DEPARTMENT OF THE AIR FORCE This memorandum supports

DEPARTMENT OF THE AIR FORCE

WASHINGTON DC

Office Of The Secretary

AFI33-360_AFGM2018-02.01

15 February 2018

MEMORANDUM FOR DISTRIBUTION C

MAJCOMs/FOAs/DRUs

FROM: SAF/AA

1720 Air Force Pentagon

Washington, DC 20330-1665

SUBJECT: Air Force Guidance Memorandum to Air Force Instruction AFI 33-360, Publications

and Forms Management

By Order of the Secretary of the Air Force, this Air Force Guidance Memorandum

immediately implements a change to Air Force Instruction 33-360, Publications and Forms

Management. Compliance with this memorandum is mandatory. To the extent its direction is

inconsistent with other Air Force publications, the information herein prevails in accordance with Air

Force Instruction 33-360.

This memorandum supports the

Secretary of the Air Force and Chief of Staff of the Air

Force directed initiative to review Headquarters Air Force directive publications. It also

redefines Air Force Instructions as “what to do” publications and Air Force Manuals as “how to”

publications. See the two attachments to this memorandum for specific guidance changes to Air

Force Instruction 33-360.

This memorandum supersedes the previous version and becomes void after one year has

elapsed from the date of this memorandum, upon incorporation by interim change to, or rewrite of

Air Force Instruction 33-360, whichever is earlier.

PATRICIA J. ZARODKIEWICZ

Administrative Assistant

Attachments:

Attachment 1

Attachment 2

AFI33-360_AFGM2018-02.01

Attachment 1

The 2017 Air Force Directive Publications Reduction Initiative.

This guidance applies to processing Air Force Policy Directives, Air Force Instructions, and

Air Force Manuals only.

1. The Secretary of the Air Force and Chief of Staff of the Air Force directed initiative is a

multi-phased systematic review of Headquarters Air Force directive publications using the

following measures of merit:

1.1. All Air Force Policy Directives, Air Force Instructions, and Manuals will be reviewed.

1.2. The number of publications and total pages will be reduced, as necessary.

1.3. All publications will be current and written clearly and concisely. All publications will be

written for applicability to the Total Force.

1.3.1. Air Force Policy Directives and Air Force Instructions will be written in a manner

that an average Airman can understand.

1.3.2. Air Force Manuals may be written with more specific and technical language and are

intended for Airmen with specialized knowledge and/or training in the subject matter.

The Publication Review team will review highly technical Manuals with an intention of

reducing any unnecessary compliance burdens on Airmen, ensuring the publication

clearly articulates necessary procedures and the policy behind them.

1.4. Approvals and authorities will reside at the lowest appropriate level.

1.4.1. Effective the date of this Air Force Guidance Memorandum, all Tier 3 level

requirements in publications are now waivable at the wing commander or equivalent

level. Reference Table 1.1.

1.4.2. Unless explicitly restricted in the publication, commanders may waive non-tiered

requirements, but must send a copy of the approved waiver to the OPR of the Higher

Headquarter publication being waived (see para 1.9.4.3.4) within 30 days of approval.

Sending an email to the waived publication OPR that includes a completed AF Form

679, or equivalent will suffice.

1.4.3. Include a statement in the opening paragraph regarding waiver authority. Example:

“The authorities to waive wing/unit level requirements in this publication are identified

with a Tier (“T-0, T-1, T-2, T-3”) number following the compliance statement. See AFI

33-360, Publications and Forms Management, for a description of the authorities

associated with the Tier numbers. Submit requests for waivers through the chain of

command to the appropriate Tier waiver approval authority, or alternately, to the

requestors commander for non-tiered compliance items.” A reference to an internal

paragraph that contains the authority and directions is also permitted.

1.5. Publications, or portions thereof, rescinded or made optional by Headquarters Air Force due

to a requirement no longer being applicable [in the rescinded publication or in any other Air

Force publication] will not be replaced by comparable instructions at lower levels of

command. The intent is to be less directive for Airmen, not to decentralize direction.

1.6. Avoid overuse of acronyms, as directed in Secretary of the Air Forces memorandum, Air

Force Directive Publications Reduction, dated 31 October 2017, which clarified acronym

use. The complete memorandum is available for review on the e-publishing website at Air

Force PRT Resources website:

AFI33-360_AFGM2018-02.01

Attachment 1

The 2017 Air Force Directive Publications Reduction Initiative.

https://cs2.eis.af.mil/sites/10100/prt/_layouts/15/start.aspx#/Air%20Force%20Publicatio

n%20Reduction%20Initiative%20Resourc/Forms/AllItems.aspx

2. The publication process for this initiative includes 1) Drafting, 2) Formal Coordination, 3)

Publications Review Team, 4) Legal Review, 5) Certifying, 6) Approving, and 7) Publishing.

2.1. Drafting.

2.1.1. Collaborate with Subject Matter Experts and other Air Force offices as necessary to

draft the publication for formal coordination.

2.1.2. Adjudicate and include accepted comments in the revised publication Comment

Review Matrix.

2.2. Formal Coordination

2.2.1. The Headquarters Air Force 2-Letter that is issuing the publication will sign off on the

Task Management Tool task before it goes out for formal coordination.

2.2.2. Legal review by SAF/GC or AF/JA will be accomplished after the Publication Review

Team has reviewed and approved the document. Reference paragraph 3.4. However,

involving legal offices in your collaboration with Subject Matter Experts may help

avoid unnecessary delays.

2.3. Publication Review Team.

2.3.1. After formal coordination is complete, but before legal review is coordinated, the

Publication Review Team will review the publication to ensure compliance with

Secretary of the Air Force guidance. The Publication Review Team conducts the

review and schedules follow-on meetings as necessary.

2.3.2. The review results will be provided in writing to the Headquarters Air Force

Publication Action Officer/Point of Contact for correction or inclusion in the

publication.

2.3.3. If comments for correction or inclusion are not accepted, the Publication Review

Team and Headquarters Air Force Publication Action Officer/Point of Contact will

meet to discuss and resolve the issues.

2.3.4. If comments for correction or inclusion are not accepted, the following will occur:

2.3.5. The Publication Review Team will meet with the Headquarters Air Force Publication

Owner to discuss the Publication Review Team’s recommendations.

2.3.6. Senior Review Board will convene to resolve any remaining dispute regarding the

Publication Review Team’s recommendations.

2.3.7. Unresolved disputes from the Senior Review Board will be presented to the Air Force

Under Secretary and Vice Chief of Staff.

2.3.8. Once approved, the completed Air Force Form 673 and final publication draft will be

submitted for legal review.

2.4. Legal Review. This step is performed by the Office of the Air Force General Counsel

(SAF/GC) or Air Force Judge Advocate General’s Office (AF/JA).

2.4.1. AF/JA and SAF/GC will review all Air Force Policy Directives for legal sufficiency.

AFI33-360_AFGM2018-02.01

Attachment 1

The 2017 Air Force Directive Publications Reduction Initiative.

2.4.2. SAF/GC will review select Air Force Instructions for legal sufficiency on a case-by-

case basis as determined by the Headquarters Air Force 2-letter, AF/JA, or SAF/GC.

2.4.3. AF/JA will review all Air Force Instructions and Manuals for legal sufficiency.

2.5. Certifying. See Chapter 8 of AFI 33-360 (No Changes).

2.6. Approving. See Chapter 8 of AFI 33-360 (No Changes).

2.7. Publishing. See Chapter 9 of AFI 33-360 (No Changes).

3. Roles and responsibilities.

3.1. The Deputy Under Secretary of the Air Force for Management (SAF/MG) will lead and

manage the Air Force Publication Reduction Initiative through the phases as tasked in

Secretary of the Air Forces memorandum, Air Force Directive Publications Reduction,

dated 11 August 2017, and incorporate follow-on guidance as promulgated. The first phase

will focus on Headquarters Air Force directive publications that are or will be outdated by 1

September 2018, the second phase will update all remaining directive publications deemed

outdated by 1 September 2019.

3.2. Headquarters Air Force 2-Letters are responsible for ensuring their organization’s outdated

directive publications, or those that will be outdated by September 2018 or otherwise

identified as “high priorities”, are made current, rescinded, or consolidated, as appropriate,

and published on the Air Force e-publishing website by 1 September 2018.

3.3. Headquarters Air Force Publication Change Managers will monitor progress and

development of the organization’s publications with Headquarters Air Force Publication

Owners (Action Officers/Points of Contact).

3.4. Headquarters Air Force Publication Action Officer/Point of Contact will follow the

requirements in Paragraph 4 of this AFGM for publication development and processing.

4. Publication Updates and Processing. To meet the Secretary’s intent, publications will be

rescinded or rewritten. Interim Changes are not allowed during the term of this initiative.

4.1. Rescinding a publication.

4.1.1. Consider this option first.

4.1.2. If only specific sections of the publication need to be retained, use an Air Force

Guidance Memorandum (AFGM) to quickly relocate mandatory, directive guidance to

another publication. See AFI33-360, paragraph 5.6.6 for guidance. Rescind the

publication after the AFGM is issued. AFGMs provide the following benefits:

4.1.2.1. AFGMs do not need to be reviewed by the Publication Review Team.

4.1.2.2. AFGMs give the Headquarters Air Force 2-Letter one year to update or

consolidate the guidance in another publication with the guidance.

4.2. Rewriting the publication.

4.2.1. Ensure rewrites are in accordance with the Secretary of the Air Force’s guidance.

4.2.2. Ensure publication compliance statements are tiered in accordance with the guidance

in AFI 33-360 and this AFGM. Review the Publication Review Team tiering guide for

additional assistance.

AFI33-360_AFGM2018-02.01

Attachment 1

The 2017 Air Force Directive Publications Reduction Initiative.

4.2.2.1. Waiver authority will reside at the lowest acceptable levels.

4.2.2.2. All publication compliance statements should be Tier 3, with the exception of

Tier 0 requirements, if possible. All Tier 0 compliance statements, regardless of

the level of unit to which action is directed, will be tiered.

4.2.3. Seek input from key stakeholders and subject matter experts.

4.2.4. Utilize an Air Force Guidance Memorandum to publish time sensitive directive

guidance without obtaining coordination from the Publication Review Team.

4.3. Publication Action Officer/Point of Contact will ensure that the Processing Dates within

the Air Force Information Management Publication Tool for each publication are

updated to reflect where the publication is in the development process.

4.4. When considering whether to rescind or rewrite a publication, determine whether the

guidance contained within is directive or non-directive, as defined in paragraph 4.1.1 and

4.1.2 and Table 4.1 and 4.2 of AFI 33-360.

4.5. Do not place directive guidance from a rescinded publication into a non-directive

publication. However, if directive guidance must be included in a non-directive

publication, the Publication OPR must submit a written waiver request using the process

outlined in paragraphs 1.9.4 and 1.9.5 of AFI 33-360.

5. To be successful in meeting the Secretary’s intent, procedural details are provided on the Air

Force Publication Reduction Team resources website:

https://cs2.eis.af.mil/sites/10100/prt/_layouts/15/start.aspx#/Air%20Force%20Publication%20Re

duction%20Initiative%20Resourc/Forms/AllItems.aspx

5.1. Procedural guides have been reviewed and approved by the Senior Review Board. Any

changes to these guides will be vetted through the SRB before uploading.

5.1.1. Publications Point of Contact Checklist

5.1.2. 7 Steps to Successful Publishing with the Publication Review Team

5.1.3. Task Management Tool How to Guides

5.1.4. How to Update Air Force Information Management Publishing Tool Guide

AFI33-360_AFGM2018-02.01

Attachment 2

Additional Guidance Changes

OPR: AFDPO/PPX (formerly SAF/AAII Policy Branch)

1.9.3.1. Changed to read: Unless explicitly restricted in the publication, commanders may

waive non-tiered requirements, but must send a copy of the approved waiver to the OPR of

the Higher Headquarter publication being waived (see para 1.9.4.3.4) within 30 days of

approval.

1.9.4.1.3. Deleted.

1.9.4.3.4. Approved waivers.

1.9.4.3.4.1. The approved waiver is part of the approver’s and requestor’s official records and

must be appropriately filed IAW AFMAN 33-363. (T-1)

1.9.4.3.4.2. A copy of approved waivers must be sent to the OPR of the Higher Headquarters

publication being waived within 30 days of approval; for situational awareness and process

improvement considerations. (T-1). Sending an email to the waived publication OPR that

includes a completed AF Form 679, or equivalent will suffice.

6.5.6.7. Changed to read: Waiver Authority Statement. Include a statement in the opening

paragraph regarding waiver authority. Example: “The authorities to waive wing/unit level

requirements in this publication are identified with a Tier (“T-0, T-1, T-2, T-3”) number

following the compliance statement. See AFI 33-360, Publications and Forms Management,

for a description of the authorities associated with the Tier numbers. Submit requests for

waivers through the chain of command to the appropriate Tier waiver approval authority, or

alternately, to the requestors commander for non-tiered compliance items.” A reference to an

internal paragraph that contains the authority and directions is also permitted. (T-1).

8.1.3. Added: The digital signature on the Air Force Form 673 may not be customized or

otherwise altered, in any way. (T-1).

8.2.3. Added: The digital signature on the Air Force Form 673 may not be customized or

otherwise altered, in any way. (T-1).

12.6.3.1. Added: Signatures, in any form, on AF Forms shall not contain any personalized

logos, slogans, images, etc. (reference Air Force Guidance Memorandum (AFGM) 2016-03,

for Air Force Manual 33-152, User Responsibilities and Guidance for Information Systems.

(T-1).

Table 4.1: Amended to read:

Description Air Force Policy Directive (AFPD):

AFPDs are orders of the Secretary of the Air Force and contain directive policy statements to

initiate, govern, delegate authorities/responsibilities, and/or regulate actions within specified

areas of responsibility by Air Force activities. AFPDs are written clearly and concisely and

in a manner that an average Airman can understand.

Description Air Force Instruction (AFI):

AFIs are orders of the Secretary of the Air Force and are certified and approved at the

Headquarters Air Force (Secretariat or Air Staff) level. AFIs generally instruct readers on

“what to do,” i.e. direct action, ensure compliance to standard actions Air Force-wide. AFIs

AFI33-360_AFGM2018-02.01

Attachment 2

Additional Guidance Changes

are written clearly and concisely and in a manner that an average Airman can understand.

AFIs may be supplemented at any level below the Headquarters Air Force, unless otherwise

stated in the publication.

Description Air Force Manual (AFMAN):

AFMANs generally instruct readers on “how to” and maybe either: 1) an extension of an

AFI, providing detailed procedure and additional technical guidance for performing standard

tasks, or supporting education and training programs, or 2) an alternative to an AFI, if

appropriate. AFMANs intended for use only by Airmen who have graduated from special

schools (such as flight training, intelligence or maintenance schools) may include more

specialized and technical language, however, the writer should use good judgement on the

use of acronyms and technical language to ensure audience comprehension.

Table 1.1. Tier Waiver Authorities.

Tier

Number

May be used

publications

If, Consequence of Non-Compliance

Then, the Waiver Authority is

T-0

Any level

Determined by

respective non-AF

authority (e.g. Congress, White House,

OSD, JS)

Examples:

a. AFI 51-202, Nonjudicial

Punishment,

3.10.

Changing Commanders

before Nonjudicial

Punishment

Proceedings are

complete. A

member

must always be

informed of the

identity

of the commander who

will

actually make the

findings and

punishment

decisions

before a decision is

required as to

whether

to accept nonjudicial

punishment

or demand

court-martial. (T-0).

b. AFI 90-201, The Air

Force Inspection

System, 2.4.1.1. IAW

10 USC § 8583 and

AFI 1-2, Commander’s

Responsibilities,

commanders will

conduct Internal

Inspections and actively

support and

participate

in External Inspections

affecting their unit(s).

(T-0).

External to AF

Requests for waivers are

processed through command

channels to HAF publication

OPR/HAF functional for

submission consideration to

non-AF authority.

AFI33-360_AFGM2018-02.01

Attachment 2

Additional Guidance Changes

T-1

Departmental

level only

Non-compliance puts

Airmen, commanders,

or the USAF strongly at

risk of mission or

program failure, death,

injury, legal jeopardy

fraud, waste or abuse.

Examples:

a. AFI 90-201, 2.4.1.2. Commanders are

responsible for ensuring

compliance

within their

units. Commanders will

ensure their CCIP

focuses on detecting

non-compliance with all

applicable

governing

directives and on unit

effectiveness in the four

MGAs in Figure

2.2. (T-1).

b. AFI 33-332, Air

Force Privacy and Civil

Liberties Program, 3.3.11. Periodic

Reviews of PIAs

(Privacy Impact

Assessment). ISO

(Information System

Owner) and PM

(Program Manager)

shall

review PIAs

annually (T-1).

The MAJCOM/CC (delegable

lower than the appropriate

MAJCOM Director), with

concurrence

of the

publication’s Approving

Official

For requests from ANG

units,

the NGB/CF (delegable

lower than ANGRC/CC), with

concurrence

of the

publication’s Approving

Official

For requests from AF Level

DRU

, the appropriate

DRU/

CC,

with

concurrence of

the

publication’s

Approving

Official

For requests from AF Level

FOA, the

appropriate FOA/CC

(processed through the FOA’s

parent HAF two

-letter), with

concurrence of the publication’s

Approving Official

T-2

Departmental,

MAJCOM, and ANG

levels only

Non-compliance may

degrade mission or

program effectiveness

or efficiency and has

potential to create

moderate risk of

mission or

program

failure, injury, legal

jeopardy or

fraud, waste

or abuse.

Examples:

a. AFI 90-201, 2.9.1. Gatekeeper.

Gatekeepers at all

levels must ensure the

inspection system is

able to independently

and efficiently inspect

units on behalf of

the

command chain. (T-2).

b. AFI 33-396, Knowledge

Management,

4.2.1.1.

Focal Point for EIS

(Enterprise

Information

Services) and

Collaborative

Technologies. For any

supported unit, the

KMC (Knowledge

Management Center)

will be the point of

contact for EIS, AF

Portal, and commercial

collaborative

products

that are not tied to a

specific

functional

community. (T-2).

The MAJCOM/CC (delegable

lower than the first

General Officer in the chain

of command)

For requests from ANG

units,

the NGB/CF (delegable

lower than ANGRC/CC or

appropriate NGB Director)

For requests from AF Level

DRU, the appropriate

DRU/CC

For requests from AF Level

FOA, the first General Officer

in the chain of command

AFI33-360_AFGM2018-02.01

Attachment 2

Additional Guidance Changes

T-3

Departmental,

MAJCOM, FOA, and

NAF levels

Non-compliance may limit mission or program

effectiveness or efficiency and has a relatively

remote potential to create risk of mission or

program failure, injury, legal jeopardy or fraud,

waste or abuse.

Examples:

AFI 90-201, 5.6.2. The Wing CIMB

(Commander’s Inspection Management

Board) will meet monthly (quarterly for

ARC). (T-3).

AFI 33-396, 4.2.2.7. Apply Continuous

Process Improvement (CPI) Principles. The

KMC will have foundational training in CPI

methodologies, such as AFSO 21 and DoD

CPI/Lean Six Sigma (LSS). (T-3).

Wing/CC or Equivalent

(delegabl

e no lower than

Squadron/CC or

equivalent)

Note:

- For purposes of waiver approval authority for units assigned to a combatant command, the Commander Air

Force

Forces (COMAFFOR) is considered a MAJCOM/CC equivalent.

2 - Tiering is for identifying subordinate level commanders’ authority to approve waivers; do not use a tier number

that

reflects the same level as the organization that issued the publication. For example, it is redundant to identify a

T-3

(Wing/CC) in a Wing publication, given that the default approval authority for the waiver is the Wing/CC since

they approved the publication.

BY ORDER OF THE

SECRETARY OF THE AIR FORCE

AIR FORCE INSTRUCTION 33-360

1 DECEMBER 2015

Communications and Information

PUBLICATIONS AND FORMS

MANAGEMENT

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the e-Publishing web site at

www.e-publishing.af.mil for downloading or ordering.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: SAF/AAII Policy Branch

Supersedes: AFI33-360, 25 September 2013

Certified by: SAF/CIO A6

(Lt Gen William J. Bender)

Pages: 153

This publication implements Air Force Policy Directive (AFPD) 33-3, Information Management.

It provides guidance and procedures on creating, managing, and disseminating directive and

nondirective publications and forms throughout the Air Force. It applies to individuals at all

levels who prepare, manage, review, certify, approve, disseminate and/or use official Air Force

publications and forms, including the Air Force Reserve and Air National Guard (ANG), except

where noted otherwise. This AFI may be supplemented at any level, but all supplements that

directly implement this publication must be routed to SAF/AAII Policy Branch for coordination

prior to certification and approval. Refer recommended changes and questions about this

publication to the Office of Primary Responsibility (OPR) using the AF Form 847,

Recommendation for Change of Publication; route AF Forms 847 from the field through the

appropriate functional chain of command. The authorities to waive wing/unit level requirements

in this publication are identified with a Tier (“T-0, T-1, T-2, T-3”) number following the

compliance statement. See Table 1.1 for a description of the authorities associated with the Tier

numbers. Submit requests for waivers through the chain of command to the appropriate Tier

waiver approval authority, or alternately, to the Publication OPR for non-tiered compliance

items. Ensure that all records created as a result of processes prescribed in this publication are

maintained IAW Air Force Manual (AFMAN) 33-363, Management of Records, and disposed of

IAW the Air Force Records Information Management System (AFRIMS) Records Disposition

Schedule (RDS). The use of the name or mark of any specific manufacturer, commercial

product, commodity, or service in this publication does not imply endorsement by the Air Force.

2 AFI33-360 1 DECEMBER 2015

SUMMARY OF CHANGES

This rewrite of AFI 33-360 is in response to customer feedback, process improvements,

reorganizations, and SAF/AA Compliance Statement Review effort. It updates and clarifies tier

waiver authority application/designation; Lead Command guidance; inherently governmental

functions; publication series descriptions based on recent reorganization actions; coordination

tables; additional considerations for use of digital signatures on forms; removes duplicative

material; and incorporates approved recommendations from the SAF/AA Compliance Statement

Review action.

