hostility against the person or property of another because of the targeted

person’s race, religion, sexual orientation, ethnicity, national origin, gender, age, or

disability. Bias-related incidents include, but are not limited to, name calling and using

degrading language or slurs directed toward a person because of their membership (or

perceived membership) in a protected class. See

www.siena.edu/files/resources/discrimination-harassmen

t.pdf

3. Dangerous Instrument and Weapons:

The use, possession or storage of any dangerous instrument and/or weapon. See the

Dangerous Instruments/Weapons Policy within Siena Life for a full description of the

policy.

4. Disorderly or Disruptive Conduct:

Behaviors that are disruptive to the orderly operations of the College, disregard the rights

of others, or are disrespectful of the community such as, but not limited to:

a. engaging in fighting or violent, tumultuous or threatening behavior

b. making unreasonable noise

c. using abusive or obscene language, making an obscene or lewd gestures, or using

abusive, obscene or lewd chanting in a public place

d. disrupting any authorized assembly or meeting of persons without permission

e. obstructing vehicular or pedestrian traffic

f. creating a hazardous or physically offensive condition (e.g. public urination,

breaking glass, etc.)

g. engag

ing in conduct that has the intent to harass, demean, annoy or alarm another

person (including, but not limited to, initiating communication via phone, mail,

electronic mail or other form of written communication, or through social media.

5. Disorderly or Disruptive Classroom Behavior Policy:

Disorderly or disruptive classroom behavior violates the Siena College Student Code of

Conduct. Faculty members have the discretion to require disorderly or disruptive students

to leave the classroom, or any other academic space including academic offices,

hallways, the library, and off-campus experiential learning sites. Failure of a student to

abide by the faculty member’s request to leave the academic space may result in the

summoning of Public Safety. If a student is requested to leave the academic space, the

faculty member will report the conduct violation to the Office of Academic Affairs, the

appropriate School Dean, or the Dean of Students Office, and file a report with Public

Safety. Egregious violations may result in removal from the course and the student

receiving the final grade of “F.”

Faculty may report lesser conduct violations, not resulting in being removed from the

class, to the Office of Academic Affairs, appropriate School Dean, the Dean of Students

Office, or file a report with Public Safety.

Following the report of a conduct violation, whether or not the student may return to the

academic space will depend upon further discussion, investigation, or resolution of

concerns with the faculty member and the Office of Academic Affairs/appropriate School

Dean. The Dean of Students may be consulted. If it is determined that the student may

return to the academic space, the student will be required to submit a statement to the

faculty member and the Office of Academic Affairs/appropriate School Dean

acknowledging the conduct violation and an understanding that a second violation will

result in the student's removal from the course and a final grade of F. A student may

appeal the final grade of F using the Appeal of Assigned Grades policy. The final

determination of the appeal rests with the Provost.

https://www.siena.edu/offices/academics/academic-policies-and-procedures/appeal-of-

assigned-grades/

Disorderly or disruptive classroom behaviors include, but are not limited to: violence,

abusive and/or threatening behavior, using abusive or obscene language, making an

obscene or lewd gestures, harassment, disrespectful behavior, refusal to abide by the

faculty member’s and College policies, including violations of the COVID protocols or

policies.

6. Falsely Reporting an Emergency:

Falsely reporting a bomb, fire or other emergency in any building, structure or facility on

College premises or at any College-related function by activating a fire alarm or by any

other means.

7. Hazing:

Participating in hazing or any other situation that endangers an individual’s mental and/or

physical health and/or involves the forced consumption of alcohol and/or drugs. A full

description of the hazing policy is located later in this section.

8. Over

Occupancy:

Exceeding the maximum number of persons (including residents) permitted in

townhouse, suite, or room at any one time. The maximum number of persons permitted

per room type are as follows:

6-person house or suite – 18

4-person house, suite or room – 12

3-person room – 9

2-person room – 6

9. Possession of Dangerous Substances:

Possession of flammable liquids/gasses or other dangerous substances such as gasoline,

kerosene, propane, butane, and charcoal lighter fluid within buildings. Motors that use

such flammable liquids within any building are prohibited. Students and visitors are

prohibited from having gas grills on campus property.

10. Quiet Hours:

Quiet hours are Sunday-Thursday, 10:00 p.m.-7:30 a.m. (College Suites, 9pm-9am) Any

student who is disturbed during this time period has every right to request a quieter

environment and is encouraged to speak with fellow residents and/or call the resident

assistant on duty.

Weekend quiet hours, beginning at 1:00 a.m. and continuing through 7:30 a.m., will be

observed on Friday and Saturday (College Suites, 12am-9am). Beginning the last day of

classes each semester, 24/7 quiet hours are observed and strictly enforced. The College

reserves the right to adjust quiet hours at certain times of year.

Our residential facilities are located on the perimeter of the campus and near residential

areas. It is important that students show respect for both Siena’s neighbors and fellow

students. Bands and DJs are prohibited from playing in any residential facility and inside

any townhouses or on the grounds of the Townhouse areas, as well as all campus

grounds, unless approved by the Director of Community Living. The College reserves the

right to prohibit karaoke machines and large speakers and bass systems. Noise in the

parking areas and between buildings should be minimal, especially at night.

11. Reckless Endangerment of Persons:

Behavior or conduct that places any person or persons at risk for harm or injury or

potential harm or injury. This includes, but is not limited to, failing to follow established

public or community health protocols, directives, etc.

12. Smoking & Tobacco Usage:

It is Siena College’s policy to provide a tobacco-free environment in all College facilities

and outdoor areas in conformance with applicable statutes including the New York State

Clean Indoor Air Act (Public Health Law Article 13-E). Prohibited tobacco use is defined

the act of using tobacco product in any college facility or outdoor area, including,

chewing tobacco, and the act of smoking or carrying a lighted cigar, cigarette, pipe,

nicotine water, herbal cigarettes, shisha, smoking paraphernalia, e-cigarettes, vaping

devices, CBD oil, or any other smoking material or similar device. It is also the policy of

Siena College to prohibit the sale of tobacco products on campus.

13. Stalking:

Exampl

es of stalking behavior include, but are not limited to: unwelcome communication

that can be face-to-face, phone, text, email, voice messages, written messages, gifts, etc.;

pursuing and/or following another person or group; surveillance; trespassing; gaining

unauthorized access to personal, medical, financial or any other identifying piece of

information without explicit permission; accessing email, phone or other forms of

personal communication in order to follow or monitor another's activity. Cyber-stalking

is an extension of the physical form of stalking and is unacceptable at any level. Using

electronic media such as the Internet, social networking sites, cell phones, or similar

devices or mediums to pursue, track, harass, monitor, or make unwanted contact with

another person is a violation of the stalking policy.

14. Unauthorized Recording:

Any unauthorized installation and/or use of any device for listening to, observing,

photographing, recording (video/voice), amplifying, transmitting or broadcasting sounds

of any person while on the College premises, when such person has a reasonable

expectation of privacy, without the knowing and willing consent of all persons involved,

is prohibited. This includes, but is not limited to, taking photographic images of a person

dressing or undressing; photographing or videotaping a person’s intimate body parts;

video or audio recording during class, meetings or administrative hearings; or creating

social media communication or profiles using the name or likeness of another.

15. Unauthorized Use of Emergency or Safety Equipment:

Unauthorized use, tampering with or alteration of fire- fighting equipment, safety devices

or other emergency or safety equipment. This includes, but is not limited to, hanging on

sprinkler pipes, discharging fire extinguishers, exiting and/or opening emergency exit

doors without prior authorization (for handicap access or in emergency situations),

propping or damaging emergency doors, exit signs and card-access equipment, covering

or removing smoke detectors, or the activation of building fire alarms and/or smoke

detectors due to smoking and or use of prohibited materials (i.e. smoking devices,

candles, burning incense/oils).

16. Vandalism:

Tampering with, altering or defacing any part of a building, inside or outside, including

the furnishings, fixtures, or utilities in the rooms, townhouses, corridors, lounges,

commons areas, and lavatories.

17. Violence:

Actions or attempted actions which inflict bodily harm upon any person and/or result in

unwanted physical contact.

B. Drug and Alcohol Policy:

The problems associated with drug and alcohol abuse are a major concern in this country. As

such, the passage of the Drug-Free Schools and Communities Act Amendments has placed

requirements on institutions of higher education to develop policies and to provide

information to students on drug and alcohol abuse, which Siena College has done herein.

This section provides students with the College’s alcohol and drug policy, as well as

information on the health risks associated with drug and alcohol abuse. This section also

provides information, counseling and rehabilitation services available, and the federal, state

and College sanctions that may be imposed for violations. The College collaborates with civil

autho

rities. Violations of the Siena College alcohol and drug policy that are also violations of

federal, state or local law may be referred to the appropriate law enforcement agencies. In

such situations, cases may proceed concurrently at the College and in the criminal justice

system.

1. Recreational Cannabis and Medical Cannabis: Federal laws (including the Controlled

Substances Act and the Drug Free Schools and Communities Act) prohibit cannabis use,

possession and/or cultivation at educational institutions and on the premises of recipients

of federal funds. New York State prohibits the possession of cannabis by anyone under

the age of 21 and in schools or workplaces.

The use, possession, or cultivation of cannabis for medical or recreational purposes is not

allowed in any Siena College housing or on any other Siena College property; nor is it

allowed at any College sponsored event or activity off campus.

Students who have valid medical cannabis prescriptions may petition the College for a

waiver of their requirement to live on campus.

Students’ use of cannabis (and/or any other illegally or falsely obtained drug) on College

premises is strictly forbidden and subject to action under the Code of Conduct.

Therefore, even students with medical cannabis prescriptions are prohibited from

possessing or using cannabis on Siena College property.

2. Drugs:

Siena College students are subject to all applicable drug regulations as outlined in the

Code of Conduct or other applicable rules when adopted. Sanctions imposed by the

College for violations of the drug policy may include drug education programs, substance

abuse assessment and treatment, suspension, dismissal or expulsion.

Possession or use of illegal drugs, narcotics, synthetic drugs or mind altering substances

(such as but not limited to K2, salvia, spice), controlled substances.

Intended or actual sale or distribution of illegal drugs, narcotics, controlled substances or

prescription drugs to those other than prescribed.

Presence anywhere there is obvious illegal drug use and/or the presence of actual

drugs/paraphernalia.

Possession and/or use of prescription drugs which have not been prescribed for you.

Misuse of prescription drugs or any controlled substance.

Paraphernalia under federal law means “any equipment, product or material of any kind

which is primarily intended or designed for use in manufacturing, compounding,

converting, concealing, producing, processing, preparing, injecting, ingesting, inhaling,

or otherwise introducing into the human body a controlled substance." Paraphernalia

includes, but not limited to, bongs, pipes, hookahs and scales.

Preventative Measures for Opioid Use/Overdose:

Naloxone, a life-saving medicine that rapidly reverses the effects of an opioid overdose,

is widely accessible in New York State. Anyone in the Siena community (students,

facul

ty, and employees) who wish to carry Naloxone on their person are welcome and

encouraged to do so. New York State Law empowers all individuals to administer

Naloxone to save a life. When administering Naloxone on campus, call Public Safety for

an expedited and coordinated emergency response. When administering Naloxone off

campus, call 911. Those who call for help and persons experiencing an overdose will

both be granted certain protections by the College's Welfare of the Community

(Amnesty) policy and New York State Law.

3. Alcohol:

Siena College has established an alcohol policy in accordance with New York state law

and based on the unique needs of the Siena College community. It is students’

responsibility to know and obey the law and campus policies. The legal age for alcohol

possession, procurement and consumption in New York State is 21. Anyone who gives or

sells an alcoholic beverage to a person under 21 is in violation of the law. Siena expects

all members of the College community to comply with the law and College policies. New

York State explicitly forbids the sale of alcoholic beverages unless the seller holds a state

liquor license. The College’s liquor license is the responsibility of our food service

vendor, which is solely responsible for the sale and distribution of alcohol at all College-

sponsored events.

a. Alcohol Policy Violations Specifically for Individuals Under the Age of 21:

i. Possession: Individuals under the age of 21 may not purchase, possess or

consume alcohol in accordance with New York state law.

ii. Presence: Students under the age of 21 may not be in a residential room, suite or

townhouse where alcohol is visible and/or being consumed. The only exception

is the underage student who resides with students of legal drinking age who may

be in the presence of alcohol in their assigned residence.

iii. Empty Containers: No empty alcohol containers are allowed for persons under

the age of 21, including empty alcohol containers for decorative or keepsake

purposes.

b. Alcohol Policy Violations Specifically for Individuals 21 Years of Age or Older:

i. Alcohol in the Presence of Individuals Under 21: Students of legal drinking age

may not have students under the age of 21 in their residential room, suite or

townhouse where alcohol is being consumed, with the exception of underage

roommate(s).

ii. Quantity Limit: Students of legal drinking age may possess what College

officials determine to be a reasonable quantity of alcohol for their personal

consumption only. College officials may consider empty alcohol containers in

determining whether this standard has been violated or if they suspect underage

drinking and/or excessive alcohol consumption has occurred. Community

Living and Public Safety staff may consider empty alcohol containers when

documenting quantity-limit violations if they suspect underage drinking and/or

excessive alcohol consumption has occurred.

iii. Open Container: Students are prohibited from possessing open containers of

alcoholic beverages in common areas of the College, including, but not limited

to, hallways, lounges, bathrooms, campus grounds, athletic events, classrooms

and town

house stoops/front steps. A container is any bottle, can, glass, cup or

similar receptacle designed to hold or capable of holding a liquid. College

Officials acting in their official capacity may require individuals to discard or

pour out any container in their possession if they believe it contains alcohol.

Individual(s) acting in a manner that is inconsistent with College policies,

including, but not limited to, disorderly conduct and/or public intoxication will

be expected to empty all containers in their possession and are subject to

violations of the Code of Conduct.

c. Alcohol Policy Violations – General:

i. Gift, Sale or Distribution of Alcohol: Gift, sale or distribution of alcohol to

anyone under the age of 21 is prohibited. Note: If an individual under 21 years

of age is in possession of alcohol in a student room and is not a resident of that

room, a charge of “gift, sale or distribution of alcohol” will be brought against

the residents of the room. The person who supplied the alcohol may accept

responsibility for the “gift, sale or distribution of alcohol” charge if they

provided the alcohol.

ii. Communal Source: Kegs, mini-kegs, beer balls and large communal sources of

alcohol (trashcan punch, punch bowls, etc.) are prohibited. Sanctions apply to

all residents of the space who are present at the time of the infraction or were

involved in any way with the planning, purchase, etc. Use of empty beer balls or

kegs as decorations or furnishings is prohibited.

iii. Rapid Consumption Devices: Objects used as drinking apparatuses that promote

rapid consumption of alcohol such as, but not limited to, funnels, beer bongs, ice

block tunnels, and Beirut tables.

iv. “Beer pong” and “water pong” or other simulated devices are prohibited. All

residents of the space who are present are responsible.

v. Public Intoxication: Public intoxication is strictly prohibited. The College states

that public drunkenness will not be tolerated since intoxicated students act in a

manner that is inconsistent with the values of the College, pose a threat to

themselves and others and make life unpleasant and difficult for those with

whom they live. A judgment as to whether a student is intoxicated may be made

on the basis of the following factors related to the use of alcohol, including, but

not limited to, whether the student is:

• unable to walk without assistance

• speaking incoherently

• unconscious

• vomiting

• emitting a strong odor of alcohol and/ or has bloodshot/ glassy eyes

• behaving in a loud and/or disorderly manner

vi. Alcohol-Related Transports: If a student is found to be intoxicated to the point

that medical attention is warranted upon evaluation by College staff in

consultation with emergency medical personnel, they may be transported to a

local hospital for evaluation and treatment, if necessary. Further, in alcohol-

related situations in which emergency medical attention is necessary, the

recip

ient of medical attention may be referred for an alcohol/drug assessment

and be required to comply with the recommendations resulting from this

assessment. Any student transported multiple times for alcohol-related treatment

may be charged in a formal conduct review action.

The College encourages students who have concerns regarding the immediate

health of a student in an intoxicated state to contact the appropriate College

authorities.

vii. Guests and Alcohol: Guests are not permitted to bring alcohol on campus,

regardless of their age or the age of the host.

d. Alcohol Policy Violations and Events:

i. Dispensing of Alcohol on Campus: No alcoholic beverages may be sold

anywhere on the Siena campus or dispensed outdoors or in public areas except

under direct supervision of the College’s food service vendor. Strategies such as

the sale of tokens, tickets or any article that may be redeemed for alcoholic

beverages are the equivalent of paying money and are prohibited.

ii. Events with Alcohol: Events with Alcohol: Alcoholic beverages may not be

served at any student event without specific approval of the Director of Student

Activities and Leadership Development or designee, to be confirmed in writing.

No privately obtained alcoholic beverages may be brought into an organized

event. Any organization or group that fails to comply with these regulations may

lose its privilege of serving alcoholic beverages at events and/or the right to

schedule facility use at Siena. No club or organization may sponsor events off

campus where alcohol may be served with the exception of authorized Senior

Class events.

iii. Tailgating: To ensure the College is able to provide a safe, healthy, and

welcoming environment for all fans and athletes, alcoholic beverages are

prohibited at all on campus athletic and club sports venues, parking lots, and the

designated tailgate area. This policy is consistent with the open container policy

in the student code of conduct which prohibits students from possessing open

containers of alcoholic beverages in common areas of the College and the

College’s Facilities Guidelines which prohibits dispensing or consumption of

alcoholic beverages in outdoor or public areas except under the direct

supervision of the College food service vendor.

iv. Advertising: Advertising for College-sponsored events shall not emphasize the

availability of alcoholic beverages and must be pre-approved by the Director of

Student Activities and Leadership Development or designee prior to posting.

Advertising for off-campus alcohol-related events and/or establishments must

be approved by the Director of Student Activities and Leadership Development

or designee prior to posting/distribution.

v. Restriction from Campus Events: The College reserves the right to prevent any

visibly intoxicated person from entering a campus activity or event and to

require persons who appear visibly intoxicated to leave an event/activity.

e. Sanctioning for Alcohol and Drug Policy Violations:

Sanct

ions are designed to foster an environment that reduces the risks of high risk

drinking and promotes responsible behavior while holding individuals accountable

for their choices. Hearing officers will take into account prior conduct record,

mitigating circumstances, alcohol abuse issues and high risk drinking factors in

determining the appropriate in order to best educate the student(s) while maintaining

community standards when assigning sanctions.

f. Health Risks Associated with the Use of Illegal Drugs and the Abuse of Alcohol:

Alcohol consumption causes a number of marked changes in behavior. Even low

doses significantly impair the judgment and coordination required to drive a car

safely, increasing the likelihood that the driver will be involved in an accident. Low

to moderate doses of alcohol also increase the incidence of a variety of aggressive

acts, including spouse and child abuse. Moderate to high doses of alcohol cause

marked impairments in higher mental functions, severely altering a person’s ability

to learn and remember information. Very high doses of alcohol may cause

respiratory depression and death. If combined with depressants that affect the central

nervous system, much lower doses of alcohol will produce the effects just described.

Repeated use of alcohol can lead to dependence. Sudden cessation of alcohol intake

is likely to produce withdrawal symptoms, including severe anxiety, tremors,

hallucinations and convulsions. Alcohol withdrawal can be life-threatening. Long-

term consumption of large quantities of alcohol, particularly when combined with

poor nutrition, can also lead to permanent damage to vital organs such as the brain

and the liver.

g. Services Available:

The Counseling Center and Office of Health Services provide students with

information on drug and alcohol abuse. In addition, assessment, education and

referral services are provided.

C. Theft and Abuse of Property

1. Misuse of College ID:

Loaning or giving for use, altering in any way and/or duplication of the official College

identification card, or the possession and/or use of another individual’s card.

2. Misuse of College Keys/Vehicles/Property:

Loaning or giving to another person, or knowingly using, making or causing to be made

any key or keys for any building, laboratory, facility or room, or any other locked area of

the College without the authorization from the appropriate College administrator. Also,

the use of College property, including but not limited to, vehicles, College name, logo

and/or stationery, without authorization from the appropriate College administrator.

3. Misuse of Documents:

Forging, transferring, altering or otherwise misusing any student record, identification

card, other College identification or driver’s license, possession of another person’s

identification or any other document or record.

4. Reckless Endangerment of Property:

Reckless

ly engaging in conduct that creates a substantial risk of damage to the property

of another person or the College.

5. Theft and/or Possession of Stolen Property:

Theft, attempted theft, forcible theft or the unauthorized possession of College property

or the property of others.

6. Property Damage:

Unintentional, reckless, or grossly negligent damage to the property of another person or

the College. Further, any act that causes the College to pay for cleanup or repair of

College premises (e.g., chalking, turning over benches, toilet papering trees, graffiti,

spray painting walkways, etc.)

D. Failure to Comply and Interference:

1. Failure to Display Identification:

Failure to show proper student identification or their identification or proof of age upon

request to any faculty, staff or student in the performance of their official duties. Lost,

stolen, damaged or improperly functioning identification cards are to be reported

immediately to the Saint Card Office or to Public Safety.

2. Furnishing False Information:

Providing false information to a College office or to any College official. This includes,

but is not limited to, any statements or information provided to Public Safety, admissions,

the Vice President for Student Life, the Dean of Students and/or Community Living staff.

3. Noncompliance with Requests or Directives:

Failure to comply with reasonable requests, directives, or orders by authorized College

personnel (e.g., Community Living staff, Public Safety officers). This may include, but is

not limited to, reasonable requests for students to make and attend appointments in

administrative or faculty offices and cooperation at disciplinary investigations and

hearings.

4. Trespass:

Entering or remaining without permission in dwellings, rooms, buildings, storage areas or

any College premises.

5. Violation of Sanction:

Failure to observe the terms and conditions of any imposed sanction.

6. Persistent Violator:

The College believes that all students should understand and follow the student code of

conduct. The student that consistently makes choices that are in conflict with the code

exhausts College resources and demonstrates a lack of respect for orderly operations of

the College may be charged as a persistent violator.

7. Violations of College Policy:

Violations of College policies not cited directly in this Code, including, but not limited

to: guest, visitation, solicitation, smoking, traffic rules and regulations, computing-use

poli

cy and health records. Copies of these policies are available online or elsewhere in

Siena Life.

E. Other Prohibited Behavior

1. Gambling:

Students are not permitted to participate in activities that involve the wagering of money

or other property. Gambling of any kind is prohibited on campus. All those present where

gambling is in progress are considered participants and subject to College disciplinary

action.

2. Violation of Law:

Any conduct that would violate federal, state or local law as determined by the College.

3. Impersonation:

Impersonating, forging, altering or otherwise misusing the identity of any student,

faculty, staff or administrator. This includes, but is not limited to, social networking sites

and electronic communications. Impersonation may also be a violation of federal, state,

or local law.

4. Interference with Mission:

Conduct that would interfere with the mission and/or Franciscan and Catholic values of

the College. These values include, but are not limited to, treating others, self and property

with dignity and respect.

5. Adverse Conduct:

Conduct which would adversely affect the health, welfare and/or safety of the College

community, local residents or property, or the name and/or reputation of the College.

6. Retaliation:

Retaliation against an individual for reporting, assisting someone in making a report or

participating in any manner in an investigation or resolution of a violation of the

College’s policies.

7. Inappropriate Electronic Communication:

While the College does not officially monitor electronic communications, inappropriate

conduct via electronic communications may be brought to the attention of College as a

violation of the Code. This inappropriate conduct may be encountered on electronic

communication platforms, including but not limited to, text messages, websites, blogs,

vlogs, and social networking sites.

F. Visitation and Guest Policy

At Siena College, hosting visitors of the campus community and guests is a privilege. In

keeping with the Franciscan and Catholic identity of the College and our emphasis on respect

of the individual. The College’s visitor and guest policies are meant to promote these values,

to protect residents and their guests and to safeguard the quality of our life together. The

following definitions and regulations of the visitor and guest policies are outlined below.

1. Definitions:

The following definitions will apply to the various policies for visitation in the Siena

residence living communities:

a. Guest: i

s defined as any person who is not affiliated with the College as a current

matriculated student, employee or faculty member.

b. Visitor: is defined as a Siena College student, staff, faculty or employee who is not

an assigned resident of the particular room, suite or townhouse. College officials and

employees who are in student rooms for the purposes of fulfilling job

responsibilities are not considered visitors.

c. Commuter students: visiting the residence halls are considered visitors and therefore

must abide by the visitation policy. If a commuter student is visiting the residence

halls with non-students (guests), they are required to register their guests.

2. Visitation and Guest Policy

a. A student’s right to have a guest/visitor is, in all cases, superseded by the

roommates’, suitemates’ or townhouse- mates’ right to uninterrupted use of the

room/suite or townhouse. A student hosting guests and/or visitors must ensure that

doing so does not disrupt any roommate’s right to expect to be able to read, study

and sleep in their room free from the undue interference of guests/visitors.

b. The safety of the Siena Community, including guests, is paramount. Therefore, all

guests must be registered, even if they do not plan to spend the night. To register a

guest, the host must complete a guest registration form available online at

www.siena.edu/guestregistrationform

. The guest registration form

must be

completed prior to the arrival of one’s guest. Hosts are encouraged to register their

guests 48 hours prior to the guest’s arrival to campus. The registration form is

mobile device friendly for ease of registering guests. Guests are to be provided with

a copy of the form and are expected to keep it in their possession for the duration of

their stay.

c. Students are permitted to host/register a maximum of two guests at any one time. In

additi

on, a student may host overnight guests on a limited and infrequent basis.

d. Any individual guest is limited to one two-night overnight stay on campus per 30

days. For an exception to this limit, a student should seek permission from the

Residence Director on duty, who may be contacted via Public Safety.

e. Students may only host overnight guests/visitors of:

• traditional college age

• the same sex

• at least 17 years of age or older (including siblings), unless prior approval

provided through designated College program sponsor.

*Family Weekend: students participating in family weekend will be allowed to host

siblings (opposite sex) during the day on this weekend in conformance with the

registration and approval process required of participating resident students. Any

siblings of the opposite sex staying overnight must either find off-campus

accommodations or they may stay with another student of the same sex, who must

be identified on the guest registration form.

f. Non-student guests that are under 17 years of age, may be granted overnight

permission if their visit to campus is of an official capacity and/or sponsored by a

specific college department. The hosting student must follow existing guest

registration guidelines and requirements and the supporting department must notify

and receive approval from the Compliance Office at least one week prior to the visit

(incl

uding a staff contact person). Under 17 year old guests are limited to visit only

Sunday through Thursday.

g. To ensure a safe campus supportive of the College’s mission, the College reserves

the right to restrict guests. Students may not be permitted to register/host guests

during specified weekends or high-risk time periods, which are determined at the

discretion of the Vice President for Student Life. Any such restrictions will be

announced in advance. In addition, guests are not permitted during the first week of

each semester or during final-exam time periods in order to support student

academic success. Guests are also not permitted during Thanksgiving, Christmas,

spring break or Easter break. Guests are restricted during summer session housing as

designated on the summer housing agreement.

h. Visitation hours and designated 24-hour spaces:

Visitation hours are defined as the time period that students living on campus may

host visitors and guests in their individual rooms. Visitation hours apply to the

individual residence halls and the individual bedrooms and upstairs of all

townhouses.

Visitation hours in all campus residences are:

Sunday-Thursday: 9:00 a.m. – 1:00 a.m.

Friday and Saturday: 9:00 a.m. – 2:00 a.m.

24-hour visitation is permitted in the lobbies of each residence hall.

i. After visitation hours, students may host visitors of the same gender subject to the

approval of all residents of the room, suite or townhouse.

j. Cohabitation is defined as living together. Only assigned residents of a townhouse,

suite or room may take up residence/live in the assigned room/suite/townhouse. The

College does not permit anyone to live in a room/suite or townhouse except those

assigned to that room by the College.

k. Guest vehicles must be registered with the College through the Online Guest

Registration system (Friday – Sunday) or by visiting Public Safety (Monday-

Thursday). Students who register a guest between Friday and Sunday will have the

option to fill out the guest vehicle registration form online. Once the form is

properly completed an email will be sent to the guest with the parking permit.

Between Monday and Thursday the guest must obtain a temporary parking permit

from Public Safety which is located in Hines Hall. To obtain a temporary parking

permit, guests must provide a copy of the guest registration form, a valid license and

vehicle registration. Unregistered vehicles of guests are subject to be towed in

accordance with traffic rules and regulations.

l. Guests are not permitted to bring alcohol to campus regardless of their age or the

age of their host.

m. Any guest is expected to abide by all College policies and all state or federal laws.

Any guest who violates a policy or law may be required to leave the College

immediately. Any guest that is not registered will be required to leave campus

immediately. The person may be notified in writing that they are restricted from

College property until further notice.

n. The College reserves the right to take action under the Code of Student Conduct for

students found in violation of this Visitor and Guest Policy, particularly, in those

cases that involve disruption to roommates or the residential community.

G. Dangerous Instruments/Weapons Policy:

The use, possession or storage of any dangerous instrument (defined as any instrument,

article or substance, including a “vehicle” as that term is defined in the N.Y.S. Vehicle and

Traffic Law, which, under circumstances in which it is used, attempted to be used or

threatened to be used, is readily capable of causing death or physical injury).

Weapons are prohibited on College premises, including, but not limited to, replicas and other

firearms. Firearm is defined as any gun from which a shot, readily capable of producing death

or physical injury, may be discharged. The definition of firearms also includes rifles, pistols

or handguns designated to fire bullets. Weapons also include BBs, pellets and other objects or

substances that can be shot out of a device, including paint balls, regardless of the propellant

used or if no propellant is used as in starter or blank guns/pistols. Also prohibited are

electronic dart or stun guns; knives larger than 4 inches (including but not limited to hunting,

switchblade, gravity, “butterfly”, sport, daggers, cane swords, decorative or throwing knives

of any size, or any kitchen knife displayed in public areas); bows and arrows and crossbows;

slingshots or similar devices; ammunition; noxious materials, such as aerosol mace (CN or

CS type), pepper spray, or any unauthorized hazardous materials or chemicals; other

weapons, such as batons, billy clubs, nightsticks, kubatons, blackjacks, slapjacks, slap gloves,

brass knuckles, Pilum ballistic knives, “chuka sticks,” “Kung Fu stars,” or other martial arts

equipment; explosives and fireworks of any sort or any other weapon described in the New

York State Penal Law.

Additionally the term “weapon” means any object or substance designed to inflict a wound,

cause injury or incapacitate, or an object or substance that is not specifically designed to

cause injury, but is carried, used or intended to be used for the purpose of inflicting or

threatening bodily harm, including but not limited to, cooking knives, household chemical

sprays, sharp objects and razor blades.

