Writing a Thank You Letter
Following an interview it is proper and thoughtful to send a thank you letter. In addition to being
good manners, it provides further opportunity for you to express interest in the position, to show
your suitability for it and to clarify or resolve issues that surfaced in the interview. A sincere,
well written thank you letter can make a very positive impression on your potential employer and
may even nudge him/her to give your employment credentials immediate and favorable
consideration.
General Guidelines
• Write it within 48 hours after the interview.
• It is best to type your thank you letter on standard size paper that matches your resume rather
than to hand write it on thank you note paper. Do not exceed one page.
• Name specific items that impress you and for which you are grateful.
• Briefly review a couple of your qualifications for the position.
• A thank you letter is appropriate even if the interview was by phone, you were rejected for
the position, or you plan to turn down the offer.
• Should you no longer be interested in the position, then you need to say so politely, and, if
appropriate, give a couple of reasons why.
• In addition, you should also send thank you notes to anyone in the church or organization
who housed, entertained or helped you in a significant way. These notes may be neatly
handwritten on note paper.
Format for a Thank You Letter
Introductory Paragraph: State your appreciation for the interview.
• Mention courtesies shown and individuals who were helpful.
• Refer to organizational traits that were impressive.
Body Paragraph(s): State your continuing interest.
• State two or three reasons you are still interested in the position.
• Reaffirm your compatibility and qualifications.
• Clarify and resolve issues raised in the interview.
• If you no longer wish to be considered for the position, politely inform them, and, if
appropriate, give reason(s).
Closing Paragraph: Conclude with gratitude.
• Give a concluding expression of thankfulness.
• Make a simple statement of the next action upon which you agreed or that you desire.