Chapter 1— PROGRAM OVERVIEW AND OTHER COMPLIANCE AREAS 7

1.1. Overview. ................................................................................................................ 7

1.2. Applicability of Publications and Forms. ............................................................... 7

1.3. Validity of a Publication or Form. .......................................................................... 8

1.4. Accessibility of Publications and Forms. ................................................................ 8

1.5. Effective Dates. ....................................................................................................... 9

1.6. Delegations and Requirements in Air Force Publications. ..................................... 9

1.7. Punitive Language. ................................................................................................. 9

1.8. Conflicting Publications. ........................................................................................ 11

1.9. Waivers. .................................................................................................................. 11

Table 1.1. Tier Waiver Authorities. ......................................................................................... 12

1.10. Unauthorized Changes to Publications. .................................................................. 17

1.11. Draft publications are not for implementation or compliance. ............................... 17

1.12. General Compliance Concerns. .............................................................................. 17

1.13. Determining Applicability of Departmental Publications to Air Force Reserve

Command (AFRC) Units and Personnel. ................................................................. 19

1.14. Determining Applicability of MAJCOM Publications to AFRC Units and

Personnel. ................................................................................................................. 20

1.15. Determining Applicability of Publications Issued Below the MAJCOM level to

AFRC Units and Personnel. ..................................................................................... 20

1.16. Determining Applicability of Departmental, Command, and Field Publications

to the Air National Guard (ANG): ........................................................................... 21

AFI33-360 1 DECEMBER 2015 3

1.17. Determining Applicability of Departmental and MAJCOM Publications to the

Civil Air Patrol (CAP). ............................................................................................ 21

Chapter 2— ROLES AND RESPONSIBILITIES 23

2.1. Inherently Governmental Functions. ...................................................................... 23

2.2. The Chief, Information Dominance and Chief Information Officer (SAF/CIO

A6). .......................................................................................................................... 23

2.3. The Administrative Assistant to the Secretary of the Air Force (SAF/AA). .......... 23

2.4. Required Legal Reviews. ........................................................................................ 26

2.5. Commanders/Directors at all levels. ....................................................................... 26

2.6. Organizational Publications Change Manager (PCM). ........................................... 26

2.7. FOA/DRU A6 and Wing/Base Communications Squadron (or equivalent)

Commanders/Directors will: .................................................................................... 27

2.8. Publications/Forms Manager (PM/FM). ................................................................. 28

2.9. Office of Primary Responsibility (OPR). ................................................................ 30

2.10. Certifying Officials. ................................................................................................ 31

2.11. Approving Official. ................................................................................................. 31

2.12. Coordinators............................................................................................................ 31

CHAPTER 3— PROCESS OVERVIEW 32

3.1. Draft and Collaborate. ............................................................................................. 32

3.2. Staffing.................................................................................................................... 32

3.3. Formal Coordination. .............................................................................................. 33

3.4. Certification. ........................................................................................................... 33

3.5. Approval. ................................................................................................................ 33

3.6. Publishing. .............................................................................................................. 33

Chapter 4— PUBLICATION TYPES 35

4.1. Types of Publications. ............................................................................................. 35

Table 4.1. Directive Publications. ............................................................................................ 35

Table 4.2. Nondirective Publications. ...................................................................................... 40

4 AFI33-360 1 DECEMBER 2015

4.2. Variations of Publications. ...................................................................................... 42

4.3. Content Limitations and Restrictions. ..................................................................... 45

Chapter 5— ACTIONS 46

5.1. Overview. ................................................................................................................ 46

5.2. Assistance: .............................................................................................................. 46

5.3. Creating a New Publication. ................................................................................... 46

5.4. Publication Currency/Review. ................................................................................ 47

5.5. Certification of Publication as Current. .................................................................. 48

5.6. Update/Revise an Existing Publication. .................................................................. 49

Table 5.1. Sample Interim Change Rule 1. .............................................................................. 51

Figure 5.1. Sample Administrative Change. ............................................................................. 53

5.7. Transfer of Responsibility/Ownership of a Publication. ......................................... 54

5.8. Obsolete Publications. ............................................................................................ 55

Chapter 6— DEVELOPING THE PUBLICATION 57

6.1. Overview. ................................................................................................................ 57

6.2. Select/Confirm Subject Series and Number. .......................................................... 57

6.3. Select/Create a Title. ............................................................................................... 57

6.4. Research and Develop the Policy or Guidance. ...................................................... 57

6.5. Constructing the Draft. ........................................................................................... 58

Table 6.1. Examples of Accessibility Statements. ................................................................... 59

Table 6.2. Examples of Releasability Statements. ................................................................... 59

Table 6.3. Plain Language Concepts. ....................................................................................... 62

Table 6.4. Elements of a Publication. ...................................................................................... 64

6.6. General Rules. ......................................................................................................... 66

6.7. Supplements. ........................................................................................................... 68

6.8. Air Force Policy Memorandum (AFPM) and Guidance Memorandum (GM). ...... 69

AFI33-360 1 DECEMBER 2015 5

6.9. Visual Aids. ............................................................................................................ 71

6.10. Standalone Base/Wing Level Publications. ............................................................ 71

Chapter 7— FORMAL COORDINATION 72

7.1. Coordination. .......................................................................................................... 72

7.2. Suspense.................................................................................................................. 73

7.3. Comment Matrix. .................................................................................................... 74

7.4. Types of Coordination Responses. ......................................................................... 74

7.5. What does Concurrence Mean? In providing concurrence, coordinators agree to

the contents within a publication or form from a functional perspective. ............... 75

7.6. Resolving Comments. ............................................................................................. 75

Chapter 8— CERTIFICATION AND APPROVAL 77

8.1. Certification. ........................................................................................................... 77

8.2. Approval. ................................................................................................................ 78

Chapter 9— DELIVERING FINALIZED PUBLICATIONS 80

9.1. Processing Electronic Publications and Forms for Publishing. .............................. 80

9.2. Processing Physical Products for Printing. ............................................................. 80

Chapter 10— RECORDS MANAGEMENT 82

10.1. Creation of Records. ............................................................................................... 82

10.2. The Publication/Form Record Set. .......................................................................... 82

Chapter 11— PUBLICATIONS MANAGEMENT 84

11.1. Issuing Publication Numbers. ................................................................................. 84

11.2. Posting Unclassified Publications and Forms on the e-Publishing Web site. ......... 86

11.3. Posting Classified or Restricted Access Unclassified Publications or Forms. ........ 87

11.4. Posting Publications and Forms Issued Below the Wing or ANG

Wings/Subunits. ....................................................................................................... 87

11.5. Special Publication Systems. .................................................................................. 87

11.6. Establishing a Functional Publications Library (FPL). ........................................... 88

6 AFI33-360 1 DECEMBER 2015

Chapter 12— FORMS MANAGEMENT 89

12.1. General Form Guidance. ......................................................................................... 89

12.2. Types of Forms. ...................................................................................................... 89

Table 12.1. Types and Descriptions of Forms. .......................................................................... 89

12.3. Items Not Managed as Forms (per guidance in DoDI 7750. .................................. 91

12.4. Official Form Repository. ....................................................................................... 91

12.5. Prescribing a Form. ................................................................................................. 92

12.6. Creating a Form. ..................................................................................................... 92

12.7. Adopting a Form. .................................................................................................... 94

12.8. Records Management. ............................................................................................ 94

12.9. Legal and Security Requirements and Considerations. .......................................... 95

12.10. Coordination. .......................................................................................................... 96

12.11. Revising a Form. ..................................................................................................... 97

12.12. Rescinding a Form. ................................................................................................. 97

Attachment 1— GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 99

Attachment 2— AIR FORCE SPECIALTY CODE-RELATED SERIES NUMBER, TITLE,

AND DESCRIPTION 109

Attachment 3— FORMAL COORDINATION TABLE 128

Attachment 4— SAMPLE FORMATS AND CITATIONS USED IN PUBLICATIONS 142

Attachment 5— PROCESSING GUIDES 144

Attachment 6— RECOMMENDING IMPROVEMENTS TO AIR FORCE

PUBLICATIONS 146

Attachment 7— DESIGN OF FORMS 149

AFI33-360 1 DECEMBER 2015 7

Chapter 1

PROGRAM OVERVIEW AND OTHER COMPLIANCE AREAS

1.1. Overview. This publication establishes guidance and procedures for publications and forms

management Air Force-wide. Air Force units at all levels must ensure publications and forms

are complete, accurate, current, and accessible to Air Force users. (T-1).

1.1.1. Air Force publications (those listed in Table 4.1, Table 4.2, and processed IAW this

publication) are used to issue Air Force policies, guidance, and procedures; they serve to

inform and to assign responsibilities.

1.1.2. Forms provide an expanded capability to standardize and manage the collection,

storage, retrieval, and display of data. Official forms are processed and disseminated IAW

this publication. See Chapter 12 for complete details.

1.1.3. Publications/Forms Processing.

1.1.3.1. Draft and Collaborate. The process entails building a new or modifying an

existing publication/form and obtaining subject matter expert (SME) inputs. See

Chapter 3 and Chapter 6 for general guidance and detailed procedures.

1.1.3.2. Coordinate. Coordination of draft publications and forms is accomplished IAW

Chapter 7 of this publication.

1.1.3.3. Certify and Approve. Obtain senior leaders’ certification and approval to

publish as policy, guidance, and/or detailed procedures. See Chapter 8 for detailed

procedures.

1.1.3.4. Publish. Publishing is addressed throughout publication or form development;

however, it does not formally start until after the draft has been officially approved for

publishing (AF Form 673, Air Force Publication/Form Action Request, signed). See

Chapter 9 and AFMAN 33-361, Publishing Processes and Procedures, for further

guidance.

1.2. Applicability of Publications and Forms.

1.2.1. A publication or form applies to the issuing headquarters’ staff elements and its

subordinate activities (e.g., an “Air Force” Instruction [AFI] issued at the Headquarters Air

Force [HAF] applies Air Force-wide; an “AFMC” Instruction [AFMCI] applies only to

AFMC and units subordinate to AFMC; an “AMC” supplement applies only to AMC and

units subordinate to AMC).

1.2.2. Generally, Air Force publications do not apply to non-US Air Force organizations or

activities, unless authority is specified in the publication. Situations include, but are not

limited to: joint basing locations, host/tenant relationships, DoD executive agent

designations, etc.

1.2.3. Exceptions:

1.2.3.1. Support Agreements, Memoranda of Agreement or Understanding, and other

legally binding documents may extend applicability at the operating location level

(base/installation, joint bases, remote site, etc.).

8 AFI33-360 1 DECEMBER 2015

1.2.3.2. Lead Commands (AFPD 10-9, Lead Command Designation and Responsibilities

for Weapons Systems). Lead Commands are advocates for specific weapon systems and

as such respond to issues addressing their status and use, identify Minimum Essential

System Listing items, and execute other responsibilities as detailed in AFPD 10-9.

1.2.3.2.1. Lead Commands should work closely with HAF functionals to incorporate

guidance into departmental publications (AFIs, AFMANs, etc.). Lead Commands

may be the OPR for a departmental publication; as a departmental publication OPR,

maintain the guidance publication and coordinate it with affected commands.

However, they must be issued as departmental publications and be certified and

approved from the HAF.

1.2.3.2.2. Lead Commands may issue guidance to affected commands within the

scope of the Lead Commands’ assigned responsibilities and authorities. However,

The OPRs for Lead Command publications should work together to deconflict

guidance when directing units/shops that support more than one Lead Command.

1.3. Validity of a Publication or Form.

1.3.1. Certifying and approving officials for Air Force publications and forms must be either

military members or civilian employees (including direct-hire foreign nationals, but not

including contractors or indirect-hire foreign nationals). (T-0).

1.3.2. When an approving official vacates his or her position, publications showing the

individual’s signature element remain in effect until rescinded or rewritten.

1.3.3. When a unit reorganizes, OPRs should revise publications to reflect the new

organization designation as soon as possible. As a temporary measure, while a rewrite or

new publication action is being processed, OPRs may process/post administrative changes to

the front of the publication(s) that notifies readers of the unit designation change. However,

current publications and forms remain valid and in effect until superseded or rescinded.

1.4. Accessibility of Publications and Forms.

1.4.1. Ultimately, publishing operations are designed to provide customers access to

electronic and/or physical publications and forms. The e-Publishing web site (www.e-

publishing.af.mil) serves as the official repository for departmental, command, and field

publications and forms that are issued at the wing/base and above (excluding ANG wings).

The e-Publishing web site is open to the public, so only the unclassified titles of classified

and restricted access products are provided, along with directions for accessing restricted

web sites, and/or instructions on how to obtain copies from the OPR.

1.4.2. The Warehouse Management System-BackOffice-Air Force Information Management

Publishing Tool (WMS-BO-AFIMPT) is a web application that provides tracking and

delivery of new or revised wing/base and above (excluding ANG wings) publications and

forms to the Air Force Departmental Publishing Office (AFDPO). The application provides

OPRs/POCs, publication change managers (PCM), publications and forms managers, and

AFDPO the ability to change product metadata details, upload draft versions and supporting

documents, submit for publishing, track submission, and disseminate the new or revised

electronic publications and forms to customers via the e-Publishing web site or WMS

modules ordering function. The web application does not include a workflow for

AFI33-360 1 DECEMBER 2015 9

coordination, certification, or approval of drafts (use other workflow tools). The application

is sometimes referred to individually by its parts (WMS, BO, AFIMPT), but they are

interlinked and managed as a single web application. The link to AFIMPT is

https://wmsweb.afncr.af.mil/afimpt/

1.4.3. Local publications managers or OPRs will make publications and forms not supported

by the AFDPO available on local web sites or through physical distribution. (T-3).

1.5. Effective Dates. The publication date is the effective date of the policy or guidance (see

Exception below); Air Force publications, to include Air Force Policy Memoranda and

Guidance Memoranda, are not considered effective until they are released to users IAW this

publication. (T-1). The publishing activity (AFDPO for e-Publishing, Publication Manager or

OPR in instances when local web sites are used) adds the date to the publication to reflect the

day the publication is actually released to users (placed on formal web site or made available for

ordering). The date the approving official signs the AF Form 673 may not be the effective date

shown on the publication. Exception: Entire publications or portions therein, may have future

effective dates that allow units/personnel time to prepare for compliance. The future effective

date/timeframe must be identified in the opening paragraph and specific portions (if appropriate)

of the publication.

1.6. Delegations and Requirements in Air Force Publications. Air Force publications should

not impose overly restrictive delegations or requirements. Air Force publications should:

1.6.1. Not overly restrict delegation of authority. If a publication or related laws or

directives do not state that they must personally take certain actions, the commander/director

may delegate the authority to take the action. Only impose restrictions when there is a legal,

financial, or other reason for the commander (or other official) to act personally. Use phrases

such as "the commander/director (vice commander or other official) must personally," or "the

commander/director may not delegate this authority," to restrict delegation.

1.6.2. Not impose unnecessarily broad tasking or requirements on activities and installations.

Such tasking may create hardships at geographically separated units and remote locations

with a small staff. If some units (or none at all) need not comply with some requirements,

particularly those that create committees or boards, state these exceptions in the publication.

1.6.3. Not specify performing the function as an additional duty, or require that a military

member of a certain minimum grade or within a range of grades perform a duty, unless legal

requirements or other DoD or Air Force publications require such restrictions. Commanders

should be allowed to manage essential functions, assign additional duties, and decide which

and how personnel are used to accomplish their duties.

1.6.4. Not specify additional workload or financial obligations which would require

manpower or financial resources that have not been approved or vetted by higher

headquarters or the Air Force Corporate Structure.

1.7. Punitive Language.

1.7.1. Punitive Enforceability of Publications Enforced under Article 92(1) of the

Uniform Code of Military Justice (UCMJ).

1.7.1.1. The absence of “punitive” language in a paragraph of a publication does not

mean compliance is optional, or that a military member or civilian employee cannot be

10 AFI33-360 1 DECEMBER 2015

disciplined for violating non-punitive requirements in a publication. All Air Force

personnel must comply with both punitive and non-punitive mandatory guidance in

publications. (T-1). Rather, punitive language in a publication means that a military

member may be found to have violated Article 92(1) of the UCMJ regardless of their

knowledge of the requirements established by the publication. In some instances, a

publication OPR may decide the matter discussed in a publication is of such consequence

that failure to adhere to its proscriptions or mandates should be specifically punishable

under Article 92(1). But, punitive language in publications should be used sparingly and

only for the most significant and serious matters.

1.7.1.2. Publication OPRs must include specific enforceability language directing

compliance by military personnel, in opening paragraphs of publications, including a

description of the consequences of non-compliance statement identifying the relevant

provision as punitive for purposes of Article 92(1) of the UCMJ, for violation by military

members of specific sections or paragraphs of a publication to be punishable under

Article 92(1) of the UCMJ. (T-1). Include this same language in the specific punitive

paragraph(s) (or sections) of the publication.

1.7.1.3. Article 92(1) of the UCMJ does not apply to the members of the ANG while in

Title 32 status, but they may be subject to an equivalent article under a state military

justice code.

1.7.2. Making Language in a Publication Punitive under Article 92(1). To be lawful,

punitive language in a publication should be reasonably in furtherance of, or connected to,

military needs. For example; promotes reasonably necessary to accomplish a military

mission or safeguard and protect morale, discipline, and usefulness of command and directly

connected to the maintenance of good order; specific as to time and place, as applicable;

definite and certain in describing the act or thing to do or omit avoid; and not otherwise

contrary to established law. Mandatory provisions place an affirmative duty upon the

individual to do a certain act (e.g. lock a safe, follow a checklist, wear certain items, attend

certain formations, etc.). Prohibitory provisions require that an individual not do something

(e.g. enter a classified area, wear prohibited uniform combinations, drive in excess of a stated

speed, etc.). Publication OPRs must send all proposed punitive publications to the servicing

legal office for review before issuance. (T-1).

1.7.3. Structure of a Publication Containing Punitive Paragraphs.

1.7.3.1. Publication OPRs must ensure the opening paragraph of the publication specifies

which paragraphs (or sections) in the publication contain punitive provisions that are

enforceable under Article 92(1) of the UCMJ. A military member should be able to tell

by looking at the introduction of the publication that it contains punitive provisions. (T-

1).

1.7.3.2. The language standing alone in the opening paragraph does not by itself make a

publication punitive; it becomes punitive when combined with the punitive language in

the identified specific paragraphs or sections of the publication.

1.7.3.3. Accordingly, publication OPRs must ensure the opening paragraph states that

“Failure to observe the prohibitions and mandatory provisions in paragraphs (or section)

AFI33-360 1 DECEMBER 2015 11

xxxx of this publication by military members is a violation of Article 92 of the UCMJ,”

or similar language. (T-1).

1.7.4. Punitive Language in Specific Paragraphs/Sections. In the punitive paragraph or

section itself, use language that expresses the mandatory nature of the provision(s), such as

“will,” “will not,” “shall,” “shall not,” “ must,” “must not,” etc. State that a “Failure by

military members to obey (the mandatory provisions in this paragraph (or section)) is a

violation of Article 92 of the UCMJ,” or similar language, in the paragraphs or sections that

contain these mandatory provisions or prohibitions. This statement may accompany each

mandatory provision or prohibition of the punitive paragraph or section, or may refer to a

series of mandatory provisions or prohibitions listed within a specific paragraph, but must

clearly identify the mandatory provisions or prohibitions to which it applies.

1.8. Conflicting Publications.

1.8.1. Guidance in departmental level publications (AFIs, AFMANs) take precedence over

guidance in command and field level publications, unless the directing departmental office

agrees to the exception/deviation identified in the lower level publication. The agreement

must be cited in the lower publication; see paragraph 12.10.2 for an example of such an

agreement.

1.8.2. Guidance in HHQ publications take precedence over guidance in lower level

publications, unless the directing HHQ office agrees to the exception/deviation identified in

the lower level publication. The agreement must be cited in the lower publication.

1.8.3. When publications are found to be less restrictive or conflict with higher level

publications, consider submitting an AF Form 847 to the publication(s) OPR following the

appropriate chain of command. See Attachment 6 for instructions on submitting an AF

Form 847.

1.8.4. When notified of a conflict, the affected publication OPRs/POCs will work together to

determine appropriate guidance changes to rectify/de-conflict the guidance and reissue

corrected publication(s). (T-2). Courses of action for OPRs to deconflict include issuing a

waiver, GM, IC, rewrite, and/or recession of the publication(s).

1.9. Waivers. When unable to comply with official policy, guidance, and/or procedures, the

unit may request a waiver.

1.9.1. The fundamental aim of a waiver is to enhance mission effectiveness at all levels,

while preserving resources and safeguarding health and welfare. A waiver is a method for a

commander to communicate a risk management decision for a specified time period or

circumstance in which:

1.9.1.1. The cost of compliance (training, funds, equipment, facilities, guidance or

manpower) creates unacceptable risk to a higher priority task; OR

1.9.1.2. The expected cost of compliance outweighs the benefit; OR

1.9.1.3. Personnel cannot comply with the requirement due to a lack of resources

(training, funds, equipment, facilities, guidance or manpower).

1.9.2. When a commander approves a waiver, the commander is communicating to

subordinates and superiors that the commander accepts the risk created by non-compliance.

12 AFI33-360 1 DECEMBER 2015

1.9.3. Waiver Approval Authorities.

1.9.3.1. The default waiver approval authority for compliance items not identified with a

tier number or an office specifically identified/delegated to approve waivers (in any

publication), is the approving official that released the specific publication. The

approving official may delegate the approval authority to a subordinate

office/organization, but must specifically state this in the publication. For example,

SAF/AA has delegated the waiver approval authority for compliance items in this

publication to SAF/AAII Policy Branch at paragraph 1.9.5 and paragraph 2.3.1.3.4

1.9.3.2. Assigning Wing or equivalent, DRU, or FOA Tiered Waiver Approval

Authority.

1.9.3.2.1. All compliance statements in departmental, MAJCOM, FOA, and NAF

directive publications (Table 4.1) that direct actions at or below a subordinate wing

or equivalent, DRU, or FOA must include a tiered waiver approval authority number.

Exception: AFPDs will not be tiered.

1.9.3.2.2. While considering the need for standardization/conformity across the Air

Force, publication OPRs will use Table 1.1 to determine the appropriate tier waiver

number to apply.

1.9.3.2.3. Publication OPRs must include a tier waiver authority number immediately

following each compliance statement that direct action at or below a subordinate wing

or equivalent, DRU, or FOA. (T-1). Blanket/global tier waiver number assignments

at the beginning of the publication or section are not allowed.

1.9.3.3. Compliance statements targeting units above the wing, DRU, or FOA (e.g.:

MAJCOM, NAF, etc.) are not required to be tiered (referred to as non-tiered). The

opening paragraph of the publication will include a statement that identifies how these

waiver requests will be processed (see paragraph 6.5.6.7 for waiver statement examples).

However, when they are tiered, the commander at or above the identified tiered approval

level may also approve a waiver for their unit. For example, a compliance statement that

is targeting “MAJCOM, FOA, DRU, wing” that has a “T-3” designation for Wing, FOA,

DRU commander approval level, in this context, a waiver may also be approved by a

MAJCOM commander for the MAJCOM Staff.

Table 1.1. Tier Waiver Authorities.

Tier

Number

May be used

publications

If, Consequence of

Non-Compliance

Or,

Then, the Waiver Authority

is:

And Risk is

Assumed by

the:

T-0

Any level

Determined by

respective non-AF

authority (e.g.