V. Sanctions: Unless noted otherwise in writing, sanctions are imposed and in effect,

pending any appeal.

A. Individual: The following sanctions may be imposed upon any individual student found

responsible for violating the Code of Conduct:

Expulsion: Permanent separation of the student from the College. The student will be

barred from College premises. Any student who is expelled from the College is required

to leave campus within the time specified by the Vice President for Student Life (VPSL),

the Dean of Students (DOS) or designee (usually within 24 hours or less). When a

decision involving expulsion from the College is appealed, a student may make a request

to the DOS for permission to leave only their belongings in the residence hall until the

conclusion of the appeal. A student who is expelled will be barred from campus property

and, if found, subject to arrest for trespassing. Students who are expelled from the

College are responsible for the total College charges. The College's refund policies

regarding early withdrawal do not apply to students expelled for disciplinary reasons.

See Conduct Related Official Transcript Notations: Sanction#21, P.32

Dismissal: Disciplinary dismissal is separation from the College with no promise

that the student may return at any time. Disciplinary dismissal denies the privileges of

registration, class attendance, activities, use of College facilities, and presence on College

property. A student who has been dismissed is not eligible for readmission sooner than

one year from the date of dismissal. Readmission shall be at the sole discretion of the

Dean of Students.

Students who are dismissed must leave campus within 48 hours, or a period of time

specified by the College, and may not return unless they have prior written permission

from the DOS or designee. A student who is dismissed will be barred from campus

property and, if found, subject to arrest for trespassing. Students who are dismissed from

the College are responsible for the total College charges. The College’s refund policies

regarding early withdrawal do not apply to students dismissed for disciplinary reasons.

Suspension: Separation of the student from the College for a specified period of time.

The student shall not participate in any College-sponsored activity and will be barred

from College premises. Suspension denies the privileges of registration, class attendance,

activities, use of College facilities and presence on College property. Conditions for

readmission may be established at the time of separation. Any student who is suspended

from the College is required to leave campus within the time specified by the VPSL,

DOS or designee (usually within 24 hours or less). When a decision involving suspension

from the College is appealed, a student may make a request to the DOS for permission to

leave only their belongings in the residence hall until the conclusion of the appeal. A

student who is suspended will be barred from campus property and, if found, subject to

arrest for trespassing. Students who are suspended from the College are responsible for

the total College charges. The College’s refund policies regarding early withdrawal do

not apply to students suspended for disciplinary reasons.

4. Wit

hholding Degree: Siena College reserves the right to withhold awarding a degree

pending the completion of the process set forth in this Code of Conduct, including the

completion of all sanctions imposed, if any.

5. Re

vocation of Admission and/or Degree: Admission to or a degree awarded from Siena

College may be revoked for fraud, misrepresentation, and/or criminal behavior that may

place the College community at risk or other violations of the Siena Code of Conduct, or

for other serious violations committed by a student.

6. Di

sciplinary Probation: A probationary status with the College that removes the student

from a position of good standing. Further violations of policy and/or violations of the

terms of the probation may subject the student to immediate suspension or expulsion

from the College. Students placed on disciplinary probation are not eligible to return

early to housing or stay over breaks during the term of their probation. While on

disciplinary probation the student may also be barred from:

See Conduct Related Official Transcript Notations: Sanction#21, P.32

a. any or al

l extracurricular activities.

b. participation in academic programs, such as study-abroad trips.

c. areas on campus (including residential areas and facilities).

d. areas on College property except as required by their class schedule.

7. Suspension or Dismissal from Campus Housing: The student is required to remove

himself/herself and all their belongings from the residence hall/townhouse. The student

shall not reside in any residence facility. The student may also be restricted from visiting

and/or attending any social/programming functions in any of the residence areas. This

sanction may be temporary or permanent as specified at the time of adjudication. Any

student who is suspended or dismissed from campus housing is required to leave the

hall/townhouse and remove their belongings within the time specified. Students

suspended or dismissed from campus housing are not eligible for any refund of the

housing or meal plan fees for that contract period.

8. Soc

ial/Residence Hall Probation: A probationary period for students, during which any

additional violations of policy may result in immediate suspension, dismissal and/or

restriction from campus housing areas. Commuting students may be restricted from

entering the residential areas during the term of probation. Students placed on Residence

Hall Probation are not eligible to return early to housing or stay over breaks during the

term of their probation.

9. Housing Relocation / Administrative Assignment: Administratively required relocation to

another room and/or hall. Administrative assignment of room in lieu of Housing

Selection participation.

10. Restriction from Privileges: Loss of specified privileges for a defined period of time

(restriction from residence facilities, restriction from campus on weekends, co-curricular

activities, athletics participation, use of computing services, representing the College,

participation in housing lottery, etc.).

11. Stu

dent Reprimand: A formal written warning that a student has been in violation of a

policy or regulation and that notice of such has been provided to the student.

12. Wa

rning: Written documentation that a student may have been in violation of a policy or

regulation and that notice of such has been provided to the student. Any further violations

will be handled more stringently.

13. Su

bstance Abuse Assessments: This includes, but is not limited to, substance abuse

assessments or counseling through an off campus service provider. The student may be

responsible for all costs of the assessment and/or counseling and must adhere to any

treatment recommendations. Students must complete the assessment within the specified

time frame.

14. Pr

oblematic Behavior Assessment: This includes, but is not limited to, behavioral

assessment or counseling sessions related to inappropriate conduct or violations of the

Code of Con

duct through the Counseling Center. The student must adhere to treatment

recommendations and complete the assessment within the specified time frame.

15. Alcohol and Other Drug Educational Sanctions: Alcohol and other drug assessment and

educational dialogues designed to help students examine habits, behaviors and unhealthy

coping strategies in an inclusive, supportive and affirming environment. This includes,

but is not limited to, Alcohol Policy Review, online educational courses, reflection

papers, BASICS (Brief Alcohol Screening and Intervention for College Students), Safety

and Risk Reduction Dialogues and Cannabis and Vaping Education.

16. Re

stitution: Compensation for loss or damage. This may take the form of appropriate

service and/or monetary or material replacement.

17. Fi

ne: Monetary fee. Generally used to provide programming and/or educational

opportunities to the community affected by misconduct.

18. Par

ental Notification: The Office of the Dean of Students reserves the right to notify

parents of students against whom disciplinary action has been taken, with a signed release

from the student. In cases of alcohol and/or drug policy violations, the College reserves

the right to notify (usually in writing) parents of students under 21 once the case has been

adjudicated, regardless of whether the student signed a release form. The College

reserves the right to contact parents and/or legal guardians without student consent in the

case of health or safety emergencies. The College is allowed to notify parents without

student consent in all instances permitted under the Family Educational Rights and

Privacy Act (FERPA).

19. Di

spute Resolution Agreement and/or Mediation: The College may offer students

mediation or an alternative resolution agreement in cases where deemed appropriate by

the designated College official.

20. Di

scretionary Sanctions: Other sanctions that bear a reasonable relation to the violation

for which the student has been sanctioned may be imposed instead of or in addition to

those specified above. Discretionary sanctions include, but are not limited to, volunteer

services hours, educational reflection assignments and participation in alcohol or drug

awareness programs. Discretionary sanctions are administered only with the approval of

the Vice-President of Student Life, Dean of Students and/or designee.

21. Co

nduct Related Official Transcript Notations: As required by New York State Law 129-

B, a notation will be added to the official Siena College transcript of students found

responsible for a violation of the College’s Code of Conduct (Siena Life) that meets the

definition of a crime of violence pursuant to the Federal Clery Act established in 20

U.S.C. 1092 (F) (1) (I)- (VII), and is sanctioned with suspension, dismissal or expulsion.

Where the sanction is a suspension, the following notation will be listed: “Suspended

after a finding of responsibility for a code of conduct violation”

Where the s

anction is a dismissal, the following notation will be listed: “Dismissed after

a finding of responsibility for a code of conduct violation”

Students with the sanction of suspension or dismissal seeking removal of a transcript

notation may submit a written appeal to the Office of the Dean of Students one year after

the conclusion of their sanction. The notation shall not be removed prior to one year after

the conclusion of their sanction. The Dean, in consultation with other College officials,

will review and accept or deny the appeal. The student will be notified in writing and, if

the appeal is granted, the notation will be removed within ten business days upon receipt

of the appeal.

Where the sanction is an expulsion, the following notation will be listed: “Expelled after

a finding of responsibility for a code of conduct violation”. This notation is permanent

and cannot be removed.

For a student that withdraws from the College while such cases are pending and declines

to complete the conduct process, the transcript will read: “Withdrew with conduct

charges pending”. This notation will stand until the conduct process is complete.

In all cases, an administrative hold will be placed on the student’s record. The hold will

prevent future registrations, distribution of transcripts and/or diplomas and may only be

removed with permission of the Office of the Dean of Students.

22. Third Party Notification: Specific on campus offices and programs have a need to

know if a student member of that organization or program has been found responsible

for a violation of the college’s code of conduct. It will be the responsibility of the

Dean of Students Office to share the case resolution with the appropriate

representatives of the program. These programs include: Athletics, HEOP, Bonner,

ROTC, Community Living and Public Safety.

B. Group: The following actions or sanctions may be imposed upon College-recognized,

sponsored or sanctioned student groups, clubs, teams, residence hall floors, wings or

townhouses, or other groups of students operating as a collective body as determined by the

College. Sanctions may be imposed for violations of the Code of Conduct, guidelines as

outlined in the Siena College Club and Organization Manual and/or college policy, including,

but not limited to, hazing and discrimination and harassment policy violations.

1. Group Expulsion: The expulsion of a student organization, club or team denotes the

revocation of College recognition and all privileges thereof. An organization that is

expelled is excluded from all College programs and services including, but not limited to:

student government, funding, advertising the organization and/or displaying the

organization name; the inability to participate in recruitment activities; or for

organization members to hold positions related to their membership in the suspended

organization (e.g., SEB, Student Senate, etc.).

2. Group Suspension: The suspension of a student organization, club or team denotes the

revocation of College recognition for a designated period of time and includes, but is not

limited to, the loss of College recognition and all privileges thereof, including exclusion

from all College programs and services, student government, funding, advertising the

organization and/or displaying the organization name. Suspension also means that

students

are not allowed to participate in or sponsor any activities as an organization

including recruitment activities. Organization members are not allowed to hold positions

related to their membership in the suspended organization (e.g., Student Events Board,

Student Senate, etc.). These conditions are in effect for the duration of the suspension.

Any organization that violates its sanctions and/or conditions of suspension may be

subject to the loss of College recognition.

3. Temporary Group Suspension: The Vice President for Student Life, the Dean of Students

or designee, Associate/Assistant Dean of Students, or other authorized College official as

outlined by policy, guidelines, regulations, terms or conditions may impose an immediate

temporary suspension of a student organization, club or team pending investigation

and/or adjudication when the conduct of the group constitutes a possible threat to the

safety, welfare and/or integrity of the College community.

Groups placed on temporary suspension may have all activities of the group canceled for

the duration of the temporary suspension. During this time, funding may be frozen, the

group may lose College recognition and all privileges thereof, including exclusion from

all College programs and services, student government, funding, and advertising the

organization and/or displaying the organization name. Exclusions also may include

participating in or sponsoring any activities as an organization, including recruitment

activities.

4. Group Disciplinary Action: College-recognized, sponsored or sanctioned student groups,

clubs, teams, residence hall wings or floors, or townhouses or other groups of students

operating as a collective body as determined by the College are subject to the disciplinary

actions outlined in this Code and/or the club manual and may also be subject to the

following or other penalties applied:

a. Limitation of social and other organization privileges or programs

b. Educational sanctions that include the removal or limitation of funding

c. Probation

d. Cancellation of housing license

e. Suspension or expulsion if membership within the group is an element in the

violations of the Code of Conduct, the penalty may also include a limitation on

membership.

VI. Conduct Review Process

The Office of the Dean of Students is responsible for addressing incidents of student and student group

misconduct. The Dean of Students (DOS) is the chief student conduct officer for the College and, as such,

oversees the student conduct review process. Any question of interpretation regarding the Code of

Conduct and/or conduct review procedures shall be referred to the Vice President for Student Life

(VPSL), DOS or designee, or Associate/Assistant Dean of Students for final determination.

A. Academic Matters:

See the academic integrity policy online at https://www.siena.edu/AcademicIntegrity or refer

to the Office of the Provost and Senior Vice President for additional information.

B. Non-Academic Matters:

1. Definitions:

a. Complainant – person who filed the complaint/report and/or the administrative

officer assigned to serve as complainant in those instances where the report was

written by a College staff member in the performance of their duties.

b. Respondent – a person accused of a violation that has entered the College’s conduct

process.

c. Administrative hearing officer – an individual hearing officer (Community Living

professional staff, Associate/Assistant Dean of Students, or Dean of Students).

2. Reports of Violations: Any individual may report a violation of the Code of Conduct.

Individuals who wish to file a report concerning the behavior of a student, student group

or student guest may do so by contacting the offices of Community Living, Public Safety

or Dean of Students. Reports made to other offices should be referred to one of the

outlined offices/individuals for investigation. All reports alleging misconduct by a

student or student group will be reviewed and investigated by the DOS or their designee.

3. Re

view of Complaints: If there is reasonable information that indicates that the Code of

Conduct may have been violated, the DOS or designee provides notice of the complaint

to the accused (respondent). The DOS (or their designee) assigns the case to a hearing

officer (administrative hearing process) or Student Conduct Review Board (Student

Conduct Review Board hearing process). Single incidents may involve reported

violations of Code of Conduct and reported violations of the Sexual Misconduct Policy

and/or Siena College Discrimination and Harassment Policy. In these cases, violation(s)

will be resolved concurrently or separately through the Student Conduct Review process

and the Sexual Misconduct Policy and/or Siena College Discrimination and Harassment

Policy. Violation(s) will be resolved through their stated process and procedures. Siena

College does not permit legal counsel to participate in administrative, Student Conduct

Review Board or their appellate hearings. Complaints regarding Bias Related Harassment

that have been investigated by the Title XI/EEO office may be referred to the DOS for

assignment to the Student Conduct Review Board.

4. Aut

hority — Chief Conduct Officer: The DOS, in accordance with College policies,

controls the review and resolution of a reported Code of Conduct violation, including, but

not limited to, the manner (mediation, administrative hearing or Student Conduct Review

Board hearing) in which the matter will be addressed by the College. The DOS may

amend or reject the finding(s), sanction(s) or dispute resolution agreements of hearing

officers or the Student Conduct Review Board. If the DOS rejects the recommendations,

the DOS may reassign the case to a different hearing officer or Student Conduct Review

Board for resolution.

5. Ac

commodation Requests: If you are a student with a disability who feels there is a need

for an accommodation so you can fully understand and participate in the conduct review

process, the student will need to contact the Dean of Students Office, who will work with

the Office of Accessibility to review the student's accommodation request on a case by

case basis.

6. Resol

ution of Complaints:

a. Mediation/Dispute Resolution: The DOS or designee may deem it appropriate to

offer the parties involved the opportunity to use mediation and/or a dispute

resolution agreement. In the event mediation/dispute resolution is offered:

i. Both parties must agree to attempt mediation or a dispute resolution agreement.

ii. Either party may elect to end mediation or the dispute resolution process at any

time.

iii. Either party may request to have the case reviewed by the College, in which

case the DOS will assign the case to a hearing officer or the Student Conduct

Review Board.

iv. The DOS or designee may suspend disciplinary action in lieu of mediation or

dispute resolution.

v. If mediation or a dispute resolution is successful, all parties must sign a written

agreement outlining the resolution agreement to be approved by the DOS.

vi. Copies of the written agreement will be given to all parties, DOS and any

appropriate College officials.

vii. The signed document will set forth the consequences for either party who fails

to meet the terms to which all parties agreed.

b. Administrative Hearing Overview: When the case is assigned to a hearing officer

(Community Living professional staff, Associate Dean of Students, or Dean Of

Students):

i. The hearing officer may further investigate the incident.

ii. The hearing officer will provide a written notice of the charge of violation(s) of

the Code of Conduct to the respondent.

iii. The hearing officer may enlist a member of the Student Conduct Review Board

or another administrative hearing officer to assist during an administrative

hearing to evaluate the information presented and determine a finding.

iv. The respondent may accept responsibility and/or has an opportunity to present

any additional evidence deemed pertinent by the hearing officer. Should a

student accept responsibility, the respondent and/or hearing officer may refer the

case to the Student Conduct Review Board for a recommendation on

sanctioning at the discretion of the DOS, or the hearing officer may determine

the sanction.

v. If a student denies responsibility, the hearing officer will render a finding

regarding responsibility based on the evidence using a “preponderance of the

evidence” standard, which reviews whether it is more likely than not that a

violation has or has not occurred. If a student fails to accept or deny

responsibility, a plea of deny responsibility will be recorded and the hearing

officer will render a finding regarding responsibility based on the evidence

using a “preponderance of the evidence” standard, which reviews whether it is

more likely than not that a violation has or has not occurred.

vi. Should a student fail to appear for a scheduled meeting with a hearing officer, a

finding may be made in the student’s absence, based upon the evidence

available and sanction(s) accordingly.

7. Studen

t Conduct Review Board:

a. The Student Conduct Review Board is composed of ten to fourteen students and

three to five faculty members. Student appointments to the board are made through a

selection process administered through the Dean of Students Office. Faculty

members are selected through a process determined by the faculty. Student board

members must:

i. be matriculated and full-time students for at least one semester

ii. be in good academic standing

iii. be available to meet the time requirements of the Board

iv. not be under any type of probation, deferred sanction or suspension

v. not be a community assistant

b. The Board shall select one member to serve as chair and one member to serve as

associate chair. The chair and associate chair may also serve on committees related

to the review of the Code of Conduct and conduct review procedures.

c. The Associate Dean of Students or designee will serve as the advisor to the Student

Conduct Review Board. The Associate Dean will assist with selection, training, and

scheduling of hearings. They will serve as a non-voting advisor to the Student

Conduct Review Board.

d. Advocate – Any member of the immediate Siena community (currently enrolled

students, faculty, staff or administrators) may serve as a student advocate during the

Student Conduct Review Board process. Advocates assist the respondent or

complainant in preparing for their hearing, and may be present, but not participate or

represent in the hearing. Failure to obtain an advocate is not cause for postponement

of a scheduled hearing.

e. The Student Conduct Review Board will hear cases related to the Siena College

Code of Conduct and referred by the DOS. These may include the

determining/recommending sanctions and adjudication of appeals. The Board will

also hear cases related to Bias-related Harassment that have been investigated by the

Title IX/EEO Office.

8. Student Conduct Review Board Process:

a. Notice of the hearing date: The Dean of Students (DOS) or designee will provide the

respondent and complainant with written notice of the hearing date, time and

location. When the College is the complainant, the Dean of Students Office will

appoint a member of the Community Living staff or the Assistant Dean of Students

to serve this role. Hearings before the Board will normally occur within 10 business

days after the notice of charges or submitted appeal. The DOS may make exceptions

to this time frame.

b. A hearing or appellate board must comprise a minimum of three board members,

student board members will constitute the majority of the panel. The hearing will

proceed even if the respondent and/or complainant fail to appear, and a decision will

be rendered based on the evidence presented.

c. Witnesses: Hearings are to occur in a manner that is as efficient as possible. Live

witness testimony is preferred; however, written statements are acceptable, provided

they have been notarized by a notary public or given as a formal statement to an

Investigator from the Office of Public Safety. During the hearing, the chairperson

may exclude irrelevant testimony and/or witnesses for reasons of conduct.

Witnes

ses relevant to the actual incident are permitted; witnesses in support of

character are not. Written character statements may be accepted, but may only be

reviewed during the sanctioning portion of deliberation at the panel’s discretion.

d. Personal Bias: Hearing panel members are expected to excuse themselves from a

hearing if personal bias or conflict of interest would prevent them from rendering an

objective decision. Any party may challenge a member on the grounds of personal

bias at the beginning of the hearing. It will be the decision by majority vote of the

panel to determine if the challenged member should excuse themselves from the

hearing.

e. Rules of Evidence: Hearings are intended to be informal in nature. Accordingly,

formal rules of evidence do not apply. The chairperson is empowered to admit into

evidence whatever is deemed as reasonably relevant and material to the issues of the

case as well as deny overly redundant evidence.

f. Standard of Evidence: The hearing panel will render a finding regarding

responsibility based on the evidence using a standard of “more likely than not.”

g. Representation: Hearings are closed. Respondents and complainants have the right

to have an advocate from the Siena community be present during the hearing.

9. Student Conduct Review Board Hearing Procedure:

a. The chair of the hearing panel convenes the hearing and notes the date and time. The

chair introduces themselves and asks the same of the board members, advocate(s),

complainant(s), respondent(s), and any witness(es).

b. The chair reads the opening statement.

c. The chair asks the respondent(s) to respond to the following procedural question:

“Do you have any questions regarding the procedure to be used during this

hearing?” Any questions are answered at that time. Further questions may be asked

at any time after being recognized by the chair.

d. The chair states the alleged violations or grounds for appeal in an abbreviated form.

In non-appellate cases, the respondent is asked to either accept responsibility, deny

responsibility, or accept responsibility with an explanation for the violation. For

appellate cases, the respondent will be asked if they are appealing a decision based

on new evidence, with disproportionate sanctioning or procedural error.

e. An opening statement from the complainant is entertained.

f. An opening statement from the respondent is entertained.

g. Complainant case presentation

i. Introduction of evidence

ii. Questioning of witnesses called by the complainant:

a. Complainant

b. Respondent

c. Hearing panel members (Note: Hearing panel members may ask

questions at any time throughout the hearing after being

recognized by the chair)

d. Again, each witness is retained until there are no further

questions

h. Respondent case presentation

i. Introduction of evidence

ii. Quest

ioning of witnesses called by respondent:

a. Respondent

b. Complainant

c. Hearing panel members (Note: Hearing panel members may ask

questions at any time throughout the hearing after being

recognized by the chair)

d. Again, each witness is retained until there are no further

questions.

i. The chair will ask hearing panel members if they have any further questions for the

respondent or complainant.

i. A closing statement from the respondent is entertained.

ii. A closing statement from the complainant is entertained.

iii. The hearing panel will then adjourn for deliberation. The complainant(s),

respondent(s) and advocate(s) are excused.

j. The hearing panel then deliberates. Deliberations are held in private, with only the

hearing panel members and advisor present. Generally, a finding of responsibility is

to be made before the prior disciplinary record of the respondent is reviewed, unless

the record is necessary to establish the offense. However, there may be exceptions,

including, but not limited to, student self-disclosure of record, release of record

establishes motive and alleged violations of sanction or restrictions. Final decisions

of all hearings are determined by a majority vote of the hearing panel. The chair

must write a detailed rationale for the recommended finding and proposed

sanction(s). The finding and sanction(s) are then forwarded to the DOS or designee

who may accept, amend or reject the recommendation.

k. The DOS or designee will normally inform the respondent(s) of the outcome in

writing within ten business days of the conclusion of the hearing. This time frame

may be adjusted by the College for unusual circumstances (such as, but not limited

to: breaks, illness, weather, etc.)

l. Additional notes:

i. The hearing panel, at its discretion, reserves the right to reconvene for purposes

of hearing from witnesses and/or reviewing additional information. When this

occurs, the time frame may be adjusted

m. A hearing for purposes of sanction recommendations may be convened using an

abbreviated form of the above procedure.

n. Cases involving bias-related harassment will be investigated by the TIX/EEO Office

as described in the College’s Discrimination and Harassment Policy. Upon

completion of the final investigative report, the TIX/EEO Office will refer the case

to the Student Conduct Review Board. The board will conduct a closed hearing to

determine responsibility (if the student has not accepted responsibility) using the

same standard of evidence, more likely than not. Final decisions of all hearings are

determined by a majority vote of the hearing panel. The chair must write a detailed

rationale for the recommended finding and proposed sanction(s). The finding and

sanction(s) are then forwarded to the DOS or designee who may accept, amend or

reject the recommendation.

VII. The Appeal Process

Respondents have five business days from the date of the notice of finding(s) and sanction(s) to submit a

request for appeal. Unless noted otherwise in writing, sanctions are imposed and in effect, pending any

appeal. The Dean of Students Office will determine where the case will be appealed based on the

following.

A. Cases originally adjudicated by the Office of Community Living will be appealed to the Dean

of Students Office, the Student Conduct Review Board or designee. The Student Conduct

Review Board will make appeal recommendations to the Dean of Students Office.

B. Cases originally adjudicated by the Dean of Students Office will be appealed to the Vice

President for Student Life or the Student Conduct Review Board. The Student Conduct

Review Board will make appeal recommendations to the Vice President for Student Life.

C. All appeals must be in writing, written by the student, and must specify the grounds for the

appeal. The College does not accept appeals submitted by others (including parents and

attorneys on behalf of a student); the student must file their own appeal.

Appeals are reviewed upon any of the following three grounds:

1. New evidence is presented on appeal, which was not available at the time of the original

adjudication, and such evidence is likely to have affected the original decision.

2. The hearing officer, or Student Conduct Review Board, committed a procedural error in

the original handling of the matter, which was prejudicial to the rights of the student as

documented in the Student Code of Conduct.

3. The severity of the sanction(s) is excessively harsh relative to the nature of the student’s

infraction.

The Dean of Students or designee or the Vice President for Student Life will notify the

student in writing of their decision within ten (10) business days. The appeal decision is final.

Hate Crimes and Bias-related Incidents

I. Overview

Bias-related crime does occur on college campuses. Siena College’s commitment to diversity and respect,

as two of our Franciscan values, shapes the College’s expectation that members of our community will

strive to eliminate hate crimes and bias-related incidents.

Hate crimes and bias-related incidents involve behaviors that are motivated by hostility to race, religion,

sexual orientation, ethnicity, national origin, gender, age or disability. Bias-related incidents include those

actions that are motivated by bias, but do not meet the necessary elements required to prove a crime. Acts

of hate and bias may accompany crime through such actions as threats of violence, property damage,

personal injury and other illegal conduct.

A. Bias-Related Incident: A bias-related incident is defined as behavior that constitutes an

expression of hostility against the person or property of another because of the targeted

person’s race, religion, sexual orientation, ethnicity, national origin, gender, age, or disability.

Bias-related incidents include, but are not limited to, name calling and using degrading

language or slurs directed toward a person because of their membership (or perceived

membership) in a protected class.

B. Hate Crime: A person commits a hate crime when they commit a specified criminal offense

as defined by the New York State Penal Law and either:

a. intentionally selects the person against whom the offense is committed or is intended

to be committed in whole or in substantial part because of a belief or perception

regarding the race, color, national origin, ancestry, gender, religion, religious practice,

age, disability or sexual orientation of the person, regardless of whether the belief or

perception is correct

b. intentionally commits the act or acts constituting the offense in whole or in part

because of a belief or perception regarding the race, color, national origin, ancestry,

gender, religion, religious practice, age, disability or sexual orientation of a person,

regardless of whether the belief or perception is correct.

Examples of hate crimes may include, but are not limited to, threatening telephone calls, hate mail

(including electronic mail), physical assaults, vandalism, destruction of property, and fire bombings.

Applicable Laws, Ordinances and Regulations

New York State Penal Law specifically forbids hate and bias-related crimes and imposes strict sentences

upon those convicted of them. Following is the hate crimes section of the New York State Penal Law.

C. Legislative Findings

The legislature finds and determines as follows: criminal acts involving violence, intimidation and

destruction of property based upon bias and prejudice have become more prevalent in New York state in

recent years. The intolerable truth is that in these crimes, commonly and justly referred to as "hate

crimes", victims are intentionally selected, in whole or in part, because of their race, color, national

origin, ancestry, gender, gender identity or expression, religion, religious practice, age, disability or

sexual orientation. Hate crimes do more than threaten the safety and welfare of all citizens. They

inflict on victims incalculable physical and emotional damage and tear at the very fabric of free society.

Crimes motivated by invidious hatred toward particular groups not only harm individual victims but send

a powerful message of intolerance and discrimination to all members of the group to which the victim

belong

s. Hate crimes can and do intimidate and disrupt entire communities and vitiate the civility that is

essential to healthy democratic processes. In a democratic society, citizens cannot be required to approve

of the beliefs and practices of others, but must never commit criminal acts on account of them. However,

these criminal acts do occur and are occurring more and more frequently. Quite often, these crimes of

hate are also acts of terror. The recent attacks in Monsey, New York as well as the shootings in El Paso,

Texas; Pittsburgh, Pennsylvania; Sutherland Springs, Texas; Orlando, Florida; and Charleston, South

Carolina illustrate that mass killings are often apolitical, motivated by the hatred of a specific group

coupled with a desire to inflict mass casualties. The current law emphasizes the political motivation of an

act over its catastrophic effect and does not adequately recognize the harm to public order and individual

safety that hate crimes cause. Therefore, our laws must be strengthened to provide clear recognition of the

gravity of hate crimes and the compelling importance of preventing their recurrence.

Accor

dingly, the legislature finds and declares that hate crimes should be prosecuted and punished with

appropriate severity.

D. Ha

te Crimes

1. A person commits a hate crime when they commit a specified offense and either:

a. intentionally selects the person against whom the offense is committed or intended

to be committed in whole or in substantial part because of a belief or perception

regarding the race, color, national origin, ancestry, gender, gender identity or

expression, religion, religious practice, age, disability or sexual orientation of a

person, regardless of whether the belief or perception is correct, or

b. intentionally commits the act or acts constituting the offense in whole or in

substantial part because of a belief or perception regarding the race, color, national

origin, ancestry, gender, gender identity or expression, religion, religious practice,

age, disability or sexual orientation of a person, regardless of whether the belief or

perception is correct.

2. Proof of race, color, national origin, ancestry, gender, religion, religious practice, age,

disability or sexual orientation of the defendant, the victim or of both the defendant and

the victim does not, by itself, constitute legally sufficient evidence satisfying the people’s

burden under paragraph (a) or (b) of subdivision one of this section.