Congress, White House,

OSD, JS)

Examples:

a. AFI 51-202,

Nonjudicial

Punishment, 3.10.

N/A

External to AF.

Requests for waivers are

processed through command

channels to HAF publication

OPR/HAF functional for

submission consideration to

non-AF authority.

N/A

AFI33-360 1 DECEMBER 2015 13

Tier

Number

May be used

publications

If, Consequence of

Non-Compliance

Or,

Then, the Waiver Authority

is:

And Risk is

Assumed by

the:

Changing Commanders

before Nonjudicial

Punishment

Proceedings are

Complete. A member

must always be

informed of the identity

of the commander who

will actually make the

findings and

punishment decisions

before a decision is

required as to whether

to accept nonjudicial

punishment or demand

court-martial. (T-0).

b. AFI 90-201, The Air

Force Inspection

System, 2.4.1.1. IAW

10 USC § 8583 and

AFI 1-2, Commander’s

Responsibilities,

commanders will

conduct Internal

Inspections and actively

support and participate

in External Inspections

affecting their unit(s).

(T-0).

T-1

Departmental

level only

Non-compliance puts

Airmen, commanders,

or the USAF strongly at

risk of mission or

program failure, death,

injury, legal jeopardy or

fraud, waste or abuse.

Examples:

a. AFI 90-201, 2.4.1.2.

Commanders are

responsible for ensuring

compliance within their

units. Commanders will

ensure their CCIP

focuses on detecting

non-compliance with all

applicable governing

directives and on unit

effectiveness in the four

MGAs in Figure 2.2.

(T-1).

Conformity is

needed across

the Air Force

and HAF

must be

consulted

prior to

deviations

- The requestors’

MAJCOM/CC (delegable no

lower than the appropriate

MAJCOM Director, if

delegated), with concurrence

of the publication’s Approving

Official

- For requests from ANG

units, the NGB/CF (delegable

no lower than ANGRC/CC , if

delegated), with concurrence

of the publication’s Approving

Official

- For requests from AF Level

FOA or DRU, the appropriate

FOA or DRU CC with

concurrence of the

publication’s Approving

Official (processed through

the FOA’s or DRU’s parent

HAF two-letter)

MAJCOM

Commander

and

concurring

HAF

publication

approving

official

14 AFI33-360 1 DECEMBER 2015

Tier

Number

May be used

publications

If, Consequence of

Non-Compliance

Or,

Then, the Waiver Authority

is:

And Risk is

Assumed by

the:

b. AFI 33-332, Air

Force Privacy and Civil

Liberties Program,

3.3.11. Periodic

Reviews of PIAs

(Privacy Impact

Assessment). ISO

(Information System

Owner) and PM

(Program Manager)

shall review PIAs

annually (T-1).

T-2

Departmental

, MAJCOM,

and ANG

levels only

Non-compliance may

degrade mission or

program effectiveness

or efficiency and has

potential to create

moderate risk of

mission or program

failure, injury, legal

jeopardy or fraud, waste

or abuse.

Examples:

a. AFI 90-201, 2.9.1.

Gatekeeper.

Gatekeepers at all

levels must ensure the

inspection system is

able to independently

and efficiently inspect

units on behalf of the

command chain. (T-2).

b. AFI 33-396,

Knowledge

Management, 4.2.1.1.

Focal Point for EIS

(Enterprise Information

Services) and

Collaborative

Technologies. For any

supported unit, the

KMC (Knowledge

Management Center)

will be the point of

contact for EIS, AF

Portal, and commercial

collaborative products

that are not tied to a

specific functional

community. (T-2).

Conformity is

needed across

the Air Force,

but HAF is

not needed to

be consulted

for deviations

- The requestors’

MAJCOM/CC (delegable no

lower than the appropriate

MAJCOM Director, if

delegated)

- For requests from ANG

units, the NGB/CF (delegable

no lower than ANGRC/CC or

appropriate NGB Director, if

delegated)

- For requests from AF Level

FOA or DRU, the appropriate

FOA or DRU CC

MAJCOM

Commander

and requestor

AFI33-360 1 DECEMBER 2015 15

Tier

Number

May be used

publications

If, Consequence of

Non-Compliance

Or,

Then, the Waiver Authority

is:

And Risk is

Assumed by

the:

T-3

Departmental

, MAJCOM,

FOA, and

NAF levels

Non-compliance may

limit mission or

program effectiveness

or efficiency and has a

relatively remote

potential to create risk

of mission or program

failure, injury, legal

jeopardy or fraud, waste

or abuse.

Examples:

a. AFI 90-201, 5.6.2.

The Wing CIMB

(Commander’s

Inspection Management

Board) will meet

monthly (quarterly for

ARC). (T-3).

b. AFI 33-396, 4.2.2.7.

Apply Continuous

Process Improvement

(CPI) Principles. The

KMC will have

foundational training in

CPI methodologies,

such as AFSO 21 and

DoD CPI/Lean Six

Sigma (LSS). (T-3).

Conformity is

needed across

the Air Force,

but

commander’s

may decide to

deviate from

standard

practices

Requesting units’

Wing/DRU/FOA/CC(delegabl

e no lower than Group/CC or

equivalent)

Wing, FOA,

or DRU

Commander

Note:

1 - For purposes of waiver approval authority for units assigned to a combatant command, the Commander Air Force

Forces (COMAFFOR) is considered a MAJCOM/CC equivalent.

2 – Tiering is for identifying subordinate level commanders’ authority to approve waivers; do not use a tier number that

reflects the same level as the organization that issued the publication. For example, it is redundant to identify a T-3

(Wing/CC) in a Wing publication, given that the default approval authority for the waiver is the Wing/CC since they

approved the publication.

1.9.4. Waiver Process and Limitations.

1.9.4.1. Commanders or civilian directors must submit written waiver requests seeking

relief from compliance through the command chain up to one of the below (in the order

listed): (T-1).

1.9.4.1.1. The appropriate tier waiver approval authority (T-0, T-1, T-2, T-3), if

identified. (T-1).

1.9.4.1.2. The specific office/official with waiver authority as identified/directed in

the specific publication’s text, if a non-tiered item. (T-1).

1.9.4.1.3. The publication approving official, through the publication OPR, if non-

tiered and the publication does not specify (default). (T-1).

16 AFI33-360 1 DECEMBER 2015

1.9.4.2. Waiver requests will be submitted using the AF Form 679, Air Force

Publication Compliance Item Waiver Request/Approval, or via e-mail or memorandum if

the form is unavailable. (T-1). The request includes the following:

1.9.4.2.1. Reference and text of the specific requirement for which the

commander/director is requesting a waiver. (T-1).

1.9.4.2.2. Rationale for the waiver: Explain which of the 3 reasons listed under

paragraph 1.9.1 apply and describe why. (T-1).

1.9.4.2.3. Time period or circumstance the waiver is needed. (T-1).

1.9.4.2.4. Risk mitigation measures to be implemented, if necessary, by the

requesting commander during the waiver period. (T-1).

1.9.4.2.5. Impact if waiver is disapproved. (T-1).

1.9.4.3. Approval/denial of waiver requests should be returned within 30 days of

submission by the requesting commander; denials should include a brief explanation.

The effective period for a waiver starts when it is approved, not when it is submitted.

1.9.4.3.1. The approval authority may disapprove or approve the waiver in its

entirety, or modify the waiver request as he/she sees fit.

1.9.4.3.2. Commanders exercising their authority to waive an Air Force requirement

must document their decision in writing or electronic record copy. (T-2).

1.9.4.3.3. Waiver Period.

1.9.4.3.3.1. Tier 1, 2, and 3 waivers may be approved for a period not to exceed

the requested waiver period or 30 calendar days after the approving commander’s

tour length, whichever is shorter. Because waivers are the expression of a

specific commander accepting risk, Tier 1, 2, and 3 waivers automatically expire

30 days after a change of command unless the new commander renews the

waiver.

1.9.4.3.3.2. Waivers issued for non-tiered compliance items are limited based on

the approver’s determination and the waiver period is identified in the approval

message.

1.9.4.3.3.3. Waivers may be established in publications, but the publishing action

package and official record set must include the signed waiver approval. The

waiver approval must be renewed by the new commander no later than 30 days

after a change of command. (T-1). Otherwise the waiver is invalid and the

publication must be revised or rescinded. (T-1)

1.9.4.3.4. Approved waivers become part of the approver’s and requestor’s official

records and must be appropriately filed IAW AFMAN 33-363. A copy of approved

waivers must also be sent to the OPR of the HHQ publication being waived; for

situational awareness and process improvement considerations. (T-1).

1.9.4.4. During the waiver period, the requesting commander/director will:

1.9.4.4.1. Implement approved risk controls to reduce, mitigate or eliminate the risk

created by non-compliance. (T-2).

AFI33-360 1 DECEMBER 2015 17

1.9.4.4.2. Actively work toward compliance by reducing the cost of compliance and

remedying resource shortfalls (if applicable). (T-2).

1.9.4.4.3. Re-evaluate risk throughout the waiver period and adjust risk controls as

necessary.

1.9.4.4.4. Each commander/director will keep, at a minimum, the previous

commander’s/director’s waivers on file. (T-2).

1.9.5. Waiver requests for this publication (AFI 33-360). SAF/AAII Policy Branch is the

waiver approving authority for non-tiered requirements in this publication. Include a copy of

any waivers or exceptions issued regarding the publications and forms management

requirements found in this publication when submitting products to AFDPO for publishing.

1.10. Unauthorized Changes to Publications. Rewrites or changes that are not processed IAW

guidance in this publication create confusion and conflicting guidance that could jeopardize

mission accomplishment and safety. When an activity receives a revised publication or notice of

a change issued by methods other than those prescribed in this publication, they should

immediately notify the OPR for the publication and the appropriate (PM/FM) by e-mail or

memorandum. The PM/FM should immediately contact the OPRs to establish a corrective

course of action. The OPR ensures the unauthorized change is reprocessed in accordance with

the guidance contained in this publication and any suspense date provided by the PM/FM.

1.11. Draft publications are not for implementation or compliance. Publications are

considered drafts until they have been certified, approved, and processed IAW this publication.

Mark draft documents/material to clearly indicate that material is for informational or review

purposes only and is not for implementation or compliance (see paragraph 6.5.1 on marking

drafts).

1.12. General Compliance Concerns.

1.12.1. Title 44 United States Code section 101, hereby referred to as the “Paperwork

Reduction Act of 1995” and Executive Order 13589, Promoting Efficient Spending (DoD

Instruction (DoDI) 8910.01, Information Collection and Reporting, and DoD 8910.1-M,

Department of Defense Procedures for Management of Information Requirements).

1.12.1.1. OPRs ensure all Air Force publications that authorize collecting information

internal or external to the Air Force comply with the guidance provided in AFI 33-324,

The Air Force Information Collections and Reports Management Program, which

implements the Paperwork Reduction Act of 1995.

1.12.1.2. The Air Force shall limit the publication and printing of hard copy documents

and convert existing/provide information in an electronic format, whenever practicable,

permitted by law, and consistent with applicable records retention requirements. (T-2).

1.12.2. Freedom of Information Act (FOIA) (DoD Directive [DoDD] 5400.07, DoD

Freedom of Information Act [FOIA] Program). Federal statute, DoD and Air Force policy

require prompt and accurate disclosure of information to the public. A FOIA specialist must

review Air Force publications prior to publication to ensure compliance with FOIA

requirements. Refer to DoD 5400.7-R_AFMAN33-302, Freedom of Information Act

Program, for additional guidance and procedures.

18 AFI33-360 1 DECEMBER 2015

1.12.3. Privacy Act of 1974 (DoDD 5400.11 and DoD 5400.11-R, DoD Privacy Program).

OPRs ensure each Air Force publication and form contains a PA warning statement if it

provides for or requires the Air Force to collect or maintain personal information in a PA

system of records that is retrieved by personal identifier. Follow AFI 33-332, Air Force

Privacy and Civil Liberties Program, for further Privacy Act guidance and sample Privacy

Act statements. Privacy Act System Notices are available online at:

http://www.defenselink.mil/privacy/notices/usaf.

1.12.4. Federal Register (DoDI 5025.01, DoD Issuances Program). The Air Force notifies

the public of publications that affect the public or require public compliance. Make

notification in the Federal Register as prescribed by AFI 33-320, Federal Register.

1.12.5. Copyrighted material. Refer to AFI 51-303, Intellectual Property--Patents, Patent

Related Matters, Trademarks and Copyrights, for use of copyrighted information in Air

Force publications. Note: Permission for use should cite any restrictions on releasability.

Refer to Chapter 6 for instructions on formatting and Chapter 9 for instructions on

processing publications with and without restricted releasability.

1.12.5.1. To show the presence of copyrighted material in a draft, indicate on the AF

Form 673 (“Additional Information” block) that the draft contains copyrighted material.

1.12.5.2. At the bottom of the title page, centered below all other information, place the

following statement in bold capital letters: THIS PUBLICATION CONTAINS

COPYRIGHTED MATERIAL.

1.12.5.3. Footnote copyrighted information in the text and cite the author of the work,

the title, the publisher, and the year of publication. This applies regardless of whether

permission from the copyright holder is necessary or required.

1.12.6. Trade Names and Trademarks. When using a trade name or mark of a non-

Federal/government entity, include the following disclaimer as the last sentence in the

publication’s opening paragraph: “The use of the name or mark of any specific manufacturer,

commercial product, commodity, or service in this publication does not imply endorsement

by the Air Force.” A trade name is simply the name of the commercial enterprise, such as

the Microsoft® Company. Check the company’s web site to determine if the name requires a

“Registered” symbol (®). Distinguish each use of a trademark by inserting a trademark

symbol (™) after the mark. Refer to AFI 51-303 for further guidance.

1.12.7. Compliance with Section 508 of the Rehabilitation Act. Because official

unclassified Air Force publications are available on the e-Publishing web site, AFDPO must

ensure all publications, at any level, posted to the e-Publishing website are Section 508

compliant, IAW AFI 33-393, Electronic and Information Technology Accessible to

Individuals with Disabilities, Section 508.

1.12.8. Plain Writing Act of 2010 (Public Law 111-274, Plain Writing Act of 2010, and

DoDI 5025.13, DoD Plain Language Program). The Plain Writing Act of 2010 was enacted,

“to improve the effectiveness and accountability of Federal agencies to the public by

promoting clear Government communication that the public can understand and use.” To

that end, it requires Federal agencies to use plain writing in all new or substantially revised

issuances. As defined in the Act, plain writing is writing that is clear, concise, well-

organized, and consistent with other best practices appropriate to the subject or field and

AFI33-360 1 DECEMBER 2015 19

intended audience. Such writing avoids jargon, redundancy, ambiguity, and obscurity.

When drafting Air Force publications, you should, to the extent appropriate, follow the

Federal Plain Language Guidelines available at

http://www.plainlanguage.gov/howto/guidelines/bigdoc/TOC.cfm.

1.12.9. Compliance with AFI 90-201. The publication OPR must create an associated Self-

Assessment Communicator (SAC) IAW AFI 90-201.

1.12.10. Classified and Controlled Unclassified Information (CUI).

1.12.10.1. Handle classified and CUI publications and forms, and classified and CUI

information that are part of the publications and forms process, according to AFI 16-

1404, Air Force Information Security Program, DoDI 5200.01, DoD Information

Security Program and Protection of Sensitive Compartmented Information, and

supporting DoD Information Security Program Manuals.

1.12.10.2. Some examples of CUI: For Official Use Only (FOUO), Law Enforcement

Sensitive (LES), DoD Unclassified Controlled Nuclear Information (DoD UCNI), and

LIMITED DISTRIBUTION. Reference AFI 16-1404 and DoDM 5200.01-V4, DoD

Information Security Program: Controlled Unclassified Information (CUI).

1.13. Determining Applicability of Departmental Publications to Air Force Reserve

Command (AFRC) Units and Personnel.

1.13.1. OPRs send all new or rewritten departmental publications, which are applicable to

the AFRC, to AF/RE prior to publishing.

1.13.2. Electronic coordination may be obtained by submitting the draft publication to the

Chief of Air Force Reserve (AF/RE) workflow e-mail inbox ([email protected]).

The primary POC within AF/RE is responsible for obtaining coordination from other

interested staff offices within AF/RE. Like all other coordinating offices, if the publication

OPR does not receive a response or request for extension prior to the suspense date

(minimum of two weeks), the OPR may annotate the coordination response as “Concur – No

Response” and move on. The OPR of the publication includes a statement of applicability in

the opening paragraph of the draft. AF/RE either concurs with the OPR’s chosen statement

of applicability or supplies a new statement. As the Air Force moves closer to total force

functioning, publications should be written to support the functioning of all types of Air

Force employees/members, including Reserve forces. However, when AF/RE takes

exception (by providing a Critical comment) to specific portions of a publication due to

dissimilarities with the way AFRC units operate, the OPR is not to publish it until all critical

comments are resolved. OPRs require justification from AF/RE when exceptions are taken.

Send unresolved issues to the appropriate Secretariat or Air Staff office for resolution, IAW

AFI 10-301, Responsibilities of Air Reserve Component (ARC) Forces.

1.13.3. Statements of applicability are as follows:

1.13.3.1. When the entire publication applies, include the following statement: “This

publication applies to Air Force Reserve Command (AFRC) Units.”

1.13.3.2. When only specific portions apply, include a statement such as “Chapter (or

paragraph—include specific number[s]) of this publication apply to Air Force Reserve

Command (AFRC) Units.”

20 AFI33-360 1 DECEMBER 2015

1.13.3.3. When only specific portions do not apply include a statement such as “This

publication applies to Air Force Reserve Command (AFRC) Units, with the exception of

(list the portions that do not apply).”

1.13.3.4. If the entire publication does not apply, include the following statement: “This

publication does not apply to Air Force Reserve Command (AFRC) Units.”

1.13.4. OPRs must re-coordinate with AF/RE if changes to the publication are made during

coordination that may affect the applicability to reserve units.

1.13.5. AF/RE or AFRC units must submit an AF Form 847 to the OPR of the publication if

changes to the applicable publication occur after release that affect the applicability status of

the publication.

1.13.6. OPR must comply when a request to change the applicability statement within a

publication is received from AF/RE or AFRC.

1.14. Determining Applicability of MAJCOM Publications to AFRC Units and Personnel.

1.14.1. OPRs send all new and rewritten MAJCOM publications that are applicable to an

AFRC unit to that unit for review prior to publishing.

1.14.2. Electronic coordination may be obtained by submitting the draft publication to the

HQ AFRC Tasker Workflow organizational account ([email protected]). HQ AFRC

CCX will in turn task the applicable HQ staff office. Like all other coordinating offices, if

the publication OPR does not receive a response or request for extension prior to the

suspense date (minimum of two weeks), the OPR may annotate the coordination response as

“Concur – No Response” and move on. The OPR of the publication must include a

statement of applicability in the opening paragraph of the draft. AFRC either concurs with

the OPR’s chosen statement of applicability (selected from statements provided in paragraph

1.13.1.1 through paragraph 1.13.1.4) or supplies a new statement. Note: As the Air Force

moves closer to total force functioning, publications should be written to support the

functioning of all types of Air Force employees/members, including Reserve forces.

However, when the AFRC takes exception to specific portions of a publication due to

dissimilarities with the way AFRC operates, they provide appropriate comments during

coordination and the OPR does not publish the document until all exceptions/critical

comments are resolved. AFRC provides adequate justification for critical comments. Send

unresolved issues to the appropriate Secretariat or Air Staff office for resolution, IAW AFI

10-301.

1.14.3. OPRs must re-coordinate with AFRC if changes to the publication are made during

coordination that may affect the applicability to reserve units.

1.14.4. AFRC or AFRC units must submit an AF Form 847 to the OPR of the publication if

changes to the applicable publication occur after release that affect the applicability status of

the publication.

1.14.5. OPR must comply when a request to change the applicability statement within a

publication is received from AFRC.

1.15. Determining Applicability of Publications Issued Below the MAJCOM level to AFRC

Units and Personnel. OPRs must coordinate with local AFRC unit when the publication is

applicable to the local or inherited AFRC unit. (T-3).

AFI33-360 1 DECEMBER 2015 21

1.16. Determining Applicability of Departmental, Command, and Field Publications to the

Air National Guard (ANG):

1.16.1. OPRs send all new or rewritten departmental publications that are applicable to the

ANG, to NGB/A6CK prior to publishing. (T-2).

1.16.1.1. The Chief of the National Guard Bureau (CNGB) authorized the NGB/CF

(considered the ANG two-letter) to review and approve ANG publications without

additional NGB review (AFI 10-301). Exception: The CNGB will review and approve

all Interservice Publications that are applicable to the NGB; however, the process for Air

Force OPRs remains the same.

1.16.1.2. All publications are submitted to ANG Workflow: usaf.jbanafw.ngb-

[email protected] (NIPR), usaf.jbanafw.ngb-

[email protected] (SIPR), or ANG Workflow in HAF TMT; NGB/A6CK

will ensure Air Force and Interservice publications are disseminated to the appropriate

reviewers within ANG/NGB. Like all other coordinating offices, if the publication OPR

does not receive a response or request for extension prior to the suspense date (minimum

of two weeks), the OPR may annotate the coordination response as “Concur – No

Response” and move on.

1.16.2. The AF OPR of the publication includes a statement of applicability in the opening

paragraph of the draft. NGB/CF either concurs with the OPR’s chosen statement of

applicability or supplies a new statement. As the Air Force moves closer to total force

functioning, publications should be written to support the functioning of all types of Air

Force members, including ANG forces. However, when the NGB/CF takes exception to

specific portions of a publication due to dissimilarities with the way ANG operates, the

NGB/CF provides applicability or exception statements to the OPR of the publication for

inclusion in the opening paragraph. OPRs require justification from the NGB/CF when

exceptions are taken. Examples of opening paragraph statements are: “This publication

applies to the Air National Guard (ANG),” “This publication does not apply to the Air

National Guard (ANG),” or “This publication applies to the Air National Guard (ANG) only

upon mobilization.”

1.16.3. When an existing ANG and an applicable departmental or MAJCOM publication

conflict, the ANG publication governs until the OPR and appropriate ANG official resolve

the conflict. Resolve conflicts at the MAJCOM-level by including either an ANG-specific

chapter or publishing a replacement ANG publication.

1.16.4. ANG may publish a separate publication if there are numerous exceptions, additions,

or inclusions to a proposed publication. ANG publishes supplements identified as ANG

supplements to both departmental and MAJCOM publications, using the same numerical

designation as the parent publication.