3. A “

specified offense” is an offense defined by any of the following provisions of this

chapter: section 120.00 (assault in the third degree); section 120.05 (assault in the second

degree); section 120.10 (assault in the first degree); section 120.12 (aggravated assault

upon a person less than eleven years old); section 120.13 (menacing in the first degree);

section 120.14 (menacing in the second degree); section 120.15 (menacing in the third

degree); section 120.20 (reckless endangerment in the second degree); section 120.25

(reckless endangerment in the first degree); section 121.12 (strangulation in the second

degree); section 121.13 (strangulation in the first degree); subdivision one of section

125.15 (manslaughter in the second degree); subdivision one, two or four of section

125.20 (manslaughter in the first degree); section 125.25 (murder in the second degree);

section 120.45 (stalking in the fourth degree); section 120.50 (stalking in the third

degree); section 120.55 (stalking in the second degree); section 120.60 (stalking in the

first degree); subdivision one of section 130.35 (rape in the first degree); subdivision one

of sec

tion 130.50 (criminal sexual act in the first degree); subdivision one of section

130.65 (sexual abuse in the first degree); paragraph (a) of subdivision one of section

130.67 (aggravated sexual abuse in the second degree); paragraph (a) of subdivision one

of section 130.70 (aggravated sexual abuse in the first degree); section 135.05 (unlawful

imprisonment in the second degree); section 135.10 (unlawful imprisonment in the first

degree); section 135.20 (kidnapping in the second degree); section 135.25 (kidnapping in

the first degree); section 135.60 (coercion in the second degree); section 135.65 (coercion

in the first degree); section 140.10 (criminal trespass in the third degree); section 140.15

(criminal trespass in the second degree); section 140.17 (criminal trespass in the first

degree); section 140.20 (burglary in the third degree); section 140.25 (burglary in the

second degree); section 140.30 (burglary in the first degree); section 145.00 (criminal

mischief in the fourth degree); section 145.05 (criminal mischief in the third degree);

section 145.10 (criminal mischief in the second degree); section 145.12 (criminal

mischief in the first degree); section 150.05 (arson in the fourth degree); section 150.10

(arson in the third degree); section 150.15 (arson in the second degree); section 150.20

(arson in the first degree); section 155.25 (petit larceny); section 155.30 (grand larceny in

the fourth degree); section 155.35 (grand larceny in the third degree); section 155.40

(grand larceny in the second degree); section 155.42 (grand larceny in the first degree);

section 160.05 (robbery in the third degree); section 160.10 (robbery in the second

degree); section 160.15 (robbery in the first degree); section 240.25 (harassment in the

first degree); subdivision one, two or four of section 240.30 (aggravated harassment in

the second degree); or any attempt or conspiracy to commit any of the foregoing

offenses.

4. For purposes of this section:

a. the term “age” means sixty years old or more

b. the term “disability” means a physical or mental impairment that substantially limits

a major life activity

c. the term “gender identity or expression” means a person’s actual or perceived

gender-related identity, appearance, behavior, expression, or other gender-related

identity, appearance, behavior, expression, or other gender-related characteristic

regardless of the sex assigned to that person at birth, including, but not limited to,

the status of being transgender.

E. Sentencing

1. When a person is convicted of a hate crime pursuant to this article, and the specified

offense is a violent felony offense, as defined in section 70.02 of this chapter, the hate

crime shall be deemed a violent felony offense.

2. When a person is convicted of a hate crime pursuant to this article and the specified

offense is a misdemeanor or a class C, D or E felony, the hate crime shall be deemed to

be one category higher than the specified offense the defendant committed, or one

category higher than the offense level applicable to the defendant’s conviction for an

attempt or conspiracy to commit a specified offense, whichever is applicable.

3. Notwithstanding any other provision of law, when a person is convicted of a hate crime

pursuant to this article and the specified offense is a class B felony:

a. the max

imum term of the indeterminate sentence must be at least six years if the

defendant is sentenced pursuant to section 70.00 of this chapter

b. the term of the determinate sentence must be at least eight years if the defendant is

sentenced pursuant to section 70.02 of this chapter

c. the term of the determinate sentence must be at least twelve years if the defendant is

sentenced pursuant to section 70.04 of this chapter

d. the maximum term of the indeterminate sentence must be at least four years if the

defendant is sentenced pursuant to section 70.05 of this chapter

e. the maximum term of the indeterminate sentence or the term of the determinate

sentence must be at least ten years if the defendant is sentenced pursuant to section

70.06 of this chapter

4. Notwithstanding any other provision of law, when a person is convicted of a hate crime

pursuant to this article and the specified offense is a class A-1 felony, the minimum

period of the indeterminate sentence shall be not less than twenty years.

5. In addition to any of the dispositions authorized by this chapter, the court shall require as

part of the sentence imposed upon a person convicted of a hate crime pursuant to this

article, that the defendant complete a program, training session or counseling session

directed at hate crime prevention and education, where the court determines such

program, training session or counseling session is appropriate, available and was

developed or authorized by the court or local agencies in cooperation with organizations

serving the affected community.

F. Victims of Bias-related Incidents or Hate Crimes

1. What to Do if It Happens to You:

Hate crimes, bias-related incidents, or other emergencies may be reported by dialing

Public Safety at extension 2376 or in an emergency by dialing 911, by using any of the

emergency-call boxes located in strategic areas around campus, by means of the Public

Safety Website (www.siena.edu/publicsafety

), where the Anonymous Tips page

(www.siena.edu/anonymous) can be found and/or by using Siena’s Bias Related Incident

report (www.siena.edu/biasreport). The emergency-call box locations are identifiable by

blue lights hanging above the boxes. Following a call, the department will send a Public

Safety officer immediately to assist the caller or victim. If required or requested, the town

or state police will be contacted.

When a

hate/bias-related criminal offense, a hate/bias-related incident or other

emergency occurs on campus, anyone may report it. Incidents may be reported to Public

Safety, the Office of the Dean of Students or Title IX Coordinator/Equal Opportunity

Specialist or to any College official who will notify the Title IX Coordinator/Equal

Opportunity Specialist. Students who report a bias related incident in which another

student(s) is the respondent(s) may have their complaint reviewed through the student

conduct review process if the reported behavior does not meet the definition of

discrimination and harassment (i.e.; the reported behavior was offensive but not severe or

pervasive) at the discretion of the Title IX/EOS coordinator.

2. Procedures:

Siena C

ollege has a prompt and effective procedure for all members of the College

community who believe they have been subject to discrimination or harassment on the

basis of race, religion, sexual orientation, ethnicity, national origin, gender, age,

disability, or other basis identified in federal or state law. The College reserves the right

to investigate and remediate all conduct contrary to Siena College’s Discrimination and

Harassment policy, even without receipt of a complaint.

In cases involving illegal or criminal behavior (e.g., rape or assault, hate crimes), the

student or employee retains the right to go to the police and will be made aware of that

right at the time the complaint is received. In all cases, the student or employee retains

the right to pursue civil action. No pressure will be put on an individual to use this

procedure instead of pursuing other means of redress.

Information regarding these procedures under the College’s Discrimination and

Harassment policy is provided in Siena Life; in the Office of the Dean of Students,

Sarazen Student Union, room 302, 518-783-2328; by the Title IX Coordinator/Equal

Opportunity Specialist, Sarazen Student Union, room 235, 518-782-6673; or on the Siena

Website, https://www.siena.edu/discriminationprevention

3. Penalties:

Siena College considers hate crimes and bias-related incidents as serious. In addition to

any criminal sanctions, individuals found responsible for hate crimes or bias-related

incidents are subject to sanctioning in accordance with procedures outlined in the

Discrimination and Harassment policy or Student Code of Conduct.

G. Support Se

rvices and Counseling:

All victims of, or witnesses to, bias-related crimes or incidents are encouraged to avail

themselves of college counseling resources. Counseling and support services are available at

the Counseling Center, Foy Hall, room 110, 518-783-2342. Additionally, staff in the Dean of

Students Office, Office of Accessibility Services, Damietta Cross Cultural Center,

Community Living, Chaplain’s Office, and the Title IX/Equal Opportunity Specialist are

prepared to help and support students in this situation.

Health and Wellness

I. Health Requirements

A. Health Insurance: All full-time students are required to have health insurance. Information

about the student health insurance plan offered at Siena is available through the Office of

Health Services on their website. Students who are already enrolled in a health insurance

and/or prescription plan must complete the waiver process on-line.

B. Statement of Intent: The Siena College Health Services will comply with, uphold and enforce

relevant provisions of the New York State Public Health law, Article 21, Title VI, and

Section 2165 and 2167, as it pertains to this College. Siena College is committed to providing

a safe and healthy environment for its students with regard to communicable diseases,

including measles, mumps, rubella, tuberculosis, pertussis (whooping cough), and meningitis.

The College recognizes and accepts its responsibility under applicable state law and considers

recommendations from the American College Health Association and U.S. Centers for

Disease Control and Prevention.

C. Health Services Definition of Full/Part-Tim

e Students:

1. A part-time student is any person enrolled in a minimum of six but fewer than 12 credit

hours per semester.

2. A full-time student is any person enrolled in 12 or more credit hours per semester and a

graduate student enrolled in 9 or more credit hours.

D. Specific Requirements:

1. All full-time students are required to complete the Siena Health History form with upload

of their physical exam in their health portal. The physical exam must be performed within

2 years of admission for new students and students that have been readmitted to the

college after an absence of two years or more.

2. Full-time and part-time students born after January 1, 1957 are required to complete the

Immunization form in the health portal and upload proof of immunity to measles,

mumps, rubella, meningitis, tetanus/diphtheria/pertussis in their health portal. All

students regardless of age are required to complete the Tuberculosis screening form in

their health portal. Please Note: Nursing students will need to comply with both Siena

College and clinical agency health requirements.

a. Measles (rubeola): Proof of immunity shall consist of one of the following: two

immunizations given after 1967, at least 30 days apart, on or after the first birthday;

evidence of the disease documented by a physician (MD or DO); or documentation

of an adequate immune titer.

b. Mumps (infectious parotitis): Proof of immunity shall consist of one of the

following: one immunization given after 1967, on or after the first birthday;

evidence of the disease documented by a physician (MD or DO); or documentation

of an adequate immune titer.

c. Rubella (German measles): Proof of immunity shall consist of one of the following:

one immunization given after 1967, on or after the first birthday; evidence of the

disease documented by a physician (MD or DO); or documentation of an adequate

immune titer.

d. Men

ingitis (Menactra or Menveo): Proof of one vaccination at age 16 years or older

and within the last 5 years.

e. Tetanus/Diphtheria/Pertussis: Proof of recent vaccination with combined

tetanus/diphtheria/pertussis toxoid within 10 years.

f. Tuberculosis: Proof of tuberculosis screening performed within the past six months

or a chest x-ray ruling out active tuberculosis. Positive skin tests or positive IGRA

tests will require a referral to the chest clinic of the local county Public Health

Department (see section on enforcement within this policy).

3. Students seeking religious exemption from these requirements must comply with

applicable state regulations. Students under 18 years of age must submit a written

statement signed by their parents or guardian stating that they hold genuine and sincere

religious beliefs contrary to the practice of immunization. Students 18 years or older must

submit a statement themselves to qualify for religious exemption. This statement must

describe the beliefs in sufficient detail to permit the College to determine that the beliefs

are religious in nature (not philosophical) and sincerely and genuinely held and that the

student was counseled about the risks/benefits of vaccination by a clinician. Students that

qualify for religious exemption will be required to leave the campus in the event of an

outbreak of one or more of these diseases and will remain away from campus until 21

days after the outbreak is over.

4. Students seeking medical exemptions from this requirement must submit medical

documentation indicating the reasons for exemption and signed by a licensed medical

provider. Medical exemptions from this requirement may be granted at the discretion of

the Health Service Director for reasons such as pregnancy, history of anaphylaxis,

immune-compromised conditions, or other relevant disease states. Non-immunized

students will, at the discretion of the Health Service Director, be required to leave the

college in the event of an outbreak of one or more of these diseases and will remain away

until 21 days after the outbreak is over.

5. All students (as defined above) must complete the appropriate form in their student health

portal including upload of the requested documents. Health Services will maintain the

records while the student is in continuous attendance at the College.

6. Any individual enrolled in 5 credit hours per semester or less, or any part-time student at

Siena who enrolls full-time in the future must, at that time, submit a completed Siena

College Health Record and meet all other requirements of a full-time student as set forth

in this policy. Any individual enrolled in 5 credit hours per semester or less at Siena who

enrolls part-time in the future must, at that time, meet all the requirements of a part-time

students as set forth in this policy.

E. Enforcement of Policy:

1. Students who fail to comply with this policy, including but not limited to any failure to

supply complete health or immunization records to the College by the established dates

are subject to fines, cancellation of registration and/or a “health hold” for future

registrations.

2. Students who fail to comply with this policy within 30 days of the beginning of the first

term for which they register will not be permitted to attend class and will have their

registration put on hold for subsequent semesters. Students living in the residence halls

will

be removed from housing until all required health record requirements are met. They

may be reinstated upon full compliance and taken off registration “hold”.

3. Students with positive tuberculin tests, including those who have had BCG vaccination,

are required to report to the Albany County Health Department Chest Clinic or the Health

Department in their county of residence. Failure to comply with health department

directives will result in the penalties listed in the preceding paragraph.

F. Compliance and Reporting:

1. Siena College complies with the requirement to submit yearly reports of immunization

statistics including reports of diagnosis of communicable disease, as they occur, as

required by NYS Department of Health regulations.

2. Student immunization records contain medical information and will be maintained in a

confidential manner. Access to these records will be limited to personnel whose job

duties require information from these records. No records can be released without the

student’s written consent or for a student under the age of eighteen, the consent of a

parent or guardian. All medical records will be stored for seven years.

II. Counseling Center: Scope of Care

A. Overview of Services:

Siena College Counseling Center services are free and confidential.* The Counseling Center

also provides consultations for students to faculty, staff, and families regarding the mental

health of Siena students.

*The information shared in a psychotherapy relationship is treated with the deepest

respect.

The Counseling Center is committed to keeping records and information that is

shared confidential. Only in situations where safety is a concern and there is imminent risk of

harm can information be shared, and in these situations only for the purpose of insuring

safety; or in situations where the College must comply with a judicial order, or lawfully

issued subpoena or is related to legal action involving the College and the student.

B. Reasons Students Visit the Counseling Center:

The most common reasons for visiting the Counseling Center include:

a. Anxiety

b. Depressed mood

c. Grief

d. Relationship problems with family, peers, or romantic partners

e. Substance Abuse

f. Suicidal thoughts

g. Traumatic experiences

C. Goals for Visiting the Counseling Center:

Common goals include:

a. Symptom reduction

b. Learning coping strategies or developing healthy habits

c. Changing problematic behaviors

d. Receive support

e. Assessment

D. Short-term Counseling:

The Siena College Counseling Center offers short-term, solution-focused counseling to

matriculated full-time and part-time students to reduce emotional distress, learn coping skills,

foster resilience, and receive support. Students who visit the Counseling Center average six

visits. The annual maximum for visits to the Counseling Center is ten sessions. Beginning at

the first session, the clinician and student will work together to determine if the student’s

needs can be met in our model. For example, students with a history of multiple

hospitalizations, severe eating disorders, or active psychoses will likely be referred to the

community, given the need for more than 10 sessions of counseling. For students who

require or wish to have more than 10 sessions annually, we can assist you in finding a

community provider. Attending a group counseling session or a skills group offered by the

Counseling Center does not count toward the 10 session limit.

E. Frequency and Length of Appointments:

The intake appointment (i.e., first appointment) will be approximately 60 minutes in length,

excluding time for paperwork. The follow-up biweekly sessions will be approximately 45

minutes in length. Missed appointments without 24 hour notice are counted toward the

annual 10 session limit. Students with repeated missed appointments without 24-hours-notice

may be referred to the community.

F. Assessment of Treatment Progress:

Students will be asked to complete a brief computerized system-tracking assessment before

each appointment. This assessment will track how you are doing on your most pressing

concerns on an appointment by appointment basis. Your therapist will review this

assessment with you at every meeting and will also ask you how you feel you are doing in

counseling.

G. Psychiatric Services:

Siena College contracts with external providers to provide medication management. These

providers are available free of charge. The cost to purchase medications will vary depending

on the student’s insurance plan. Stipulations for seeing the psychiatry providers include:

a. No prescriptions for ADHD / ADD medications or benzodiazepines.

b. Student must be engaged in concurrent counseling at the Counseling Center to be

eligible for psychiatric services.

c. Students with repeated missed psychiatric appointments may be referred to the

community.

H. Services Not Provided:

The Counseling Center is not able to provide some services. We can refer students to

community providers for these services, if requested. These services include:

a ADD / ADHD Evaluations

b. Autism spectrum evaluations

c. Learning disability assessments

d. Disability evaluations for housing

I. Other Beneficial Resources:

Please refer to the resources below at the college for questions on any of the following

questions:

a. Housi

ng Accommodations https://www.siena.edu/policies-proce

dures/special-

accommodations-policy/

b. Lab / Bloodwork https://www.siena.edu/offices/health-services/

c. Learning or other disability accommodations https://www.siena.edu/offices/accessibility/

d Meal Plan https://www.aviserves.com/sienafresh/meal-and-dining-plans.html

III. Refusing Medical Treatment

Should a student refuse care or present a plan of care/treatment, and such refusal or plan may, as

determined by the College, constitute a threat of harm to self, to others, to property or to the orderly

operation of the College, Siena reserves the right to place the student on medical leave, or to take other

action(s) as deemed necessary including, but not limited to, relocation, restriction(s) and/or suspension

from housing. This includes following isolation and quarantine requirements and/or College required

COVID 19 related testing and/or other public health directives. The College may reconsider the medical

leave or other action taken, if in the opinion of the College, the student has adequately and appropriately

demonstrated to the College that such refusal or plan may no longer constitute a threat to self, to others, to

property or to the orderly operation of the College.

IV. Medical Leave of Absence Policy

Medical Leave is an authorized absence from the College for medical or psychological reasons. During

medical leave, students cannot attend classes and are required to stay off campus. Students on medical

leave are expected to focus on the evaluation, treatment and/or management of the illness or condition

which necessitated the leave. Siena College Health Services coordinates all medical leaves for students

under their care/purview and for any physical health related conditions. Siena College Counseling Center

coordinates medical leaves for students who will be absent for mental health/psychological reasons. The

two offices (Health Services or Counseling Center) will submit a recommendation to the Dean of

Students Office and a medical leave will be initiated if the student will be absent for five (5) or more

days. The Dean’s Office will inform required faculty and administrators via email. Details of the

absence are not released to faculty members or administrators in order to maintain confidentiality of the

student’s private medical information. Students are expected to contact their professors regarding any

missed assignments.

This policy is intended to provide supportive intervention for students experiencing medical or

psychological related issues. To the extent that a student’s safety is at risk, efforts to safeguard the student

takes precedence over maintaining the student’s confidentiality during the event of an acute psychological

or medical emergency. In these situations, information deemed relevant to a student’s safety may be

released to those who have a compelling reason to have the information because of the role they are

playing in safeguarding the student. The response to student crises should be proportional to the risks

posed to or by the individual. This may require a high-risk student to be evaluated at Samaritan Hospital

(voluntary evaluations), the Capital District Psychiatric Center (CDPC) Crisis Unit (involuntary

evaluations) or another medical/psychiatric facility when appropriate. In such cases, Siena College will

work with the student, their family and provider to best support the student. Siena reserves the right to

place the student on involuntary medical leave, or to take other action(s) as deemed necessary including,

but not limited to, relocation, restriction(s) and/or suspension from housing.

A. Voluntary Medical Leave:

1. A student may request voluntary medical leave if the student has a medical or

psychological condition that necessitates their absence from the College.

2. The student must submit documentation of the nature of the medical condition to the

health care professionals at Health Services or Counseling Center for review. Students

may be required to sign a Release of Information Form to allow the appropriate College

officials to speak to the treating physician or licensed mental health professional.

3. The case will be reviewed by the Director of Health Services or Director of the

Counseling Center or designee and they will forward their recommendation for medical

leave to the Dean of Students office.

4. The Dean of Students office will place the student on medical leave and notify the

student’s instructors, the Director of Community Living (if a residential student) and

Academic Affairs that the student is on medical leave.

5. Students on medical leave may not attend any classes during the term of the medical

leave. In addition, students on medical leave must leave campus and remain off-campus

until they are cleared to return by the Dean of Students, or their designee, in consultation

with Siena College Health Services or Siena College Counseling Center.

6. If the student chooses not to return to the College, the Dean of Students or designee will

inform the student of the withdrawal process for medical reasons and review the

potential return requirements and timelines, with the student and/or family. Depending on

the circumstances, the Dean’s office may have to initiate the withdrawal process after

discussions with the student and/or family.

B. Involuntary Medical Leave:

1. A determination of involuntary medical leave will be based upon an individualized

assessment of safety or public health reasons, including communicable disease or when

the student is at risk to self or to the community. The Director of Health Services or

Director of the Counseling Center will determine if a student should be placed on

involuntary medical leave and provide a recommendation to the Dean of Students office.

The Dean of Students, or designee, will place a student on medical leave and notify the

student’s instructors, the Director of Community Living (if a residential student) and

Academic Affairs that the student is on medical leave. A student may be placed on

involuntary medical leave, including but not limited to, the following situations:

a. It has been determined by Health Services clinician (MD, PA or NP) that the student

requires more intensive medical care than can be provided in an ambulatory setting.

b. The student has a medical condition that requires isolation from the College

community for safety or public health reasons, such as a communicable disease or if

the student is at risk to self or others.

c. The student refuses care or to follow reasonable guidelines for self-care, such that

failure to do so places the student’s life or others at risk.

d. The Director of the Counseling Center determines the student poses a risk of harm

to themselves or others and/or is not able to care for themselves at the present time.

e. The student is admitted to a medical or psychiatric treatment facility. (see note

below)

2. Sien

a College will place the student on medical leave, effective immediately, and the

student’s parent(s), guardian, or emergency contact will be notified of the student’s

situation.

3. Students on involuntary medical leave may not attend any classes or return to campus

housing during the term of the medical leave.

a. Requirement to leave campus for medical reasons of health and safety: Students are

required to comply with College policy to vacate their assigned on campus

residential space on a temporary or permanent basis due to communicable illness or

public health directive. In the instance of a medical situation requiring self-

quarantine or self-isolation due to a communicable disease or in a medical situation

where care cannot be managed safely within the College environment the student is

required to leave campus. The student may not be permitted to continue to reside in

their residential space or will be required to self-isolate at home or make alternative

housing arrangements off campus for the period of time determined by the Health

Services. All students will be required to be cleared for return to campus by the

Health Services in order to return to campus.

b. Students on involuntary medical leave must leave campus and remain off campus

until they are cleared to return by the Dean of Students, or their designee, in

consultation with Siena College Health Services or Siena College Counseling

Center. The student is advised to contact their parents/guardians to arrange safe

transportation home. If the student cannot get themself home or if the parents or

guardians themselves are unable to come to campus within a specified period, the

student must make housing arrangements off campus in coordination with the Dean

of Students Office. The student will be required to leave campus within a specified

time frame that provides for the safety of the student in order to make transportation

arrangements to travel to the location where they will complete the medical leave.

The student must be cleared by Health Services and the Dean of Students Office for

return.

4. If the student chooses not to return to the College, the Dean of Students or designee will

withdraw the student for medical reasons and review this process, as well as potential

return timelines, with the student and their family.

Note: A student, who is assessed at Samaritan Hospital, the CDPC Crisis Intervention Unit or

other medical/psychiatric facility due to a mental health crisis and released without

hospitalization, will be placed on a medical leave effective immediately and

parents/emergency contact will be responsible for taking them home. As part of the follow-up

process, the student/family will be in communication with the Dean of Students or designee

following the crisis to develop a continuity of care/support plan. During that meeting or

communication, the student will be provided with recommendations aimed at best supporting

the student and address any behaviors associated with the event that may have violated the

student Code of Conduct. A common component for support includes a referral to the

Counseling Center. Students are strongly encouraged to sign a release of information form

with their treatment facility and the Counseling Center to facilitate continuity of care.

C. Process for Return/Readmission from Medical Leave:

When the leave is for medical reasons:

1. The Dean of Students or designee, in consultation with Health Services, will make the

final decision as to whether the student will be permitted to return from medical leave.

2. The student may be required to submit documentation from their provider to Health

Services in which the provider recommends that the student resume college studies and

stating any other pertinent medical information, including specifying any accommodation

requested of the College. If the student was admitted for inpatient treatment, they may be

asked to submit to Health Services a copy of the discharge plan, as well as a signed

release of information form to allow the appropriate College officials to speak to the

primary provider.

3. The College will review the recommendations of the primary provider and determine if

the recommendations regarding further care can be accommodated.

4. Under certain circumstances (e.g. an extended voluntary absence or any involuntary

leave), a student may be required to meet with the Dean of Students or designee prior to

being permitted to return to the College to discuss the terms of the students return, and, if

appropriate, discuss continuing treatment plan for the student. The Dean of Students or

designee may also address any behaviors associated with related incidents that may have

violated the Student Code of Conduct.

5. It is the student’s responsibility to contact their instructors to make arrangements for any

missed class assignments or exams. Additionally, the student is highly encouraged to

contact the Academic Success Center (ASC) so they can assist with academic support

and coordination.

6. Students who fail to comply with this medical leave of absence policy, which includes

leaving campus and not returning until their return is approved, may be subject to

disciplinary action, up to and including dismissal from the College.

When the leave is for psychological reasons:

1. The Dean of Students or designee, in consultation with Counseling Center professionals,

will make the final decision as to whether the student will be permitted to return from

medical leave.

2. The student may be required to submit documentation from their provider in which the

provider recommends that the student resume college studies and stating any other

pertinent medical information, including specifying any accommodation requested of the

College. If the student was admitted for inpatient treatment, they may be asked to submit

to the Counseling Center a copy of the discharge plan, as well as a signed release of

information form to allow the appropriate College officials to speak to the primary

provider.

3. The College will review the recommendations of the primary provider and determine if

the recommendations regarding further care can be accommodated.

4. The student will be required to meet with the Dean of Students or designee prior to being

permitted to return to the College to discuss the terms of the student’s return, and if

appropriate, discuss continuing treatment plan for the student (e.g. a student admitted for

inpatient treatment at medical or psychiatric treatment facility). The Dean of Students or

designee may also address any behaviors associated with related incidents that may have

violated the Student Code of Conduct.

5. It i

s the student’s responsibility to contact their instructors to make arrangements for any

missed class assignments or exams. Additionally, the student is highly encouraged to

contact the Academic Success Center (ASC) so they can assist with academic support

and coordination.

6. Students who fail to comply with this medical leave of absence policy, which includes

leaving campus and not returning until their return is approved, may be subject to

disciplinary action, up to and including dismissal from the College.

Student Health Services and Counseling Center do not notify professors or College offices

regarding absences of four (4) days or less. Students will be expected to contact their professors

directly about these brief periods of missed coursework.

V. Death in the Family

Students or parents reporting a death in a student’s family should be referred to the Office of

Provost and Academic Affairs (academicaffair[email protected]) who will notify the student’s

faculty of the dates of the absences(s).

The Office of Provost and Academic Affairs will also copy Community Living, Academi

Success Center, Counseling Center, and SKIPs plus the student on the email.

VI. Reasonable Accommodations Due to a Disability

A. The Office of Accessibility is devoted to ensuring equal educational opportunities and a

responsive campus environment. The office ensures that students with disabilities receive

reasonable accommodations that allow them equal access to all Siena College programs and

the opportunity to realize and develop self-advocacy skills.

B. Academic accommodations will be granted to students who have registered and provided

documentation of their disability to the Office of Accessibility. Each student is met with an

interactive individualized registration process. Although we encourage students to register

early, they may register at any time. Accommodations, however, are not retroactive. To

documentation of their disability. To ensure appropriate accommodations, documentation

should be current (normally within three years) and demonstrate how the disability limits

participation in courses, programs, services and activities. Documentation, forwarded from

the student’s high school, certified psychologist, licensed or otherwise properly credentialed

professional, should provide information for both establishing a disability and identifying

possible accommodations. Students will meet with the Director to discuss an individualized

accommodation plan. Students will receive an accommodation letter to provide to their

faculty. All documentation and personal information are held in strict confidence unless

authorized for release by the student in writing.

C. Accommodations are determined by an individual interactive process so that each student can

participate in and benefit from the College's programs, services, and activities, provided that

such accommodations would not:

1. Fundamentally alter the nature or operation of the College’s academic programs,

services, or activities

2. Cause undue burden to the College

3. Pose a d

irect threat to the health or safety of others

D. Students may contact the Title IX Coordinator/Equal Opportunity if they wish to discuss or

file a complaint about any aspect of Siena’s operations/policies/procedures or about the

actions of any student, visitor or employee of the College. The Title IX Coordinator/EOS also

serves as the individual to contact should a student wish to appeal a decision by Health

Services, the Counseling Center or the Office of Accessibility related to an accommodation.

E. Special Accommodations Request:

1. As per the American the American Disabilities Act, a student with a physical or mental

impairment that substantially limits a major life activity may request accommodations

through the College. Medically related accommodations for housing, meals, air

conditioning, parking, etc. are coordinated through Siena College's Health Services

Office. The Office of Accessibility also coordinates accommodation requests for service

animals and emotional support animals.

2. To be considered for a housing accommodation, students must complete the appropriate

accommodation request form and submit it to Health Services. Health Services and The

Office of Accessibility reviews each request to determine eligibility and will allocate

reasonable accommodations in College Housing. These forms can be found at

http://www.siena.edu/healthservices

or by contacting these offices. Students with

requests due to a medical condition are strongly encouraged to make the College aware of

these needs as early as possible. For housing accommodations, new students should

provide all required documentation by June 30th for fall semester and by December 1st

for spring semester requests. Returning students should provide all required

documentation by February 1st for fall semester requests and by December 1st for spring

semester requests. Please be aware that after the posted deadlines, certain types of

accommodations may no longer be available for the upcoming semester.

3. Important Contact Information:

a. Dir

ector of Health Services (518) 783-2554

b. Director of Accessibility (518) 783-4239

c. Director of the Counseling Center (518) 783 -2342

d. Title IX Coordinator/Equal Opportunity Specialist (518) 782-6673

VII. Food Allergy Policy and Accommodations for Students

A. Introduction:

The purpose of this policy is to alert the Siena College community to the existence of food

allergies and safety precautions; notify students of the measures available to accommodate

food allergies; and promote safety by increasing awareness of personal responsibilities to

manage food allergies.

If an individual has been diagnosed by a physician with a life threatening food allergy, this

may constitute a disability under the Americans with Disabilities Act. Siena College complies

with Title III of the American with Disabilities Act. Siena College will make reasonable

accommodations for all students with disabilities, including food allergies.

Siena College has developed a standardized process to assist individuals with food allergies.

The process takes into account each individual’s particular dietary requirements. Our goal is

to provid

e individuals with food allergies the resources they need to be active in the

management of their allergy.