1.17. Determining Applicability of Departmental and MAJCOM Publications to the Civil

Air Patrol (CAP). The CAP is the volunteer civilian Auxiliary of the United States Air Force

(USAF). As the Air Force Auxiliary, CAP performs Air Force missions as approved through

AFPD 10-27, Civil Air Patrol, and AFI 10-2701, Organization and Function of the Civil Air

Patrol. As the Air Force moves closer to total force functioning, publications should be written

to support the functioning that includes the Air Force Auxiliary, as appropriate. Approval of

22 AFI33-360 1 DECEMBER 2015

policies and procedures affecting the CAP/Air Force Auxiliary, including non-combat missions

follows the normal chain of command.

AFI33-360 1 DECEMBER 2015 23

Chapter 2

ROLES AND RESPONSIBILITIES

2.1. Inherently Governmental Functions. Only duly appointed Air Force employees (military

members and civilian employees, including direct-hire foreign national employees, but not

including contractors or indirect-hire foreign national employees) are authorized to make

decisions on behalf of the Air Force when it comes to accepting or rejecting comments, and

certifying and/or approving official Air Force publications and forms. However, contractor

personnel may fill roles (POC, PM/FM) providing administrative support, coordination

comments, advice and counsel, but the coordination response (concur, non-concur, etc.),

acceptance and/or denial of coordination recommendations, and/or changes to publications/forms

must be made by an Air Force employee. (T-1).

2.2. The Chief, Information Dominance and Chief Information Officer (SAF/CIO A6).

2.2.1. Serves as the Air Force focal point on all matters relating to information management

policy IAW DoDD 8000.01, Management of the Department of Defense Information

Enterprise, HAF Mission Directive (HAF MD) 1-26, Chief, Information Dominance and

Chief Information Officer, and AFPD 33-3, Information Management. SAF/CIO A6 is

responsible for generating policy governing Air Force information management and

information technology, which includes publications, forms, and the publishing function.

2.2.2. Through the Strategy and Policy Division (SAF/CIO A6SS), provides coordination

on departmental publications and forms to assess compliance with:

2.2.2.1. Report controls, ensuring that OPRs follow guidance on creating, maintaining,

and disposing of reports according to Information Collections guidance in AFI 33-324.

2.2.2.2. Privacy Act guidance in AFI 33-332.

2.2.2.3. Freedom of Information Act guidance in DoD 5400.7-R_AFMAN33-302.

2.2.2.4. Federal Register rules and notices guidance in AFI 33-320 when Air Force

publications affect the public.

2.2.2.5. Records management guidance in AFI 33-322, Records Management Program.

2.2.2.6. Postal service guidance in DoDM 4525.8_AFMAN 33-306, DoD Official Mail

Manual.

2.3. The Administrative Assistant to the Secretary of the Air Force (SAF/AA). Implements

information management policy and establishes publications and forms management guidance

and procedures, through the Information Directorate (SAF/AAI). Reviews and coordinates on all

Air Force level policy publications (AFPD, Air Force Policy Memorandum (AFPM), and

Supplement to DoDD) prior to SECAF approval to ensure consistency with existing Air Force

policy and HAF Mission Directives. SAF/AA may direct additional coordination as appropriate.

2.3.1. SAF/AAI. Oversees the Air Force publications and forms program. Provides detailed

guidance and procedures for HAF, Command, and field units.

24 AFI33-360 1 DECEMBER 2015

2.3.1.1. Supports the portal-based Form Application Development Program, and is

responsible for building applications to automate forms-based processes in partnership

with functional communities.

2.3.1.2. Coordinates with operating commands to identify systems support (user,

operator, and maintenance), initial and sustained training requirements, and training

programs (including costs) for planning purposes.

2.3.1.3. SAF/AAII Policy Branch.

2.3.1.3.1. Serves as the Air Force Publications and Forms Program Manager and

OPR for this publication.

2.3.1.3.2. Establishes guidance and procedures for creating and processing

publications and forms.

2.3.1.3.3. Provides direction, guidance, and advice on the publications and forms

program to all publications and forms management offices/managers.

2.3.1.3.4. Serves as the approval authority for waiver requests for this publication

(waiver requests for supplements to this publication are submitted to the OPR for the

supplement).

2.3.1.3.5. Collaborates with AFDPO and co-chairs boards and meetings concerning

the publications/forms program as necessary.

2.3.1.3.6. Conducts visits to publishing programs and publications and forms

management offices when needed to monitor operating methods, procedures and

management functions.

2.3.1.3.7. Serves as Air Force representative on the Plain Language Committee and

oversees implementation efforts and compliance with the Plain Writing Act and DoDI

5025.13.

2.3.1.4. AFDPO.

2.3.1.4.1. Serves as the Air Force e-Publishing lead; the e-Publishing system

manager; the e-Publishing service provider; and the physical products distribution

focal point for the HAF, MAJCOMs, Field Operating Agencies (FOAs), and Direct

Reporting Units (DRUs).

2.3.1.4.2. Serves as the HAF PM/FM. Provides publications and forms manager

support to HAF offices (see paragraph 2.8 for detailed responsibilities).

2.3.1.4.3. Operates and maintains the e-Publishing web site, electronic and physical

repositories, Air Force Information Management Publishing Tool (AFIMPT), and on-

line ordering system in support of the HAF, MAJCOMs, FOAs, and DRUs, including

base- and wing-level publications and forms except ANG wings or sub-units.

AFDPO utilizes the Army Media Distribution Division (MDD) as the physical

repository. The MDD does not stock base- or wing-level physical products.

2.3.1.4.4. Determines funding requirements for maintaining and updating the e-

Publishing web site, electronic and physical repositories, Air Force Information

Management Publishing Tool (AFIMPT), and on-line ordering system.

AFI33-360 1 DECEMBER 2015 25

2.3.1.4.5. Ensures the e-Publishing site meets DoD, Joint Chiefs of Staff (JCS), and

Air Force interoperability, integration, configuration, and standardization

requirements.

2.3.1.4.6. Maintains a listing of all command/field PM/FM, disseminating to

SAF/AAII and SAF/CIO A6, when requested.

2.3.1.4.7. Formally alerts SAF/AAII Policy Branch, publications manager, and OPR

prior to a publication on the e-Publishing web site reaching its expiration date and

then again as the expired publication is removed from the e-Publishing web site.

2.3.1.4.8. Provides customer support on publishing services.

2.3.1.4.8.1. Wing/base level and above (excluding ANG wings). Provides

processing (formatting/tagging) and posting support for publications and forms

issued at this level.

2.3.1.4.8.2. Provides formatting standards and templates for publications and

forms that are not processed (formatted/tagged) by AFDPO.

2.3.1.4.9. Posts product announcements to the e-Publishing web site and alerts OPRs

and command/field PM/FM of the availability of new, revised, or rescinded

publishing products.

2.3.1.4.10. Informs OPRs and PM/FM of any policy and/or guidance change in

electronic publishing methods as it relates to form development software version

updates.

2.3.1.4.11. Develops and maintains a contingency plan to ensure availability of

publications and forms posted on the e-Publishing web site when the site is down.

2.3.1.4.12. Manages and distributes licenses for Air Force forms development

software. Provides software updates, computer-based training, and troubleshooting

assistance.

2.3.1.4.13. Creates, submits, and advocates for planning, programming, and

budgeting for development, acquisition, installation, testing, training, and

maintenance for e-Publishing system components.

2.3.1.4.14. In conjunction and collaboration with SAF/CIO A6 and SAF/AAII Policy

Branch, continually assesses the health of the e-Publishing system, resolving

deficiencies and making changes, as appropriate.

2.3.1.4.15. Provides or arranges for publishing support for headquarters of

Combatant Commands and the US Element, North American Aerospace Defense

Command pursuant to DoDD 5100.03, Support of the Headquarters of Combatant

and Subordinate Unified Commands.

2.3.1.4.16. Serves as the Air Force focal point for all matters relating to the Air Force

Publishing Program in dealing with the Office of the Secretary of Defense (OSD),

other military departments, General Services Administration (GSA), or other

government agencies.

26 AFI33-360 1 DECEMBER 2015

2.3.1.4.17. Ensures the e-Publishing web site and products contained therein comply

with current AFI 33-115, Air Force Information Technology (IT) Service

Management.

2.3.1.4.18. Collaborates with SAF/AAII Policy Branch on publications/forms

publishing process matters/changes that may impact the overall publications/forms

program as defined in this publication.

2.3.1.4.19. Ensures e-Publishing websites and published publications and forms are

Section 508 compliant, IAW AFI 33-393.

2.4. Required Legal Reviews.

2.4.1. The Air Force Judge Advocate (AF/JA). AF/JA, through the Administrative Law

Directorate (AF/JAA), provides mandatory legal review/coordination for all departmental

publications and actions that change departmental publications (interim changes [IC],

rewrites, policy and guidance memorandum [PM and GM]). AF/JAA will coordinate and

recommend separate SAF/GC review of publications not otherwise requiring SAF/GC

review, as necessary.

2.4.2. The Office of the Air Force General Counsel (SAF/GC). SAF/GC, through its Fiscal,

Ethics and Administrative Law Division (SAF/GCA), provides mandatory legal

review/coordination for all publications requiring Secretary of the Air Force coordination

and/or signature.

2.5. Commanders/Directors at all levels. The Commander/Director will:

2.5.1. Utilize the publications and forms management program to provide official policy,

guidance, and detailed procedures. (T-1).

2.5.2. Appoint Publications Change Manager(s) (PCM) (optional below HAF level).

2.5.2.1. HAF: Each two-letter/digit office will assign at least one PCM. May assign

multiple PCMs based on breadth of functional area/number of publications. Provide

copy of appointment letter to SAF/AAII Policy Branch and AFDPO-PPP.

2.5.2.2. Organizations below the HAF (MAJCOM, FOA, DRU, NAF, wing, etc.) (PCM

Optional): Determine the need for a PCM and appoint appropriate number of PCMs. If

assigned, provide a copy of any appointment to the supporting Publications Manager’s

office.

2.6. Organizational Publications Change Manager (PCM).

2.6.1. The PCM is the organization’s lead for publications change management and is the

primary liaison with appropriate publications management groups/activities (at HAF,

Command, wing, etc.) for process improvement activities.

2.6.2. The PCM should have sufficient experience, expertise, and authority to 1) assess and

manage risk regarding content/mission related change issues with the organization’s

publications and 2) to execute the responsibilities assigned.

2.6.3. If not the same person, PCMs need to liaise with the organization’s risk management

process manager, as assigned per AFI 90-802, Risk Management, or interrelated risk

management (RM) publications for Acquisition and Sustainment Life Cycle Management,

AFI33-360 1 DECEMBER 2015 27

Anti-terrorism, Integrated Defense RM Process (IDRMP), Installation Emergency

Management (EM) RM.

2.6.4. The PCM (if assigned) will:

2.6.4.1. Serve as the organizations’ focal point for all content/mission related publication

change issues. Represent the organization on publications program streamlining and

enhancement efforts as needed.

2.6.4.2. Work with internal OPRs/POCs of publications and forms to:

2.6.4.2.1. Determine the coordination requirements for each new/proposed change of

a publication/form the organization issues using the requirements in this publication

and standard Air Force risk management processes identified in appropriate RM

publication. (T-3). Considers:

2.6.4.2.1.1. Level/extent of change being made to the publication.

2.6.4.2.1.2. Priority/importance of the publication change in terms of compliance

requirement and mission impact.

2.6.4.2.2. Ensure the OPR incorporated the appropriate tier waiver authority in

publications and SACs. (T-3).

2.6.4.2.3. Ensure publications implement DoD Issuances promptly and appropriately,

considering responsibilities assigned in HAF Mission Directive and/or Air Force

Policy Directives. (T-3).

2.6.4.3. Identify subject areas and/or conditions that may serve as the basis for other

organization to submit proposed new/revised/rescinded publications/forms to their

organization for coordination (documented in formal coordination tables in AFI 33-360).

(T-3).

2.6.4.4. Work with organizations workflow managers to ensure external/internal

coordination requests are staffed to appropriate internal stakeholders. Identify the level

of risk associated with the lack of coordination in terms of Severity and Probability.

(T-3).

2.6.4.5. Ensure their organization is responsive to requests for coordination, assess the

workload/capacity of the organization to provide coordination on publications and forms,

and manage and prioritize the workflow of coordination packages submitted to the

organization. (T-3).

2.6.4.6. Serve as focal point for publications related inquiries that pertain to DoDI

5025.13 (Plain Writing Act of 2010). (T-0).

2.7. FOA/DRU A6 and Wing/Base Communications Squadron (or equivalent)

Commanders/Directors will:

2.7.1. Appoint an individual(s) (3D0X1/3A0X1 - military or civilian equivalent) as the

PM/FM to administer the organization’s official publications and forms program IAW this

publication. (T-3).

2.7.1.1. Depending on the structure of the organization, the publications and forms

managers may be separate positions.

28 AFI33-360 1 DECEMBER 2015

2.7.1.2. Smaller activities may not have the resources to support a full-time PM/FM

(some FOAs, in particular). Such activities should be supported by higher headquarters

Publications/Forms management (thus eliminating the need for a local PM/FM) if that

activity/organization agrees. Additionally, if a tenant on a base, the activity should,

whenever possible, enter into a support agreement with the local PM/FM (see AFI 25-

201, Intra-Service, Intra-Agency, and Inter-Agency Support Agreements Procedures).

2.7.2. If the PM/FM function is contracted out or filled by an indirect-hire foreign national,

have the terms of that contract or employment agreement reviewed for legal and operational

security soundness. (T-3).

2.7.2.1. PM/FM have access to publications generated within their activities and in other

activities, so all legal and operational security concerns need to be addressed before this

function is performed by a contractor or indirect-hire foreign national.

2.7.2.2. Contractor and indirect-hire foreign nationals may not determine coordination

responses (concur, non-concur, etc.), approve or deny changes to official policy or

guidance, or take any action that is deemed inherently governmental function (See

paragraph 2.1).

2.7.3. Provide a copy of the PM/FM appointment to AFDPO workflow box

([email protected]), with a courtesy copy to the

SAF/AAII Policy Branch workflow box (usaf.pentagon.saf-aa.mbx.saf-aaii-policy-

branch-workflow@mail.mil), and all subordinate publishing functions. (T-3). Forward a

copy of the support agreement or confirmation from a higher headquarters activity instead, if

applicable. The appointment includes:

2.7.3.1. Designee’s name(s), organizational designation, office symbol, e-mail address,

telephone number, and workflow e-mail address if applicable.

2.7.3.2. Workflow e-mail address of the office responsible for the Publications

Management function. Creation of this e-mail box reduces risk of contact problems

during personnel change over.

2.7.3.3. Organization/unit/base designations for which the publications and forms

manager is responsible.

2.7.4. In conjunction with the PM/FM(s), determines who maintains the official record sets

for the organization’s publications and forms.

2.7.5. Provide coordination on publications and forms issued at their level to assess

compliance with areas identified/listed in Table A3.1 Item 2. (T-3). Authority to coordinate

may be delegate to specific local offices.

2.8. Publications/Forms Manager (PM/FM). PM/FMs at all levels are those designated as

having overall responsibility for oversight of publications and forms processing and management

within their organization. If a PCM is assigned, the PM/FM will work with the PCM to facilitate

changes to publications/forms. Appointment may list these functions separately or refer to this

AFI and paragraph. Listed below are the functions they perform. Exception: Contractors and

indirect-hire foreign nationals are limited to actions that are not inherently governmental (See

paragraph 2.1).

2.8.1. Ensures implementation of the guidance and procedures in this publication.

AFI33-360 1 DECEMBER 2015 29

2.8.2. Develops local supplemental publications and forms management guidance and

procedures as appropriate.

2.8.3. Processes publications and forms actions.

2.8.4. Assigns and tracks control numbers for applicable publications and forms.

2.8.5. Reviews applicable publications and forms to ensure compliance with this publication

and other applicable guidance before publishing. (ANG sends FOA-level publications to

NGB/A6 ([email protected]) who in turn forwards them

to AFDPO.)

2.8.6. Tracks/conducts follow-up on publications and forms after submitting for

processing/posting.

2.8.7. Notifies OPRs when a publication or form is officially published.

2.8.8. Reviews/coordinates on subordinate units’ supplement to this publication upon request

or as appropriate.

2.8.9. Initiates and tracks periodic and special reviews of publications and forms.

2.8.10. Responds to questions from PCM, OPRs/POCs and subordinate units about

publications and/or forms management process. Managers at each level respond to questions

generated within their organization.

2.8.11. In conjunction with the senior communications and information/knowledge manager,

determines who maintains the official record sets for the organization’s publishing products.

2.8.12. Ensures forms managers receive training on forms development software.

2.8.12.1. AFDPO provides forms development training at their operating location;

organizations are responsible for funding attendees travel, per diem, and any other

associated costs. Contact AFDPO for alternatives.

2.8.12.2. Forms managers at all levels assist with scheduling forms development

training, tracking attendance, and responding to questions from within their unit. For the

ANG, the NGB/A6 is responsible.

2.8.13. Manages, in collaboration with the PCM, all matters pertaining to forms

management, including proper analysis, design, form software licensing, and numbering

forms according to standards established by AFDPO or the appropriate MAJCOM or FOA.

2.8.14. Sends publication and form-related information to AFDPO for inventory control and

placement in the product announcement and the product index. ANG sends their publications

and forms information to NGB/A6 ([email protected]).

2.8.15. Obtains feedback from users and evaluate the program to ensure objectives are

achieved. Initiate corrective actions as necessary.

2.8.16. Assists the PCM and Points of Contact (POCs) in identifying appropriate

coordinators for the creation/revision of organizations publications and forms.

2.8.17. Alerts OPRs when aware of changes in higher headquarters publications they

implement.

30 AFI33-360 1 DECEMBER 2015

2.9. Office of Primary Responsibility (OPR). Approving officials determine the office (OPR)

that is the “owner” of the document that retains official files, liaises with subject matter experts,

builds drafts, and ensures content accuracy, currency, and integrity prior to staffing it for

approval and publishing.

2.9.1. The OPR designates an individual within the office to serve as the POC for each

publication and form. That individual will meet all OPR responsibilities, although the

organization retains ultimate responsibility. (T-3). Note: If the POC is a contractor

employee/indirect foreign hire, final decisions concerning Air Force policy/guidance must be

made by an appropriate civilian or military employee within the OPR.

2.9.2. The POC consults with the appropriate PCM and publications and forms management

office before developing a publication and/or form and at any point during the publishing

process for guidance/advice. Adheres to publishing guidance and requirements contained in

this publication.

2.9.3. The POC collaborates with the PCM to identify required coordinating offices and

staffs publishing product with those organizations (see Attachment 3).

2.9.3.1. The POC, as approved by the OPR (civilian employee/military member)

resolves all critical comments before the publication or form is submitted for final

processing and publishing. The POC provides the resolution statements for all comments

submitted during coordination.

2.9.3.2. If the AF Form 673 or the AF Form 1768, Staff Summary Sheet (SSS), contains

coordination more than one year old and no significant changes to the draft contents have

been made, POCs state on the AF Form 673 that no re-coordination is necessary before

the certifying and approval officials sign the form. The POC re-accomplishes

coordination if significant changes have been made.

2.9.4. Based on the guidance in AFI 16-1404, Air Force Information Security Program, the

POC, in collaboration with the PCM, recommends a level of accessibility for the publication:

post on the e-Publishing web site (a public site) or restrict access (see paragraph 6.5.5.7).

Classified and CUI publications are not automatically scheduled for printing; discuss

production alternatives with the PM/FM if a printed product is required. Only unclassified

titles for departmental, command, and field generated CUI and classified publications are

included in the Product Index and/or in the publications listing on the e-Publishing web site.

2.9.5. The POC keeps existing publications and prescribed forms current. Submits

publications action requests to the PM/FM on the AF Form 673 after obtaining appropriate

coordination, certification and approval.

2.9.6. The POC informs designated PM/FM when transferring responsibility for a

publication or form to another organization (see paragraph 5.7).

2.9.7. The POC maintains official record sets for publications and forms IAW paragraph

2.7, 2.8, and Chapter 10.

2.9.8. The POC ensures the proposed publication does not conflict with or unnecessarily

duplicate higher headquarters policies or procedures.

2.9.9. The POC responds to questions related to the publication or form, and evaluates

proposed changes to the publication or form.

AFI33-360 1 DECEMBER 2015 31

2.9.10. The POC receives, evaluates, and staffs waiver requests, elevating within the

organization for review and approval as necessary.

2.9.11. The OPR/POC involves stakeholders/coordinating offices early in the process to help

facilitate efficient formal coordination.

2.9.12. Ensures appropriate tier waiver authority is identified in publications and SACs.

2.9.13. Accesses AFIMPT (https://wmsweb.afncr.af.mil/afimpt/) and ensures contact

information is current.

2.10. Certifying Officials. Certify, for the approving official, 1) the need for the publication or

form within the numbered publication subject series and 2) its consistency with Air Force policy

and assigned responsibilities in antecedent AFPD and/or implemented HHQ publication. This

role is based on assigned responsibilities for functional areas as delegated in HAF mission

directives and/or Air Force policy directives. See Chapter 8 and Table A2.1

2.11. Approving Official. Approve the release of publications for compliance and enforcement

and are solely responsible for ensuring the publications are necessary, current of information,

and in conformance with existing laws, policy, guidance and Air Force Mission. Before signing

the AF Form 673, it is the responsibility of the approving official to ensure the publication is not

less restrictive than higher headquarters publications. (T-1). If needed, it may be more

restrictive, where appropriate. See Chapter 8.

2.12. Coordinators.

2.12.1. Coordinators are responsible for reviewing and providing timely coordination on

publications and forms from their particular functional perspective or area of expertise based

on the rules reflected in the formal coordination table (Attachment 3).

2.12.2. In providing concurrence, coordinators agree to the contents within a

publication/form from a functional perspective. Additionally, coordinators are agreeing to

the releasability of the publication, as stated by the OPR in the publication. Coordinators

need to provide feedback to the OPR if the content or purpose of a publication/form are in

conflict with existing policy or guidance, or if the releasability as stated in the publication is

not in keeping with guidance in AFI 16-1404. See Chapter 7 for procedures.

32 AFI33-360 1 DECEMBER 2015

CHAPTER 3

PROCESS OVERVIEW

3.1. Draft and Collaborate.

3.1.1. Is a new publication or form required? Inadequate research could result in issuing

more than one publication/form on the same subject, conflicting instructions, or publishing a

nonessential or incomplete publication or form. Check the e-Publishing web site to find out

if any other publication or form has a similar subject. If there is a related publication or

form, consider consolidation/revision of publication or adoption of the form.

3.1.2. Where to start?

3.1.2.1. Review record set of previous publication actions to assist in determining SMEs,

coordinators, and any issues encountered during previous action. The record set should

be in the official files within the OPR or PM/FM’s office. See Attachment 5 for

processing guides.

3.1.2.2. Contact organization’s PCM for help determining the required coordinators,

prioritizing the new/change action, and identifying the impact/risk if not published.

3.1.2.3. Contact supporting PM/FM to notify him/her of the proposed action and obtain

assistance with formatting and processing.

3.1.3. Where are authorities found? Review higher authority policy, directives, and

publications to identify specific directions and responsibilities needing to be implemented.

Ensure the implemented document contains direct authorities for the unit/organization/office

issuing the publication. For example, DoD Issuances (Directives and Instructions) direct

actions and assign responsibilities to the SECAF (aka: Head of DoD Component, Secretary

of the Military Department, or Secretary of the Air Force). The SECAF then issues HAF

MDs and AFPDs to delegate authority for implementation in the Air Force at the HAF 2-

letters/digits level. The HAF 2-letters/digits then issue AFIs and AFMANs to provide

detailed guidance, procedures, and to further assign responsibilities to 3/4 letter/digit offices,

MAJCOMs, and Air Force Component Commands. Subordinate publications would cite the

publication that directly addressed their responsibilities, not the highest-level directives.

3.1.4. Obtain inputs from subordinate activities during the drafting process (prior to formal

coordination) and add all suitable information to reduce the need for additional implementing

publications. Regularly review publications for administrative changes (such as change in

organization symbols, office realignment, OPR, etc.). Carefully review this publication for

guidance on selecting the right publication/form type, formatting standards, coordination

requirements, and maintaining the publication or form.

3.1.5. See appropriate chapter (new, rewrite, interim change, administrative change, rescind,

transfer, policy/guidance memorandum) in this publication for building the draft.

3.2. Staffing. HAF PCMs and OPRs use the HAF Task Management Tool (TMT) to staff

publications/forms formal coordination, certification and approval packages, IAW HOI 33-3,

Correspondence Preparation, Control, and Tracking. The HOI identifies TMT as the official

tasking/tracking tool for all task/staff packages within the HAF, and the integrated SharePoint

AFI33-360 1 DECEMBER 2015 33

system has been designated as the document repository for this tool. Use of TMT is optional for

collaborative actions/reviews (AO, SME, etc. levels) prior to submitting for formal coordination.

However, records managers are reminded that SharePoint and TMT are not a certified System of

Record. Unit records management shared drives have been designated as official records

storage. The following entries need to be identified within the HAF TMT Tasker:

3.2.1. Select the “AF Publications” or “AF Forms” entry in the pull-down list for the

“Category” field.

3.2.2. Select the appropriate priority level (1-4) in the pull-down list for the “Priority” field.

3.2.3. Select appropriate action being taken (Coord, Sign, Approve) in the pull-down list for

the “Action” field.

3.3. Formal Coordination. Refer to Chapter 7 for detailed guidance.

3.3.1. Coordinate with all appropriate offices to ensure accuracy, currency, enforceability,

and legality of the policy or guidance. Use Table A3.1 as your starting point to determine

coordinators.

3.3.2. OPRs are permitted to collect coordination for publications/forms using e-mail,

approved systems, or SSS in lieu of the AF Form 673. The staffing package does not have to

include the AF Form 673. However, the endorsements received back from the staffing

package (on e-mail, approved system, SSS, multiple AF Form 673s) for coordination are

transcribed to a master AF Form 673 prior to certification and approval. Note: Original

documents containing the endorsement become part of the publications record set; see

Chapter 10 for further guidance on Records Management. The transcribed endorsement

does not include the digital or wet signature.

3.4. Certification. Refer to Chapter 8 for detailed guidance.

3.4.1. The Certifying Authority is at the issuing level (e.g. MAJCOM publications are

certified at the MAJCOM). They certify the need for the publication, to include currency of

information, applicability to the Air Force, and propriety of content. See Attachment 3.

3.4.2. Appropriate staffing packages include an AF Form 673 for signature.

3.5. Approval. Refer to Chapter 8 for detailed guidance.

3.5.1. The approving authority is a senior leader at the issuing level responsible for policies

and guidance/procedures pertaining to their functional area, specialty series, or assigned

command. SECAF approves all AF policy publications.

3.5.2. An appropriate staffing package includes an AF Form 673 for signature.

3.6. Publishing. Refer to Chapter 9 for detailed guidance.

3.6.1. All publications/forms are hosted on e-Publishing web site (departmental, command,

and field publications/forms that are issued at the wing/base and above (excluding ANG

wings/subunits)). The e-Publishing web site is open to the public, so only the unclassified

titles of classified and restricted access products are provided, along with directions for

accessing restricted web sites, and/or instructions on how to obtain copies from the OPR:

3.6.1.1. OPR sends final package to his/her PCM and/or publications manager/forms

manager (PM/FM).

34 AFI33-360 1 DECEMBER 2015

3.6.1.2. PCM and PM/FM review and the PM/FM forwards to AFDPO as appropriate.

3.6.1.3. AFDPO reviews and processes to e-Publishing web site and notifies OPR and

PM/FM when posted.

3.6.2. Publications/forms that are issued below the wing level (including ANG

wings/subunits):

3.6.2.1. OPR sends final package to his/her PM/FM.

3.6.2.2. PM/FM reviews and PM/FM processes for local dissemination.

3.6.3. Final Package includes:

3.6.3.1. Approved draft and supporting graphic files.

3.6.3.2. Completed AF Form 673 (reflects appropriate coordination, certification, and

approval).

3.6.3.3. OPR and POC information (Names, addresses, phone numbers, and

Organization Box).

AFI33-360 1 DECEMBER 2015 35

Chapter 4

PUBLICATION TYPES

4.1. Types of Publications. By order of the Secretary of the Air Force, Air Force publications

(those listed in Table 4.1 & Table 4.2 and processed IAW this publication) issue Air Force

policy and/or guidance. Unless otherwise identified in Table 4.1 & Table 4.2, all publication

types require an AF Form 673 to publish, which is then maintained as part of the record set.

Publications are separated into two categories: Directive and Nondirective.

4.1.1. Directive Publications. These publications are necessary to meet the requirements of

law, safety, security, or other areas where common direction and standardization benefit the

Air Force. Air Force personnel must comply with directive publications unless waived by

proper authority. (T-1). All publications in this category provide the following statement in

the publication header: “COMPLIANCE WITH THIS PUBLICATION IS MANDATORY”.

Failure to comply with these written “directions” may be punishable by the UCMJ. With the

exception of restricted publications and those generated below wing/base level and by ANG

wing/subunits, publications listed in Table 4.1 are hosted from the e-Publishing web site.

Additional exceptions on where publications are hosted may be found within the table.

Directive publication types are listed in Table 4.1

Table 4.1. Directive Publications.

Item

Publication

Type

Applicability

Issuing Level

Description

Air Force Policy

Directive

(AFPD)

Departmental

HAF

(Secretariat

and Air Staff)

AFPDs are orders of the SECAF and

contain directive policy statements to

initiate, govern, and/or regulate actions

within specified areas of responsibility

by Air Force activities.

Air Force Policy

Memorandum

(AFPM)

Departmental

HAF

AFPMs are orders of the SECAF and

contain directive policy statements to

initiate, govern, and/or regulate actions

within specified areas of responsibility

by Air Force activities when there is

insufficient time to process a new

AFPD or to rewrite or IC an existing

AFPD.

AFPMs expire one-year after their

effective date, when superseded by a

new AFPD, or upon next AFPD

IC/rewrite action, whichever is earlier.

OPRs must process and distribute a

new or revised AFPD incorporating

the material before the AFPM expires.

AFDPO will remove expired AFPMs

36 AFI33-360 1 DECEMBER 2015

Item

Publication

Type

Applicability

Issuing Level

Description

from the e-Publishing web site and

notify the OPR.

Only one AFPM is active at a time for

a publication. OPRs consolidate

guidance into a single AFPM when

additional direction is to be provided

and an AFPM is already active.

Mission

Directives (MD)

Departmental

HAF

AFMDs prescribe the mission, area of

responsibility, organization, and

relationships of MAJCOMs, FOAs,

and DRUs with their respective units.

Follow guidelines in AFI 38-601,

Format and Content of Mission

Directives.

AF/A1 assigns AFMD numbers IAW

AFI 38-601.

HAF

HAF MDs prescribe the mission,

organization, responsibilities, and

relationships of HAF two-letter/digit

offices. HAF MDs follow unique

formatting, coordinating, and staffing

processes, which are established in

HOI 90-1, Headquarters Air Force

Mission Directives: Delegation of

Statutory Authority and Assignment of

Responsibilities.

HAF MD numbers are assigned by

SAF/AAII Policy Branch.

Intra-

organization

MAJCOM,

FOA, DRU

and below

Organizations may publish MDs that

are subordinate to an AFMD,

prescribing the mission, organization,

responsibilities, and relationships

within a specific command. For

example: AFMC MD 401, AFRC MD

1101, AMC MD 701. The format of

these MDs is the same as AFMDs.

Organization-specific MD numbers

are assigned by the PM/FM.

AFI33-360 1 DECEMBER 2015 37

Item

Publication

Type

Applicability

Issuing Level

Description

Instruction (I)

Departmental

HAF

AFIs are orders of the Secretary of the

Air Force and are certified and

approved at the HAF (Secretariat or

Air Staff) level. AFIs direct action,

ensure compliance, and/or give

detailed procedures to standard actions

Air Force-wide. AFIs may be

supplemented at any level below the

HAF, unless otherwise stated in the

publication.

Issuing

Organization

MAJCOM,

ANG, FOA,

DRU and

below

Instructions that issue

organization/establishment-specific

guidance that is consistent and

compliant with departmental or higher

headquarters guidance found in AFIs,

AFMANs, AF Supplement to DoDIs,

MAJCOM Supplements or

Instructions, etc. Unless otherwise

authorized in the HHQ publication,

subordinate units must issue a

Supplement to extend the scope of

guidance in a HHQ publication. Once

departmental/higher headquarters

guidance is published, units must

review and revise or rescind applicable

instructions/supplements to ensure

compliance with new higher

headquarters guidance.

Manuals

(MAN)

Departmental

HAF

AFMANs are usually extensions of

instructions, providing additional

guidance for performing standard

tasks, or supporting education and

training programs. An AFMAN does

not necessarily have to fall under an

AFI; an AFMAN may stand in place

of an AFI, if appropriate.

Issuing

Organization

MAJCOM,

FOA, DRU

and below

Command/field manuals are usually

extensions of command/field

instructions, providing additional

guidance for performing standard

tasks, or supporting education and

training programs. Command/field

38 AFI33-360 1 DECEMBER 2015

Item

Publication

Type

Applicability

Issuing Level

Description

manuals do not implement higher-

headquarters manuals; units must use

supplements to implement higher-

headquarters publications where

practicable. Command/field manuals

do not necessarily have to fall under a

command/field instruction; a

command/field manual may stand in

place of an instruction, if appropriate.

Instructional

Checklists and

Addenda

Departmental

HAF

Instructional checklists and addenda

are separate supporting documents

referenced in the basic

instruction/manual. They provide

detailed procedural guidance/steps

necessary to accomplish a

task/operation. These products are not

intended for data collection or

inspection checklists; use a form when

data is needed to be collected and

retained.

Issuing

Organization

MAJCOM,

FOA, DRU

and below

Same as departmental, but, issued at

the command/field level to support

command/field publications.

Guidance

Memorandums

(GM)

Departmental

HAF

GMs are issued as interim guidance, to

prescribe new procedures and

guidance that affect many people or to

address critical issues such as national

security, safety of flight, etc., when

there is insufficient time to process

and distribute a new or revised

guidance publication (AFI, AFMAN,

or AF Supplement to a DoDI).

GMs expire one-year after their

effective date, when superseded by a

new guidance publication, or upon

publication IC/rewrite action,

whichever is earlier. OPRs must

process and distribute a new or revised

guidance publication incorporating the

material before the GM expires. (T-1).

AFDPO will remove expired GMs

from the e-Publishing web site and

AFI33-360 1 DECEMBER 2015 39

Item

Publication

Type

Applicability

Issuing Level

Description

notify the OPR.

Only one GM at each level is allowed

to be active at a time for a publication.

OPRs will consolidate guidance into a

single GM when additional direction

needs to be provided and a GM is

already active. (T-1).

GMs may prescribe forms; however,

OPRs need to also complete

requirements in Chapter 12 of this

publication if the action includes a

form revision or issues a new form.

Issuing

Organization

MAJCOM,

FOA, DRU

and below

Same as departmental, but, are issued

by the command/field level to change

their publications only. Cannot issue a

command/field GM that changes a

HHQ publication – may issue a GM

that establishes or changes the

command/field supplement,

instruction, or manual. May also be

used to implement higher-headquarters

GMs, or when implementing a newly

revised higher headquarters

publication (except AFPDs).

Operating

Instructions

(OI)

Headquarters

Headquarters OIs (HOI) assign

responsibilities, direct actions, and

prescribe procedures within a

headquarters staff (i.e., HAF,

MAJCOM, NAF, group). HOIs are not

applicable to subordinate units (e.g.,

FOA, DRU, wing, group, squadron,

etc.).

Additional requirements for

processing HOIs generated at HAF are

found in HOI 33-13, Headquarters Air

Force Operating Instruction (HOI)

Program. HAF OIs are posted on the

e-Publishing web site.

Exception: HOIs issued below the

HAF level (MAJCOM and below) are

40 AFI33-360 1 DECEMBER 2015

Item

Publication

Type

Applicability

Issuing Level

Description

made available locally (web sites,

shared drives, etc.).

Issuing Unit

Units below

headquarters

OIs assign responsibilities, direct

actions, and prescribe detailed

procedures at the lowest level within a

single subordinate function (i.e., a

group OI applies to the group staff; a

section OI applies to the section staff;

etc.). For example: a group OI is only

applicable to the group staff, if

applicability to subordinate squadrons

is needed, process group instruction or

manual.

Exception: OIs are made accessible

locally (web sites, shared drives, etc.).

4.1.2. Nondirective publications. These publications are informational and suggest

guidance that you can modify to fit the circumstances. Complying with publications in this

category is expected, but not mandatory. Air Force personnel use these publications as

reference aids or “how-to” guides. Publications in this category follow the standard AF

format; publications managers may approve special or unique formats. The “Compliance is

Mandatory” statement is not used and they do not prescribe forms or any other type of data

collection. Publications listed in Table 4.2 are hosted from the e-Publishing web site with

the exception of those generated below wing/base level and by ANG wing/subunits.

Additional exceptions on where publications are hosted may be found within the table.

Nondirective publication types are listed in Table 4.2

Table 4.2. Nondirective Publications.

tem

Publication Type

Applicability

Issued By

Description

Pamphlet (PAM)

Departmental,

Command and

Field

All Levels

Pamphlets are informational and may

recommend procedures, identify best

practices, and/or suggest “how to”

implement Air Force guidance.

Pamphlets may provide information

regarding reports, but may not prescribe

reports. They may reference forms and

provide information on completing

them, but may not prescribe them.

Commands and field units may issue

pamphlets that are applicable to their

subordinate units.

Basic and

Departmental,

LeMay Center,

Doctrine is a collection of statements of

AFI33-360 1 DECEMBER 2015 41

Operational

Doctrine and

Tactics,

Techniques and

Procedures (TTP)

Documents

Command and

Field

designated

organizations for

TTPs

officially sanctioned beliefs and

warfighting principles that describe and

guide the proper use of airpower in

military action. Follow directions in AFI

10-1301, Air Force Doctrine

Development, for development, format,

and numbering of doctrine.

Directories

Departmental,

Command and

Field

All Levels

Directories are informational

publications. They are usually in

alphabetical or classed order, such as a

listing of addresses, affiliations,

functions, and similar data.

Handbooks

Departmental,

Command and

Field

All Levels

Handbooks are reference books of a

particular subject or a compilation of

factual data and instructional material

not subject to frequent revision.

Commands and field units may issue

handbooks that are applicable to their

subordinate units.

Catalogs

Departmental,

Command and

Field

All Levels

Catalogs are informational publications

that describe and/or list a particular

collection of information.

Visual Aids (VAs)

Departmental,

Command and

Field

All Levels

VAs are posters or graphic illustrations.

OPRs issue them for display on walls,

bulletin boards, desks, base facilities,

and other places. OPRs should combine

and issue VAs at the highest levels,

when possible. There are two kinds:

Permanent VAs. These explain or

instruct. An example is a chart

portraying military insignia. Permanent

VAs are attributable to guidance or

information in a directive publication;

there is no need to list VAs in the related

publication, but OPRs must indicate the

related publication number on the VA;

e.g., “AFVA11-240 (Per AFI 1111-

218)” or “AMCVA90-301 (Per AFI 90-

301).” (T-2) Temporary VAs. These

inform or motivate, such as a poster

promoting safe driving. As a rule, limit

display to 180-calendar days or less.

Show an expiration date in small type at

the bottom of the VA; e.g., “Expires 30

42 AFI33-360 1 DECEMBER 2015

May 2009.” If the VA shows the date of

an event, you may eliminate the

expiration date. AFDPO does not

support the development or

dissemination of temporary VAs; OPRs

develop temporary VAs independently,

in conjunction with the local graphics

office, the DLA Document Services

(formerly DAPS), etc. Temporary VAs

do not require prescribing publications,

numbers, indexing, coordination, or

maintenance of a record set, and are not

listed on the e-Publishing web site.

Commands and field units may issue VA

that are applicable to their subordinate

units.

Product

Announcement

(PA)

Departmental

HAF

Product announcements publicize the

availability of new, revised, or interim

changes for Air Force publications and

forms on the e-Publishing web site and

in the MDD, as well as announcing

cancellations and disseminating items of

general interest to the publications/forms

community. AFDPO is responsible for

product announcements.

4.2. Variations of Publications.

4.2.1. Installation Publications. Installation commanders have the authority to issue

installation publications (e.g., Scott AFB Instruction, etc.). Unless limited by waivers

granted under host-tenant agreements (see AFI 25-201), installation publications apply to all

assigned or attached units. They also apply to geographically separated units (off-base and

remote site) if the subject matter covers the support and services given them by the issuing

installation. With the exception of ANG wing/subunits, installation publications are posted

to the e-Publishing web site.

4.2.2. Joint Base Publications. Installation/base-level publications contain procedures for

supporting and supported components on Joint Bases only. AF OPRs for Joint Base

publications must ensure the authority for the publication is defined in a Memorandum of

Agreement (MOA) between the Joint Based components. (T-1).

4.2.2.1. When the AF is the Supporting Component: The Air Force publication number,

command approval, and accessibility and releasability statements precede those of the

other component. Place an Interservice Publication Distribution List, with Air Force

information first, in the header of the document. The Air Force OPR develops and

processes the publication according to this publication. The Air Force OPR sends a draft

to the supported component for coordination. The supported component provides a

component specific publication number and printing and shipping instructions (if

AFI33-360 1 DECEMBER 2015 43

applicable). The Air Force OPR works with the supported component to resolve any

issues identified during coordination. The Air Force OPR completes coordination, then

certification and approval. The Air Force OPR shows all coordination, including those

obtained from the supported component, on the AF Form 673, and sends one electronic

copy of the draft to the supporting publications manager who forwards it to AFDPO for

processing and posting onto the e-Publishing web site. The Air Force OPR provides the

supported components OPR with a link to the publication on the e-Publishing web site.

4.2.2.2. When the AF is the Supported Component: The supporting component’s OPR

develops and formats the publication according to their publishing procedures and sends

the draft to the Air Force functional OPR for formal coordination. At this point, the Air

Force OPR obtains a publication number from their local publications manager and

provides it along with any comments to the supporting components OPR. The Air Force

OPR works with the supporting component to resolve any differences identified during

coordination. The supporting component’s publishing activity notifies the Air Force

OPR when the publication is released and provides a link to the published version. The

Air Force OPR must send the link to the supporting publications manager who will

forward to AFDPO for release on the e-Publishing web site. (T-1).

4.2.2.3. Air Force OPRs for joint base publications, whether the Air Force is the

supporting component or not, must meet the responsibilities and requirements for OPRs

established in this publication. (T-1).

4.2.3. Interservice Publications. Interservice Publications contain departmental level

mutually agreed-upon procedures the Air Force and one or more of the military departments

or DoD agencies (such as the Defense Logistics Agency [DLA]) need to carry out a common

mission or function. These publications may be of any directive or nondirective type listed in

Table 4.1 and Table 4.2.

4.2.3.1. When the Air Force is the lead agent: The Air Force publication number,

command approval, and accessibility and releasability statements precede those of the

other Military Departments or agencies. The publication header has multiple publication

designations and numbers that represent all services involved; list the Air Force

information first. The Air Force OPR develops and processes the publication according

to this publication.

4.2.3.1.1. The OPR sends a draft to each Military Department or agency OPR for

final approval. In the memorandum, specifically request verification of their

publication number, approving authority, distribution list, printing requirements, and

shipping instructions (if applicable).

4.2.3.1.2. The OPR then completes formal HAF coordination. The OPR shows all

coordination, including those obtained from other Military Departments, on the AF

Form 673, and sends one electronic copy of the draft along with a signed AF Form

673 to AFDPO for processing.

4.2.3.2. When the Air Force is not the lead agent:

4.2.3.2.1. The lead agent’s OPR develops and formats the publication according to

the lead agent’s publishing procedures and sends the draft to the Air Force functional

OPR for preliminary coordination.

44 AFI33-360 1 DECEMBER 2015

4.2.3.2.2. The Air Force OPR ensures that the appropriate Air Force applicability,

records management, waiver authority, and legal statements are included in the draft

(see paragraph 6.5.6) and obtains the publication number from AFDPO.

4.2.3.2.3. After the preliminary coordination has been returned to and reviewed by

the lead agent, the updated draft is then returned to the Air Force OPR for final

formal HAF coordination.

4.2.3.2.3.1. The Air Force OPR obtains and shows all coordination on the AF

Form 673; has the certifying and approving authorities sign it; and sends the

approved draft, by memorandum, to the lead agent for processing. The Air Force

OPR works with the lead agent to resolve any differences identified during

coordination. The lead agent’s publishing activity sends a memorandum with a

30-calendar-day suspense to the Air Force OPR requesting verification of

publication number and approving authority, accessibility and releasability

statements, printing requirements, and shipping instructions. The lead agent’s

publishing activity notifies the OPR when the publication is released and provides

a link to the published electronic version.

4.2.3.2.3.2. The Air Force OPR sends the link, the completed AF Form 673, and

the approved draft to AFDPO for release on the e-Publishing web site.

4.2.3.3. Air Force OPRs for interservice publications, whether the Air Force is the lead

agent or not, must meet the responsibilities and requirements for OPRs established in this

publication. (T-1).

4.2.3.3.1. AFDPO assigns control numbers for departmental interservice

publications; the publishing manager assigns control numbers for MAJCOM

interservice publications.