B. Procedures:

Students with special requests due to a food allergy are strongly encouraged to make the

College aware of these needs as early as possible when they begin their studies. The

following procedure must be followed.

1. Students must contact the Director of Health Services to request the following form:

Meal Plan Modification Due to Medical Circumstances.

2. Students must provide current and appropriate medical documentation to support their

request for a meal plan accommodation that is completed by the student’s physician.

3. Students will be required to meet with the Director of Dining Services and Registered

Dietitian to discuss their needs and learn of the food options available to them. At this

meeting the following will be discussed:

a. Diet history of foods that can and cannot be tolerated

b. All of the food options and allergy-alternative food products

c. Introduction to the dining hall staff that will be working with student

4. The students request for a meal plan accommodation and the information from the

students meeting with the Director of Dining Service/Registered Dietician will be

reviewed by the College Accommodation Committee for a determination and

individualized care plan for the student.

5. Students with food allergies must update any changes in their medical condition with the

Director of Health Services in a timely manner. The Director of Health Services will also

notify the Director of Office of Accessibility and the Director of Dining Services of the

modifications in medical conditions.

C. Responsibilities of Dining Services:

1. Provide students with food allergies with allergy free food alternatives along with the

nutritional and product information needed to be active in the management of their

allergy.

2. Provide individual counseling with a registered dietitian and/or the Director of dining

services.

3. Facilitate regular training for dining services staff on food allergies and take precautions

to prevent cross- contamination.

4. Post signs at point-of-sale alerting students to foods containing major food allergens and

at specific serving locations.

5. Offer allergen free foods for catered events at the College upon request.

D. Responsibilities of Students with Food Allergies Students will:

1. Carry with them and use an Epi-Pen in an event of an allergic reaction. Students are

responsible for ensuring their Epi-Pens have not expired.

2. Recognize symptoms of an allergic reaction, know how and when to tell someone and

how to access emergency services at the College.

3. Notify roommates about their food allergies.

4. Adhere to the procedures outlined in this policy regarding notification to the College,

including meeting with the Director of Dining Services and the Registered Dietitian.

5. Ask

managers rather than servers of dining facilities about food contents, ingredients and

nutrition facts or any general dietary need.

6. Avoid unsafe foods or any food item for which the content is unknown.

7. Familiarize themselves with the daily menus and signs posted regarding allergens.

8. Students may contact the Title IX Coordinator/Equal Opportunity Specialist should they

wish to discuss or file a complaint about any aspect of Siena’s

operations/policies/procedures or about the actions of any student, visitor or employee of

the College. The Title IX Coordinator/EOS also serves as the individual to contact should

a student wish to appeal a decision by Health Services, the Counseling Center or the

Office of Accessibility related to an accommodation.

E. Important Contact Information:

1. Director of Health Services (518) 783-2554

2. Director of Dining Services (518) 783-2523

3. Director of Accessibility (518) 783-4239

4. Registered Dietitian (518) 783.-2513

5. Dean of Students (518) 783-2328

6. Title IX Coordinator/Equal Opportunity Specialist (518) 782-6673

VIII. Service and Emotional Support Animal Policy

A. Siena College is committed to compliance with applicable state and federal laws relating to

individuals with disabilities. With respect to a request for a service or Emotional Support

Animal (ESA) animal, the College will determine, on a case-by-case basis, and in accordance

with applicable laws and regulations, whether such an animal is a reasonable accommodation

on campus. In doing so, the College must balance the needs of the individual with the impact

of animals on other campus community members. The rules governing service or ESA

animals in the campus facilities, including classrooms and offices, and in the residence halls,

are different. Only service animals, defined below and generally restricted to dogs, are

allowed in the general campus facilities. Emotional support animals will not be allowed in

non-residence campus facilities.

Requests for Emotional support animals, which are not restricted to dogs, will be considered

only in the residence hall rooms and will be subject to the applicable law and College policy

relating to reasonable accommodation of persons with documented disability. Further

information regarding assistance animals may be obtained from the Office of Accessibility.

Definitions:

Accommodation: A modification or adjustment in policies, procedures, or

work/housing/school environment to enable a student to partake in equal opportunities and

access to College benefits and services based on a documented disability.

Assistance Animal: This is

the umbrella term that encompasses service animals and

emotional support animals. Service animals and emotional support animals are not pets; they

are animals that provide assistance, perform tasks for the benefit of a person with a disability,

or provide emotional support that alleviates one or more identified symptom or effects of a

person’s disability.

Service Animal: An animal that is individually trained (or in the process of being trained) to

do work or perform specific tasks for the benefit of a person with a disability. The work or

tasks performed by the service animal must be directly related to the person’s disability.

Emotional Support Animal (ESA): An anim

al that provides emotional support to alleviate

one or more identified symptoms or effects of a person's disability. Some, but not all, animals

that assist persons with disabilities are professionally trained.

Individual with a Disability: For the purpose of

this policy, an individual with a disability is

defined as a person who has a physical or mental impairment that substantially limits one or

more major life activities.

IX. Service Animal Policy

Siena College is committed to compliance with applicable state and federal laws relating to individuals

with disabilities. Only service animals, as defined by the Americans with Disabilities Act and the Fair

Housing Act are allowed in the general campus facilities. Siena College recognizes and supports the

assistance that a trained service animal can provide a student or an employee with a disability.

A. Definitions:

Accommodation: A modification or adjustment in policies, procedures, or

work/housing/school environment to enable a student to partake in equal opportunities and

access to College benefits and services based on a documented disability.

Assistance Animal: This is the umbrella term that encompasses service animals and emotional

support animals. Service animals and emotional support animals are not pets; they are

animals that provide assistance, perform tasks for the benefit of a person with a disability, or

provide emotional support that alleviates one or more identified symptom(s) or effects of a

person’s disability.

Service Animal: An animal that is individually trained (or in the process of being trained) to

do work or perform specific tasks for the benefit of a person with a disability. The work or

tasks performed by the service animal must be directly related to the person’s disability.

Examples of a Service Animal includes but is not limited to:

• A dog that is trained to serve as a travel tool for individuals who are blind or have

impaired vision.

• A dog that has been trained to alert deaf persons or those with significant hearing loss,

to sounds such as knocks on doors, fire alarms, phone ringing, etc.

• A dog that has been trained to assist a person with a mobility or health impairment.

Duties include carrying, fetching, opening doors, ringing doorbells, activating elevator

buttons, steadying a person while walking, assisting a person to get up after a fall, etc.

• A dog trained to assist persons with seizure disorders. Some dogs are trained to predict

seizures and provide advance warning.

Emotional Support Animal (ESA): An animal that provides emotional support to alleviate one

or more identified symptoms or effects of a person's disability. Some, but not all, animals that

assist persons with disabilities are professionally trained.

Indivi

dual with a disability: For the purpose of this policy, an individual with a disability is

defined as a person who has a physical or mental impairment that substantially limits one or

more major life activities.

The care and supervision of the service animal is the responsibility of the handler. The

College will identify safe areas to allow for basic needs of the animal. The animal must have

a harness, leash, or other tether unless the handler is unable to use such equipment or it would

interfere with the animal’s safe, effective performance of work or tasks, in which case the

animal must be otherwise supervised (e.g., voice control, signals, etc.). The service animal

will be viewed by the campus as an extension of the individual student or employee and

therefore subject to the code of conduct of the College in the case of the student and the

applicable governing policies in the case of an employee.

B. Service Animal Accommodation Request Process:

1. The Office of Accessibility should be informed of any individual, student or employee, if

an individual plans to or has a service animal on campus and recommends registering

with the Office of Accessibility.

2. If the animal is residing on campus it is the owners/handlers responsibility to comply

with the Town of Colonie’s licensing policy. Requirements include current vaccination

against rabies at the time of application. Students will be expected to apply for a license

with the Town of Colonie even if the animal is registered with another municipality.

There is no fee associated with this process for a service animal.

3. The animal should be in good health, well-groomed and care should be taken for flea and

odor control. Consideration of others should be taken when providing maintenance and

hygiene of the animal.

4. A student may generally only request one (1) service animal for accompaniment. If you

need more than one service animal, please contact the Office of Accessibility.

5. The service animal must have all appropriate vaccinations (i.e. rabies shots) and provide

documentation of the vaccinations. Updated vaccinations are required to be submitted

upon expiration.

6. Requests for a service animal must be made each academic year. Prior approval does not

guarantee future approval. For disabilities that are obvious and/or visible, it is not

necessary for you to request approval. However, it is advised that you register your

service animal with the Office of Disability Services to avoid mis-identification or other

problems.

7. While not required, the service animal may wear a vest identifying they are working

animal. However, an animal that is not a service animal may not wear a vest, collar or

similar accessory identifying it as a service animal.

C. Steps to Request a Service Animal:

1. Register with the Office of Accessibility. Please see our How to Register Guide:

https://www.siena.edu/files/resources/how-to-register-guide.pdf.

2. Student may choose to submit documentation to help The Office of Accessibility to better

understand the student’s needs.

3. Veterinarian confirmation that all appropriate vaccinations, including rabies and

distemper, have been administered and are up-to-date. Appropriate animal licensure is

also required.

4. The S

ervice Animal Emergency Contact Agreement must be signed and submitted to the

Office of Accessibility.

5. Once the request and documentation are submitted, the Office of Accessibility will reach

out to the student to schedule a meeting to discuss the request, the Service Animal Policy,

and the Service Animal Agreement.

The Office of Accessibility will approve or deny the request for a service animal and notify

the appropriate parties of the decision within five business days.

An animal will be approved if the student provides sufficient response to the questions below.

Is the animal required because of a disability?

What work or task has the animal been trained to perform?

Reasons that a request for a service animal may be denied include, but are not limited to:

The service animal would cause substantial physical damage to the property of others.

The service animal is disruptive (e.g. excessive or uncontrolled barking).

D. Student Responsibilities:

I agree to the following:

1. By my signature below, I verify that I have read, understand and will abide by the

requirements outlined here and in the College’s Service Animal Policy.

2. I am aware that it is my responsibility to notify the residents of my room, wing, floor or

townhouse that an exception to the Community Living Guidelines has been granted and a

Service Animal has been approved to live in their community. I give Siena College

permission to disclose to others impacted by the presence of my Service Animal (e.g.,

Community Living staff, potential and/or actual roommate(s)/neighbor(s)) that I will be

living with a Service Animal as an accommodation. I understand that this information

will be shared with the intent of preparing for the presence of the Service Animal and/or

resolving any potential issues associated with its presence. I further recognize that the

presence of the Service Animal may be noticed by others visiting or residing in College

housing and agree that College staff may acknowledge the presence of my Service

Animal, and explain that under certain circumstances, individuals with disabilities are

permitted to Service Animal in residence halls. I will hold Siena College harmless from

any liability for disclosing such information.

3. I acknowledge that there will be an “Animal Working” marker on the door of my specific

room/ suite/ house letting the Community Living staff and community members know

there is a working animal inside the room.

4. I acknowledge that if I require service by the Facilities Department in my room, suite or

house, I must arrange a time when I can be present for the service to occur.

5. I will maintain appropriate documentation of vaccinations for the animal as required by

law, and will provide documentation of same to the College. Once my animal’s

vaccinations expire I understand it is my responsibility to provide the Office of

Accessibility with updated vaccination records.

6. The animal must be fully housebroken. I will be responsible for cleaning up after the

animal outside and inside. It is expected that the Service Animal will be walked outside

to relieve themselves. All waste will be disposed of immediately, if outside, or daily, if

inside, in the dumpster outside the building.

7. When I

take the ESA out of my room, it must be under my physical control at all times.

8. The health and safety of the animal is my responsibility. I will provide appropriate food,

water and waste handling.

9. I am responsible for instructing others on appropriate interactions with my Service

Animal and setting clear expectations of behavior. If I encounter resistance of others to

comply with my provided instructions, I will notify the Office of Accessibility and seek

assistance resolving this concern.

10. The animal will not create a nuisance or disturb other community members including, but

not limited to, noise, such as excessive barking and odors.

11. I am responsible for any damage or injuries the animal may (intentionally or

unintentionally) cause. Any excessive damage or cleaning in the room due to the animal

will be treated under our “damage billing” procedure.

12. I understand that my animal must be on a continuous flea and tick prevention. If a flea

and/or tick outbreak is detected in my room, wing, floor or townhouse, I will be

responsible for the cost of eradication.

13. The animal may not remain in the room during breaks and other times when the College

is closed. I am responsible for finding suitable housing off campus for the animal during

these times if I am not approved to be on campus.

14. I may not leave the animal unattended in my room for more than a reasonable number of

hours (12 hours). Additionally if I am going to be away from campus overnight I am

responsible for finding care for the animal off-campus. I understand that I cannot leave

my animal with my roommate or friend.

15. I understand that if I am unable to take care of my animal (hospitalization, etc.) my

emergency contact will be notified to come remove the animal until I am back on

campus. My emergency contact has signed and submitted the Service Animal Emergency

Contact Agreement.

16. The College is not responsible for the illness, injury or death of my Service Animal while

the Service Animal is on campus.

17. I understand that my faculty will be notified via my accommodation letter of my Service

Animal.

18. I will notify Accessibility if there are any issues regarding classroom behavior and

Accessibility will promptly handle the situation.

E. Violations of the Service Animal Policy and Service Housing Agreement

Out-of-control Behavior: A student may be directed to remove a Service Animal that is

unruly or disruptive (e.g. barking excessively, running around, jumping onto people,

exhibiting aggressive behavior, damaging property, etc.) and the student is unable to take

effective action to control the ESA. Repeated instances of such behavior may result in

exclusion from College facilities until the student is able to demonstrate effective control of

the Service Animal.

Unkempt Animal: A stu

dent must also ensure that the Service Animal is kept clean and well-

groomed. Although a Service Animal may become ill unexpectedly, the College recommends

that a sick Service Animal should not be brought into housing.

Misrepresented documentation: If it

is determined that documentation provided by the

student misrepresented any material facts, the Service Animal may be barred from College

housing.

Violating Agreement: If any provision of this policy or the related Service Animal Agreement

is violated, the student may be required to immediately remove the Service Animal from

College housing.

F. Complaints:

Any reports of noise, odor, or behavioral issues will be given to the Office of Accessibility.

The office will work with the student in conjunction with Community Living to rectify the

situation. If it is deemed that the Service Animal Policy or Service Animal Housing

Agreement was violated the student will receive a warning letter and will be required to meet

with the Office of Accessibility. On the second report of a violation of the Service Animal

Policy or Service Animal Housing Agreement the Office of Accessibility in conjunction with

Community Living will determine if the removal of the animal is necessary.

Should the animal be removed from College Housing the student has the right to appeal this

decision .The student must submit a written notice of appeal to Lois Goland

([email protected]/ 518-782-6673) within 5 days of being required to remove the ESA.

X. Emotional Support Animal Policy

It is the intent of Siena College to provide an environment that fosters respect and dignity

towards all students. For students with documented disabilities, Siena strives to provide

reasonable accommodations, including an Emotional Support Animal (ESA). Eligible

students should review this ESA Policy and request this accommodation through the Office

of Accessibility.

A. Definitions:

Accommodation: A modification or adjustment in policies, procedures, or

work/housing/school environment to enable a student to partake in equal opportunities and

access to College benefits and services based on a documented disability.

Assistance Animal: This is the umbrella term that encompasses service animals and emotional

support animals. Service animals and emotional support animals are not pets; they are

animals that provide assistance, perform tasks for the benefit of a person with a disability, or

provide emotional support that alleviates one or more identified symptom or effects of a

person’s disability.

Service Animal: An animal that is individually trained (or in the process of being trained) to

do work or perform specific tasks for the benefit of a person with a disability. The work or

tasks performed by the service animal must be directly related to the person’s disability.

Emotional Support Animal (ESA): An animal that provides emotional support to alleviate one

or more identified symptoms or effects of a person's disability. Some, but not all, animals that

assist persons with disabilities are professionally trained.

Individual with a Disability: For the purpose of this policy, an individual with a disability is

defined as a person who has a physical or mental impairment that substantially limits one or

more major life activities.

B. Introduction:

Based on the Americans with Disabilities Act (ADA) and the Fair Housing Act (FHA),

ESAs, unlike service animals, have limited access to public places. The FHA considers an

ESA a r

easonable accommodation in residences with a “No Pet Policy.” ESA’s can be

approved to accompany a student in their room, suite or house at Siena.

Note: No animals may be moved into residential spaces until the student has received

permission for the ESA in writing. Should an animal be moved in prior to approval, the

student risks their request being denied for failure to honor the ESA Policy.

C. ESA Requirements:

1. A student requesting an ESA must provide documentation of their disability-related need

for the accommodation from a medical professional.

2. A student may only request one (1) ESA for accompaniment in the Residential spaces. If

you need more than one ESA, please contact the Office of Accessibility.

3. The ESA must have all appropriate vaccinations (i.e. rabies shots) and provide

documentation of the vaccinations. Updated vaccinations are required to be submitted

upon expiration.

4. Requests for ESAs must be made each academic year. Prior approval does not guarantee

future approval.

5. While not required, the ESA may wear a vest identifying they are a working animal.

D. Steps to Request an ESA:

1. Register with the Office of Accessibility. Please see our How to Register Guide:

https://www.siena.edu/files/resources/how-to-register-guide.pdf

a. Registration Form: https://www.siena.edu/studentreg

b. Release Form: https://www.siena.edu/studentrelease

2. Student will submit documentation supporting the ESA Documentation Form:

https://www.siena.edu/files/resources/esa-documentation-form.pdf

3. Veterinarian confirmation that all appropriate vaccinations, including rabies and

distemper, have been administered and are up-to-date.

4. The student must provide a physical description of the animal including height and

weight and confirmation that the animal is housebroken or confined such that

housebreaking is not necessary (e.g., cat uses litter box). Also include any equipment that

will be needed for the care of the animal.

5. Emergency Contact Agreement must be signed and submitted.

https://www.siena.edu/files/resources/emotional-support-animal-e

mergency-contact-

agreeme.pdf

6. Student will attend an intake meeting with Director of Accessibility or designee.

7. Once the request and documentation are submitted, the request will be reviewed by a

committee that is composed of representatives from Community Living, Dean of Student

Office, Office of Accessibility and College Counsel (if necessary).

8. The Office of Accessibility will reach out to the student to schedule a meeting to discuss

the request, the ESA Policy, and the ESA Housing Agreement.

The Office of Accessibility will approve or deny the request for an ESA and notify the

appropriate parties of the decision within five business days. Reasons that a request for an

ESA may be denied include, but are not limited to:

1. The presence of the ESA poses an undue financial and administrative burden on Siena;

2. The

presence of the ESA fundamentally alters the nature of Siena’s housing services or

the animal is not reasonable for the Siena Community;

3. The specific ESA poses a direct threat to the health or safety of others that cannot be

reduced or eliminated by another reasonable accommodation;

4. The specific ESA in question would cause substantial physical damage to the property of

others, or is disruptive to the housing environment (e.g. excessive or uncontrolled

barking);

5. The specific ESA’s equipment or needs is not permitted as per College Policy.

6. Failure to provide appropriate verification that the ESA provides assistance directly

related to the student’s disability.

7. Failure of the ESA’s handler to maintain appropriate control of the ESA.

E. Student Agreements and Responsibilities:

I agree to the following:

1. By my signature below, I verify that I have read, understand and will abide by the

requirements outlined here and in the College’s Emotional Assistance Animal Policy. I

understand that if I fail to meet such requirements, the College has the right to remove the

ESA, and I will nonetheless be required to fulfill my housing, academic, and all other

obligations for the remainder of my Housing License Agreement with the College.

2. I am aware that it is my responsibility to notify the residents of my room, wing, floor or

townhouse that an exception to the Community Living Guidelines has been granted and

an ESA has been approved to live in their community. I give Siena College permission

to disclose to others impacted by the presence of my ESA (e.g., Community Living staff,

potential and/or actual roommate(s)/neighbor(s)) that I will be living with an ESA as an

accommodation. I understand that this information will be shared with the intent of

preparing for the presence of the ESA and/or resolving any potential issues associated

with its presence. I further recognize that the presence of the ESA may be noticed by

others visiting or residing in College housing and agree that College staff may

acknowledge the presence of my ESA, and explain that under certain circumstances,

individuals with disabilities are permitted to have emotional support animals in residence

halls. I will hold Siena College harmless from any liability for disclosing such

information.

3. I acknowledge that there will be an “Animal Working” marker on the door of my specific

room/ suite/ house letting the Community Living staff and community members know

there is a working animal inside the room.

4. I acknowledge that if I require service by the Facilities Department in my room, suite or

house, I must arrange a time when I can be present for the service to occur.

5. I will maintain appropriate documentation of vaccinations for the animal as required by

law, and will provide documentation of same to the College. Once my animal’s

vaccinations expire I understand it is my responsibility to provide the Office of

Accessibility with updated vaccination records.

6. The animal must be fully housebroken. I will be responsible for cleaning up after the

animal outside and inside. It is expected that the ESA will be walked outside to relieve

themselves. In instances where the ESA is not walked outside, the expectation is that the

cage/litter box/pad/bedding will be thoroughly cleaned on a daily basis. All waste will be

dispos

ed of immediately, if outside, or daily, if inside, in the dumpster outside the

building.

7. The ESA must remain within my residence hall room unless being transported on or off

campus or outside to urinate or defecate (dogs only). This animal shall not be permitted

to roam freely within your suite or townhouse.

8. When I take the ESA out of my room, it must be under my physical control at all times.

This includes, but is not limited to, by use of a leash or cage. Animals are not permitted

to be unleashed or out a carrier in College housing hallways nor are permitted in other

resident’s rooms, suites, or townhouses.

9. The animal is not permitted in any areas of my residence hall where food is being

prepared or served for hygienic reasons.

10. The health and safety of the animal is my responsibility. I will provide appropriate food,

water and waste handling.

11. I am responsible for instructing others on appropriate interactions with my ESA and

setting clear expectations of behavior. If I encounter resistance of others to comply with

my provided instructions, I will notify the Office of Accessibility and seek assistance

resolving this concern.

12. The animal will not create a nuisance or disturb other community members including, but

not limited to, noise, such as excessive barking and odors.

13. I am responsible for any damage or injuries the animal may (intentionally or

unintentionally) cause. Any excessive damage or cleaning in the room due to the animal

will be treated under our “damage billing” procedure.

14. I understand that my animal must be on a continuous flea and tick prevention. If a flea

and/or tick outbreak is detected in my room, wing, floor or townhouse, I will be

responsible for the cost of eradication.

15. The animal may not remain in the room during breaks and other times when the College

is closed. I am responsible for finding suitable housing off campus for the animal during

these times if I am not approved to be on campus.

16. I may not leave the animal unattended in my room for more than a reasonable number of

hours (12 hours). Additionally if I am going to be away from campus overnight I am

responsible for finding care for the animal off-campus. I understand that I cannot leave

my animal with my roommate or friend.

17. I understand that if I am unable to take care of my animal (hospitalization, etc.) my

emergency contact will be notified to come remove the animal until I am back on

campus. My emergency contact has signed and submitted the ESA Emergency Contact

Agreement.

18. I understand that there may be health and safety checks during the academic year. If I fail

these checks due to my animal I understand that I am at risk for my animal to be removed

due to violating the ESA Policy and Agreement. The College has the right to check my

room if there is an odor or complaint.

19. The student must meet with the Director of Accessibility (or their designee) monthly to

ensure the policy is being followed and accommodations are appropriately in place.

20. The College is not responsible for the illness, injury or death of my ESA while the ESA is

on campus.

21. I w

ill notify the College’s Office of Accessibility if the ESA is no longer needed because

of a disability or is no longer in residence, and will follow the procedures outlined in the

Emotional Support Animal Policy if I wish to replace one ESA with another.

22. I acknowledge that requests for ESAs must be made each academic year. Prior approval

does not guarantee future approval.

F. Violations of the ESA Policy and ESA Housing Agreement:

Out-of-control Behavior: A student may be directed to remove an ESA that is unruly or

disruptive (e.g. barking excessively, running around, jumping onto people, exhibiting

aggressive behavior, damaging property, etc.) and the student is unable to take effective

action to control the ESA. Repeated instances of such behavior may result in exclusion from

College facilities until the student is able to demonstrate effective control of the ESA.

Unkempt Animal: An ESA

must be housebroken. The presence of the ESA may not pose a

direct threat to the health and safety of others. A student must also ensure that the ESA is kept

clean and well-groomed. An ESA that is excessively unclean (e.g. repeated soiling of

facilities, flea-infested, foul-smelling and/or shedding excessively) may be excluded from the

residence hall. Although an ESA may become ill unexpectedly, the College recommends that

a sick ESA should not be brought into housing.

Misrepresented documentation: If it

is determined that documentation provided by the

student misrepresented any material facts, the ESA may be barred from College housing.

Violating Agreement: If any p

rovision of this policy or the related ESA Agreement is

violated, the student may be required to immediately remove the ESA from College housing.

G. Complaints:

Any reports of noise, odor, or behavioral issues will be given to the Office of Accessibility.

The office will work with the student in conjunction with Community Living to rectify the

situation. If it is deemed that the ESA Policy or ESA Housing Agreement was violated the

student will receive a warning letter and will be required to meet with the Office of

Accessibility. On the second report of a violation of the ESA Policy or ESA Housing

Agreement the Office of Accessibility in conjunction with Community Living will determine

if the removal of the animal is necessary. The College reserves the right to remove the ESA

after one incident if the behavior is egregious.

Should the animal be removed from College Housing the student has the right to appeal this

decision .The student must submit a written notice of appeal to Lois Goland

([email protected]/ 518-782-6673) within 5 days of being required to remove the ESA.

XI. Philosophy on Sexual Intimacy

A. Introduction:

As a community guided by our Franciscan and Catholic teachings, the College seeks to

encourage and support a diverse community of belonging that is characterized by respectful

relationships. Our traditions hold that sexual intimacy is most properly expressed as part of an

all-encompassing union of life and love within the covenant of marriage. The College’s

philosophy is guided by reverence for human dignity, understanding that sexual activity

profoundly impacts an individual on a biological, psychological and spiritual level and the

value o

f the fundamental goodness and sanctity of human sexuality. Acts of sexual intimacy

outside of marriage are an incomplete expression of love and are contrary to the values and

mission of the College.

Because of the values of the College as a Franciscan and Catholic institution, the College

does not provide materials, dispense or distribute contraceptive methods or items that

encourage termination of pregnancy. The College maintains programming and services

related to healthy relationships, sexual health and education. We are committed to educating

students and facilitating discussions around these issues to promote health and safety.

B. Centers and Service:

The following centers and services are available on campus for further information and

support regarding healthy relationships, sexual activity and the College’s philosophy on

sexual intimacy:

1. Siena College Health Services (an affiliate of St. Peter's Health Partners) – Our staff of

nurse practitioners, nurses, physician assistants and a physician provide confidential

conversations and services related to a broad range of health related concerns. These

services include gynecologic exams, evaluation and treatment of sexually transmitted

infections and pregnancy testing. Referral services are available to a variety of physician

specialists on an as needed basis.

2. Counseling Center – the center provides confidential counseling services free of charge to

support the personal, emotional and physiological management of relationships, sexual

health and sexual intimacy. Health Promotion, a part of the Counseling Center, provides

education, outreach, and support for students to promote holistic health and well-being.

Services include providing education and outreach around substance use behaviors,

promoting physical and mental health, and advancing suicide prevention.

3. Campus Ministry – the Office of the College Chaplain and Friars-in-Residence are

available for confidential discussions related to matters such as sexual health, healthy

relationships and sexual intimacy.

4. Office of the Vice President for Student Life/Dean of Students – available for

conversations about policy, education or other concerns related to the College’s approach

to promoting healthy choices, self-respect, and respect for others.

5. Sr. Thea Bowman Women's Center- provides women’s empowerment programming, peer

education and trainings related to health and wellness, including healthy relationship and

sexual violence.

Residential Facilities, Living Guidelines and Procedures

I. Facilities

A. Furnishings:

1. College owned furnishings are to remain in the room/suite/townhouse at all times and

cannot be placed or used outside.

2. Students are not allowed to bring personal furniture to campus unless it is clearly

manufactured and labeled as being flame retardant.

3. Furniture cannot be removed from any of the College’s residence halls.

4. Students who use College furniture or fixtures placed in their rooms for other than the

intended use assume responsibility should an accident or injury occur.

5. For safety reasons, students may not bring their own loft kits.

6. Students are unable to use a personal (non-College issued) mattress unless approved by

the Health Services office for documented medical needs.

7. Students who bring personal outdoor furniture (lawn chairs, etc.) cannot leave these items

unattended. Unattended furniture will be removed and discarded by College staff.

8. For Townhouse residents, outdoor furniture can be left on the townhouse stoop provided

it does not block entry/exits.

9. Please reference the section on Residence Hall/Townhouse Safety and Security for

additional information on acceptable and prohibited furnishings relating to safety issues.)

B. Facility Concerns/Repairs:

1. All requests for standard repairs to residence hall rooms/townhouses or routine work

orders must be made by emailing facilities management at [email protected]. For urgent

items, the Service Desk can be reached by phone at 518-783-2371 during normal hours of

operation 7:30 a.m. - 4:30 p.m., Monday-Friday.

2. For emergency situations or urgent items outside of normal hours of operation, please

contact Public Safety at 518-783-2376.

3. Once a work request is placed, an email confirmation will be sent. Students should

review this information for accuracy. When the work request is complete, the individual

who submitted the request will receive a confirmation of its closure and what services

were rendered.

4. There are no associated costs for normal maintenance and repair.

5. If there are to be charges associated with the repair, the work request will be labeled

“chargeable” or “vandalism.” In this case, the appropriate parties will be charged through

the Office of Community Living.

6. Please note that all furniture repairs and key requests must always go through the

Residence Director.

7. In order to facilitate a timely repair, a student understands that when placing a work order

or requesting a work order be placed for their room, the facilities staff has permission to

enter the room, suite, or townhouse to complete the work order without a resident

present. It is assumed that when a student submits a work order or requests a work order

be submitted that they are speaking as a representative for all the residents with that

particular space. Generally, repairs will begin after 9:00 am unless an emergency dictates

otherwise.

C. Individual Room/Suite/Townhouse Upkeep:

1. Stude

nts are responsible for cleaning their rooms and townhouses and for keeping them

in good order. All students are expected to check out properly and thoroughly clean their

rooms/townhouses prior to departure, including bathrooms and the kitchen (which

includes appliances).