4.2.3.3.2. Interservice Publications are posted on the e-Publishing web site.

4.2.4. AF Supplements to DoD Issuances.

4.2.4.1. AF Supplements are departmental level publications that contain the full text of

a DoD Issuance and Air Force added material. Supplements receive an appropriate AF

publication number in addition to the number of the issuance (e.g. DoD 5400.7-

R_AFMAN33-302). See AFI 90-101, Processing Department of Defense Issuances, for

additional guidance on Air Force implementation of DoD Issuances.

4.2.4.2. AF Supplements to DoD issuances that implement policy established in a DoDD

or DoDI carry the same weight as directive, departmental publications listed in Table 4.1

4.2.4.3. OPRs ensure publications do not contradict the higher headquarters publication.

The subordinate publications’ OPR will conduct a special review to determine currency

when the supplemented/implemented publication changes. Refer to Chapter 5 for details

on how to accomplish a special review.

4.2.5. Command/Field Supplements.

4.2.5.1. Command/field supplements extend or add material to Air Force higher

headquarters publications. With the exception of AFPDs, AFPMs, AF supplements to

DoDDs, and DoDIs (a direct supplement to a DoDI carries the same weight as an AFI;

AFI33-360 1 DECEMBER 2015 45

command/field units may supplement the AF supplement to the DoDI), command/field

units may supplement higher headquarters publication unless otherwise directed by the

OPR.

4.2.5.1.1. Integrated Supplement. The added command/field material is integrated

into the higher level publication and published; paragraph numbering from the parent

is retained.

4.2.5.1.2. Standalone Supplement. Only the added command/field material is

published. The supplement retains the paragraph numbering from the parent

publication.

4.2.5.1.3. AFDPO will integrate supplements unless specifically requested to publish

as a standalone supplement (not-integrated) by the OPR.

4.2.5.1.4. If there is no higher headquarters or departmental instruction or manual

available to supplement, command/field units may issue a standalone command/field

instruction or manual.

4.2.5.2. OPRs ensure all publications do not contradict the higher headquarters

publication. (T-1). When the supplemented/implemented publication changes, the

subordinate publications’ OPR will conduct a special review to determine currency. (T-

2). Refer to Chapter 5 for details on how to accomplish a special review.

4.2.5.3. Supplements issued below the wing/base and by ANG wings/subunits are not

integrated into the basic publication by AFDPO (known as a “Standalone” supplement).

4.3. Content Limitations and Restrictions.

4.3.1. AFPDs and AF supplements to DoDDs may only be directly implemented by AFIs

and AFMANs. DoD Issuances may only be directly supplemented or implemented by a

department-level publication.

4.3.2. Unless otherwise noted in the opening paragraph of the specific publication, all AF

publications, except AFPDs, may be supplemented. Exceptions:

4.3.2.1. If no departmental-level guidance is provided (e.g., AFIs, AFMANs),

command/field units may issue command/field instructions to directly implement AFPDs

and AF supplements to DoDDs. AF Unit Commanders must rescind/revise its instruction

to implement the higher headquarters guidance, once higher headquarters guidance is

published. (T-1).

4.3.2.2. Command activities may not issue command doctrine documents, nor may they

supplement basic or operational Doctrine. (T-1).

4.3.3. Do not put the following in your publication:

4.3.3.1. Articles intended only to encourage or obtain the support of persons outside the

Government. (T-1).

4.3.3.2. Editorials, book reviews, or articles that are political, representing clear attempts

to lobby for or against legislation or increased appropriations. (T-1).

4.3.3.3. Partisan political campaign articles or editorials. (T-1).

46 AFI33-360 1 DECEMBER 2015

Chapter 5

ACTIONS

5.1. Overview. This chapter outlines the approved actions for creating, revising, obsolescing, or

transferring official publications. See Attachment 5 for processing guides.

5.2. Assistance:

5.2.1. The publications manager provides guidance regarding the publications process.

Early and continuing coordination with the publications manager avoids unnecessary delay.

5.2.1.1. The HAF publications manager resides within AFDPO-PPP. He/she can assist

with development of Air Force level publications (AFPDs, AFIs, AFMANs, etc.) and

forms. Contact information is available on the e-Publishing web site or through e-mail

using the Global Address List (GAL).

5.2.1.2. The MAJCOM publications managers are centralized under AFSPC in the Cyber

Support Squadron (CYSS/CYI). They provide support for all MAJCOM level

publications and forms development. Their e-mail contact information is “AFSPC

CYSS/CYI MAJCOM PUBS” using the GAL. Note: Excludes ANG, given they are not

a MAJCOM.

5.2.1.3. All other organizational levels (to include the ANG) may supplement this

publication to identify the office and contact information for specific publications and

forms managers.

5.2.2. The PCM provides organization and content specific guidance to assist in building the

publication formal coordination package and identifying waiver authorities. The publication

staffing package contains the following information:

5.2.2.1. What is changing and why.

5.2.2.2. Impact and risk of not implementing.

5.2.2.3. Risk assessment rating (using appropriate RM publication) and priority for

processing.

5.2.2.3.1. Processing Priority 1. Extremely High.

5.2.2.3.2. Processing Priority 2. High.

5.2.2.3.3. Processing Priority 3. Medium.

5.2.2.3.4. Processing Priority 4. Low.

5.2.2.4. Required coordinators.

5.2.2.5. Who certifies and approves the final publication/form.

5.3. Creating a New Publication.

5.3.1. A new publication may be required when existing publications cannot be modified to

incorporate new subject matter content (policy, guidance or procedures). In such cases,

contact the local publications manager for advice concerning choosing a publication type,

creating a title, coordinating the draft publication. He/she provides templates and a

AFI33-360 1 DECEMBER 2015 47

publication number, and receives approved draft and AF Form 673 for publishing.

Attachment 5 to this publication provides step-by-step processing guidance.

5.3.2. Required steps for new publications:

5.3.2.1. Draft and collaborate with PCM and/or Subject Matter Experts (SMEs) (See

Chapter 6).

5.3.2.2. Formal Coordination. (T-3).

5.3.2.3. Certifying Official’s endorsement on AF Form 673. (T-1).

5.3.2.4. Approving Official’s endorsement on AF Form 673. (T-1).

5.3.2.5. Submit to publications manager for final processing.

5.4. Publication Currency/Review.

5.4.1. OPR Initiated. OPRs are responsible for ensuring the accuracy and currency of their

publications and must take actions to revise or rescind publications as necessary. An OPR

may review his/her publication at any time and update it to reflect changes in laws, policy,

guidance, or procedures. They may also certify their publications current at any time. OPRs

are responsible for initiating actions to keep their publications current.

5.4.2. Periodic required review (every 4 years). Publications managers initiate a review

task to the publication OPR every four years on the anniversary month of the publications

effective date or last certified current date, whichever is later. OPRs are required to review

their publication and associated prescribed forms and provide the status of each. (T-3).

5.4.3. Special Review. Changes to mission, implemented publications, laws, regulations,

policies, or reorganizations are some instances that may trigger initiation of a special review.

Publications managers will, upon request or once made aware of need for review, initiate a

review task to the publication OPR and track the review. (T-3).

5.4.4. Periodic and Special Review Task. OPRs are given at least 30 days to assess their

publications and forms and respond with a status back to the publications manager on an AF

Form 399 or within AFIMPT.

5.4.4.1. Status responses include “Certify Current,” “Requires Revision,” “Requires

Transfer,” or “Is Obsolete”. OPRs may also identify if a physical publication or form

may be converted to electronic format– AF is mandated to reduce printing costs and

reduce/convert physical/printed media as much as possible.

5.4.4.2. If reporting a status of “Certify Current” for the publication and associated

prescribed forms.

5.4.4.2.1. The OPR completes an AF Form 399 that is signed by the publications

approving official. (T-1).

5.4.4.2.2. The completed form is submitted for publishing using AFIMPT or staffed

to the local PM if it is a locally hosted publication. See paragraph 5.5 for details on

certifying a publication current.

5.4.4.3. If reporting a status other than “Certify Current” (“Requires Revision,”

“Requires Transfer,” “Is Obsolete,” or “Other”).

48 AFI33-360 1 DECEMBER 2015

5.4.4.3.1. The OPR completes the review action by reporting the status of the subject

publication and forms.

5.4.4.3.1.1. Publications hosted on AFIMPT do not require a signed AF Form

399, Air Force Publication/Form Status Request, for this status. Users submit the

action in the application and it will close the Review and initiate the selected task

for the publication (rewrite, IC, rescind, etc.).

5.4.4.3.1.2. Publications not hosted on AFIMPT do require a signed AF Form

399 for this task. The OPR may sign as the approving authority for this action on

the form.

5.4.4.3.2. The OPR/POC will then start and complete the actual action reported

during the Review (Requires Revision (IC, rewrite), Requires Transfer, or Is

Obsolete) within 180 days.

5.4.4.4. If no response is provided to the task, the publications manager may initiate a

rescind action. The publications manager may staff an AF Form 673 to the certifying and

approving officials to rescind the publication and all associated prescribed forms.

5.4.5. Customer Identified Changes or Conflicting Material. Any Air Force member or

employee may report errors, suggest revisions, and recommend corrective action by

submitting an AF Form 847 to the OPR, or through the appropriate functional chain of

command for higher headquarters publications (refer to Attachment 6 for instructions on

completing the AF Form 847).

5.4.5.1. When a unit issues a publication that conflicts with one of its own publications,

the activity noting the discrepancy should submit an AF Form 847 to both OPRs

highlighting the conflict and requesting a resolution. OPRs are responsible for working

with each other to deconflict and issue the correct publication(s).

5.4.5.2. Commands or Units should submit an AF Form 847 to both OPRs. AF Forms

847 submitted for departmental publications are to be sent through the appropriate

functional chain of command. (T-1).

5.5. Certification of Publication as Current.

5.5.1. If during a periodic or special review the OPR determines there are no required

changes to the publication, the OPR may indicate such status on the AF Form 399 and submit

it to the appropriate PM/FM. The publication OPR and approving authority (approving

official or delegate) must sign the form, no coordination is required. (T-1). Note:

Publications need to meet content requirements as identified in Chapter 6 of this publication

to be considered current.

5.5.2. AFDPO marks the publication “Certified Current on” plus the effective date, directly

below the existing published date on the publication.

5.5.3. This action establishes the new periodic review date for the next four-year cycle.

5.5.4. OPRs may certify their publications current while accomplishing an Interim Change if

appropriate. Ensure the “Certify Current” block is checked on the AF Form 673 and the

staffing package for the IC identifies that the action also certifies the publication current.

5.5.5. Publication rewrites and certified current actions reset the four-year review cycle.

AFI33-360 1 DECEMBER 2015 49

5.6. Update/Revise an Existing Publication.

5.6.1. Changing the policy, guidance, or procedures found in official publications is

accomplished by rewriting the publication or issuing an IC, Administrative Change (AC),

AFPM, or GM to the specific publication. Changes using any other vehicles/mechanisms are

not permitted as they can create conflict with officially published policy and guidance, and

cause confusion that could degrade mission accomplishment and safety.

5.6.2. Changes to publications are either permanent or temporary and they are either

integrated into the publication or are simply attached on top of the publication. This section

defines the different types of changes and whether they are permanent/temporary or

integrated/attached.

5.6.2.1. Permanent change is effective for the life of the published version (rewrite, IC).

5.6.2.2. Temporary change expires after a period of time (AFPM, GM).

5.6.2.3. Integrated change is physically inserted into the text of the original document

(IC).

5.6.2.4. Attached change is a separate document that sits on top of the original

document and notifies the reader that the original has changed. The text changes are not

physically made to the original document (AFPM, GM, AC).

5.6.3. Publication Rewrite (Permanent & Integrated).

5.6.3.1. A full publication rewrite is accomplished when major changes to the policy,

guidance, and/or procedures are warranted/needed.

5.6.3.2. Use the published version as a starting point for the rewrite, as appropriate. The

electronic record set should contain the Word version of the last final draft. Your

publications manager may also be able to assist in providing an editable version to start

your rewrite.

5.6.3.3. A rewrite is a clean start to the publication, so you have the ability to renumber

and remove “DELETED” paragraphs/sections from previous ICs. OPRs ensure the

rewrite incorporates any existing ACs, AFPMs or GMs that are attached to the

publication.

5.6.3.4. The Publication OPR will ensure the following required steps are accomplished

for a publication rewrite:

5.6.3.4.1. Draft and collaborate with PCM and/or SMEs.

5.6.3.4.2. Formal Coordination. (T-1).

5.6.3.4.3. Certifying Official’s endorsement on AF Form 673. (T-1).

5.6.3.4.4. Approving Official’s endorsement on AF Form 673. (T-1).

5.6.3.4.5. Submit to publications manager for final processing.

5.6.4. Interim Change (IC) (Permanent & Integrated).

5.6.4.1. Action taken to change just a portion of the publication when a full rewrite is not

warranted.

50 AFI33-360 1 DECEMBER 2015

5.6.4.2. IC Rule 1. Provide just the elements that are changing (full paragraphs, chapters,

attachments, tables, and/or figures) and AFDPO will replace information in the

publication with the new material;

5.6.4.3. IC Rule 2. Provide the entire publication (full text) with a Summary of Changes

and the changed elements (paragraphs, chapters, attachments, tables, and/or figures)

marked with an asterisk (*);

5.6.4.4. At a future date to be determined, if the IC is over ten (10) pages, the OPR will

be required to submit using the IC Rule 2. AFDPO tools are being modified to accept

this type of change.

5.6.4.5. If the publication being changed was not formatted by AFDPO (AF Supp to

DoD Issuance, format waivered pubs, etc.) the OPR must use IC Rule 2 and integrate the

new material into the existing publication providing a camera ready version (in a

Microsoft Word® document) to their publications manager for processing. (T-1). The

OPR identifies the changed material with an asterisk (*) preceding the paragraph, table,

figure, or attachment number.

5.6.4.6. ICs cannot be issued to change AFPMs or GMs. These publications must be re-

issued in their entirety if changes are needed.

5.6.4.7. IC’s must supersede or incorporate the text from any active GMs or AFPMs.

(T-1).

5.6.4.8. Formatting ICs.

5.6.4.8.1. IC Rule 1 are drafted as a separate Microsoft Word® document with a

short header, Summary of Changes, and just those elements (paragraphs, tables,

figures, and attachments) that are replaced in the published version. See Table 5.1

for visual sample.

5.6.4.8.1.1. Changes are made in complete paragraphs, (i.e., the entire paragraph

is submitted to replace the existing paragraph, even if only one word or one

sentence changed). A change may not cause existing content to be renumbered;

you may add new paragraphs or sub-paragraphs (or figures, chapters, etc.) as

needed to insert additional material but the insertion of new material needs to be

done without causing the existing content to be renumbered. Changed material is

identified with a margin bar when the integrated publication is formatted by

AFDPO or asterisks if formatted by the OPR.

5.6.4.8.1.2. Figures, Tables, and Attachments. Completely delete or provide a

revised figure, table, or attachment to replace the current figure, table, or

attachment. New figures, tables, and attachments can be added as long as there is

a reference to them in a paragraph.

5.6.4.8.2. IC Rule 2 is a full text document that contains the changed and unchanged

material. The OPR downloads the “.AFDPO” file from AFIMPT and adds a

Summary of Changes and then makes the changes to that document marking changed

elements (paragraphs, tables, figures, etc.) with an asterisk.

5.6.4.8.3. Submit the ICs in Microsoft Word®, 12-point Times New Roman font.

AFI33-360 1 DECEMBER 2015 51

5.6.4.8.4. Under either IC rule, a deleted paragraph requires a placeholder that cites

the paragraph number and the word DELETED, (e.g., “3.77. DELETED”). Note:

References to deleted content are removed and the document re-numbered during a

rewrite.

5.6.4.9. The Publication OPR will ensure the following required steps are accomplished

for an IC:

5.6.4.9.1. Draft and collaborate with PCM and/or SMEs.

5.6.4.9.2. Formal Coordination. (T-1).

5.6.4.9.3. Certifying Official’s endorsement on AF Form 673. (T-1).

5.6.4.9.4. Approving Official’s endorsement on AF Form 673. (T-1).

5.6.4.9.5. Submit to publications manager for final processing.

Table 5.1. Sample Interim Change Rule 1.

IC-1 TO AFI 32-6005, UNACCOMPANIED HOUSING MANAGEMENT

9 October 2008

*SUMMARY OF CHANGES

This interim change revises AFI32-6005 by (1) changing the minimum dormitory utilization rate

from 90 to 95 percent, (2) updating the Air Force Specialty Code identifier for personnel

assigned to Airmen Dormitory Leader duties from Reporting Identifier (RI) 9D0000, Dormitory

Manager, to Special Duty Identifier (SDI) 8H000, Airman Dormitory Leader, per the Air Force

Enlisted Classification Directory, and (3) adding policy associated with sex offender disclosure

requirements. A margin bar (|) indicates newly revised material.

*1.2.3.25. Established disclosure processes for persons assigned to or applying for

unaccompanied housing who are sex offenders. Commanders must ensure all current residents

comply with the requirements for disclosure and determine appropriate actions based on results

of disclosure.

*1.2.7.6. Conducts training for UH Managers IAW approved, established SDI 8H000 Job

Qualification Standards (JQS).

*1.2.3.8. Strives to maintain an optimum utilization rate of 95 percent for all priorities in

dormitories, UOQ and UNCOQ, and a minimum utilization rate of 95 percent for Priority 1 and

2 personnel and designated UOQs and UNCOQs for Priority 3 and 4 personnel.

*4.2.2.7. DELETED

*4.7.2. Occupancy of adequate UH by Priority 1 and 2 personnel is below 95 percent utilization.

5.6.5. Administrative Change (AC) (Permanent & Attached).

5.6.5.1. ACs are those that do not affect the subject matter content, authority, purpose,

application, and/or implementation of the publication. Since these types of changes are

52 AFI33-360 1 DECEMBER 2015

non-substantive, no coordination is required. While there is no limit to the number of

ACs to a publication, all changes are consolidated into one document.

5.6.5.2. ACs include: Office symbol changes (OPR, certifying official’s office symbol,

and office symbols mentioned in the text) due to a transfer of responsibility for a function

or a publication, or as a result of a reorganization. Other changes may be made on a

waiver basis; submit waiver requests to your publications manager.

5.6.5.3. Only OPRs may initiate an AC to their publication. The approving official for

AC’s are three-letter officials at or above the OPR. (T-3). SAF/AA will approve ACs to

AFPDs and AF supplements to DoDDs.

5.6.5.4. ACs are not integrated into the basic publication, but appear as the first page(s)

when the publication is opened from the e-Publishing site. The AC notification is

removed when the publication is next updated (IC or rewrite). OPRs must include ACs

in an IC or a rewrite to incorporate changes into the actual publication. (T-1).

5.6.5.5. Submit the AC in Microsoft Word®, 12-point Times New Roman font. See

Figure 5.1 for an example of an AC. The AC needs to contain directions that let the

reader know what changes are effective (e.g., References to AF/DP should be changed to

AF/A1 throughout the publication; references to SAF/AAX should be changed to

SAF/AAII Policy Branch in paragraphs 1.5 and 3.6). A date is assigned to that AC when

it is posted with the publication and placed at the end of the description of changes.

5.6.5.6. ACs are listed chronologically in one document. It is the OPR’s responsibility to

keep an updated list of ACs; OPRs submit a complete list of all changes each time a new

AC is added. The date assigned to each previous AC is incorporated into the document

submitted by the OPR (e.g., References to AF/DP should be changed to AF/A1

throughout the publication; references to SAF/AAX should be changed to SAF/AA in

paragraph 1.5 and 3.6. 15 March 2005.).

5.6.5.7. Unless explicitly stated, the addition of an AC does not cancel existing ACs. If

explicitly stated (e.g. References to AF/XOI should be changed to AF/A2; this supersedes

the AC dated 31 March 2006), “Canceled” will be inserted by the OPR next to the date of

the superseded AC. Once an IC is made to a publication or the publication is rewritten,

all ACs posted for that publication are removed from the e-Publishing web site.

5.6.5.8. The Publication OPR will ensure the following required steps are accomplished

for an AC:

5.6.5.8.1. Draft and collaborate with PCM and/or SMEs, as necessary.

5.6.5.8.2. No coordination required.

5.6.5.8.3. No Certifying Official’s endorsement on AF Form 673.

5.6.5.8.4. Three-letter Official’s approving endorsement on AF Form 673. (T-3).

5.6.5.8.5. Submit to publications manager for final processing.

AFI33-360 1 DECEMBER 2015 53

Figure 5.1. Sample Administrative Change.

5.6.6. Air Force Policy Memorandum (AFPM) and Guidance Memorandum (GM)

(Temporary & Attached).

5.6.6.1. AFPMs and GMs are used to issue or change policy or guidance when there is

not enough time to process a new publication or take an action to permanently change an

existing publication. The memorandum has a reduced coordination and approval process

to expedite delivery, but this reduces opportunity for organizations to evaluate impact.

For this reason, the use of AFPMs and GMs needs to be strictly controlled to only those

instances where immediate release is appropriate due to a risk of life, safety, property, or

mission. Note: “Policy letters,” endorsement letters, guides, and bulletins are not

recognized as part of the publishing program; any new guidance or information issued in

a policy/endorsement letter, guide, or bulletin requiring implementation/compliance

should be established in a publication type described in this publication and processed

accordingly.

5.6.6.2. Punitive Language in AFPMs, AFGMs, and Command/Field GMs. The AF

publication OPRs must clearly identify the punitive nature of the guidance, for all

AFPMs, AFGMs, and command/field GMs as applicable. (T-1).

5.6.6.3. The memorandum is valid for one year from the issued date. At the end of the

one year period, the memorandum “expires”; AFDPO removes expired AFPMs/GMs

from the e-Publishing web site and notifies the OPR and PM of the action.

5.6.6.4. OPRs must publish a new publication or change an existing one to reflect the

policy or guidance provided in the memorandum. (T-1).

5.6.6.5. OPRs may extend the effective period of a memorandum and reissue

(recommend this be accomplished before the expiration date of the memorandum), by re-

coordinating the memorandum as necessary and obtaining certification and approval on a

new AF Form 673.

5.6.6.6. OPRs should contact their publications managers for editable templates of

AFPMs and GMs.

5.6.6.7. AFPMs are AF level policy documents and are approved by the SECAF. OPRs

develop the policy document to reflect changes to an existing AFPD or to create a new

AFPD.

54 AFI33-360 1 DECEMBER 2015

5.6.6.8. GMs are guidance documents and are approved by appropriate approving

officials at the organizational level at which the GM is issued (AF GMs are issued by

HAF, AFMC GMs are issued by AFMC, etc.). OPRs develop the guidance document to

reflect changes to an existing Instruction/Manual (AFI, AFMCI, etc.) or creation of a new

Instruction/Manual. OPRs will apply tier waiver authority designators to GMs like any

other publication (see paragraph 1.9.3.2). (T-1).

5.6.6.9. The AF publication OPR's required steps for an IC or AFPMs/GMs are:

5.6.6.9.1. Draft and collaborate with PCM and/or SMEs.

5.6.6.9.2. Legal Coordination (AF/JAA for AFPMs and AFGMs, Issuing

organization’s legal office for subordinate GMs). (T-1).

5.6.6.9.3. SAF/AA coordination for all AFPMs.

5.6.6.9.4. Certifying Official’s endorsement on AF Form 673. (T-1).

5.6.6.9.5. Approving Official’s endorsement on AF Form 673. (T-1).

5.6.6.9.6. Submit to publications manager for final processing.

5.7. Transfer of Responsibility/Ownership of a Publication.

5.7.1. Responsibility for a publication should be transferred when the current approving

authority believes his/her office no longer has responsibility for the policy or guidance

contained in the publication. In such cases, the approving authority should identify and

obtain the concurrence of the proposed new approving authority for the publication.

5.7.2. The losing office will staff a package to the gaining office to document

acceptance/rejection of transfer. (T-3). The OPR may use standard staffing package (Task

Management Tool (TMT), SSS, memo, etc.) or AF Form 673 to document the transfer.

5.7.3. The SECAF must approve transfer of SECAF assigned responsibilities in HAF MDs

or AFPDs. The SECAF must approve change of certifying authority for an AFPD. Refer to

AFI 90-101 and HOI 90-1 for detailed guidance on how to transfer responsibility for the

DoD issuance.

5.7.4. Change OPR only. Changing the office that authors the publications or forms (OPR)

is finalized by the certifying or approving official of the publication/form and reported to

local PM/FMs. The affected publication/form is updated as soon as possible to reflect the

change. Use SSS, memo, or AF Form 673. Coordination outside of the organization is not

required.

5.7.5. In addition to carrying out all reorganization/realignment responsibilities described in

AFI 10-501, Program Action Directives (PADS), Program Guidance Letters (PGLS),

Programming Plans (PPLANS),and Programming Messages (PMSGS), gaining OPRs for

transferred publications will revise the publication to change the publication number (if

transferring to a different subject series), certifying and approving official information, and

any other affected content. The record set for the publication being transferred is also moved

to the gaining OPR or PM/FM; accommodations for this action are written into transfer

agreements (PAD, PGL, etc.).

AFI33-360 1 DECEMBER 2015 55

5.7.6. The losing Publication OPR will ensure the following required steps are accomplished

for a publication transfer:

5.7.6.1. Draft package and collaborate with PCM and/or SMEs.

5.7.6.2. Coordinate with gaining office. (T-3).

5.7.6.3. Losing Approving Official signs as the Certifying Official on AF Form 673. (T-

1).

5.7.6.4. Gaining Approving Official signs as the Approving Official on AF Form 673.

(T-1).

5.7.6.5. Submit to publications manager for final processing.

5.8. Obsolete Publications. A publication becomes obsolete when another publication

supersedes it, when the OPR rescinds it, or when AFDPO removes it from the publishing web

site because it is expired (as is the case with AFPMs, GMs, VAs, and outdated supplements).

5.8.1. Obsolete publications/forms are removed from the active Product Index on the e-

Publishing and other web sites. Links to obsolete publications are removed and AFDPO

releases a product announcement to notify subscribers of the cancellation. OPRs should

notify affected staff offices when a publication is released, revised, or rescinded and posted

on the e-Publishing web site. The OPR notice should include a statement alerting recipients

that related publications and/or processes may be affected.

5.8.2. Obsolete products (rescinded, superseded and expired) are listed (no link) in the

Obsolete Product Index with reference to action taken and if applicable, link to superseding

product.

5.8.3. ANG notifies subscribers of cancellations to all Publication Distribution Office

accounts.

5.8.4. Rescission. OPR action to remove the publication from circulation without being

replaced by another publication. To rescind a publication, OPRs must complete coordination

and obtain certification and approval using the AF Form 673. (T-1).

5.8.4.1. The OPR submits the properly completed and signed AF Form 673 to the

publications/ forms manager. Provide disposition instructions on the AF Form 673,

following guidance in AFI 16-1404 for classified publications.

5.8.4.2. If the rescinded publication prescribes an AF form or a report, the OPR includes

this information on the AF Form 673 and sends a copy of the request for rescission to the

information reports management and control office. Note: When a publication is

rescinded, any prescribed forms or reports are rendered obsolete. Additionally, any

implementing and/or supplementing publications need to be reviewed for currency.

5.8.4.3. If the publication is an AFPD or an AF supplement to a DoDD, only the SECAF

may approve the rescission.

5.8.4.4. If the publication implements a DoD Issuance, the OPR identifies on the AF

Form 673 that the requirements are no longer valid or are met in a separate, active

publication (list publications, if applicable) and obtains SAF/AAII Policy Branch

coordination in addition to other coordination.

56 AFI33-360 1 DECEMBER 2015

5.8.4.5. If no response is provided to a periodic or special review task, the publications

manager may initiate a rescind action. The publications manager staffs an AF Form 673

to the certifying and approving officials only to rescind the publication and all associated

prescribed forms. If approved, the products are removed from circulation and the

associated AF Form 673 is sent to the OPR for closeout of the record-set.

5.8.5. Supersession.

5.8.5.1. Action by which a new/revised publication is issued to replace the older version.

Action to publish a new or revised publication includes the supersession action. The new

publication and the AF Form 673 identify the publication in the “Supersedes/Superseded”

section/block.

5.8.5.2. Taking this action at the same time a revision is published allows the pubs

manager to remove the superseded publication(s) without doing a separate “rescind”

action.

5.8.6. Expired Publications.

5.8.6.1. AFPMs and GMs expire one-year after the date of publication.

5.8.6.2. Supplements and other implementing publications may expire if the

implemented higher headquarters publication changes and the newer version states that

all supplements and/or implementing publications are cancelled/obsolete.

5.8.6.3. Expired AFPMs, GMs, supplements, and other implementing publications will

be removed from circulation, and the e-Publishing web site. They are considered

cancelled. Forms prescribed by these publications and related visual aids become

obsolete. Because no AF Form 673 is used in the removal, the record set for the

publication should refer to the sections in this publication as justification for cancellation

and “closeout” of the record.

AFI33-360 1 DECEMBER 2015 57

Chapter 6

DEVELOPING THE PUBLICATION

6.1. Overview. This chapter describes the structure and content requirements for specific

sections within a publication. Unique requirements for ICs and ACs are found in Chapter 5 and

requirements for VAs, Supplements, and AFPMs/GMs are found at the very end of this chapter.

OPRs can find general publication templates on the AFIMPT website or their local publications

manager may have unit specific templates to assist in building the publication.

6.2. Select/Confirm Subject Series and Number. Most Air Force publications are related to

an Air Force specialty code (AFSC); see Attachment 2 for series descriptions. Publications

managers can assist the POC in making this determination.

6.2.1. All directive departmental publications that issue guidance (Instructions and Manuals)

have an antecedent AFPD. OPRs identify the antecedent AFPD when requesting a

publication number from the publications manager.

6.2.2. If the publication is a rewrite, it typically bears the same series and control number as

the superseded publication. Exception: Publications being realigned under different AFPDs,

or consolidated, may have new series and control numbers.

6.2.3. When publications ‘owned’ by different OPRs are combined, a statement of

concurrence clearly designating the ‘owner’ of the consolidated publication is a requirement.

The OPR of the new publication may base the publication number on one of the combined

publications or request a new one. Also, implementing/supplementary publications are

updated by IC or revision to reflect the new publication number as appropriate.

6.2.4. Request a publication number from the publications manager.

6.2.5. The abbreviation of the highest overall security classification or CUI restriction within

the publication or form is added to the end of the publication or form number: “-C” for

Confidential, “-S” for Secret, and “-TS” for Top Secret; “-O” for FOUO.

6.3. Select/Create a Title. When developing a new publication, select a meaningful, concise

title.

6.3.1. Do not use terms such as “policy,” “instruction,” “guidance,” “handbook,”

“pamphlet,” “catalog,” “guide,” or “book,” etc., in the title of the publication. Additionally,

there is no need to identify “Air Force” in the title since this is an AF publication.

6.3.2. If supplementing a higher headquarters publication at the HAF, command, or in the

field, maintain the title of the original publication, minus any organizational level identifiers

(DoD, etc.).

6.3.3. For classified (C, S, TS) publications and forms, the unclassified title has “(U)” added

to the end of the title. If the title is classified, the words “Classified Title (U)” is used as the

title.

6.4. Research and Develop the Policy or Guidance. Conduct research and collaborate with

SMEs. The OPR’s POC should review higher authority policy, directives, and publications to

identify specific directions and responsibilities that need to be implemented. They should also

58 AFI33-360 1 DECEMBER 2015

ensure the implemented document contains direct authorities for the unit/organization/office

issuing the publication. Utilize the most efficient means to collaborate.

6.5. Constructing the Draft.

6.5.1. Not for Implementation. Drafts are for development and coordination only, not for

implementation or compliance. Drafts may be circulated to inform users of forthcoming

changes, but OPRs must never release draft content with instructions to comply. Users are

not required to comply until content is certified, approved, and posted/released. Each draft is

marked “DRAFT—NOT FOR IMPLEMENTATION OR COMPLIANCE” across the top of

each page (header). (T-1). Note: Do not use watermarks, as this reduces the readability of

the draft.

6.5.2. Reference the United States Government Publishing Office (GPO) Style Manual

(http://www.gpo.gov/fdsys/pkg/GPO-STYLEMANUAL-2008/content-detail.html), Plain

Writing Act of 2010, and DoDI 5025.01 for additional guidance on writing style, grammar,

formatting, etc.

6.5.3. OPRs must structure the content of publications in the following order: publication

header, opening paragraph; summary of changes (if applicable); table of contents (if

applicable – see paragraph 6.5.9); “overview” or “background”; detailed responsibilities;

core content; approvers signature block; attachments (Attachment 1 is titled “Glossary of

References and Supporting Information” and include a list of references cited, prescribed and

adopted forms, definitions for abbreviations and acronyms used, and a description of terms

used). (T-1).

6.5.4. Create drafts using Microsoft Word® in 12-point Times New Roman font, with one-

inch top, bottom, left, and right margins. Include page numbers on draft publications.

6.5.4.1. See AFMAN 33-361 for guidance on formatting details and contact your

publications manager for editable templates of publications.

6.5.4.2. If doing a rewrite, the previous final draft is a good starting point (found in the

official record set in your office file plan, within the AFIMPT application, or from your

publications manager).

6.5.4.3. When the draft is complete, consider turning on line numbers in the draft prior to

staffing. This makes sorting and merging several coordination comment matrixes easier.

In Word® select Page Layout, Line Numbers, Continuous.

6.5.5. Publication’s Front Page Header. The following information has to be included as

part of the publication header (see the first page of this document as an example for content,

not format). Publications not processed by AFDPO are formatted by the OPR to look like an

AFDPO formatted publication (camera ready – use this publication as a template). OPRs are

required to use the information detailed below to create publications. OPRs must ensure

draft publications (both physical and electronic) that are processed by AFDPO contain the

following information at the beginning of the document in this order, flush left, no tabs, and

single spaced. (T-1).

6.5.5.1. BY ORDER OF THE (SECAF/command/base/wing/etc.).

6.5.5.2. The publication type and number (e.g. Air Force Instruction 33-360, Air Force

Instruction 33-360_AMCSUP).

AFI33-360 1 DECEMBER 2015 59

6.5.5.3. Place holder for date (e.g., “(Date)”). The final publishing activity (AFDPO,

local publication manager, or OPR) dates the publication the same day it is posted to the

web site or made available for distribution. The publication date is the effective date; Air

Force publications are not considered effective until they are released to users IAW this

publication. With proper justification publications at any level may be assigned an

“effective” date that falls in the future, but under no circumstances may publications be

backdated.

6.5.5.4. The AFSC series title, see Attachment 2.

6.5.5.5. The publication title.

6.5.5.6. The compliance statement: “COMPLIANCE WITH THIS PUBLICATION IS

MANDATORY” if a directive publication.

6.5.5.7. An accessibility statement to identify where the publication is located for

distribution. See Table 6.1 for examples of accessibility statements.

Table 6.1. Examples of Accessibility Statements.

“ACCESSIBILITY: Publications and forms are available for downloading or ordering on the e-

Publishing web site at www.e-Publishing.af.mil”

“ACCESSIBILITY: This publication is only available directly from the OPR”

“ACCESSIBILITY: This publication is available for downloading on the SIPRNet at

www.#######.af.smil.mil”

6.5.5.8. A releasability statement, which should specify any limitations on distribution.

See Table 6.2 for examples of releasability statements.

Table 6.2. Examples of Releasability Statements.

“RELEASABILITY: There are no releasability restrictions on this publication”

“RELEASABILITY: Access to this publication (or form) is restricted: this publication may be

released to NATO members only”

“RELEASABILITY: Access to this publication (or form) is restricted: this publication may not

be released to foreign nationals”

“RELEASABILITY: Access to this publication (or form) is restricted: this publication is

classified (or insert CUI type) requests for access must be approved by the OPR”

“RELEASABILITY: Access to this publication (or form) is restricted”

6.5.5.9. “OPR: (org/office symbol only)”.

6.5.5.10. “Certified By: (insert org/office symbol and, in parenthesis, the certifier’s name

that appears on the AF Form 673).”

6.5.5.11. “Supersedes: (include the number and date of all publications being

superseded, separated by a semicolon),” if applicable.

6.5.5.12. “Pages: (insert page count)”.

6.5.5.13. AFDPO formatted Publications. The Air Force Seal or corresponding Shield of

the MAJCOM/FOA/DRU where the publication is approved is inserted during tagging –

OPRs do not need to include the Seal or Shield in the draft publication. All departmental

60 AFI33-360 1 DECEMBER 2015

publications display the Air Force Seal in the upper left corner of the first page, with “BY

ORDER OF THE SECRETARY OF THE AIR FORCE” written above the Seal.

Command/field publications do not use the Air Force Seal, unless issuing an integrated

supplement to a departmental publication. All command/field publications, except

integrated supplements to departmental publications, display the appropriate

MAJCOM/FOA/DRU Shield in the upper left corner of the first page, with “BY ORDER

OF THE (MAJCOM/FOA/DRU) COMMANDER or DIRECTOR” written above the

Shield. Note: MAJCOMs may approve subordinate field organizations to use their

unique Shield on their site specific publications. However, MAJCOM Publication

Managers ensure an electronic copy of the approved Shield is provided to AFDPO for the

publications they process.

6.5.6. Opening Paragraph. The publication starts with a concise purpose statement that

cites the antecedent publication(s), explains what the publication covers, to whom it applies,

and other required sections as detailed below. Do not include policy/guidance statements in

the opening paragraph. If implementing a DoD issuance, show the type implemented after

“DoD” (e.g., DoD Directive or DoD Instruction) and include the number and title. The AF

publication OPR shall ensure the publication includes a complete opening paragraph. (T-1).

A complete opening paragraph includes:

6.5.6.1. Implemented Policy/Guidance/HHQ Publication. The first sentence needs to

identify the antecedent publication that is being implemented. Identify only those

publications, which if changed, require your publication to be reviewed for

compliance/accuracy; other publications that are referenced within the document should

be included in Attachment 1, not here.

6.5.6.2. Applicability Statement. Identify any unique applicability conditions (signed

MOA/U, Support Agreement, etc.). (T-1). Identify applicability to Air National Guard or

Air Force Reserve.

6.5.6.3. Legal Requirements Statement. If applicable, note that failure to comply with

the publication is punishable as a violation of Article 92, of the UCMJ. Indicate if the

publication is subject to the Privacy Act of 1974, subject to FOIA requirements, subject

to Paperwork Reduction Act of 1995, contains copyrighted information, or is subject to

other statutory requirements. See paragraph 1.7 for guidance on obtaining sample

statements and addressing legal issues in the opening paragraph of the publication. The

servicing legal office should be participating early in the writing of a punitive statement.

6.5.6.4. Records Management Statement. Include the standard records management

statement: “Ensure that all records created as a result of processes prescribed in this

publication are maintained IAW Air Force Manual (AFMAN) 33-363, Management of

Records, and disposed of IAW Air Force Records Information Management System

(AFRIMS) Records Disposition Schedule (RDS)”, or any updated statement provided by

the AF Records Management office (SAF/CIO A6P).

6.5.6.5. Recommending Changes Statement. Include a statement for recommending

changes, including any necessary routing instructions. For example, “Refer

recommended changes and questions about this publication to the Office of Primary

Responsibility (OPR) using the AF Form 847, Recommendation for Change of

AFI33-360 1 DECEMBER 2015 61

Publication; route AF Forms 847 from the field through the appropriate functional chain

of command.”

6.5.6.6. Allow Implementing/Supplementing Publications Statement. (T-1).

6.5.6.6.1. The OPR for the HHQ publication (parent) determines if implementing

activities need to create supplements or separate publications for their organization-

specific guidance. Supplementary guidance (which includes supplements and

separate publications) cannot be less restrictive than the parent publication, but it can

be more restrictive. Supplementary guidance cannot contradict the parent

publication.

6.5.6.6.2. Include a statement in the opening paragraph as to whether or not

subordinate units need to send implementing or supplementing publications to the

higher headquarters OPR for review and coordination before publishing. OPRs are

highly encouraged to review lower-level supplements/implementing publications for

conflicting material, less restrictive guidance, and for possible incorporation into the

higher headquarters publication. Examples of statements include, “This publication

may be supplemented at any level, but all Supplements must be routed to the OPR of

this publication for coordination prior to certification and approval.” or “This

publication may not be supplemented or further implemented/extended.”

6.5.6.7. Waiver Authority Statement. Include a statement in the opening paragraph

regarding waiver authority. Example: “The authorities to waive wing/unit level

requirements in this publication are identified with a Tier (“T-0, T-1, T-2, T-3”) number

following the compliance statement. See AFI 33-360, Publications and Forms

Management, for a description of the authorities associated with the Tier numbers.

Submit requests for waivers through the chain of command to the appropriate Tier waiver

approval authority, or alternately, to the Publication OPR for non-tiered compliance

items.” A reference to an internal paragraph that contains the authority and directions is

also permitted. (T-1).

6.5.6.8. Trade Names and Trademarks. When using a trade name or mark of a non-

Federal/government entity, include the following disclaimer as the last sentence in the

publication’s opening paragraph: “The use of the name or mark of any specific

manufacturer, commercial product, commodity, or service in this publication does not

imply endorsement by the Air Force.” Refer to paragraph 1.12.6 for additional guidance.

(T-1).

6.5.7. Summary of Changes. OPRs shall ensure a summary of changes is included for all

ICs and rewritten publications. (T-1). The summary of changes will cite major changes:

content changes; new, revised, or obsolete forms; new, revised, or rescinded recurring

reports; etc. Place the summary of changes immediately after the opening paragraph. (T-1).

6.5.7.1. Consider starting with: “This document has been substantially revised and needs

to be completely reviewed. Major changes include (insert summary of major changes).”

6.5.7.2. Include one of these statements as the last sentence when making an IC (not

when issuing a rewrite): “A margin bar (|) indicates newly revised material.”, or “An

asterisk (*) indicates newly revised material” for Supplements to DoD Issuances. Note:

Do not include a summary of changes for ACs or new publications.

62 AFI33-360 1 DECEMBER 2015

6.5.8. Forewords. OPRs ensure only nondirective publications may have a foreword to

provide a personal message from a proponent. Limit the foreword to one unnumbered page

preceding the title (first) page. Signatures are not required on forewords. (T-1).

6.5.9. Table of Contents. AFDPO will generate a table of contents for electronic

publications that are processed by AFDPO and posted on the e-Publishing web site for

publications that are 20 pages or more. OPRs for publications not processed/tagged by

AFDPO (classified, non-electronic printed, and those issued below the wing/base, or by

ANG wings/subunits) will add a table of contents for publications over 20 pages. (T-1).

Include chapter titles, section titles, sub-section titles as desired, titles for figures or tables

that appear within chapters, and attachments titles, as well as page numbers for all.

6.5.10. Publication Body. When drafting new publications or revising existing ones,

authors need to follow the Federal Plain Language Guidelines available at , as appropriate.

Specialized language may be required depending on the intended audience, but language and

content organization should be as clear as possible. Key concepts of plain language to keep

in mind are noted in Table 6.3.

Table 6.3. Plain Language Concepts.

Be Clear

Use plain language whenever possible; avoid jargon

Avoid overuse of acronyms (if used, make certain they are established upon first

use)

Use the active voice

Format your document so that it’s easy to read and understand

Use table and figures if that’s the best way to show information

Be Concise

Remove unnecessary words

Write sentences with 20 words or fewer and that contain a single thought, action,

etc.

Use seven sentences or fewer per paragraph

Be Specific

Include only information that the reader must know

Use words with precise meaning

Include details that are directly relevant to the main point

6.5.10.1. Paragraph Numbering. Number all paragraphs and subparagraphs using this

publication as an example. AF Supplements to DoD Issuances follow the numbering

format of the supplemented DoD issuance. OPRs must provide fully integrated camera-

ready copies of AF Supplements to DoD issuances to AFDPO for posting to the e-

Publishing website. (T-1).

AFI33-360 1 DECEMBER 2015 63

6.5.10.2. Bullets.

6.5.10.2.1. Directive Publications. Bullets are not authorized in directive type Air

Force publications (see Table 4.1 for list of publications), including ICs. OPRs must

ensure when updating an old publication with bulleted information, the bulleted items

are replaced with numbered paragraphs (e.g. 2.14.1.1., 2.14.1.2., etc.). (T-1).

6.5.10.2.2. Non Directive Publications. When part of a numbered paragraph, bullets

may be used for simple lists in nondirective type Air Force publications (AFPAM,

DD, TTP, AFH, VA). Sub-bullets are not allowed.

6.5.10.3. Embedded figures and tables are to be inserted where they appear in the final

version. Provide a separate source graphic file for each figure not created in Word®.

Place the number and title of each figure or table directly above the item in the

publication. Limit the use of unnecessary color and graphics to help minimize printing

costs and the size of transmitted and posted files. Work with your PM/FM to ensure your

graphics are submitted properly.

6.5.10.4. Overview/Background Section. (Optional). Provide a concise overview

and/or background information.

6.5.10.5. Policy Section (AFPDs only). (Required for AFPDs). Identify Air Force level

policy that is consistent with laws, regulations, and leadership’s direction. The policy

section states the principles and/or goals and may define performance standards and other

means by which the Air Force can evaluate success in implementing the policy.