2. Students may not paint or perform damage repairs in their room/suite/townhouse.

3. Charges will be assessed by professional staff members for cleaning, painting, and any

other additional work needed to restore the room to its original condition. Examples of

common chargeable damages include but are not limited to tack and nail holes, paint

chips from command hooks or similar adhesives, unremoved adhesives, rips in

upholstery and chairs, and damaged screens and blinds. These charges are at the

discretion of Community Living & Facilities Management professional staff members.

4. Students will have the opportunity to review an individual room condition

report/individual townhouse report upon move-in to document the condition of the

room/furnishings upon move-in. It is the resident’s responsibility to review this document

in their online housing portal within the first two weeks of the semester.

5. Students who fail to complete their individual room condition report will be held

accountable for all damages found upon move-out inspection by Community Living and

facilities staff and are not able to appeal damages.

D. Residence Hall Damage Billing Assessment:

1. As members of the residential community, all students take responsibility for their living

environment, both their immediate room/suite/townhouse, as well as the entire

building/area.

2. Student accounts will be billed directly for individual and community damage (this

includes areas outside specific residential facilities and identified clusters of townhouses).

Students will receive an itemized list of individual damage charges via email to their

Siena email account. Students may appeal individual damages, as directed on instructions

included with their damage bill.

3. Damage assessments will be considered in the review of housing assignments for the

subsequent term and may result in a cancellation of the housing license for either the

responsible party and/or entire floors/wings of where the damage occurred.

4. The College reserves the right to relocate or assign students to housing of the College’s

choice and/or place students on conditional/probationary housing status for a defined

period of time.

5. Students with billable damage (individual and/or communal) in excess of $100 may be

reassigned to other housing or have their license canceled immediately (i.e.: subject to

more frequent Health/Safety inspections).

E. Communal-Area D

amage:

1. Students are responsible for preserving the condition of their wing, floor and building or

townhouse, as well as the surrounding area.

2. Students with information about who is responsible for acts of vandalism/damage are

expected to report these actions to Community Living, Public Safety and/or the Dean of

Students. Students may report information anonymously through Public Safety’s

Anonymous Tip/Complaint Form located at http://www.siena.edu/anonymous

3. When

the College is unable to determine who is responsible for communal-area-damage,

the costs will be equally distributed among all residents living on the

wing/floor/building/area. These charges may not be appealed.

F. Snow Removal:

Shovels are available in all residence hall offices and in Public Safety for student’s personal

use. Townhouse residents are responsible for snow removal from the entranceway, steps

(where applicable), and the pathway leading to a primary pathway. All residents of the

MacClosky Square and Cushing Village Townhouses are provided with a shovel that is to be

used for clearing stoops and entrances.

G. Recycling:

Siena College is committed to preserving its environment through recycling. Students are

expected to support recycling initiatives in their residence hall or townhouse by utilizing the

recycling bin/single-stream recycling located in each hall. Please make sure all glass, tin, and

aluminum items are empty and rinsed clean.

H. Technology:

All student housing includes computer networking and Internet connections, which are

provided by the College’s Information Technology office. Basic cable television service is

available to students residing in townhouses and the residence halls from a contracted vendor.

Students should contact the vendor directly for inquiries related to purchasing additional

packages and/or connectivity issues by calling their customer service center and identifying

yourself as a student at Siena College.

I. Mail/Post Office Box Information:

Resident students are assigned a Student Post Office Box (SPOB). Students may be required

to share their mailbox with another student. Mailboxes, except for the residents of Snyder

Hall, are located in the Sarazen Student Union. Residents living in Snyder Hall will be

assigned a Post Office Box located in Snyder Hall. A $20.00 replacement fee will be charged

to any student who loses or does not return their SPOB key upon graduation or leaving the

College (withdrawal, transfer, etc.).

II. Housing Policies and Procedures

Students or groups of students who fail to adhere to residence hall and townhouse safety policies and

procedures may be held accountable through fines, damage billing and/or disciplinary referrals.

A. Housing License Agreement:

1. All full-time undergraduate students, with the exception of commuters (as defined at the

time of admission) are required to live in College residence facilities, to the extent that

space is available, and purchase a food-service plan. The College has a four year

residency requirement for all residential students.

2. Student participation in the housing selection process or signing of the housing license at

any time acknowledges student understanding of the College’s residency requirement as

outlined in Siena Life. Continuing students who fail to reserve space for the next

academic year during housing selection will be assigned to any available space (after new

and transfer students are housed) and will be billed for room and food service.

B. Closing Periods:

1. Desig

nated closing periods, Thanksgiving, Christmas/Winter break, Spring break, Easter,

Senior Week, and summer are not included in the Housing License Agreement. Students

may leave personal belongings in assigned accommodations during periods of break,

except during summer break, at their own risk. Information on break closings and

openings will be posted on the website and sent via email reminders during the academic

year.

2. Students must submit a vacation housing request form online, provide written verification

when requested, and be approved for occupancy during times when the campus and

residence halls are closed. During these break periods, there will be no student staff

members on duty.

3. Support services customarily provided by these staff members will not be available to

students. Food service may have limited hours/availability depending on the vacation

period.

4. Students who are currently on residence hall or disciplinary probation are not eligible for

housing during breaks. Early arrivals for the fall and spring semesters are not permitted

except for extraordinary circumstances and upon advanced approval from the Office of

Community Living.

5. Students authorized to reside in campus housing during non-license periods (e.g. prior to

and following the license period or during breaks) may be charged an additional fee and

are not permitted to host guests. Anyone who arrives prior to the posted opening times in

the housing agreement will not be admitted to the residence facility and/or will be

charged a $60 per-night unauthorized occupancy charge and/or face disciplinary action.

6. If damage occurs in a residential area during the break period, the students staying in that

area may be held responsible.

7. Emergency Closing Periods may emerge based on a number of factors (pandemic

situation, long-term emergency, etc.) In events such as this, students may be required to

vacate campus quickly. If a return to campus date is not known, the Office of

Community Living reserves the right to enter student spaces to remove and discard food-

related items left in rooms and/or in refrigerators/freezers to prevent spoiling and

health/safety concerns. In addition, the College reserves the right to adjust normal

operations or procedures to maintain public order and/or the health, safety and welfare of

the College community (see Public Order/Health, Safety, and Welfare of the Community)

C. Winter Recess:

Residential facilities will be completely closed during a portion of the winter break. Students

authorized to return early during the winter break must be approved through the Office of

Community Living.

D. Summer Housing:

Students are not required to live on campus during the summer. Summer housing is only

available for a specific, defined period. Information regarding summer housing availability

changes from year to year. For the most up to date information, please visit the Community

Living website or email housing@siena.edu

E. Housing Assign

ments:

1. The Office of Community Living coordinates the housing assignments for all new and

returning students. All housing assignments are based on single-sex housing per

residence hall room, suite, and townhouse.

2. Tra

nsgender Student Housing Policy

a. Siena College strives to maintain a safe and inclusive community where individuals

are respected and differences are celebrated.

b. Students who identify as transgender are asked to discuss their housing options, room

assignments and/or the living environment at Siena College with the Director of

Community Living or designee. Typically, we assign students within the College’s

same sex housing practice. We will assist transgender students with their residential

placements on a case by case basis, including access to housing consistent with their

gender identity. We encourage students to discuss housing options as soon as

possible while the widest range of options is still available.

3. New Residential Students

a. New resident students will complete their housing application, which includes the

Housing License Agreement, meal plan selection, and lifestyle and roommate

preferences before arriving on campus.

b. Specific deadlines and processes are communicated to the student’s Siena email

account.

4. Returning Residential Students

a. Returning resident students may select from available housing for the upcoming

academic year through the selection process held in the spring semester. Specific

information regarding the lottery process will be available online in the spring

semester prior to room selection.

b. Students must be registered for a minimum of 12 credits in order to maintain a

housing assignment unless approved by the Director of Community Living

c. Any student not at the minimum credit level by July and January may jeopardize

their housing space for the upcoming semester.

d. The order for determining priority is via random assignment based on the student's

housing cohort status.

5. Open Spaces

a. The College reserves the right to assign, relocate, and/or consolidate students into

open/vacant spaces as needed.

6. Study Abroad Students

Student residents who are studying abroad or enrolled in off campus, short term study

programs during the housing selection process will receive a housing selection time based

on criteria noted above and may designate a proxy for the selection if the student is

concerned about internet connectivity while abroad.

7. Living with Others

a. For some, living with one or more roommates is a new experience. Sharing a

room/suite/townhouse with another person or persons requires communication,

cooperation, and compromise.

b. Stu

dents should discuss these expectations to form a starting point for

communicating concerns and general agreements.

c. To a large extent, the relationship between roommates is dependent upon mutual

consideration of the feelings and needs of the other person. This mutual consideration

affords all roommates the expectation:

i. to be able to live, study and sleep free from undue interference in a room

ii. that roommates will respect each other’s personal belongings

iii. to be able to live in a clean environment

iv. to have free access to one’s room and facilities without pressure from a

roommate

v. of being respectful of another person's privacy

vi. to be able to host guests in compliance with College policies at agreed-upon

times, and with the expectation that guests are to respect the rights of the host’s

roommate(s) and other resident students

vii. of being free from fear or intimidation, physical and/or emotional harm of being

able to refuse requests without having to feel guilty or selfish

viii. that any and all disagreements will be discussed with openness and mutual

respect, and that it is acceptable to involve a Community Living staff member

when necessary

8. Students are encouraged to see their Community Assistant or Residence Director if they

feel their roommate is infringing upon their rights and attempts to resolve the situation

are not working.

9. Room Change

Students may request a room change from their Residence Director or Area Coordinator.

Room changes will be considered provided space is available. Any room changes

occurring without the prior approval of the Community Living Professional Staff may

result in the room change being canceled and the student relocated back to their original

assignment.

III. Residence Hall and Townhouse Safety

A. Student ID/Saint Card:

Students are expected to carry their Saint Card ID at all times for access and identification.

For security and safety reasons, ID cards must not be lent or given to other parties.

B. Access System:

1. Each residence hall is equipped with an access control system, which utilizes the Siena

College Saint Card to gain access.

2. The outside doors to each residence hall are locked 24 hours a day.

3. Residents have access via their Saint Card to the main entrance and other designated

doors of their residence hall 24 hours a day during the periods that the housing license is

in effect.

4. The Saint Card enables students (commuters and residents) to visit friends in residence

halls 9 a.m. – 1 a.m., Sunday – Thursday, 9a.m. – 2 a.m. on Friday and Saturday.

5. Residents have 24-hour access to their own residence hall.

6. Unaut

horized entry to or use of residence facilities is not permitted.

7. Propping open and/or opening any residence hall exterior door without proper use of an

ID card compromises the safety of the residential community and may result in

disciplinary action.

8. Non-matriculated students do not have access to residence facilities and must be

registered as a “guest.”

C. Keys:

1. Each student is issued a room/townhouse key exclusively for their personal use. Students

must immediately report any damaged or non-working locks to their Residence Director

or to Public Safety.

2. Lost, stolen, or missing keys require a core change, and the student will be responsible

for the costs.

3. For reasons of safety and security, keys may not be duplicated or shared.

4. All students must return their room keys to their hall/area office before they withdraw,

change rooms, study abroad, or leave for summer vacation.

D. Emergency Exits:

Doors labeled Emergency Exit Only are not to be used except in the event of an emergency

(fire alarm, etc.).

E. Windows/Screens:

1. Screens and glass window panes may not be removed from the windows.

2. Broken or damaged windows and/or screens should be reported to the Residence Director

or Facilities immediately.

3. Using windows to exit or enter a building (other than in emergency situations) or passing

items through windows is prohibited.

4. Screens should remain securely in windows at all times and should not be removed or

allowed to hang by the security wire.

5. No objects may be placed on window ledges. Placing stereo speakers in student

room/townhouse windows is prohibited.

6. Individuals may not sit or walk on window ledges.

7. Nothing may be thrown from windows or from the ground up to a window because these

objects may cause injury and are a health/safety risk. Students are subject to College

disciplinary action, including a cancellation of the housing license or removal from

housing, for throwing items to or from windows.

8. Townhouse residents are responsible for the cleaning and/or cost of cleaning townhouse

windows. All students are responsible for broken windows in their residences unless the

responsible party can be identified and charged accordingly.

F. Lost/Damaged/Stolen Property:

The College is not liable for lost, damaged, or stolen personal property. Students are

responsible for keeping their rooms/townhouses (including windows) locked at all times. The

College urges all students to invest in adequate personal property insurance. Losses should

be reported immediately to the Residence Director and to the Department of Public Safety.

G. Acceptable Furnishings:

When used properly, the following appliances (U.L. approved only) can be used in the

residence halls and townhouses:

• U.L. appr

oved power strips

• Portable hair dryers/curlers with automatic shutoff

• Lamps (except halogen)

• Electric kettles, water heaters, and hot pots with automatic shutoff

• Coffee/tea makers with automatic shutoff

• Irons with automatic shutoff

• Refrigerators (maximum size of 4 cu. ft.) or Microfridge — as approved by the

College vendor

• Microwave ovens (limit of one per room with maximum wattage of 900 watts)

• Fish (in five-gallon aquariums or smaller)

• Interior battery-operated string lights (plug-in string lights are prohibited)

• Battery operated LED string lights can be used for decorative purposes

• LED plug-in neon sign (cannot be larger than 20% of the given wall where it is

hanging

• Small, well-maintained living houseplants

• Plug-in air fresheners and diffusers

H. Prohibited Items: Décor, Furnishings and Appliances:

• Personal Furniture - No personal furniture (couches, futons, chairs, etc.) is allowed in

College housing unless manufactured and clearly labeled by the manufacturer as

being flame retardant

• Hot plates, slow cookers, air fryers, rice cookers, heating coils, personal sandwich

makers, grills (George Foreman, etc.), waffle makers and any other cooking/heating

device with exposed heating element/surface (except in the townhouses)

• Toasters and toaster ovens (except in Townhouses)

• Space heaters

• Plug-in decorative string lights are prohibited

• LED strip/str

ing lights with adhesive backing

• Appliances with exposed heating elements

• Deep fryers (grease)

• Commercial-type popcorn makers

• Air conditioners (unless authorized by Health Services for a medical condition and

installed by Facilities)

• Irons without automatic shutoff

• Curling irons without automatic shutoff

• Smoke/fog machines

• Multi plug adaptors, non-U.L. approved power strips, extension cords or any type

and/or power strips plugged into another power strip

• Motorized exercise equipment, such as treadmills

• Curtains/window treatments cannot be used in any way in the residence halls,

covering windows, closets, as dividers, etc. (the College has installed blinds in all

residential spaces to ensure privacy)

• Personal bed lofts, (only College installed lofts are permitted)

• Waterbeds or other liquid-filled furniture

• Pers

onal (non-College issued) mattresses

• Halogen lamps (floor or desk)

• Candles (with or without wicks) and incense (used and unused). If discovered,

candles are confiscated by College officials and disposed of immediately.

• Bed or furnishings placed in such a way as to require residents to stand on the

furnishings to open or close the window or impede emergency access/egress

• Any live greens (decorations, Christmas trees, cut greens, wreaths, potted trees, etc.)

other than small well-maintained, live houseplants

• Large or bulky paper or fabric decorations (wallpaper, tapestries, large flags, sheets,

etc.) hanging from ceiling, walls or windows are not permitted nor are items, other

than those originally provided by the College, that divide a room or take up a

significant amount of space (such as room dividers, bars, etc.)

• Animals (other than fish in five-gallon aquariums or smaller)

• Items placed on or over smoke/heat detectors, sprinkler piping or heads. No item may

obstruct airflow or water disbursement for fire safety equipment.

• Items too close to sprinkler heads (18” minimum clearance required) no item may

obstruct airflow or water disbursement for fire safety equipment

• Multiple electrical connectors (other than breaker-equipped outlet strips)

• Splicing electrical extension cords into lighting or other fixtures

• Hookahs

• Fireworks

• Flammable liquids (gasoline, kerosene, charcoal lighter fluid, etc.) and machines that

use them

• Propane and gas grills

• Butane and butane torches

• Inflatable or plastic pools or any other object used to hold large quantities of sand or

liquids

• Toy guns including, but not limited to, Nerf guns, gel blasters, Orbeez guns, or

similar toys

When used properly, the following additional items may be used in the townhouses only:

• Toaster ovens

• Personal sandwich makers and grills (e.g., George Foreman grills)

• Charcoal grills, provided they are operated at least 10 feet from combustible

construction and balconies and only charcoal is burned (no open fires).

This list of prohibited items is not all-inclusive. Should items be found that are unsafe in the

judgment of College officials, Siena reserves the right to confiscate them or require them to

be removed.

*A list of prohibited items at College Suites will be provided to all students by College Suites

Management staff

I. Residential Fire Safety Precautions:

1. Fire

safety inspections will be conducted periodically. Residence Directors and/or the

College safety officer, will inspect student rooms and townhouses at least once each

semester. The inspection will look for fire, health, life safety hazards, proper waste

disposal, and prohibited items. In the townhouses, more frequent inspections occur and

the College-supplied fire extinguishers and emergency lighting will also be inspected.

2. In the interest of safety and protection of property, Siena students are urged to exercise

caution in the use of all electrical appliances and, in the townhouses, the heating system.

Residents may not tamper with the heat meters and/or thermostats. Each residence hall

room and townhouse is equipped with a smoke detector and sprinkler system. These

early-warning devices are not to be covered and/or tampered with under any

circumstances. Each townhouse is provided a fire extinguisher, and students should

become familiar with its proper use. Townhouse residents must immediately report

discharged fire extinguishers to Public Safety. During regularly scheduled safety

inspections, fire extinguishers in each townhouse will be checked to make sure they are

in operating order. All fires must be reported to Public Safety.

3. Access to the room must be kept unobstructed for emergency first responders. No

furniture may block hallways, corridors, walkways, fire lanes and/or stoops. In addition,

no furnishings will be allowed to reduce the normal height and width of the door opening.

This includes, but is not limited to the following: doormats, decorations, shoes/cleats,

athletic equipment, etc. The College may require students to remove any item blocking

any area or any items considered safety hazards that may impede access by emergency

services personnel. This includes residence hall and townhouse areas, interior and

exterior.

4. Procedures for Responding to a Fire Alarm:

The building must be evacuated immediately any time a fire alarm is sounded. This is

defined as exiting the building completely and remaining at least 50 feet from the

perimeter of the building until an announcement is made that it is safe to re- enter.

Familiarize yourself with the College’s Emergency Response Guide, and the evacuation

map for your building.

5. Open Flames & Fire Pits:

Students are not allowed to have or use fire pits of any kind or produce any open flame

outdoors

IV. Residence Hall Policies

A. Responsibility:

Students are responsible for what occurs in their room/suite/townhouse, whether or not they

are present, if the responsible parties cannot be identified.

B. Solicitation in the Residential Facilities:

Soliciting or canvassing, political or otherwise, by outside agencies other than those approved

by the Director of Community Living and / or the Director of Student Activities and

Leadership Development or designee is prohibited. (See Solicitation Policy for further

information).

C. Student Fundraisers/Drives:

Studen

ts or student groups wishing to conduct a fundraiser/drive in the residential areas must

get advance permission from the Director of Community Living. To respect the privacy of

resident students, students/groups may not go door to door in residence areas and must

operate out of the lobby/lounge area. Furthermore, students/groups must follow all

College/Community Living guidelines while fundraising.

D. Bicycles:

Bicycles must be kept in student rooms, outside in bicycle racks, or in designated bicycle

storage rooms Fire and safety regulations prohibit bicycles in stairwells, corridors, entrances

and exits. Bicycles stored in unauthorized locations will be removed by the Public Safety

Department.

E. Roofs/Attics:

Students, visitors, and guests are not permitted on any roof or attic of any college building.

F. Hall Sports:

No sports may be played in residence hall hallways because of potential injury or damage to

fire safety systems, lights, etc., and the noise associated with such activities.

G. Littering and Trash:

1. Students are responsible for taking their trash to the appropriate trash room/bin for their

residential building/area.

2. Trash bins located in public bathrooms are not the appropriate disposal area for room

trash.

3. Removal of garbage found on stoops and in hallways will be billed to the residents of that

particular area.

4. Broken glass around residential areas poses a significant safety risk. The cleanup cost for

glass removal will be billed to residents of that area.

H. Sprinkler System/Fire Safety Equipment:

Hanging from or leaning on the sprinkler system piping and/or tampering with any fire safety

equipment (e.g. pull boxes, Stopper II covers, smoke or heat detectors, fire-alarm speakers in

suites, fire extinguishers, exit signs, etc.) is strictly prohibited.

Public Safety Emergency Information/ /Parking

I. Department of Public Safety

A. The Public Safety Department is open 365 days per year, 24 hours a day. If calling from a

cellular phone or from an off-campus location, the department may be reached by calling

518-783-2376. In the event of an emergency, Public Safety can be contacted in the following

ways:

1. The department operates an internal 911 emergency telephone system on campus. This

number may be called from any landline telephone on campus,

2. If using a cellular phone during an emergency, students should call 518-783-2999. This

number rings in on the campus 911 emergency telephone line. Students are strongly

encouraged to program this number into their cell phone address book.

3. Emergency call boxes are located throughout campus. These boxes are highly visible and

all have a blue light to mark their locations.

4. Several direct-dial telephones also are located throughout campus. These phones

automatically dial the Public Safety office when the receiver is lifted.

5. Emergency (blue) buttons have been installed in the Morrell Science Center and the 24-

hour computer lab in the library. These buttons are connected to the building alarm

system and send an alarm to the security dispatcher, who will then dispatch an officer to

that location.

B. Emergency Preparedness: Si

ena College’s Emergency Operations Plan has been established

to provide advance planning for emergencies that affect the overall operation of the campus.

The College tests the emergency communication and notification systems each semester.

Please familiarize yourself with the emergency information page at

www.siena.edu/emergencyinfo, which provides basic what-to-do info

rmation in case of an

emergency. The following is a list of the systems in place for emergency notifications to

faculty, staff and students.

1. Siena Alert: This notification system enables College officials to send urgent text alerts to

cell p

hones with text message capability, email accounts and pagers. Students are

responsible for individually subscribing to the Siena Alert system and for any charges

their service providers may impose for delivering the text messages. Students are strongly

encouraged to register for Siena Alert at www.siena.edu/sienaalert

2. Emergency Call Boxes: There are 37 emergency call boxes with a constant blue light

located throughout the College property. Each call box is equipped with a yellow strobe

light and siren/speaker. In the event of an emergency, the siren and strobe will activate. A

message will follow to alert the campus that there is an emergency and detail what action

should be taken by the listener.

3. Siena Website: In the event of a major emergency, the College home page

(www.siena.edu

) will provide critical information and updates to the community. In the

event of an emergency that does not interfere with the overall operation of the College,

information and updates will be posted in the campus alerts box located on the

emergency information Web page (www.siena.edu/emergen

cyinfo).

4. Public Address Systems: PA systems are located in all residence halls and the majority of

classroom buildings.

5. Campus Gates: In the event of an emergency that requires limited access to campus as

instructed by the law enforcement agency in charge, the gates to the campus will be

d and the Welcome Booth will be staffed with Public Safety personnel to provide

direction.

6. Welcome Booth/Gates: The Public Safety Department operates the Welcome Booth,

located at the main entrance to the College off Route 9. The Welcome Booth provides a

centralized entrance and visitor reception point. The Welcome Booth is ordinarily staffed

by Public Safety personnel on a 24/7 basis. Campus gates will be open from 6:00 a.m. to

9:00 p.m. The only exceptions are the gates off Fiddlers Lane (Middlefield and St.

Francis), which must close at 6:00 p.m. on Friday and remain closed until Monday

morning because of town agreements. On Thursday, Friday and Saturday nights from

9:00 p.m. to 4:00 a.m. Public Safety personnel require persons entering at the Welcome

Booth to verify their status as a community member or registered guest. When all campus

gates are closed, entry to the main campus will be through the main entrance to the

College on Route 9 (Welcome Booth.) Welcome Booth and gate hours are subject to

change based on events and programs on campus. Whenever possible, the Public Safety

Department will notify the community of substantial changes in normal operations. The

booth will be staffed by a Public Safety officer with Internet capability as well as hard-

copy student and guest registration rosters. For additional information regarding the

operation of the Welcome Booth, please contact Public Safety at 518-783-2376.

II. Crime Reporting /Confidential Crime/Incident Reports

A. Reporting a Crime:

Community members, students, faculty, staff, and guests are strongly encouraged to

accurately and promptly report all crimes and Public Safety related incidents to the Siena

College Department of Public Safety as soon as possible. In addition, they are also

encouraged to accurately and promptly report all crimes to the appropriate law enforcement

agencies. Reporting crimes to the Department of Public Safety and local law enforcement

agencies is encouraged when the victim of such crime elects to, or is unable to, make such a

report.

B. The Department of Public Safety, along with the College, will make every effort to safeguard

any personally identifiable information. However, the College may be required to share

information, but will only do so, when it is necessary or as required by law; therefore, we

cannot guarantee confidentiality and/or your anonymity in all cases, but will take extra

measures to protect your privacy. A report allows the college to investigate the incident,

conduct any follow up actions, and help reduce risk and improve your safety as well as the

safety of others. With this information, Siena can also keep an accurate record of the number

of incidents, determine where there is a pattern of crime with regard to a particular location,

method, or assailant, and alert the campus community to potential danger. Reports filed in

this manner which occurred within college geography are counted and disclosed in the annual

crimes statistics for the College.

C. To report a crime or an emergency on the campus of Siena College:

1. Call Public Safety at extension 911 from any phone on campus, from outside the Siena

phone system, call 518‐783‐2999.

2. To report a non‐emergency security or Public Safety related matter, call Public Safety at

extension 2376 or, from outside the Siena phone system, 518‐783‐2376.

3. In r

esponse to a reported crime or emergency, dispatchers are available at these

respective telephone numbers 24 hours a day to answer your call. In response to a call,

Siena Public Safety will take the required action, dispatching an officer or asking the

victim or witness to report to Public Safety to file an incident report.

4. If assistance is required from the Town of Colonie Police Department or Colonie

Fire/EMS, Public Safety will contact the appropriate unit.

5. Incidents may also be reported directly to the Colonie Police by calling 518‐783‐2811 for

non‐emergency calls. Call 911 from a cell phone or a non‐campus phone line for

emergencies. Please note, direct 911 calls to Colonie police from on‐campus will

generally result in the police department calling Public Safety to meet them and guide

them onto campus to the correct location.

6. Any community member may also report a crime by using any of the emergency call

(blue light) boxes located in strategic areas around campus. The emergency call box

locations are identifiable by blue lights displayed above the boxes.

7. Crimes may also be reported anonymously to Public Safety. Use the anonymous tip page

on the Public Safety website or go directly to www.siena.edu/anonymous

8. Crimes may be also reported confidentially as outlined in Section III of this document.

9. Any suspicious activity or person seen in the parking lots or loitering around vehicles,

inside buildings or around Residential Halls should be reported to Public Safety.

D. When a crime is reported, the victim will be provided information about reporting options:

including their right to notify police, to have a staff member assist them with notifying the

police if they so desire and an explanation that the victim has the right not to inform the

police. Public Safety incident reports and any related investigatory reports will be forwarded

to the appropriate College officials.

E. Information about on‐campus and off campus resources is provided later in this document.

The information is made available to provide Siena community members with specific

contact information in the event they become the victim of a crime. Even though victims may

reach out to various resources, individuals should still report crimes to the Department of

Public Safety to ensure inclusion in the annual crime statistics and to aid in providing timely

warning notices to the community, when appropriate.

F. Campus Se

curity Authorities:

1. The Clery Act identifies Campus Security Authorities as an official of the institution who

has significant responsibility for student and campus activities. This individual has the

authority and the duty to take action or respond to particular issues on behalf of the

institution. Examples of individuals who meet the criteria of a CSA include but are not

limited to, Dean of Students, Director of Athletics, team coaches and faculty advisors to a

student group/organization.

2. Campus Security Authorities (CSA) are required to report crime statistics. Under the

Clery Act, a crime is “reported” when it is brought to the attention of a Campus Security

Authority (CSA) or local law enforcement personnel by a victim, witness, other third

party or the offender regardless of one’s involvement with the crime or affiliation with

the institution. If a CSA receives the crime information and believes it was provided in

good faith, they should document it as a crime report. In “good faith” means there is a

reasonable basis for believing that the information is not simply rumor or hearsay. That

is, there is little or no reason to doubt the validity of the information.

3. CSA

’s must report Clery Act crimes as soon as possible, to Public Safety (even if they’ve

informed others) and tell Public Safety what happened, when it happened, and where it

happened. Reporting may be done by phone or in person to Siena College Public Safety,

Hines Hall, East Wing or calling 518‐783‐2376.

4. Campus Security Authorities are not required to share the identities of those involved

unless the report involves the crimes of sexual assault, domestic violence, dating violence

and stalking which require all information to be shared with the Title IX Coordinator.

III. Voluntary Confidential Reporting

A. At Siena, there are three categories of staff, who are not campus security authorities as

defined and explained below

1. Pastoral counselors: A person who is associated with a religious order or denomination, is

recognized by that religious order or denomination as someone who provides confidential

counseling and is functioning within the scope of that recognition as a pastoral counselor.

At Siena this would be the Office of the College Chaplain and the Friars.

2. Professional Counselors: a person whose official responsibilities include providing

mental health counseling to members of the institution’s community and who is

functioning within the scope of their license or certification. This definition applies even

to professional counselors who are not employees of the institution but are under contract

to provide counseling at the institution. At Siena this would be the staff of the

Counseling Center.

3. Siena College Health Services medical providers, including the Director, who is a

practicing Nurse Practitioner, are not considered CSA’s by the College. These medical

providers are encouraged to report crimes with non‐ identifying information to Public

Safety for the purposes of anonymous statistical reporting under the Clery Act.

4. Campus Security Authorities are required to complete training annually

IV. Voluntary Private Reporting

If you are the victim of a crime and do not want to pursue action within the Siena College

Student Conduct System or the Criminal Justice System, we strongly encourage you to make

a report. The Department of Public Safety, along with the College, will make every effort to

safeguard the privacy of a report. However, the College may be required to share information,

but will only do so, when it is completely necessary; therefore, we cannot guarantee total

privacy and your anonymity, but will take extra measures to protect them. A report allows the

Department of Public Safety and other responding College officials to protect your safety as

well as the safety of others. With such information, Siena College can keep an accurate

record of the number of incidents, determine where there is a pattern of crime with regard to a

particular location, method, or assailant, and alert the campus community to potential danger.

Reports filed in this manner which occurred within college geography are counted and

disclosed in the annual crimes statistics for the College.

V. Disclosure of Crime Statistics

A. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus

Crime Statistics Act (formerly The Student Right to Know and Campus Security Act of

1990), Siena College’s Public Safety Department compiles annual crime statistics for the

Colle

ge. The department is also responsible for timely warning notifications of crime on

campus to the campus community.

B. Notice of crime on campus is made in several ways. Daily crime reports are received by the

Public Safety Department. These reports can be received either through direct reporting from

a crime victim, crimes observed while on patrol by Public Safety staff, through mandated

reporters (as specified by the Clery Act), or from police departments that may respond to

incidents on or adjacent to campus. On a daily basis, the reports received are evaluated. In

instances where a specific threat may still exist to the community or where an ongoing course

of conduct may be observed, an immediate notice to the community may be called for. Such

notices are called “security alerts” or “public safety community advisory/alerts.” When called

for, these notices are made in many ways, including via email, voice mail and printed flyers.

A daily crime report also is prepared based on the previous day’s events. The daily crime

report is posted on the Public Safety Website (www.siena.edu/publicsafety

) and also is

available at the department’s office.

C. The Assistant Vice President for Student Life/Dir

ector of Public Safety also prepares a

statistical annual crime report. This report is based on all the College’s reported crimes as

defined in the Clery Act. The report is available in a printed format, is located on the

department’s Website (www.siena.edu/publicsafety

), and may be found on the U.S.

Department of Education’s Website. Notice of the report is sent to all students, faculty and

staff of the College. The printed report also is available upon request.

D. It is important to note that a Public Safety repor

t is not necessary for crimes to be included in

the College’s annual crime statistics. Statistics for the annual report are also compiled from

anonymous reports to the Dean of Students Office, the Title IX Office, Residence Directors

and community assistants’ incident reports, information from mandated reporters, and

anonymous crime report forms. Whenever possible, crime statistics from local police

departments for crimes committed adjacent to campus are also included. The Public Safety

anonymous crime reporting form is anonymous and designed to encourage victims or

witnesses to report crimes on a voluntary, anonymous basis.

VI. Campus Public Safety Advisory Committee

A. In compliance with Article 129-a of the New York State Education Law, Siena College’s

Public Safety Advisory Committee is comprised of faculty, professional staff and students.

Chaired by the Assistant Vice President for Student Life/Director of Public Safety, the

committee meets at least twice a semester to review current campus security policies and

procedures and make recommendations for their improvement. It shall specifically review

current policies and procedures for:

1. Educating the campus community, including security personnel and those persons who

advise or supervise students, about sexual assault pursuant to section sixty-four hundred

thirty-two of this article; b. educating the campus community about personal safety and

crime prevention;

2. Reporting sexual assaults and working with victims during investigations;

3. Referring complaints to appropriate authorities;

4. Counseling victims; and

5. Responding to inquiries from concerned persons.

VII. Emergency Information/Emergency College Closing

In the case of an emergency, such as a pandemic flu outbreak, natural disaster or similar circumstances

beyond the College’s control in which the campus is forced to close, the College reserves the right to

continue

delivery of services through alternative means, including, but not limited to, remote instruction

or changes in the weeks of a normal semester, in order to meet academic requirements. The College also

reserves the right to invoke a different refund policy that will take into consideration the College’s efforts

to continue the delivery of academic services. (See Weather Emergencies.)

VIII. Inclement Weather and Snow Policy

A. When inclement weather approaches, students need to use their best judgment when traveling

to and from campus. If students are unable to make it to class, email your Professor as soon

as possible.

1. Before the storm: Siena personnel will monitor weather reports about the approaching

storm and how it might affect various classes, campus events and any changes to parking

on campus. A “pre-storm message” from the “WeatherAlert” email address can be

expected.

2. During the storm: Siena personnel will continue to assess campus conditions and external

roads and then make a decision for “closure” or “late opening.”

3. Public notification: Information about classes and campus status will be sent/posted to the

following no later than 6 a.m., if possible:

a. School Closing Network (Local TV/Radio)

b. Siena College website, www.siena.edu

c. Outgoing phone message on 518-783-4299

d. Email to campus personnel, including students

e. If a text message is required to be sent via the SienaAlert System, Public Safety

sends that text message.

B. If the storm occurs during work/class day, items 1 through 3 will be followed, with a decision

to “close early” or “cancel evening classes/other events” no later than 2 p.m., if possible.

The order for posting that decision is:

1. Email to campus personnel, including students School Closings Network (Local

TV/Radio)

2. Siena College website, www.siena.edu

3. Outgoing phone message on 518-783-4299

4. After the storm: Facilities Management or Public Safety may send out information on

rotation parking requirements and/or lot closures.

IX. Missing Student Notification Policy and Procedures

A. If a member of the Siena community has reason to believe that a student who resides in on-

campus housing is missing, they should immediately notify Public Safety at 518-783-2999.

Siena College Public Safety will generate a report and initiate an investigation.

B. Special Note for Students Living on Campus: In addition to registering a general emergency

contact, students residing in on-campus housing have the option to identify confidentially an

individual to be contacted by Siena College in the event the student is determined to be

missing for a full 24 hours or as soon as it is determined that a student is missing. If a student

has identified such an individual, Siena will notify that individual no later than 24 hours after

the student is determined to be missing. A student who wishes to identify a confidential

emergency contact can do so through the Banner Self-Service system. A student’s

confidential contact information will be accessible only by authorized campus officials and

law enforcement in the course of an investigation.

C. Afte

r investigating a missing person report, should Public Safety determine that the student

has been missing for 24 hours, Siena College will notify Colonie Police and the student’s

emergency contact no later than 24 hours after the student is determined to be missing. If the

missing student is under the age of 18 and not an emancipated individual, Siena College will

notify the student’s parent(s) or legal guardian immediately after Public Safety has

determined that the student has been missing for 24 hours.

X. Threat Assessment Policy

A. Working diligently in an effort to protect the safety and security of Siena’s students,

employees and community is a priority of the College, but it is a shared responsibility- of the

College, staff, students, and their parents(s), guardian, and/or emergency contact. Each

individual is held responsible and accountable for their behavior and choices and is expected

to bring behaviors that are in conflict with this effort to the attention of the College.

B. Siena’s commitment to sustaining a safe environment is based on the belief that no member

of our community should have to pursue their educational or vocational goals in an

intimidating or fearful environment. This means that the College will use its best efforts to

respond appropriately to each threat of violence or act of violence brought to its attention no

matter the status of the person making the report. All threats by any member of our

community, or an outsider who makes a threat against someone in our community, should be

reported immediately to Public Safety.

C. Siena’s Threat Assessment Team (TAT) is responsible for responding to threatening behavior

and potential and/or actual threats made by and/or towards students and employees

XI. Traffic/Parking Rules and Regulations

A. General Information:

Siena College Parking Rules and Regulations are established in the interest of the entire

College community to provide all persons with reasonable access to carry out College

functions. Any questions relating to parking on campus should be directed to the Siena

College Department of Public Safety.

POLICY CHANGES AND AUTHORIZATION

Siena College reserves the right to make changes and/or revisions to regulations at any time,

without prior notice.

AUTHORITY AND ENFORCEMENT

The Siena College Department of Public Safety must ensure that members of the College

community comply with College parking and traffic regulations and New York State motor

vehicle laws. Siena Public Safety Officers enforce the driving and parking rules and

regulations by their enforcement efforts which may include issuing warnings and citations.

Vehicles may also be booted or towed depending on the severity and number of violations.

LIABILITY

Siena College assumes no liability or responsibility for damages or losses to any vehicle

driven or parked in College parking areas or facilities. Please keep your vehicle locked to

protect its contents.

B. Motor Vehicle Registration:

All p

ersons parking a vehicle on campus must register their vehicle with the Siena College

Department of Public Safety. Students and employees must pre-register their vehicle using

the online permit system and then go to the Public Safety office to obtain a permit sticker or

hang tag. (See section titled, “Permit System Instructions”). Visitors/Guests must also obtain

a permit while parking on campus.

Applying for Vehicle Registration: PREREQUISITES FOR REGISTRATION

The following prerequisites must be met before an individual may register a vehicle through

the Department of Public Safety:

1. The applicant must be authorized by Siena College to have a vehicle on campus.

2. The applicant and the vehicle to be registered must meet all legal requirements for

operations within the state of New York.

3. The applicant must agree to abide by the Siena College Traffic Rules and Regulations.

FACULTY/STAFF PERMITS

Faculty/Staff will be issued one hangtag parking permit. This permit is transferable and may

be used for any vehicle utilized by the faculty/staff member, as long as the vehicle is

registered with the Department of Public Safety. The hangtag must be displayed from the

vehicle’s rear-view mirror at all times while parked on campus. If the mirror will not

accommodate the hangtag, the permit must be placed on the driver side dashboard in clear

sight. In the event the hangtag is lost or stolen, a new tag must be obtained from Public

Safety. In the event the hangtag is left in another vehicle, the faculty/staff member may obtain

a temporary permit for the day by visiting Public Safety.

Faculty/Staff Online Permit System Instructions

To complete the online permit form, please follow these steps:

1. Log into the Siena College Banner Employee Self Service portal at:

https://bapp-fmw-

prod.siena.edu

2. Click on the tab titled “Personal Information”

3. Select the tab titled “Permit System – Parking Permits and Citations”

4. Select “Purchase a Permit”

5. Select the term which you are purchasing the permit for

6. Select from the drop-down menu the type of permit which you would like to purchase

7. Enter the information requested to add your vehicle to the portal

8. Click “Submit”

9. Print the form which is titled “Vehicle Pre-Registration Form” – this form must be

brought to the Department of Public Safety to complete the vehicle registration

Note – Applicants must allow 24 hours between the time they receive their survey response

and visiting public safety for their permit sticker or hangtag

A campus parking permit/hangtag will be issued upon presentation

of the following:

a) A current, valid State Department of Motor Vehicle Registration

b) Saint Card

c) The completed print-out of the online Permit System registration form

EMPLOYEE GUEST/VISITOR PERMITS

Employees may obtain Temporary Guest/Visitor permits by submitting a request by visiting

the Public Safety web page and/or the following link: https://www.siena.edu/offices/public-

safety/parking-and-traffic-regulations/fsa-parking-pass/. After filling out the appropriate form

and processing is completed, a Temporary Permit will be sent via email to the Visitor and/or

Host. The visitor must display the temporary permit on the dashboard of the vehicle while on

campus. The visitors may park in any authorized parking spot. If there are questions

regarding the process or more information is required, the employee may contact Public

Safety.

STUDENT PERMITS

An eli

gible student purchasing a Siena College Parking Permit will be issued a “Student”

parking permit decal. Vehicles bearing “Student” parking permits may park in any student lot

as indicated in the “Parking by Lot” designations section of this booklet. Students may only

park between white lines. Each student who qualifies for a parking permit will be issued one

permit per vehicle, which is non- transferrable.

Note - students who have registered an electric vehicle may park in and use EV charging

spaces (green lines) for the purposes of charging their vehicle. The vehicle must be moved

after four hours or once the vehicle has been fully charged whichever occurs first.

Student Permit System Inst

ructions

To complete the online Permit System form, please follow these steps:

1. Log into the Siena College Banner Self Service portal at: https://bapp-fmw-

prod.siena.edu

2. Click on the tab titled “Personal Information”

3. Select the tab titled “Permit System – Parking Permits and Citations”

4. Select “Purchase a Permit”

5. Select the term which you are purchasing the permit for

6. Select from the drop-down menu the type of permit which you would like to purchase

7. Enter the information requested to add your vehicle to the portal

8. Click “Submit”

9. Prin

t the form which is titled “Vehicle Pre-Registration Form” – this form must be

brought to the Department of Public Safety to complete the vehicle registration

Note – Applicants must allow 24 hours between the time they receive their survey response

and visiting public safety for their permit sticker or hangtag

A campus parking permit/decal will be issued upon presentation of the following:

a) A curr

ent, valid State Department of Motor Vehicle Registration

b) Saint Card

c) The completed print-out of the online Permit System registration form

Billing for the selected permit type will not occur until after the permit has been obtained and

processed through the Department of Public Safety.

DISPLAY OF DECALS and PERMITS

1. All registered vehicles must display a valid decal or parking permit. In order to avoid

confusion, expired decals should be removed before new decals are affixed.

2. The decal must be properly affixed as directed; other means of affixing the decal are not

acceptable. Failure to properly display the decal may result in a citation being issued.

3. Parking decals are not transferable to another party or (student) vehicle.

4. Lost, stolen or damaged decals should be reported immediately to the Department of

Public Safety.

SPECIAL PERMITS:

RESIDENT FRESHMAN

Due to the limited amount of parking space on campus, First Year Resident Freshman

students are prohibited from having a vehicle on campus. All Resident Freshman Students

must obtain prior authorization from the Director of Public Safety to have a vehicle on

campus even if it is for a limited time. Failure to receive permission will result in a $200

(+tax) fine and may subject the student to denial of his/her request. Any parking tickets

received during the time period that the car was on campus without approval may not be

appealed. Exceptions to this policy may be requested in writing to the Director of Public

Safety.

Note - A Resident Freshman student is defined as any student living on campus who is

attending their first year of college. Students elevated to sophomore status or beyond during

their first year are still considered freshman for the purpose of parking.

EXCEPTIONS TO THE POLICY

A firs

t-year resident freshman may request an exception to the policy if they meet certain

Medical and/or Employment criteria. The request must be submitted in writing with the

necessary supporting documents to the Director of Public Safety for consideration. The

student is not authorized to bring a vehicle to campus without prior approval.

Medical Exception Requirements: Students with a current or pre-existing medical condition

that are under the treatment of a physician must complete a Medical Parking Permit Request

form. The form may be obtained from the Public Safety Office or Siena Health Services

Website. This form must be completed by the attending physician and returned to Health

Services for review. The general criteria for a medical exception requires a minimum of six

appointments per month to a medical professional.

The Director of Health Services will review the documentation and forward a

recomm

endation to the Director of Public Safety. If the request is approved, the Director of

Public Safety will notify the student by email of the decision. Upon obtaining an exception,

the student will be required to present a receipt of treatment from the medical practitioner on

a monthly basis.

Employment Exception Requirements: First year Resident Freshman students requesting the

employment exception must work a minimum of 20 hours per week of regularly scheduled

employment within 25 miles of the campus. The college does not accept sporadic or under

the table employment as sufficient for an exception. This includes contract work where

hourly commitments cannot be verified by pay stubs.

Resident freshman students requesting this exception must submit the following to the

Dire

ctor of Public Safety in writing. A letter requesting the exception to policy, which

includes the reason for the request, and the specific days and hours the student will work. A

letter from the employer on company letter- head stationary indicating the students

employment status and the specific hours and days scheduled.

If the exception is approved, the student must provide proof of continued employment on a

monthly basis. The student must submit copies of pay stubs from company paychecks by the

fifth of each month. Failure to submit documentation on the fifth of the month will result in

the loss of the exception and forfeiture of the parking permit

If canceled, the permit must be promptly surrendered to the Public Safety Department or a

$200 (+tax) fine will be imposed and levied on the student’s account.

NOTE: Freshmen permits may be denied or revoked by the Director of Public Safety if the

student is in violation of the Siena Code of Conduct. Freshman permits may be suspended

for the remainder of the semester for any freshman student who has received three tickets for

violations of the College’s Traffic Rules and Regulations.

Freshman granted an exception will be directed to park in Lot“B” only

Note

- students who have registered an electric vehicle may park in and use EV charging

spaces (green lines) for the purposes of charging their vehicle. The vehicle must be moved

after four hours or once the vehicle has been fully charged whichever occurs first.

TEMPORARY PERMITS FOR UPPERCLASS STUDENTS (2nd Year and Beyond)

Temporary parking permits for upper class students may be obtained from the Department of

Public Safety, 24 hours a day 7 days a week. There is a charge for the temporary permit. The

student must first complete the PERMIT SYSTEM pre-registration form and bring the

printed form along with a current valid State Department of Motor registration and their

Siena C

ollege Saint Card to the Public Safety Office. The permit must be displayed on the

rearview mirror with the printed information facing out so the permit is visible for viewing. If

your mirror will not accommodate the permit, it must be placed on the driver side dashboard

in clear sight.

ACCESSIBILITY PARKING PERMITS

All persons possessing a State Accessibility Permit or License Plate must also obtain a Siena

accessibility Parking Permit from the Department of Public Safety. Requests for accessibility

parking permits must be accompanied by documentation from the registered physician who

authorized the permit. Vehicles bearing a proper accessibility permit issued by the college

and State, may park in a designated ADA parking space. These spaces are marked with blue

lines. In some cases, a discharge area may be visible. Diagonal blue lines indicate discharge

areas.

NOTE: The discharge area is not a parking space. Vehicles found parked in discharge areas

or in accessibility Parking Spaces without displaying an accessibility permit may be issued a

citation and towed from campus at the owner’s expense.

STUDENT GUEST/VISITOR PERMITS

Temporary Guest/Visitor permits may be obtained by visiting the Public Safety. The office is

open 24/7. The host must register the guest vehicle through the Permit System prior to

requesting the guest permit at the Department of Public Safety. A valid State Department of

Motor Vehicle Registration, the host’s Siena Saint Card, the completed printout of the online

registration form from Permit System, and the Siena College guest must be brought to the

Department of Public Safety by the host to complete the vehicle registration process. The

vehicle owner must display the temporary permit on the rearview mirror with the printed

information facing out so the permit is visible. The visitor/guest must park between white

lines in student lots only.

ONLINE STUDENT GUEST PERMITS

Online guest temporary parking permits are valid from Friday at 6:00pm until Sunday at

9:00pm. These permits are not valid at any other time. The visitor/guest must display the

permit on the driver’s side of the dashboard. All guest vehicles must park between white lines

in student lots only.

Any student who has registered a guest either through the Department of Public Safety or

online will be responsible for any charges accrued on the vehicle during the guest’s stay.

MAC MEMBER PARKING PERMITS

All MAC members must register their vehicles and obtain a parking permit. They may park

in Lots F or U only.

LIBRARY PARKING

Siena College community members may park in Lot F or Lot U to access the library during

normal hours. Library guests must obtain a Temporary Parking Permit from the Department

of Public Safety.

LONG TER

M PARKING

Any student, faculty or staff member, or any other person leaving campus for an extended

period of time (i.e. sports team trip, a family emergency, winter recess, a long weekend,

vacation, etc.) who intends to leave their vehicle on campus should be aware of our

emergency vehicle removal procedures. When leaving campus, vehicles left behind must be

moved to:

- Lot “B” – The lot in the rear of Cushing Village

- Lot “F” – The lot adjacent to the baseball field

- Trustco Bank Building Lot – Across Rt. 9

C. Additional Lot Restrictions:

Parking spaces are designated by color. White lined spaces are for Students and Visitors.

Yellow lined spaces are for faculty and staff. Students and employees must park between the

proper colored lines for their designation. Spaces lined in Blue are for vehicles bearing valid

Siena Accessibility Permits and/or Accessibility plates. Parking citations may be issued based

on the line color of the parking location, even if a designation sign is not visible.

- Parking Lot “L” loc

ated on the west side of Foy Hall is reserved for Faculty and Staff

parking. However, from 5:00 p.m. until Midnight students may park in this lot for evening

classes and events.

- Parking Lot “M” loca

ted in front of Siena Hall is reserved for Faculty and Staff parking.

However, from 5:00 p.m. until Midnight students may park in this lot for evening classes and

events.

- Parking Lot “C” loca

ted in front of Snyder Hall has a number of spaces reserved for

Faculty and Staff parking. However, from 5:00 p.m. until Midnight students may park in this

lot for dining and events.

- Lots “O”, “P”, are subj

ect to restrictions, Public Safety, Employees and Accessibility

permit holders. Service Rd. and the parking area adjacent to Lonnstrom Dining Hall are fire

lanes and parking is prohibited in that area. Three 15-minute parking spaces on Padua Rd.

may be used by those visiting the SSU for a short period of time.

D. Violations:

Each violation may result in a warning or citation of the vehicle. Violators are responsible for

any associated fines for each citation received.

Abandoned/Inoperable Vehicles – All m

otor vehicles on campus must be in running order

and bear a valid state license plate issued to that vehicle. Vehicles in violation of this

regulation will be considered abandoned and may be towed from campus at the owner’s

expense.

Driving Under the Influence of Alcohol and Drugs

- No person shall operate a motor vehicle on Siena College property while the person’s

ability to operate such motor vehicle is impaired by the consumption of alcohol or drugs.

- If in the judgment of a member of the College’s Public Safety Staff, an operator of a

motor vehicle being operated on campus has consumed alcohol or drugs, the operator will be

documented, and a report will be forwarded to the Dean of Students.

- If

the operator of a vehicle is involved in an accident, and the Public Safety Staff suspects

the driver may be under the influence of drugs or alcohol, the Police may be contacted to

further investigate the incident.

Parked in a Faculty/Staff Area – Parking a vehicle in a parking space (yellow lines) when not

authorized by the parking permit issued to that vehicle.

Electric Charging Sta

tion Violation – A person will be deemed in violation if a vehicle is

parked while not actively charging. This violation also applies to non EVs

Failure to Display a Hangtag / Permit

Failure to Move Vehicle from Closed Lot –Failure to move a vehicle from a lot which has

been closed for a special event.

Failure to Yield the Right of Way – Failu

re to yield the right of way at a yield sign.

Fire Lane / Tow Zone – Parked in a Fire Lane or designated Tow Zone

Unauthorized Parking in an Accessibility (ADA) Parking Space – Accessibility parking areas

are for vehicles bearing a Siena Accessibility Vehicle Registration. Unauthorized vehicles

found parked in these areas will be ticketed and towed at the owner’s expense.

Improper Display – Not a

ffixing the parking permit to one’s vehicle, placing the permit in the

wrong location.

Improper Lot – Park

ing a vehicle in a parking lot, space or area not authorized by the parking

permit issued to that vehicle.

Forged Permit/Improper Use of a Permit –No pe

rson shall affix a permit to their vehicle that

is either forged or is not the permit assigned to that vehicle.

Parking in more than one space - Veh

icles not parked within the designated parking space

lines, that is when the vehicle is extended into another parking space surrounding their

intended space, causing their vehicle to be in more than one space, will be issued a parking

ticket for using more than one space.

Parking in a space designated for a Special Permit or a Reserved Parking Area

Parking in a Restricted Area – Any area that is marked as a restricted area by painted hash

marks on the pavement.

Parked in the Roadway – Park

ing is not permitted on campus roadways. In addition to its

normal definition, roadway includes any area designated as a safety island. A safety island is

an area with diagonal lines painted on the pavement to indicate it is not a parking area. All

roadways are considered Fire Lanes.

Parked/Driving on the Lawn and Pathways - (Path

ways, lawn, non-paved area, dirt and

grassy areas) Pathways are for pedestrian traffic only with the exception of Security,

Maintenance and Emergency Vehicles. Vehicles may not park or drive on lawn areas, non-

paved areas, or any area not designated for vehicular traffic. Vehicles parked in these areas,

in addition to being ticketed, may be towed from campus.

Parked/Driving on Town House Pathways - Based on the seriousness and potential harm to

pedestrians, a separate violation for this action has been written. This violation carries a

larger fine.

Driving through a Stop Sign – Failure to come to a complete stop at a stop sign.

Reckless Driving – Reckless driving on campus is defined as operation of a motor vehicle in

a manner presenting an unjustifiable risk to a person’s safety and or damage of property of

another.

Restricted Area / Safety Zone – Any area which is designated by painted lines on the ground.

Speeding – The maximum speed permitted on campus is 15 M.P.H.

Unregistered Vehicle – All vehicles parked on campus are required to be registered with the

Department of Public Safety.

One Way/Wrong way on one way – On roadw

ays marked for one-way traffic, vehicles shall

be driven only in the direction designated.

Overtime Parking – Viola

tions apply to those parked longer than the time designated/

allowed.

Blocking a Fire Hydrant – No per

son shall stop, stand or park a vehicle within 15 feet of a

fire hydrant except when the vehicle is attended by a licensed operator who is seated in the

front seat and who can immediately move the vehicle in case of an emergency, unless a

different distance is indicated by official signs, markings.

E. Enforcement Protocol:

TRAFFIC ENFORCEMENT

Public Safety personnel continuously patrol the campus and issue tickets/citations for

violations of the Siena College Parking and Traffic Regulations.

A traffic ticket will indicate the violation and the amount of the fine. Fines will be charged to

the person’s Siena College account. Fines may only be paid at the Business Affairs Office.

New York State requires the College to charge tax on all fines.

COMPLIANCE WITH PUBLIC SAFETY PERSONNEL

Community members and visitors/guests must comply with authorized directives issued by

Public Safety personnel or any other person empowered to enforce the College’s Traffic

Rules and Regulations. Refusal to comply with such requests or directives may result in

disciplinary action and or the loss of vehicle privileges on campus. It may also cause the

vehicle to be ticketed and towed immediately at the owner’s expense.

TICKET APPEAL PROCEDURE

Persons who have received tickets may appeal the violation to the Traffic Appeals

Committee. The committee is comprised of Faculty, Staff and Students.

Studen

t Appeals must be appealed online through their Web for Students – Banner Self

Service Account within 30 days of the citations issue date. Once logged in to Web for

Students:

1. Choose the option "Outstanding Citations"

2. A list of tickets will appear that have been written to the account

3. Select the button to submit an appeal

4. Type in the correct citation number and your comments on the grounds for which you are

appealing the ticket

5. You will then receive an acknowledgement of the appeal

6. You will receive notification from Public Safety after the committee meets to determine

if the appeal is approved or denied

Faculty and Staff appeals must be completed through the web by logging into Employee Self

Service. Once logged in to ESS secure web page:

1. Click on Personal Information and then choose Permit System.

2. Choose the option "Outstanding Citations"

3. A list of tickets will appear that have been written to the account

4. Select the button to submit an appeal

5. Type in the correct citation number and your comments on the grounds for which you are

appealing the ticket

6. You will then receive an acknowledgement of the appeal

7. You will receive notification from Public Safety after the committee meets to determine

if the appeal is approved or denied

All decisions of the Committee are final.

The following reasons are not valid grounds for an appeal and will not be considered by the

committee:

* Late to class, late for a meeting, arrived back on campus late at night

* Lack of parking spaces on campus

* Everyone parks there

* I was only there for a few minutes

* I parked there previously without getting a fine.

* I wanted to park next to my dorm

* Not having the means to pay

* Lacking knowledge of parking regulations

Appeals

must be submitted to the Committee within 30 calendar days from the date of the

cited violation. Appeals received after the 30 days will not be considered by the Committee.

F. Important Notices:

EMERGENCY VEHICLE REMOVAL

Any student, faculty or staff member, or any other person leaving campus for an extended

period of time (i.e. sports team trip, a family emergency, winter recess, a long weekend,

vacation, etc.) who intends to leave their vehicle on campus should be aware of our

emergency vehicle removal procedures. These procedures dictate that at times we must clear

certain areas, such as but not limited to parking lots and roadways. Abandoned vehicles,

vehicles left behind by those leaving campus, disabled vehicles and even legally parked

vehicles may need to be removed under circumstances beyond our control. Snow removal,

construction needs, parking lot closures, repair problems and emergencies will dictate the

removal of these vehicles. In all cases, an attempt to notify the vehicle owners will be made.

This may include e-mail, public announcements, flyers and telephone messages when

practical.

When leaving campus, vehicles left behind must be moved to the "Long Term Parking Areas,

these areas are designated as Lot B (rear of Cushing Village), Lot F (next to the baseball

field) or the Trustco Bank Center which is located across the street from the main campus.

Vehicles left in any other lot may be towed when necessary for snow removal or any other

emergency that may arise. The owner will be responsible for the tow charges.

SUMMER PARKING

Students enrolled in summer courses or employed by the college are authorized to have their

vehicle on campus. However, if a student is not enrolled in classes/employed by the college,

their vehicle must be removed at the end of the academic year. At no time can anyone leave

their vehicle parked on campus for the entire summer without special permission.

Unauthorized vehicles parked on may be removed at the owner’s expense. The College is not

responsible for fees charged by towing companies for vehicle removal. Siena College

assumes no liability or responsibility for damages or losses to any vehicle driven or parked in

College parking areas or facilities.

MOTOR VEHICLE ACCIDENTS

All motor vehicle accidents occurring on the Siena College campus should be reported to the

Public Safety Department. The New York State Vehicle and Traffic Law requires that

accidents causing personal injury or damage in excess of $1,000.00 to the property of another

person must be reported to the Department of Motor Vehicles within 10 days. State Motor

Vehicle Accident Reports (MV104A) is available at most police departments and DMV

offices.

INSURANCE

Personal vehicles are not covered by Siena’s Insurance policies. The college cannot assume

responsibility for loss, damage or theft of property from the personal vehicles that are parked

on campus.

PERSIST

ENT VIOLATORS

Individuals, whose vehicle has been ticketed six times, will be declared a Persistent Violator.

Persistent Violators receiving a seventh ticket or subsequent tickets, in addition to the ticket,

will have their vehicle booted and/or towed from campus. Any vehicle that obtains three or

more tickets for being unregistered will be booted. The fines and tow charges for their

vehicle will be the responsibility of the operator/owner of the vehicle. People who have been

declared Persistent Violators will remain such for the remainder of the current Academic

Year regardless of the status of their parking fines (paid or unpaid). When the next Academic

Year commences all former Persistent Violators will have their Persistent Violator status

removed and will start the year without carrying forward that designation.

TOWING

The College reserves the right to boot or remove any vehicle from campus when that vehicle

is found in violation of the Siena College Traffic Rules and Regulations.

G. Parking by Lot Designation:

FACULTY / STAFF PARKING – Yellow Lines

Lot “A” – Located to the rear of the St. Francis House on Malloy Circle

Lot “C” – Located in front of Snyder Hall

(NOTE: After 5:00p.m. students may use the

lot until Midnight)

Lot “D” – located on the north side of Snyder Hall

Lot “E” – The spaces outside the Clare Center and on Francis Drive

Lot “F” – The spaces located to the rear of the Morrell Science Center. Near Baseball Field

Lot “G” – Located to the rear of Roger Bacon, in spaces designated by yellow lines

Lot “I” – Located off of Middlefield Road next to Rosetti Hall

Lot “K” – Located in the vicinity of the Haas Maintenance Building

Lot “L” – Located on the west side of Foy Hall. (NOTE: After 5:00pm students may use the

lot until Midnight)

Lot “M” – Located at the front of Siena Hall (NOTE: After 5:00p.m. students may use the lot

until Midnight)

Lot “O” – Located at the rear of Hines Hall at the Accessibility Entrance

Lot “P” – Located at the rear of Hines Hall south of the East Wing

Lot “T” – Located at Patricia Gioia Hall, has east and west areas designated for visitors and

ADA permit holders

Lot “U” – Located on the east side of the Turchi Road Entrance to the College

Lot “V

” – Located on the south side of the MAC

Chapel Road – The spaces north of the Chapel

STUDENT PARKING – White Lines

Malloy Circle – The parallel parking spaces to the rear of Cushing Village

Lot “B” – The lot in the rear of Cushing Village

Lot “C” - Located at Snyder Hall

Clare Circle – The parking area surrounding MacClosky Square

Chapel Road – Spaces south of the Chapel

Lot “F” – The lot adjacent to the baseball field

Lot “G” – Located on the north side of the Morrell Science Center. Excludes faculty and staff

spaces (Yellow Lines)

Lot “H” – Located on the north side of Foy Hall

Lot “N” – Located at the immediate front of Hines Hall

Lot “Q” – Located on the west side of Padua road.

Lot “R” – Located on the south side of Padua Hall

Lot “S” – Located on the south side of Hennepin and Ryan Halls

Lot “U” - Located on the east side of Turchi Road across from McGuire Hall

Lot “W” – Located to the rear of Plassmann Hall in front of the MAC

Lot “X” - Located at the rear North end of the MAC

General Policies

The following link contains many policies here at Siena for all departments.

https://www.siena.edu/Policies

I. Student Government Association and Student Body Constitution Siena College

Preamble:

We, the students of Siena College, in order to provide leadership, promote campus and civic

participation, improve the academic and residential communities on campus, and inform the

students of their rights, hereby establish this constitution and adopt it as the supreme

governing document for all students and establish the bylaws of the Student Government

Association.

Article I: Definitions

Section One: Student Body: All fully matriculated students shall be known collectively as the

Siena College Student Body.

Section Two: Student Government Association: The Joint Committee on Student

Government Association and all of its constituent organizations and their advisors shall be

collectively known as the Siena College Student Government Association.

Section Three: Student Government Organizations: All organizations within the Student

Government Association included within Article II of this Constitution shall be known as

Student Government Organizations.

Article II: Student Government Organizations

Section One: The Student Senate

A) Authority: The chief legislative authority for the Student Body shall rest in the Student

Senate, who shall be elected and duly convened in order to serve as the voice of the Student

Body, in communications with Staff, Faculty, Administrators, and the President and Board of

Trustees of Siena College.

B) Composition: The membership of the Student Senate shall consist of an Executive Board

and a General Board.

a. The Executive Board: shall consist of the Senate President, Vice President, Treasurer,

Secretary, and all other appointed members of the Executive Board, outlined in the

Student Senate Constitution.

b. The General Board: shall consist of the Presidents of each Class Council,

Representatives from the Commuter Student Association, the Student Events Board, three

Senators-at-Large, all Standing Committee Chairpersons, The Student Senate Advisor

and the Vice President for Student Life.

c. The S

tudent Senate shall be governed by its own independent constitution which shall

always be made public and available to the Student Body. Should any conflicts arise

between the Student Senate Constitution and the Constitution of the Student Body, the

Constitution of the Student Government Association and the Student Body shall

supersede, and all conflicting sections shall be nullified. The extent of nullification and

other determinations on that ground shall be made by the Vice President for Student Life

whose review shall be final.

Section Two: The Student Events Board

A) Authority: The Student Events Board shall be the primary student programming board for

Siena College, and shall endeavor to produce programs for the enjoyment and benefit of the

Student Body.

B) Composition: The Student Events Board will be composed of an Executive Board and a

General Board.

a. The Executive Board: shall consist of The President, Vice President, Secretary,

Treasurer, and all appointed members of the Executive Board appointed by the elected

members.

b. The General Board: shall consist of the Co-Chairs and Chairs of all Committees of the

Student Events Board, representatives of Student Senate and the Commuter Student

Association, and the Student Events Board Advisor.

c. Events Committee: The Student Events Board shall establish committees dedicated to

the planning of events, and shall include information regarding the aforementioned

committees within their own constitution.

d. The Student Events Board shall be governed by its own independent constitution

which shall always be made public and available to the Student Body. Should any

conflicts arise between the Student Events Board Constitution and the Constitution of the

Student Government Association and Student Body, the Constitution of the Student

Government Association and Student Body shall supersede, and all conflicting sections

shall be nullified. The extent of nullification and other determinations on that ground

shall be made by the Vice President for Student Life whose review shall be final.

Section Three: The Commuter Student Association

A) Authority: The Commuter Student Association shall have the power to represent the

interests of all commuter students of Siena College, as well as provide programming and

advocacy for the commuter student population.

B) Composition: The Composition of the Commuter Student Association shall be contained

within the Constitution of the Commuter Student Association.

a. The Executive Board: shall consist of The President, Vice President, Treasurer, and

Secretary and all other appointed members of the Executive Board, outlined in the

Commuter Student Association Constitution.

b. The G

eneral Board: shall consist of four Event Coordinators, the Marketing

Coordinator, two Commuter at Larges, Representatives from the Student Senate and the

Student Events Board, the Assistant Dean of Students and the Commuter Student

Association Advisor and all other members of the General Board appointed by the

Executive Board, outlined in the Commuter Student Association Constitution.

c. The Commuter Student Association shall be governed by its own independent

constitution which shall always be made public and available to the Student Body.

Should any conflicts arise between the Commuter Student Association Constitution and

the Constitution of the Student Government Association and the Student Body, the

Constitution of the Student Government Association and Student Body shall supersede,

and all conflicting sections shall be nullified. The extent of nullification and other

determinations on that ground shall be made by the Vice President for Student Life

whose review shall be final.

Section Four: Organizational Funding

A) The Student Senate is to receive exactly eight percent (8%) of the total Student Activity

Fee amount for the fiscal year, unless that figure exceeds $27,500 which will then be the

amount allocated to the Student Senate.

B) Funding for the Student Events Board shall be determined by review of the Associate

Director for Student Activities and Leadership Development, Director of the Office of

Student Activities and Leadership Development, and The Student Senate Treasurer, and shall

include a formal and in depth proposal, from the Student Events Board Treasurer, for each of

the events to be planned by the committees of the Student Events Board. An audit of the

previous fiscal year may be requested by the Associate Director and Director during the

course of this review process, and the review process must be completed no less than ten

business days in advance of the Budget Allocation Committee’s Annual Allocations Meeting.

C) Funding for the Commuter Student Association shall be determined by the Director of the

Office of Student Activities and Leadership Development, and The Student Senate Treasurer.

The budget proposal, from the Commuter Student Association Treasurer, shall include a

complete explanation for each of the events to be planned by the Commuter Student Board of

the Commuter Student Association. An analysis of previous year expenses may be requested

by the Director and The Student Senate Treasurer during the proposal review process.

Article III: Joint Committee of the Student Government Association

Section One: Composition: The Joint Committee of the Student Government Association

shall consist of three voting members:

A) The Student Senate President

B) The Student Events Board President

C) The Commuter Student Association President

Section Two: Authority: The Executive power of the Student Body shall lie in the Joint

Committee of the Student Government Association. The Committee shall have the power to:

A) Manage all Committees which shall fall under it;

B) Direct the creation of new committees whether they be permanent or Ad Hoc;

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C) Make sugg

estions to its constituent organizations on matters of policy and decision

making

D) Assist in the facilitation of collaboration between its constituent organizations, the office

of Student Activities and Leadership Development, and the members of the Division of

Student Life.

E) Plan and facilitate any coordination, such as training and programming between the three

Student Government Association boards.

F) Address the concerns of the Student Body and facilitate conversation between the Joint

Committee, the Student Body and members of the faculty, staff and administration.

Section Three: Meetings: Meetings of the Joint Committee of the Student Government

Association shall be held at least once a month when school is in session in order to facilitate

productive communication between organizations. Meetings may be called in addition to

those at the request of any member.

Section Four: Organization: The Joint Committee of the Student Government Association

shall be organized as an entity under the Department of Student Life. The Student Senate,

Student Events Board, and The Commuter Student Association will serve as constituent

organizations concurrently under the Joint Committee of the Student Government

Association and the Office of Student Activities and Leadership Development.

Section Five: Voting Structure: The Student Senate, The Student Events Board, and The

Commuter Student Association will each have one vote on matters brought before the Joint

Committee of the Student Government Association. The representatives of The Student

Senate, The Student Events Board, and The Commuter Student Association on the Joint

Committee of the Student Government Association will vote in adherence to their respective

boards on any matter brought before the Committee.

Article IV: Class Councils

Section One: Authority: The Class Councils shall have the authority to represent all of the

members of their respective class years. Class years shall be determined by the expected date

of graduation.

Section Two: Composition: The Class Councils of the respective classes shall be the

President, Vice President, Secretary, and Treasurer. The Class President shall have the power

to appoint additional, non-voting members, to the class council, with the approval of 3/4ths of

the elected council members.

Section Three: Senior Class Council: The Senior Class Council shall be an expanded Council,

including all positions that the Senior Class President sees fit to appoint in order to assist in

preparations for Senior year events with the consent of the Class Council. The Senior Class

Council shall be elected in the winter elections prior to the start of the Senior Year and shall

serve for the entirety of the academic year.

Article V: Student Conduct Review Board

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Sect

ion One: Authority: The Judicial power of the Student Body shall lie in the Student

Conduct Review Board. The Board shall have the ability to hear appeals of violations of

Siena Life, The Student Government Association and Student Body Constitution, or any of

the Constitutions for the Constituent Organizations included herein.

Section Two: Composition: The Student Conduct Review Board shall strive to consist of nine

members, generally two of Senior status, two of Junior status, two of Sophomore status, and

three at-large members based on the composition of the applicant pool for the given year, one

of which shall be designated Chairperson and two designated Associate Chairpersons.

Section Three: Selection: The process for the selection of members of the Student Conduct

Review Board shall be supervised by the office of the Dean of Students. The Student Senate

President shall always be invited to serve on the Selection Committee, and nominations made

by the Selection Committee shall be approved by the Student Senate.

Section Four: Procedures: The procedures and processes for the Student Conduct Review

Board shall be contained in Siena Life and shall always be made available to the Student

Body.

Article VI: Elect

ions of Officers of All Organizations and Councils

Section One: Elections shall be held at regular intervals to select officers for the

aforementioned Organizations and Councils. These elections shall be organized and regulated

by the Commission of the Student Government Association Elections.

Section Two: Elections shall be held once a year, before the conclusion of the fall semester in

order to elect officers of the Student Senate, Student Events Board, Commuter Student

Associations, and Class Councils for the following calendar year’s terms.

Section Three: The timing of the aforementioned elections are to be determined by the

Commission on Student Government Elections, in accordance with the Commission’s

bylaws.

Section Four: Elections of Officers for all aforementioned organizations will have its own

independent by-laws which shall always be made public and available to the Student Body.

Should any conflicts arise within the Commission of the Student Government Association

Elections, the Election bylaws, the Student Government Association, and the Student Body

Constitution, the Vice President for Student Life will facilitate the resolution of said conflict.

The Vice President for Student Life review of any matter shall be final.

Article VII: Comm

ittees of the Student Government Association

Section One: All joint committees established by the constituent organizations shall fall under

the jurisdiction of the Joint Committee of the Student Government Association. All

committees shall have at least one and no more than four representatives from each of the

constituent organizations, except when the Joint Committee of the Student Government

Association shall prescribe otherwise. Each organization shall have one vote on all joint

committees, regardless of the number of representatives on the committee.

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Sect

ion Two: Commission of the Student Government Association Elections: The

Commission on Student Government Association Elections shall be composed of three Co-

Chairpersons.

A) For the purpose of the Winter elections, the Co-Chairpersons shall be the President of the

Student Senate, President of the Student Events Board, and President of the Commuter

Student Association.

B) If one of the Presidents of the Student Senate, Student Events Board, or the Commuter

Student Association is actively participating in the Winter Elections process, they will not be

permitted to be on the Election Commission. The President of the board will go down the line

of succession to find a member of their board that is not participating in the Winter Election

process and is able to serve on this committee. If there are no members eligible to serve on

this committee, the advisor of their respective board will choose the representative.

Section Three: Ad Hoc Committees: The Joint Committee of the Student Government

Association shall have the power to establish and regulate committees other than those formal

standing committees established under Article VIII. Each Ad Hoc committee created under

this framework shall sit until such a time its stated goals are completed, and for that purpose,

upon creating, every ad hoc committee must list its stated goals, and shall not be disbanded

until either those goals are met or a two thirds majority of the Joint Committee on the Student

Government Association shall vote to disband the committee.

Article VIII: Amendments

Section One: Amendments By Joint Committee on Student Government Association: Any

amendments proposed to this constitution by the Joint Committee on Student Government

Association shall abide by the following procedures:

A) When an amendment is proposed during a session of the Joint Committee of The Student

Government Association, the sitting Chairperson shall ask the member who proposed the

amendment to draft a formal amendment, to be discussed at the following meeting of the

Committee. Once discussion on the amendment has been had, the committee will vote on

whether or not to send the proposed amendment to the three constituent organizations for

approval. A simple majority is required to send an amendment to the student government

organizations. Each organization will then review the amendment and either approve it or

deny the amendment and return it to the Committee with its comments. Once all three

organizations consent to the amendment, a special election of the entire Student Body must

then be held within ten class days, or at another interval determined by the Commission on

Student Government elections and approved by the Joint Committee for the Student

Government Association. Approval by a two-thirds majority of the voting student body is

necessary for the proposed amendment to take effect as part of this Constitution. The

amendment will take effect immediately upon the verification of the results of the election.

Section Two: Amendments By Organizations: Any amendments proposed to this constitution

by any of the constituent organizations of this constitution shall abide by the following

procedures:

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A) A pr

oposed amendment may originate in any of the three major organizations, The

Student Senate, The Student Events Board, and the Commuter Student Association. Approval

by a two-thirds majority vote of the entire organization shall cause the proposed amendment

to be submitted to the Joint Committee on the Student Government Association. Upon

receiving the amendment request from the organization, the Joint Committee on the Student

Government Association shall submit it for the consideration of the other two organizations,

both of which would have to pass it by a vote of two-thirds. Should the amendment pass with

two-thirds in all three organizations, a special election of the entire Student Body must then

be held within ten class days, or at another interval determined by the Commission on

Student Government Elections and approved by the Joint Committee for Student Government

Association. Approval by a two-thirds majority of the voting student body is necessary for the

proposed amendment to take effect as part of this Constitution. The amendment will take

effect immediately upon the verification of the results of the election.

Section Three: Amendments by Student Body: Any amendments proposed to this constitution

originating from the student body shall abide by the following procedures:

A) A proposed amendment to this constitution may originate in the student body. In order to

propose an amendment, a petition with the signatures of no less than 500 signatures must be

submitted to the Joint Committee on Student Government Association, with the proposed

amendment attached. Following receipt and verification of the petition, the Joint Committee

on Student Government Association will consider the amendment and then with its

comments, submit the document for the review of the Student Senate, Student Events Board

and The Commuter Student Association, who will then have ten class days to review the

document and submit comments to the Joint Committee on Student Government Association.

At this point, the Joint Committee on Student Government Association will schedule a

meeting within five class days, to meet with the petitioner(s) in order to establish a final

amendment proposal. A special election of the entire Student Body must then be held within

ten class days or at another interval determined by the Commission on Student Government

Elections and approved by the Joint Committee for Student Government Association.

Approval by a two-thirds majority of the voting student body is necessary for the proposed

amendment to take effect as part of this Constitution. The amendment will take effect

immediately upon the verification of the results of the election.

Section Four: Amendments to Organizational Constitutions: Any amendments proposed in

any form to the constitutions of bylaws of those constituent organizations shall follow

procedures expressly stated within their own constitutions, and following the passage of any

amendment, notification will be given to the Joint Committee on Student Government

Association within five class days.

Article IX: Ratification

Ratification of this document requires a simple majority vote of each of the constituent

organizations, following which a referendum shall be laid before the Student Body, with no

less than two-thirds of the votes cast being in the affirmative required to pass. Once the vote

has been passed by the Student Body, the constitution shall be immediately adopted.

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Article X: Effective Date

Finalized in Committee on October 2nd, 2023 and forwarded to relevant Organizations

Approved by Student Senate on November 14, 2023

Approved by Student Events Board on November 13, 2023

Approved by the Commuter Student Association on November 15, 2023

Ratified by the Student Body in General Elections and adopted on November 16, 2023

Constitutional Committee Members

Luke Keith, President, Student Senate

Madeleine Sloan, President, Student Events Board

Lillian Kronau, President, Commuter Student Association

Maggie Cross, Advisor, Student Senate

Bella Zacardi, Advisor, Student Events Board

Thomas Schlinck, Advisor, Commuter Student Association

II. Computing-Use Policy

Please refer to the following link for the most up to date computing and ITS policies.

https://www.siena.edu/ITSPolicies

III. Electric Scooters, Bicycles, Skateboards, and Similar Transportation Devices

Policy

Due to associated fire risks as well as concerns for the health and safety of riders, Siena

College prohibits the use, storage and charging of electric scooters, bicycles, skateboards and

similar transportation devices on all campus roadways, pathways, parking lots, green spaces

and campus buildings including residence halls.

IV. Copyright Infringement Policy

A. Copyright infringement is the act of exercising, without permission or legal authority, one or

more of the exclusive rights granted to the copyright owner under section 106 of the

reproduce or distribute a copyrighted work. In the file-sharing context often referred to as

peer-to-peer (P2P) file sharing, downloading or uploading substantial parts of a copyrighted

work without authority constitutes an infringement.

B. Copyright infringement carries civil and criminal penalties. In general, anyone found liable

for civil copyright infringement may be ordered to pay either actual damages or “statutory”

damages affixed at not less than $750 and not more than $30,000 per work infringed. For

“willful” infringement, a court may award up to $150,000 per work infringed. A court can, at

its discretion, also assess costs and attorney fees. For details, see Title 17, United States

Code, Sections 504, 505. Willful copyright infringement can also result in criminal penalties,

including imprisonment of up to five years and fines of up to $250,000 per offense.

C. Members of the Siena community will be subject to disciplinary action for unauthorized P2P

file sharing. Students will be sanctioned in accordance with the Student Code of Conduct in

Siena Life. Faculty, administrators and staff found in violation will be subject to varying

sanctions, up to and including, termination of employment from the College. To ensure

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permi

ssible downloading of music and the like, contact ITS or visit

https://www.siena.edu/offices/its/file-sharing-and-copyright/

. For more information on

www.copyright.gov, especial

ly their FAQs at www.copyright.gov/help/faq.

IV. Disorderly or Disruptive Classroom Behavior Policy

A. Disorderly or disruptive classroom behavior violates the Siena College Student Code of

Conduct. Faculty members have the discretion to require disorderly or disruptive students to

leave the classroom, or any other academic space including academic offices, hallways, the

library, and off-campus experiential learning sites. Failure of a student to abide by the faculty

member’s request to leave the academic space may result in the summoning of Public Safety.

If a student is requested to leave the academic space, the faculty member will report the

conduct violation to the appropriate School Dean or Office of Academic Affairs, the Dean of

Students Office, and file a report with Public Safety. Egregious violations may result in

removal from the course and the student receiving the final grade of “F.”

B. Faculty may report lesser conduct violations, not resulting in being removed from the class,

to the appropriate School Dean/Office of Academic Affairs, the Dean of Students Office, or

file a report with Public Safety.

C. Following the report of a conduct violation, whether or not the student may return to the

academic space will depend upon further discussion, investigation, or resolution of concerns

with the faculty member and the School Dean/Office of Academic Affairs. The Dean of

Students may be consulted. If it is determined that the student may return to the academic

space, the student will be required to submit a statement to the faculty member and the

School Dean/Office of Academic Affairs acknowledging the conduct violation and an

understanding that a second violation will result in the student's removal from the course and

a final grade of F. A student may appeal the final grade of F using the Appeal of Assigned

Grades policy. The final determination of the appeal rests with the Provost.

https://www.siena.edu/offices/academics/academic-polic

ies-and-procedures/appeal-of-

assigned-grades/

D. Disorderly or disruptive classroom behaviors include, but are not limited to: violence, abusive

and/or threatening behavior, using abusive or obscene language, making an obscene or lewd

gestures, harassment, disrespectful behavior, refusal to abide by the faculty member’s and

College policies, including violations of the COVID protocols or policies.

V. Hazing Policy

A. New York State Law and Siena College policy prohibit hazing. New York State Penal Law

provides as follows:

1. 120.17 Hazing in the first degree: A person is guilty of hazing in the first degree when in

the course of another person’s initiation into or affiliation with any organization, he

intentionally or recklessly engages in conduct which creates a substantial risk of physical

injury to such other person or a third person and thereby causes such injury. Hazing in the

first degree is a Class A misdemeanor. (Note: punishable by up to one (1) year

imprisonment or fine up to $1,000 or both).

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2. 120.18 H

azing in the second degree: A person is guilty of hazing in the second degree

when in the course of another person’s initiation or affiliation with any organization, he

intentionally or recklessly engages in conduct which creates a substantial risk of physical

injury to such other person or a third person. Hazing in the second degree is a violation.

(Note: punishable by up to 15 days imprisonment or fine up to $250 or both).

B. In addition, Siena College considers hazing as any action or situation created by an

individual, group, organization or athletic team, intentionally or unintentionally, whether on

or off College premises, to produce mental or physical discomfort, embarrassment,

harassment, ridicules, or in any way demean the dignity of another human being. Examples

may include, but are not limited to, the following: forced consumption of alcohol; paddling in

any form; creation of excess fatigue; “kidnapping”; physical and/or psychological shock;

engaging in public stunts, morally degrading or humiliating games; forcing or encouraging

someone to wear signs with inappropriate language/slogans; forcing or encouraging someone

to sing lewd songs; shaving of heads; and any other activities or behavior inconsistent with

the law and/or College policies.

C. No individual or group may haze another at any time including as it relates to initiation into

or the affiliation with any organization, group or athletic team. Initiations, however

explained, or activities that imply, force, encourage, condone or allow students to misuse

alcohol or other drugs, or violate the law, or commit unethical, immoral or inappropriate

behavior are forbidden. The planning or preparation to engage in hazing activity is also a

violation of this policy.

D. Hazing of any kind is strictly prohibited by the College and subject to sanction. All members

of the College community are expected to report to College officials activity of any kind of

which they have knowledge or information. Reports of hazing can be made to the Vice

President for Student Life, Associate Vice President for Student Life/Dean of Students,

Senior Associate Dean of Students, Assistant Dean of Students, Director of Public Safety,

Director of Athletics, or Director of Student Activities and Leadership Development. Upon

investigation, the matter may be referred to the vice president for student life for adjudication

through the College’s established student conduct review procedures. In addition, the matter

may be referred to outside law enforcement agencies.

E. Members, prospective members or participants who fail to report an act or contemplated act

of hazing of which they have knowledge or information may also be found in violation of this

policy. If an individual student faces a charge of violating this policy, the matter will be

referred to the College’s student conduct review procedures and, if found responsible, they

will be subject to the full range of sanctions, which may include expulsion from the College.

F. If a College-recognized organization (e.g., a club) faces a charge of violating this policy, it

will be charged as an individual would be under such procedures, and sanctions will be

determined at the discretion of the College. Sanctions may include the loss or suspension of

college recognition and/or re-recognition on certain conditions, in addition to the charges and

sanctions directed to individual members.

G. If members of a College-sponsored activity or program (e.g., an athletic team) are charged

and found responsible for violating this policy through the student conduct review

procedures, the College will impose appropriate sanctions, which may include, but are not

limited to, the full range of student status sanctions (including expulsion), removal or

suspension from the program, forfeiture of games or limitation of activities, and/or other

sanctions as deemed appropriate by the College.

H. It is the right of every Siena student to be free from the humiliation and danger of hazing.

Hazing does not build strong organizations, teams, groups or tradition. Rather, it is a means

of abuse and humiliation. To express concerns or complaints about hazing, or questions about

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this

policy, contact the Vice President for Student Life, Associate Vice President for Student

Life/Dean of Students, Senior Associate Dean of Students, Assistant Dean of Students,

Director of Public Safety, Director of Athletics or Director of Student Activities and

Leadership Development.

VI. Official Communication of College Business

A. Siena College recognizes many forms of communication for official College business.

Administrators and faculty may use written documentation, telephone conversations, email

and Web documents as formal forms of communication. Official College business includes

all actions of the College including, but not limited to, providing general information, course

information, disciplinary notice and general administrative functions of the College.

B. Email accounts to all students and campus mailboxes to resident students; these are

recognized as official document and notification addresses for College communications, as

well as local or permanent addresses for commuting students.

VII. Posting Policy

A. Except as expressly permitted in this section, no printed material may be on, attached to, or

written on any structure or natural feature of the College facility, such as the sides, doors,

windows of buildings, the surface of light posts, monuments, sculptures, waste receptacles,

trees, rocks, benches, free-standing signs or statues. No printed materials may be placed on

vehicles except by members of the Siena Public Safety staff for official notices.

B. Student organizations must submit their material for approval via the Flyer Approval Form on

Saints Connect. Once approved, the flyer will be placed into the digital marketing slideshow.

Next steps for hard copy flyers are described in D and E.

C. Sites available to members of the campus community include all departmental bulletin boards

located in office and classroom areas. Posting is only allowed on bulletin boards, not on walls

or other areas. Permission from the department or administrative unit is required. Chalking is

prohibited.

D. Residence halls and townhouses: Prior permission/approval of the Director of Community

Living is required. Materials to be approved are to be left with the Office of Community

Living a minimum of three business days prior to the requested posting date. If approved,

Community Living will coordinate the distribution.

E. Sarazen Student Union: Prior permission/approval of the Student Activities and Leadership

Development Office is required. Materials to be approved must be dropped off in Sarazen

Student Union Room 310 at least three days prior to the requested posting date. Student

Activities and Leadership Development will post two copies in the Sarazen Student Union for

you and can bring up to 35 copies to Community Living to have them distributed amongst the

residence halls.

F. Material authorized for posting will be limited to that which complements the mission of the

College, reflects a responsible expression of an opinion or idea, and will not result in a

disruption or interference with the orderly operation of the College. Material that is

threatening, harassing or sexually explicit is prohibited. In cases where there is some question

of whether material meets these guidelines, the Director of Student Activities in consultation

with the vice president for student life or designee, may request the individual or group to

modify their content before approval for posting is authorized.

G. Non-Col

lege Organizations:

1. Non-college organizations may not post or distribute materials on campus without the

express permission of the Student Activities and Leadership Development office.

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2. Upon appr

oval, all materials will be stamped as such and will include the date materials

must be removed. Posting is not allowed on painted surfaces, wood or glass.

3. Non-college organizations will be limited to a maximum of 10 flyers posted on campus

per event.

4. Only those requests that complement the mission of the College will be approved.

5. Program planners are responsible for removing posters at the conclusion of the event.

6. Sites available for posting to the general public include Sarazen Student Union, Marcelle

Athletic Complex and Lonnstrom Dining Hall.

7. Non-college organizations are prohibited from posting in campus academic buildings.

Postings approved by the Director of Student Activities and Leadership Development

may be submitted to the Director of Community Living for permission to distribute in the

residence halls and townhouses. If approved, Community Living will coordinate the

distribution of the materials.

VIII. Preferred Name Policy

A. At Siena, diversity is an invitation to celebrate the uniqueness of each individual, as well as

the cultural differences that enrich us all. Siena strives to ensure that individuals from all

backgrounds and perspectives are served equitably. The diversity that students, staff and

faculty bring to the College are viewed as a resource, strength and benefit to the College as a

whole.

B. Siena recognizes that some students prefer to identify themselves by a first name other than

their legal name. Last names can be changed only with a legal name change. Under Siena’s

Preferred Name policy, any student may choose to identify a preferred first name, in addition

to their legal name. The College acknowledges that a preferred name should be used

whenever possible in the course of College related systems and documents, except where the

use of the legal name is required by college business or legal need.

C. Legal Names:

Students should note that use of a preferred name does not constitute a legal name change.

Please note that some records may require the use of legal names only. The legal name will

continue to be used in connection with certain official documents, including but not limited

to, academic transcripts, health records, Public Safety records, account statement and billing,

financial aid forms, tax forms and payroll documentation. Students who are utilizing a

preferred name should always be prepared to reference their legal name, as necessary.

In order to change the name on certain official college records, you must legally change your

name. A legal name change is recognized by submitting a social security card, passport,

and/or government issued visa with the new legal name.

Preferred Name Will Appear:

Legal Name Will Appear:

• Online directory • Financial Aid and Billing Records

and Communication

• Class rosters • Official and Unofficial Transcripts

• Blackboard • Paychecks and Paystubs

• Faculty Advisee Lists • Public Safety Records

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• Degree Audit • Registrar’s Office Records (i.e.

permanent student file records)

• Housing License Contracts • Student Health Services

• Library Records • Study Abroad and Study Away (i.e.

travel documents, signature

documents)

• Diploma • Some official forms or

correspondence from the College

• Community Living Rosters

• Other official documentation which

requires the use of an individual’s’

legal name

• Saint ID card

• Email display name

D. Procedures to Request Preferred Name:

1. Students who choose to use a preferred name may add their preferred name in the

"Personal Information" section of their Banner Student Self Service page. Changes may

take up to 24-48 hours to update in various College systems. Approved students can

obtain a new SAINT ID card with the preferred name after this processing period by

request at the Business Services counter in the Sarazen Student Union, Room 229.

2. The Office of the Dean of Students has the authority to deny any request for a preferred

name or remove a preferred name, especially in cases where the preferred name was

created for the purpose of avoiding legal obligation or misrepresentation; names which

are not administratively possible to implement (such as symbols or images); or names

deemed inappropriate, offensive or derogatory. Preferred name requests may also be

denied due to multiple requests from the same person.

3. In the rare circumstance when a denial is made, the student may appeal the decision in

writing within five business days to the Dean of Students. The Dean of Students will

convene an appeal committee comprising the following representatives or their designee:

Associate Vice-President of Student Life, Associate Vice President of Academic Affairs,

Title IX Coordinator/EOS, and Director of the Damietta Cross-Cultural Center to

consider the appeal. The committee will make a formal recommendation to the Dean of

Students regarding approval of the preferred name request.

E. Student Privacy Considerations:

Consistent with the Family Educational Rights and Privacy Act (FERPA), Siena College

allows for the release of directory information, which includes a student’s preferred name. If

a student does not want disclosure of the preferred name to external organizations or persons,

students may suppress the release of the directory information by making a written request to

the Registrar’s Office. Students who do so will have a confidentiality hold on all of their

records. If a student has a confidentiality hold on their records, not only will this information

not appear in any College directories, but the College will also be unable to place the

student’s name in the commencement program at the time of graduation, or verify the

student’s degree, major or enrollment for possible employment, credit-card applications, or

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insur

ance or mortgage-qualifying purposes. A student who has a confidentiality hold on their

records may rescind a “no release clause” at any time in writing to the Registrar's Office.

F. Additional Information:

For additional questions regarding the Preferred Name policy, please contact the Office of the

Dean of Students.

IX. Smoking / Tobacco Free Campus Policy

A. Purpose:

To ensure that all Siena College facilities and properties are tobacco-free in an effort to

provide Siena College’s faculty, staff, administrators, students and visitors with a healthy,

respectful working and learning environment. This policy applies to all: students, employees,

including faculty, administrators and staff; volunteers, visitors and other individuals in or on

any College facilities or outdoor area.

B. Definitions:

1. Tobacco Use: The act of using any tobacco product in any College facility or outdoor

area, including, chewing tobacco, and the act of smoking or carrying a lighted cigar,

cigarette, pipe or any other smoking material or device (i.e. e-cigarette, vaporizer (vape),

hookah, THC oils).

2. Tobacco Free: The prohibited use of any tobacco product in any College facility or

outdoor area, including, chewing tobacco, and the act of smoking or carrying a lighted

cigar, cigarette, pipe or any other smoking material or device (i.e. e-cigarette, vaporizer

(vape), hookah, THC oils).

3. Personal Owned Vehicle: Personal owned and rented vehicles for personal, non-College

use only.

4. College Facilities: Any facility or property that is owned, leased, used or occupied by

Siena College including but not limited to: private offices, lounges, dining areas,

recreational facilities, residence halls, storage areas, service shops, garages, tunnels,

sidewalks, facilities operations areas, athletic facilities, all College vehicles (owned or

leased), and personal owned and rented vehicles when used to transport Siena College

faculty, staff or students on any College-related business, academic or student life

activities.

5. Outdoor Areas: All Siena College owned property to include owned and leased property;

outdoor areas consisting of all roads, parking lots, sidewalks, athletic fields, lawn areas

and any College facility entrance or egress.

C. Policy:

1. The evidence and the trends reflect that tobacco use, smoking and exposure to

secondhand tobacco smoke are significant health hazards. Under the Environmental

Protection Agency (EPA) Guidelines, tobacco is a Group A carcinogen (cancer-causing

agent), known to cause heart disease, cancer, respiratory issues and irritation to the eyes

and nose.

2. Siena College desires to protect the health, comfort, and safe working environment for its

faculty, staff, administrators, students, visitors, and vendors. It is Siena College’s policy

to provide a tobacco-free environment in all College facilities and outdoor areas in full

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confo

rmance with applicable statutes including the New York State Clean Indoor Air Act

(Public Health Law Article 13-E).

3. It is also the policy of Siena College to prohibit the sale of tobacco products on campus.

The possession of tobacco products are not prohibited and not covered under this policy

unless the products are in the act of being used.

D. Procedure:

1. Tobacco use is prohibited in all of Siena College’s facilities and outdoor areas.

Organizers of public events on campus are responsible for communicating this policy to

attendees.

2. Responsibilities/Enforcement: Enforcement should not be punitive, but rather consist of

policy reminders and guidance for minor offenders. Faculty, staff, administrators and

students are expected to remind individuals who they see violate the policy, in a

professional and courteous manner, that Siena College is a tobacco-free campus. The

College reserves the right to initiate disciplinary actions, which may include counseling,

verbal and written warnings and education or other appropriate disciplinary actions in

accordance with the student handbook, Siena Life, for students and the faculty, staff and

administrator handbooks. If an individual is a member of the Siena community and

refuses to comply, they should be reported to the following:

a. Human Resources (for Faculty, Administrators, Staff)

b. Dean of Students Office (for students)

3. If an individual is a visitor on campus and refuses to comply, a report should be made to

the event organizer and/or Public Safety.

4. While the College recognizes the difficulty this policy may cause for some of the

community, it is incumbent on the College to enforce the policy as stated. This will be

done in a reasonable and equitable manner.

X. Solicitation and Vendor Policy

A. Commercial solicitation (any solicitation involving an exchange of goods and/or money) is

permitted on campus as outlined in this policy. Siena College permits commercial solicitation

on campus by the following, provided the appropriate approval process, as outlined below,

has been completed:

1. clubs and organizations that are recognized by the Student Senate

2. aut

horized representatives of College offices and departments (e.g., Admissions,

Development and External Affairs, Community Living, Franciscan Center for Service

and Advocacy, Chaplain’s Office, Sr. Thea Bowman Center for Women, Damietta Cross-

Cultural Center, athletic teams, and academic departments including class project groups,

honor societies, and other academic organizations)

3. student-owned businesses recognized by the Stack Center for Innovation and

Entrepreneurship and/or that are

registered in New York State and have a Certificate of

Authority.

4. outside vendors

B. General Guidelines:

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1. No door-to-d

oor sales may take place within the residence halls. The only exception can

be Community Living sponsored activities within the respective hall, as approved by the

Residence Hall Director or designee.

2. No sales are to occur out of one’s residence hall room/suite or townhouse or living area.

3. No soliciting or sale of items generally prohibited on campus or prohibited in residential

facilities.

4. Soliciting or canvassing, political or otherwise by outside agencies other than those

approved by the Director of Student Activities and Leadership Development or designee

is prohibited. Siena College does not permit credit-card companies to market on campus,

nor are any student groups or organizations permitted to utilize credit-card offers for

fundraising purposes.

5. If the sale of merchandise is in competition with a contracted campus services (i.e. AVI

Dining Services, Bookstore, Athletics, etc.), approval must be obtained from the

impacted area.

6. Applicable New York State sales tax must be collected in all sales on campus.

7. In accordance with Siena Life, and the Catholic and Franciscan values inherent in the

mission of the institutions, goods sold on campus should uphold the respect and dignity

of the self, property, and others. In addition:

a. Merchandise and/or services may not be sexually explicit.

b. Merchandise and/or services may not contain derogatory statements or images about

gender, race, religion, ethnicity, or sexual orientation.

c. Merchandise and/or services may not contain negative statements about the Catholic

Church, its institutions and/or parishioners.

d. Merchandise and/or services may not contain profanity.

e. Merchandise and/or services may not violate any existing trademark, trade name,

brand or copyrights (i.e. clothing, purses, copied CD’s, DVD’s, etc.).

f. Merchandise and/or services may not contain Siena College logos and images,

unless approval is granted by the Siena College Office of Marketing and

Communications.

g. Preference is given to Fair Trade merchandise.

C. Guidelines for Clubs and Organizations Recognized by the Student Senate:

1. All sales of items and services must be approved by the Student Senate, prior to the start

of any sales or advertising pertaining to the sale.

2. A club or organization wishing to hold a sale in a residence hall must receive approval

from the Director of Community Living or designee, prior to going to the Student Senate

for approval.

3. Sales taking place in lobbies of college buildings, other than residence halls, must reserve

the space through the Campus Scheduler. Fundraisers must be approved by the Student

Senate before a space reservation can be made.

4. An organization wishing to sponsor a sale or fundraising event must submit a request to

hold a fundraiser through SAINTS CONNECT on an event request form. This includes

all fundraising efforts (on and off campus, virtual or otherwise.) Approval of the Event

Form for the fundraiser must be acquired prior to starting advertising or sales. The Event

Form should include the following:

a. Description of what is being sold

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b. Pri

ces of the merchandise

c. Where the fundraising event will be held

d. If the sale of merchandise will be in competition with contracted services (e.g. AVI

Dining Services, Bookstore, Athletics, etc.). If it is, approval must be obtained from

the impacted area.

e. All proceeds from fundraisers must be deposited into the club account as outlined in

the Club Finance Manual in Saints Connect. Generally, electronic payment is

prohibited for fundraisers and sales. For exceptions to this, permission must be

granted by the Director of Student Activities and Leadership Development in

advance of any fundraiser or sale wishing to gather payments electronically. This

includes those clubs and organizations which may be affiliated with outside

organizations.

5. All t-shirt and merchandise designs must be approved by both the club advisor/coach and

the Director of Student Activities and Leadership Development.

6. Use of all College logos and images must be approved by the Director of Student

Activities and Leadership Development, or designee, under the advisement of the Office

of Marketing and Communications.

D. Guidelines for Authorized Representatives of College Offices and Departments (i.e.

Admissions, Development and External Affairs, Community Living, Office of Mission,

Franciscan Center for Service and Advocacy, Chaplain’s Office. Sr. Thea Bowman Center for

Women, Damietta Cross-Cultural Center, athletic teams, and academic departments including

class project groups, honor societies and other academic organizations).

1. Authorized representatives of College Offices and Departments are required to submit a

written

request to the Director of Student Activities and Leadership Development

([email protected]) for any fundraising effort on campus aimed at students involving

the sale of goods or services or requests for donations. Representatives are requested to

comply with this process for the purpose of coordinating campus events.

2. All sales initiatives must be reviewed and approved by the administrator, faculty, or staff

member responsible for the student representative(s).

3. Groups must reserve campus spaces through the Campus Scheduler.

4. Authorized Student Representatives wishing to hold a sale in a residence hall lobby must

receive approval from the Director of Community Living, or designee.

E. Guidelines for Student-Owned Businesses: must be recognized by the Stack Cen

ter for

Innovation and Entrepreneurship and/or that are registered in New York State and have a

Certificate of Authority. Students wishing to sell products or services of their student-owned

business on campus must receive approval from the Director of Student Activities and

Leadership Development, or designee.

F. Guidelines for Outside Vendors: Outside vendors must be sponsored by a College

department, office or recognized student club or organization. The department, office, club

or organization must follow the appropriate process as outlined above to receive approval.

XI. Speakers’ Policy

A. Brief Overview of the Policy:

The Siena College Speakers’ Policy sets forth the guidelines for bringing in outside speakers

and performers to campus.

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B. Reason for Policy:

This policy ensures protection of discourse and that adequate preparation, review, and notice

are undertaken in selecting and approving outside speakers/performers.

C. Scope of the Policy: Ent

ities or Individuals affected by this policy

All members of the Siena College community as well as outside attendees at events are

subject to this policy.

D. The Official Policy:

1. As a liberal arts college, Siena seeks to foster the rigorous intellectual development of its

students through a lively exchange of ideas both inside and outside the classroom. As a

Catholic college, Siena has the responsibility to promote disciplined reflection on the

Catholic intellectual tradition and constructive engagement of that tradition with diverse

ideas and perspectives. As a Franciscan college, Siena strives to embody the vision of St.

Francis of Assisi by sustaining a community wherein each member is treated as a brother

or sister, and mutual relations are characterized by courtesy, humility, kindness, and

respect.

Our mission as a Catholic, Franciscan, liberal arts college requires that we entertain a full

range of ideas on campus. We have nothing to fear from engaging the wider culture in an

open and unconstrained search for truth. Siena should not and does not seek to insulate its

faith tradition from reasonable critique nor from views contrary to Catholic teaching.

Neither should Siena feel constrained from celebrating and promoting its core values. It is

equally Siena’s responsibility to engage and debate views in conflict with its core values,

so long as the partners in that debate are respectful of the persons whose views may differ

markedly from their own. Consistent with our Franciscan heritage, passionate

disagreement over ideas should never degenerate into ad hominem appeals or attacks on

the fundamental human dignity of one’s intellectual adversaries. The challenge for Siena

is to remain faithful to all aspects of its mission, especially in those situations when the

various elements of that mission appear to be in conflict with each other.

2. To this end, the following guidelines should be observed when various constituencies of

the College invite outside speakers or sponsor events:

a. As an academic institution, the College has an obligation to promote the free

discussion of serious issues which may be controversial in nature. Presentations that

have academic or artistic merit, including those that may be deliberately

provocative, are acceptable. Presentations that are gratuitously offensive or overtly

and insistently contemptuous of the values and sensibilities of the Siena College

community are not.

b. All speakers/performers must be sponsored by a College office, department, official

College committee or officially recognized student club or organization. Any

proposed speaker/performer must be approved by the divisional vice president in

writing prior to contracting. The generic Speaker Review Form or a customized

divisional alternative must be completed by the sponsor and submitted to the

divisional Vice President or for approval. The Vice President may convene an ad

hoc advisory/review group to assess the risks associated with the proposed speaker.

The VP may assign any of these duties to their designee(s). For any speaker outside

of the academic or student divisions, the College Risk Officer will work to identify

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the appr

opriate VP and their designee who will oversee compliance with the policy

in that case. The College Risk Officer will provide guidance to the owner as

necessary.

c. Departments and offices should act within their area of expertise and mission in

sponsoring or co-sponsoring speakers or events.

d. It should be made clear that sponsorship of the speaker or the event does not imply

an endorsement by Siena College of the views expressed by that speaker or that

event.

e. Sponsors are encouraged to contact Public Safety no later than at the time of

contracting with the speaker/performer for events with more than fifty (50)

anticipated attendees to coordinate parking, accessibility, safety, VIPs, etc. The VP

or designee(s) may require consultation with Public Safety if they determine that:

i. the complexity of the event requires the involvement of more than one campus

administrative unit;

ii. that the event is likely to significantly affect campus safety and security;

iii. the event has a substantial likelihood of interfering with other campus functions

or activities;

iv. or if the event is a dance or concert, regardless of how many attendees

f. Sponsors are to contact Marketing and Communications prior to the time of

contracting with the speaker/performer to assess feasibility of advertising and

marketing of the event.

g. Attendees may not engage in loud outbursts, profane, vulgar, inflammatory,

threatening, abusive or disparaging language or other disruptive conduct or

behavior. Persons who do so may be asked to leave and/or subject to disciplinary

action.

h. In extremely rare circumstances, the College may determine that a presentation or

event should be modified in format, postponed, or even cancelled. Such decision

must involve open and respectful consultation with members of the Siena

community including the event’s sponsor and must be guided by the principle that

the remedy for controversial speech is more speech. Rather than restricting

legitimate academic and artistic expression, the conversation could be broadened by

providing an open forum after a speaker’s presentation in which multiple viewpoints

and voices can be heard; the deliberate inclusion of qualified speakers who can

articulate alternative perspectives on the contentious issue; or the sponsorship of

speakers who hold opposing views over the course of a semester or academic year.

Ultimately, however, the President of the College will have final authority in

making these decisions.

E. Exceptions:

The College reserves the right to restrict the time, place and manner of any event that is

subject to this policy although such restrictions shall be applied without discrimination

toward the content of the view being expressed or the speaker. However, if the content of

the speech or actions of the speaker are such that they endanger or imminently threaten to

endanger the safety of any member of the community or any of the campus or community

physical facilities or if the activity disrupts or obstructs the functions of the College or

threatens such disruption or destruction, the College may, at its discretion, modify the time,

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place

or manner of the event or reject and/or cancel any such event. Moreover, any indicator

that there will be conduct that increases the likelihood of violence and potential injury may

result in the rejection and/or cancellation of the event by the College. Any such decision

shall be at the sole discretion of the College.

XII. Student Internal Complaint Policy

A. This policy serves as a guide for students who wish to file a complaint about any aspect of

Siena’s operations/policies/procedures. Additionally, a student may utilize this process to file

a complaint against any employee of the College (e.g. faculty member, administrator, staff

member) or any visitor, volunteer or contractor (referred to as respondent). A student may

choose to pursue the internal complaint either through an informal or formal process. The

College does not accept internal complaints by non-students.

B. Students uncertain about how to proceed may consult the Associate Vice President for

Student Life who shall identify the appropriate contact person. The student may also seek

support from a Human Resources representative, who may act as an ombudsman to facilitate

and/or mediate the process.

C. If the complaint involves an incident of sexual misconduct or discriminatory based

harassment, then the person to whom the student reported the complaint must refer the

complaint to the Title IX Coordinator/Equal Opportunity Specialist to be reviewed under

Siena College’s Discrimination and Harassment Policy or Sexual Misconduct Policy. If the

Title IX Coordinator/Equal Opportunity Specialist determines that the College’s

Discrimination and Harassment Policy or Sexual Misconduct Policy does not apply, the

complaint shall be referred back to the supervisor or administrator receiving the complaint. If

the complaint involves an assigned grade, the student should refer to the procedures for

“Appeal of Assigned Grades” in the College Catalog.

D. In all instances, a student must be assured that no adverse action will be taken against the

student for making a complaint. However, if a student intentionally furnishes false

information, they may be referred to the Dean of Students office.

E. Procedures:

1. Informal Resolution:

a. Students wishing to pursue an internal complaint informally shall first contact and meet

with either the supervisor of the individual or administrator responsible for the

operation/policy/procedure. This is usually the Director/Department Head or Academic

Dean. They will informally investigate the complaint, normally within seven to ten

business days, and meet with the respondent to provide a letter of finding. The student

may also request that the matter be resolved later, for example, after they have completed

a course.

b. If the supervisor or administrator finds that the complaint is justified, the supervisor or

administrator will address the situation and, if applicable, see that it is corrected pursuant

to the applicable procedure. Any corrective or disciplinary action for respondents will be

made in consultation with the Office of Human Resources. The supervisor or

administrator may also determine that the complaint is unfounded.

c. With either outcome, the supervisor or administrator will meet with the student and

inform them of the result, to the extent possible, keeping in mind that employee

disciplinary matters are confidential.

d. If either the respondent or student is not satisfied with the informal resolution, either

party may end the informal resolution process and the internal complaint will be resolved

through the formal process.

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2. Form

al Resolution:

a. Filing of a Written Complaint: The formal complaint must be filed in writing with

either the supervisor of the individual or administrator responsible for the

operation/policy/procedure. This is usually the Director/Department Head or

Academic Dean.

b. In their written complaint, the complainant must include the following:

i. A description of the facts supporting their complaint

ii. Any supporting documentation/evidence

iii. A description of the redress being sought

iv. The name, contact information and signature of the student initiating the

complaint

c. The supervisor or administrator will investigate the incident, normally within seven

to ten business days, and meet with the respondent to provide a letter of finding. The

student may also request that the matter be resolved later, for example, after they

have completed a course.

d. If the supervisor or administrator finds that the complaint is justified, the supervisor

or administrator will address the situation and, if applicable, see that it is corrected

pursuant to the applicable procedure. Any corrective or disciplinary action for

respondents will be made in consultation with the Office of Human Resources. The

supervisor or administrator may also determine that the complaint is unfounded.

e. With either outcome, the supervisor or administrator will meet with the student and

inform them in writing of the findings, keeping in mind that employee disciplinary

matters are confidential.

3. Student Appeal:

a. Students have five business days from the date of the letter of finding to submit an

appeal to the investigating supervisor or administrator’s supervisor. This is usually

an Assistant/Associate Vice President or Vice President.

b. All appeals must be in writing, submitted by the student, and must specify the

grounds for the appeal. The College does not accept appeals submitted by others

(including parents and attorneys on behalf of a student); the student must file their

own appeal.

c. The student will be notified in writing of the decision within seven business days,

keeping in mind that employee disciplinary matters are confidential. The appeal

decision is final.

4. Respondent Appeal:

a. A respondent has five business days from the date of the letter of finding to submit

an appeal to the investigating supervisor or administrator’s supervisor. This is

usually the Assistant/Associate Vice President or Vice President.

b. All appeals must be in writing and must specify the grounds for the appeal.

c. If an applicable appellate review process applies, such process shall be followed.

Otherwise, appellate review shall be provided in consultation with the Office of

Human Resources. The supervisor will meet with the respondent to provide written

notification of the decision within seven business days. Any corrective or

disciplinary action for respondents will be made in consultation with the Office of

Human Resources. The appeal decision is final.

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5. All

documentation regarding a complaint against an individual employee and the

resolution will be forwarded and stored in the Office of Human Resources.

6. The College reserves the right to extend the timelines set forth above if it determines that

circumstances warrant such extension.

7. If a circumstance occurs in which the parameters of this policy do not apply (e.g. an

appeal to a direct report of a Vice President) a Human Resources representative will

designate an individual to resolve the complaint.

XIII. Student Records

Overview

A. Family Educational Rights an

d Privacy Act: The Family Educational Rights and Privacy Act

of 1974 (FERPA), 20 U.S.C. § 1232g and 34 CFR Part 99, governs students’ access to and

confidentiality of their education records maintained by Siena College. The College notifies

students annually of their rights under FERPA. Students have the right to file a written

complaint with the Office of Family Compliance at the U.S. Department of Education if they

believe the College failed to comply with FERPA.

B. Education Records Defined: Educat

ion records are any records (in handwriting, print, tapes,

film, computer or other medium) that are directly related to a student and maintained by the

College or by a party acting for the College. They are not: 1) records that are kept in the sole

possession of the maker, such as a faculty member, who makes the record for a personal

memory aid and does not share the record with anyone other than a temporary substitute for

him or her; 2) records created and maintained by the College’s Public Safety department for

law enforcement purposes; 3) employment records; 4) records made or maintained by

medical professionals if the records are used only for treatment of a student and made

available only to those persons for providing the treatment; or 5) alumni records which

contain information about a student after they are no longer in attendance at the College.

C. Student Access to Records: Recor

ds available for student inspection are those that fall under

the definition of education records and generally include academic, financial aid and

disciplinary records. References, ratings and/or observations completed before 1-1-75 are not

available to students. Students do not have the right to inspect any financial data and income

tax forms submitted in confidence by their parents in connection with an application for, or

receipt of, financial aid. Concerning a record that contains information relating to more than

one student, student access is limited to the portion of the record that pertains only to

him/herself. Requests to inspect education records should be made in writing to the specific

College office maintaining it. The records, files and/or data will be made available no later

than 45 days from the time the written request is received. Materials will be reproduced at a

cost of $.50 per page for records and $5.00 for a transcript.

D. Amendment of Education Records: A student may request in writing an amendment to their

education record that they believe to be inaccurate, misleading or otherwise in violation of

their privacy rights. If, upon review of the student’s request and record, the College

determines that the amendment is not warranted, the student will be advised accordingly and

given the right to a hearing conducted by an administrative officer of the College who does

not have a direct interest in the outcome. At the conclusion of the hearing, the College will

either amend the record and inform the student in writing of the amendment, or decide that

the education record as written should stand. If the College determines that the record should

not be changed, the student will be given the right to place a statement in the record

commenting on the contested information and/or why they disagree with the College’s

decision.

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E. Disclosure of Education Records: Siena College will disclose information from a student’s

education records only with the student’s prior written consent. The College will not need to

obtain the student’s consent if FEPRA allows the records to be released without it. Student

consent will not be required if the disclosure is:

1. To other school officials whom the College has determined to have legitimate educational

inte

rests. A school official is a person employed by the College in an administrative,

supervisory, academic or research, or support-staff position. These people include health

or medical staff; a person elected to the Board of Trustees; a person employed by or

under contract with the College to perform a special task such as an attorney, auditor, or

outside vendor; a person who is employed by the College’s Public Safety department;

and a student serving on an official committee, such as a disciplinary or grievance

committee, or assisting another school official in performing their tasks. A school official

has a legitimate educational interest if they are performing a task that is specified in their

job description or contract agreement; performing a task related to the student’s

education; providing a task related to the discipline of a student; providing a service or

benefit relating to a student or student’s family, such as health care, counseling, job

placement or financial aid; or maintaining the safety and security of the College.

2. To authorized officials, such as officials of other schools in which the student seeks to

enroll, certain federal, state and local officials, or specified officials for audit or

evaluation purposes

3. To accrediting organizations or organizations conducting certain studies for or on behalf

of the College

4. In connection with a student’s application for, or receipt of, financial aid

5. In the case of an emergency, if the knowledge of such information is necessary to protect

the health and safety of the student or other persons

6. To comply with a judicial order or lawfully issued subpoena or is related to legal action

involving the College and the student

7. In connection with certain disciplinary actions

8. To parents of a dependent student, as defined in section 152 of the Internal Revenue Code

of 1986. The College may, but is not required to, disclose information to parents of a

dependent student. However, the College will not do so upon evidence that there is a

court order, state statute or legally binding document relating to such matters as divorce,

separation or custody that specifically revokes their rights as a parent. The College does

not have an obligation to disclose any financial information about one parent to another.

F. Conduct Related Official Transcript Notations: A notation will be added to the official Siena

College transcript of students found responsible for a violation of the College’s Code of

Conduct (Siena Life) that meets the definition of a crime of violence pursuant to the Federal

Clery Act established in 20 U.S.C. 1092 (F) (1) (I)- (VII), and is sanctioned with suspension,

dismissal or expulsion.

Where th

e sanction is a suspension, the following notation will be listed: “Suspended after a

finding of responsibility for a code of conduct violation”

Where the sanction is a dismissal, the following notation will be listed: “Dismissed after a

finding of responsibility for a code of conduct violation.”

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Studen

ts with the sanction of suspension or dismissal seeking removal of a transcript notation

may submit a written appeal to the Office of the Dean of Students one year after the

conclusion of their sanction. The notation shall not be removed prior to one year after the

conclusion of their sanction. The Dean, in consultation with other College officials, will

review and accept or deny the appeal. The student will be notified in writing and, if the

appeal is granted, the notation will be removed within ten business days upon receipt of the

appeal.

Where the sanction is an expulsion, the following notation will be listed: “Expelled after a

finding of responsibility for a code of conduct violation”. This notation is permanent and

cannot be removed.

For a student that withdraws from the College while such cases are pending and declines to

complete the conduct process, the transcript will read: “Withdrew with conduct charges

pending”. This notation will stand until the conduct process is complete.

In all cases, an administrative hold will be placed on the student’s record. The hold will

prevent future registrations, distribution of transcripts and/or diplomas and may only be

removed with permission of the Office of the Dean of Students.

In all cases, an administrative hold will be placed on the student’s record. The hold will

prevent future registrations, distribution of transcripts and/or diplomas and may only be

removed with permission of the Office of the Dean of Students.

G. Directory Information and Request to Prevent Disclosure:

1. The following is considered directory information, which may be disclosed to third

parties without the student’s prior written consent: the student’s name, address (both local

and permanent, and email address), telephone listing, date and place of birth, major field

of study, participation in officially recognized activities and sports, weight and height of

members of athletic teams, photographs, dates of attendance, degrees and awards

received, class level or year (e.g. freshman or junior), enrollment status (e.g. full-time or

part-time) and the most recent previous educational agency or institution attended by the

student. Directory information will not be made available to the party requesting it unless

the appropriate administrative officer of the College has considered and approved the

request.

2. Students may suppress the release of the directory information by making a written

request to the Registrar’s Office. Students who do so will have a confidentiality hold on

all of their records. If a student has a confidentiality hold on their records, not only will

this information not appear in any College directories, but the College will also be unable

to place the student’s name in the commencement program at the time of graduation, or

verify the student’s degree, major or enrollment for possible employment, credit-card

applications, or insurance or mortgage-qualifying purposes. A student who has a

confidentiality hold on their records may rescind a “no release clause” at any time in

writing to the Registrar's Office.

H. Student Discip

linary Records Retention:

1. The Dean of Students Office maintains disciplinary records and a disciplinary tracking

system, which may include, but not be limited to, the respondent’s name and related

information, description of the incident, parties involved, policy violations, sanctions, and

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othe

r data deemed relevant. Such information will be maintained in accordance with the

provisions of FERPA. Disciplinary records will be made available to hearing boards and

College officials designated in the student conduct review process as necessary.

2. Student disciplinary records are maintained by the College for a period of seven years

from graduation or the date of the last incident (whichever is later), with the exception of

those cases which resulted in suspension, dismissal or expulsion from the College (which

are kept permanently) or for which an outstanding hold is still on a student account.

I. Student Discip

linary Records – Release of Information:

1. If a student wishes the Dean of Students Office to release information regarding their

disciplinary records to a third party, they must submit written authorization to the

College. Upon receiving the student’s written authorization, the College will release only

disciplinary records where the student is found responsible and the incident resulted in a

sanction of disciplinary probation, dismissal from college housing, suspension,

involuntary termination/administrative withdrawal, dismissal from the College, or

expulsion. Please note that the Public Safety Department may release any conduct

information that it maintains on a student, since law enforcement records created and

maintained by a law enforcement unit for law enforcement purposes are not considered

education records.

2. The College reserves the right to release information from a student’s disciplinary record

to third parties without the student’s prior written consent in accordance with FERPA

regulations which allow nonconsensual disclosure under certain conditions. In connection

with the condition relating to disclosure of information in disciplinary cases, the

following apply:

a. As stated in the parental notification sections, the College reserves the right, without

student consent, to notify parents of students in health or safety emergencies, in

cases of alcohol and/or drug policy violations if the student is under 21, and other

instances permitted under FERPA. The College also reserves the right to provide

notification to parents of students of other types of disciplinary actions with a signed

release from the student. Parental notification of all types of disciplinary actions will

usually be in writing after the case has been resolved in accordance with the conduct

review process. Finally, the College may, but is not required to, provide information

from a student’s disciplinary record to parents of dependent students. The College

will do so, however, only upon evidence from the parents that their child is a

dependent student, as that term is defined in section 152 of the Internal Revenue

Code of 1986.

b. If the student is an alleged perpetrator of the College’s Sexual Misconduct Policy or

violent crimes that are violations of the College’s Code of Conduct, the College may

disclose information from his or her disciplinary record to the victim and others. If

the disclosure is to the victim making the allegations, then such disclosure may only

include the final results of the disciplinary proceeding, regardless of whether the

College concluded that a violation of the Code of Conduct was committed. If the

disclosure is to anyone else, then the College must have concluded that the student

committed a violation of the Code of Conduct before making the disclosure. Also, in

such an instance, the College may not disclose the name of any other student,

including a victim or witnesses, without the prior written consent of the other

student.

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XIV. Drug and Alcohol Policy for Employees

The problems associated with drug and alcohol abuse are a major concern in this country. The passage of

the Drug-Free Workplace Act and the Drug-Free Schools and Communities Act Amendments have

placed requirements on institutions of Higher Education to develop policies and to provide information to

employees on drug and alcohol abuse.

This brochure is designed to provide all faculty, administrators, staff and student employees with a copy

of the College’s Drug and Alcohol Policy, as well as information on (1) the health risks associated with

drug and alcohol abuse, (2) the information, counseling and rehabilitation services available, (3) the

federal, state and College sanctions that may be imposed for violations and (4) faculty, administrators,

staff and student employer responsibility and standards of conduct.

Below is the link to the Siena College Drug and Alcohol Policy:

https://www.siena.edu/DrugPolicy

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