6.5.10.5.1. Policy statements should be as concise as possible; however, they should

be written in sufficient detail to ensure the policies are clearly articulated.

6.5.10.5.2. DO NOT include responsibilities in the policy section. DO NOT include

procedures in AFPDs. One typical result of an imprecise policy section is the

improper embedding of responsibilities. As a result, critical responsibilities are not

clearly assigned, which can lead to failure to perform them.

6.5.10.6. Roles and Responsibilities Section. (Required).

6.5.10.6.1. Identify the key officials who carry out the policy or guidance and list the

overarching duties and obligations of each. Responsibilities should be assigned to a

position (commander, director, chief, etc.), NOT to the individual filling the position.

In assigning responsibilities, be specific but succinct. DO NOT include procedures.

State what the official is responsible for doing, not how the official should do it. By

clearly aligning the responsibility with the official, the intent of the publication can be

better accomplished. Note: If just the office or organization is identified, the head of

that office/organization is the responsible party.

6.5.10.6.2. AFPDs. The SECAF assigns responsibilities, as applicable, to HAF two-

letter/digit officials, MAJCOM Commanders, and/or AF Component Commanders.

Assigning responsibilities below this level is discouraged given it may unnecessarily

hamper the key officials in their efforts to efficiently manage their

activities/responsibilities, and circumvents his/her authority.

64 AFI33-360 1 DECEMBER 2015

6.5.10.7. Core Content. Do not use “Core Content” as a section title – use a title

describing the content being provided. Guidance and detailed procedures are written

using command/active voice without jargon and using plain language.

6.5.10.7.1. OPRs ensure that directions in publications are clear, understandable,

measurable, and executable. Identify “who must do what” if compliance is required.

If the content is informational or descriptive, be clear by using words that

communicate appropriately (should, may, consider, etc.). Use caution when simply

removing terms like “shall”, “must”, and “will” since the structure of your sentence

may still imply that compliance is required.

6.5.10.7.2. The OPR may structure the content to increase understanding and

usability by the target audience. See Table 6.4 for approved publication elements

(chapters, volumes, sections, etc.).

Table 6.4. Elements of a Publication.

Note: The following elements are authorized for use in Air Force publications.

Division

Identification

Volumes

Number consecutively, using Arabic numerals; e.g., Volume 1, Volume 2, etc.

Parts

Number consecutively, using Arabic numerals; e.g., Part 1, Part 2, etc.

Chapters

Number consecutively throughout the publication, using Arabic numerals; e.g.,

Chapter 1, Chapter 2, etc.

Sections

Use capital letters in alphabetical order preceded by a numeral; e.g., Section 1A,

Section 1B, Section 2A, Section 2B, etc., throughout the publication or within

each chapter.

Paragraphs

Number consecutively throughout the publication, using Arabic numerals; e.g.,

1, 2, 3, etc. For publications divided into chapters, use a two-part Arabic

numeral. The first numeral represents the chapter, the second represents the

numerical sequence of the paragraph with the chapter, e.g., 1.1., 1.2., for the

first chapter, 2.1., 2.2., for the second chapter, etc. If only in sections, begin

with 1 and number sequentially throughout the body. Do not re-sequence in the

next section.

Subparagraph

Use Arabic numerals in sequence, separated by periods, progressing from the

main paragraph number. Note: These examples are for a publication with

chapters.

1.1.1. for the first subparagraph. 1.1.1.1. for the first paragraph under the first

subparagraph. 1.1.1.1.1. for the first paragraph under the first sub-paragraph,

etc.

Figures

Use:

Arabic numerals – Figure 1, Figure 2, Figure 3, etc., consecutively in

publications without chapters.

AFI33-360 1 DECEMBER 2015 65

Two-part Arabic numerals in publications with chapters; the first number

identifies the chapter, and the second number identifies the figure sequence

number within the chapter, e.g., Figure 1.1., Figure 2.1., etc.; and for figures

within the attachment; e.g., Figure A1.1., Figure A1.2., etc., for figures in

Attachment 1; and Figure A2.2., etc., for figures in Attachment 2.

Tables

Follow the procedures specified for figures.

Attachments

Number consecutively, using Arabic numerals; e.g., Attachment 1, Attachment

2, etc. Paragraphs in attachments will take the first number from the number of

the attachment; e.g., Attachment 3 would have paragraphs A3.1., A3.2., A3.3.,

etc.

Note: if attachments have sections, identify them as sections A1A, A1B, A1c,

or A2B, A2C, etc.

6.5.11. Approving Official’s Authentication. The approving official’s

authentication/signature block is the last entry before the attachments. There are to be no wet

signatures on the publication; the Approving Official shall sign the AF Form 673 only. (T-1).

If the authority to sign the AF Form 673 is delegated, the authentication on the actual

publication remains that of the principal that delegated the authority.

6.5.12. Attachment. OPRs must ensure publication attachments meet the following format

requirements.

6.5.12.1. Attachment 1, GLOSSARY OF REFERENCES AND SUPPORTING

INFORMATION. OPRs include an Attachment 1 that lists the references, forms,

abbreviations and acronyms, and terms used within the publication. (T-1). Do not use

paragraph numbering for this attachment. Use the following section titles:

6.5.12.1.1. References. Format: Designator (abbreviation), number, title (italicized),

and published date. Recommend the references be listed in the order they appear in

the text.

6.5.12.1.2. Prescribed Forms. List forms for which this is the parent publication.

Format: Designator (abbreviation), number, title (italicized).

6.5.12.1.3. Adopted Forms. List forms adopted by this publication. Format:

Designator (abbreviation), number, title (italicized).

6.5.12.1.4. Abbreviations and Acronyms. List abbreviations and acronyms used

within the publication alphabetically. Abbreviations and acronyms are spelled out

upon first use or single use within the text and then incorporated into Attachment 1.

6.5.12.1.5. Terms. Define terms used within the publication. List alphabetically.

6.5.12.2. Additional Attachment. Include additional attachments as necessary. Use

Arabic numerals in sequence: Attachment 2, Attachment 3, Attachment 4, etc.

Paragraphs in attachments take the first number from the number of the attachment; e.g.,

Attachment 3 would have paragraph A3.1, A3.2, A3.3, etc. Note: If attachments have

sections, identify them as sections A1A, A1B, A1C, or A2B, A2C, etc.

66 AFI33-360 1 DECEMBER 2015

6.6. General Rules.

6.6.1. Citing References. OPRs must ensure all citations within AF publications meet the

following requirements and those outlined in Attachment 4. (T-1).

6.6.1.1. Limit the use of references and ensure all references are directly applicable and

listed in Attachment 1. (T-1). Do not use indefinite references such as “in current

directives,” “contained in existing instructions,” and “as prescribed in pertinent

publications.” (T-1). Official Air Force policy and/or guidance are issued in the

publications described in Table 4.1 and Table 4.2 (T-1). Therefore, do not reference the

following: a draft publication; unofficial policy and/or guidance found on web sites; or

classified information in an unclassified publication. (T-1).

6.6.1.2. When Executive Orders (EOs), Public Laws, or other statutes have already been

implemented by a DoD Issuance, use the DoD Issuance as the reference citation; e.g., use

“DoDD 5400.7” rather than “Title 5 United States Code Section 552.” (T-1). Note:

“DoD Issuances” include DoDDs, DoDIs, other DoD publications, and their changes.

However, when an Air Force publication directly implements a specific statute, it needs

to be cited accordingly. (T-1). Use codified citations (United States Code) when

available, and if the provision is not codified, use the Public Law citation; e.g., use Public

Law 98-191, or Title 41 United States Code Sections 401-420. (T-1). Verify proper

statutory authority with the servicing legal office during coordination of the publication.

6.6.1.3. Do not reference a DoD Issuance in an Air Force publication unless there is no

Air Force implementing publication. (T-1). Consider using the Issuances, Delegations of

Authority, and Responsibilities (IDAR) Database (www.idar.hq.af.mil) to determine

which Air Force publications implement a given DoD Issuance. If no Air Force

publication exists, cite the DoD Issuance number and include the full reference in

Attachment 1 (designator, number, title, and date). (T-1). Citing references at the

appropriate level reduces confusion and conflicts. For example, AFPDs implement

DoDDs, so if the AFPD is cited as being implemented there is no need to cite the DoDD.

The AFPD may provide more restrictive policy than the DoDD, therefore citing the

higher-level document could cause confusion/conflicts. The same applies for DoDIs and

AFIs.

6.6.1.4. To refer to another Air Force publication and/or form, cite the designator,

number, and include the title in italics at first use (e.g., AFI 33-322, Records

Management Program; AF Form 673, Air Force Publication/Form Action Request). (T-

1). Thereafter, refer only to the designator and number (e.g., AFI 33-322 or AF Form

673). (T-1). Include the full publication reference (designator, number, title, and date) in

Attachment 1. (T-1).

6.6.1.5. To refer to an organization and/or an office within an organization, use the

below guidelines for publication and forms.

6.6.1.5.1. Use the "Establishment term" when referring to the entire organizational

entity (Air Force, AMC, USAFE, etc.) (T-1).

6.6.1.5.2. Use the HQ prefix only when referring to the entire HQ unit (staff) only

(HQ USAF, HQ AMC, HQ USAFE, HQ 3, etc.). (T-1).

AFI33-360 1 DECEMBER 2015 67

6.6.1.5.3. When referring to a specific office within a HQ unit, use the Establishment

term and office symbol separated by a virgule (AF/CC, SAF/AA, AMC/A3, etc.). (T-

1).

6.6.2. Notes.

6.6.2.1. OPRs may use “notes” within a paragraph to explain or highlight information.

The word “Note” should be in bold followed by a colon (e.g., Note: [insert additional

text]). Notes associated with tables, figures, or illustrations should be placed

immediately below the graphic or, in the case of a table, in the last row of the table.

6.6.2.2. Use footnotes or endnotes to credit a lengthy legal cite, a copyright owner, the

source of quoted materials, or provide a lengthy explanation/expansion on text within a

paragraph. Endnotes should be placed before any attachments to the publication.

6.6.3. Exceptions. OPRs may identify “exceptions” within a paragraph to identify a case in

which the cited rule does not apply. The word “Exception” should be in bold followed by a

colon (e.g., Exception: [insert additional text]). Exceptions associated with tables, figures,

or illustrations should be placed immediately below the graphic or, in the case of a table, in

the last row of the table.

6.6.4. Using Figures (Illustrations).

6.6.4.1. Requirements of Government Printing and Binding Regulations are as follows:

Use illustrations only when they relate to Air Force business and are in the public

interest, relate directly to the subject matter, are in good taste, and are the smallest size

necessary. Limit the use of color, especially for publications that are to be printed, to

control the cost. OPRs must justify the use of color on printed materials using an AF

Form 673. (T-1).

6.6.4.2. OPRs will embed figures, tables not created in Word®, and illustrations where

they are to appear in the final version. Place the caption above the graphic. Provide a

separate source graphic file for each figure, table, or illustration not created in Word®

(e.g., .tif, .gif, .jpg, etc.), when submitting your publication for processing/posting. (T-1).

Work with your PM/FM to ensure your graphics are submitted properly.

6.6.5. Tables. Use tables to clarify procedures, present data, and/or to explain a choice of

actions or set of conditions.

6.6.5.1. A standard table is data arranged in columns. The listed items are organized by

some criterion such as alphabetical or numerical order. The format requirements for

standard tables are not rigid; many variations are possible, depending on the kind of

material you wish to place in a table. Regardless of the variation used, columns and rows

should be labeled (titles, numbers, letters, etc.) to facilitate referencing material in the

table. Tables found in Attachment 2 and Attachment 3 of this publication are examples

of standard tables.

6.6.5.2. A decision logic table (DLT) is most useful when you need to explain a set of

actions that depend on a condition or set of conditions; or when a narrative description of

possible actions would be complex or wordy. There are three elements in DLTs:

conditions, actions, and requirements. The conditions (the ifs in the if-then relationship)

are the potential circumstances that influence decisions. The actions (the thens in the if-

68 AFI33-360 1 DECEMBER 2015

then relationship) are the specific operations or tasks that need to be performed when the

various conditions occur. The requirements are the combined conditions and actions that

make up decisions (if + then = requirement). Each separate condition and action has to

have its own requirement. Table A3.1 in this publication is an example of a DLT.

6.6.5.3. A specified action table (SAT) shows actions that are usually taken in a certain

order but that do not depend on any condition. If you just want to show a series of related

actions or procedures, use a SAT. Table A3.2 in this publication is an example of a

SAT.

6.6.6. Tier Waiver Authority. AF publication OPRs must ensure each unit (wing, or

equivalent, and below; DRU; FOA) compliance item is identified with a Tier waiver

authority number using Table 1.1 (T-1). Exception: Publications that are issued/approved

below the T-3 level (Wing/DRU/FOA/CC) do not require tiering.

6.7. Supplements.

6.7.1. AF Supplements to DoD Issuances.

6.7.1.1. To create an integrated supplement, the AF OPR contacts the OSD OPR to

obtain an editable version of the DoD publication. The AF OPR then manually inserts

the AF added paragraphs/material into a Word® or PDF version of the published DoDD,

DoDI, or DoDM.

6.7.1.2. The first added page(s) of an AF Supplement include a publication header

(paragraph 6.5.5), opening paragraph (paragraph 6.5.6), and summary of changes (if

applicable) (paragraph 6.5.7).

6.7.1.3. OPRs insert “(Added) (AF)” between each new paragraph number and the

content (e.g., “4.1.1. (Added)(AF)”) when supplementing a DoD Issuance. Paragraph

numbering follows the existing schema used in the DoD Issuance. Air Force content is

not inserted into or between sentences of the parent DoD Issuance text, standalone new

“(Added) (AF)” paragraphs are used.

6.7.1.4. The AF approving authority’s authentication is inserted after the OSD official’s

authentication.

6.7.1.5. For standalone supplements, the OPRs submit only the AF added material.

6.7.1.6. The OPR provides a fully formatted document for publishing.

6.7.2. Command/Field Supplements to AF Supplements to DoD Issuances. OPRs ensure all

Command/Field Supplements to AF Supplements to DoD Issuances meet the requirements of

this section.

6.7.2.1. To create an integrated supplement, the OPR of the Command/Field Supplement

contacts the OPR of the AF Supplement to obtain an editable version of the publication.

The OPR then manually inserts the added material into a Word® or PDF version of the

published AF Supplement to the DoDD, DoDI, or DoDM.

6.7.2.2. OPRs insert “(Added)” and the command/field acronym between each new

number and the content (e.g., “4.1.1. (Added)(AMC)”) when supplementing an AF

Supplement to a DoD Issuance. (T-1). Paragraph numbering follows the existing schema

used in the DoD Issuance. (T-1).

AFI33-360 1 DECEMBER 2015 69

6.7.2.3. The command/field approving authority’s authentication is inserted after the

OSD official’s/AF official’s authentication. (T-1).

6.7.2.4. For standalone supplements, the OPRs submit only the added material. (T-1).

6.7.2.5. The OPR provides a fully formatted document for publishing. (T-1).

6.7.3. Command/Field Supplements to AF Publications (AFIs, AFMANs, etc.). OPRs

ensure all Command/Field Supplements to AF Publications meet the requirements of this

section.

6.7.3.1. OPRs submit only the material to be added to the higher headquarters

publication including the paragraph numbers whether creating a standalone or integrated

supplement. (T-1). OPR must identify if AFDPO is to publish as an integrated or

standalone supplement. (T-1).

6.7.3.2. OPRs insert “Added” between each new paragraph, figure, table, attachment

number, etc., and the content (e.g., “4.1.1. (Added)”). (T-1). The AFDPO formatting

software adds the appropriate command/field acronym after “(Added)”.

6.7.3.3. OPRs do not use the “Added” tag when the paragraph, figure, table, attachment,

etc., number already exists in the basic publication. (T-1). Repeat the number of the

entity being supplemented; when the correct acronym is inserted during processing, the

whole phrase “4.1.1. (AMC)” is considered a unique identifier even though the numerical

digits exactly match the paragraph number being supplemented. Numbering has to agree

with the format in the basic publication; e.g., publications with chapters: Figure 2.1,

Table 3.1, etc.; without chapters: Figure 1, Table 1, etc. (T-1).

6.8. Air Force Policy Memorandum (AFPM) and Guidance Memorandum (GM).

6.8.1. OPRs may obtain editable templates of AFPMs or GMs within AFIMPT (under the

Template tab) or from their local publications manager. The general formatting guidelines

for an official memorandum in AFMAN 33-326 and HOI 33-3 apply as appropriate for the

level of memorandum being issued.

6.8.1.1. Subject Line. The publication OPRs will ensure AFPMs and GMs indicate in

the subject line whether they are an Air Force Policy Memorandum or Guidance

Memorandum.

6.8.1.2. Control Number. OPRs request AFPM and GM control numbers from

publication managers and place it above the date slot.

6.8.1.3. Published Date. The actual date on the AFPM or GM is inserted at the time of

publication by the publishing authority.

6.8.2. The First Paragraph.

6.8.2.1. OPRs ensure all AFGMs, issued from the HAF, start with “By Order of the

Secretary of the Air Force”. Command and Field GMs are by order of the issuing

commander/director that signs the GM (“By Order of the Commander, Air Combat

Command”).

6.8.2.2. When modifying an existing publication, start with: “By Order of the Secretary

of the Air Force (or the issuing organizations commander/director), this (Guidance or

70 AFI33-360 1 DECEMBER 2015

Policy) Memorandum immediately implements changes to (specify the publication and

include a short description of the policy/guidance being changed). Compliance with this

memorandum is mandatory. To the extent its directions are inconsistent with other

(insert organization level being issued from [Air Force, ACC, 319 ARW, etc.])

publications, the information herein prevails IAW AFI 33-360, Publications and Forms

Management.”

6.8.2.3. When no publication exists, start with: “By Order of the Secretary of the Air

Force (or the issuing organizations commander/director), this (Guidance or Policy)

Memorandum is the first instance of a to-be published (insert issuing org name here)

publication that (insert subject area and brief rationale). Compliance with this

memorandum is mandatory. To the extent its directions are inconsistent with other

(insert organization level being issued from [Air Force, ACC, 319 ARW, etc.])

publications, the information herein prevails IAW AFI 33-360, Publications and Forms

Management.”

6.8.2.4. When supplementing a HHQ publication and no supplement exists, start with:

“By Order of the Secretary of the Air Force (or the issuing organizations

commander/director), this Guidance Memorandum is the first instance of a to-be

published (insert issuing org name here [ACC, ANGRC, etc.]) supplement to (insert

number and title of HHQ publication being supplemented). Compliance with this

memorandum is mandatory. To the extent its directions are inconsistent with other

(insert organization level being issued from [Air Force, ACC, 319 ARW, etc.])

publications, the information herein prevails IAW AFI 33-360, Publications and Forms

Management.”

6.8.3. New Publications Only. If issuing new policy or guidance publication, include a

releasability statement, applicability statement, the standard records management statement

and any other applicable standard statements described in paragraph 6.5

6.8.4. The Last Paragraph. OPRs ensure AFPMs and all GMs (HAF, command, and field

level) end with one of the following statements (T-1):

6.8.4.1. “This Memorandum becomes void after one-year has elapsed from the date of

this Memorandum, or upon publication of an Interim Change or rewrite of the affected

publication, whichever is earlier.”

6.8.4.2. “This Memorandum becomes void after one year has elapsed from the date of

this Memorandum, or upon publishing of a new publication permanently establishing this

guidance[insert the new publication number and title if known], whichever is earlier.”

6.8.5. Signature Line. Do not have the principal sign the memorandum; insert only an

authentication/signature block just like any other publication. The completed AF Form 673

serves as the approval to publish.

6.8.6. Reissuing AFPMs/GMs. AFPMs and GMs may be reissued for an additional period

of up to one-year if the policy/guidance has not been incorporated into an official publication

within the timeframe allowed. OPRs use an AF Form 673, obtaining legal review (T-3),

signatures of certifying and approving officials (T-1) for subsequent reissue/extension. The

OPR forwards the AFPM or GM and completed AF Form 673 to AFDPO for dating/posting.

AFI33-360 1 DECEMBER 2015 71

6.9. Visual Aids. OPRs ensure VAs meet the following requirements. VAs have unique

formats. However, they are numbered like instructions/manuals (series & control number), and

identify the attributed directive publication, a releasability statement (no need for an accessibility

statement), and a supersession line on permanent VAs; this information should be placed at the

bottom right of the VA if space allows. In some cases, placement of this information is

impossible due to the small size of some VAs; OPRs should try to design VAs to include this

information unless doing so is impractical. (T-1).

6.10. Standalone Base/Wing Level Publications.

6.10.1. If a wing/base decides to issue standalone publications (those that are not integrated

into HHQ publications (Supplements) or formatted by AFDPO (types listed in Table 4.1 and

Table 4.2), then the wing/base OPR must provide a properly formatted/camera-ready version

to AFDPO for posting. (T-3). AFDPO does not format (tag) the publication because they do

not require integration into higher or lower level publications. AFDPO applies the effective

date and post the publication to the e-Publishing web site.

6.10.2. OPRs at the wing/base become responsible for providing any future updates to their

standalone publications in the same fully-formatted, integrated, and camera-ready condition.

OPRs integrate ICs and attach any AC or GM to their publications before submitting them

for publishing.

72 AFI33-360 1 DECEMBER 2015

Chapter 7

FORMAL COORDINATION

7.1. Coordination. Coordination is a process in which an OPR obtains endorsements to publish

from offices with functional interest/technical expertise, oversight responsibilities,

statutory/regulatory review requirements, and is completed prior to obtaining certifying and

approving officials’ signatures on the AF Form 673.

7.1.1. Commanders/Directors, through their PCMs, determine the appropriate

offices/organizations from which coordination should be obtained for a draft

publication/form, prior to certification and/or approval. Table A3.1 can be used as a starting

point in determining appropriate coordination. The table is not all-inclusive; but, provides

recommended coordinating offices for the subject areas identified. A publication should be

coordinated with all offices having functional interest/technical expertise, oversight

responsibilities, statutory/regulatory review requirements, even if they do not appear in the

table.

7.1.2. OPRs submit publications and forms to two-letter/digit organizations, unless

otherwise directed in the formal coordination table provided in this publication or other

applicable directive guidance.

7.1.2.1. Two-letter offices are responsible for ensuring the appropriate offices within the

organization review and coordinate on the publication and/or form and for providing a

consolidated response.

7.1.2.2. The consolidated response does not necessarily have to carry a two-letter level

endorsement; the two-letter may designate a lower-level office within the organization to

provide the response and endorse the coordination request (i.e., eSSS, email, TMT, AF

Form 673, AF Form 1768).

7.1.2.3. If an organization needs more time for coordination, they submit a request for

extension to the OPR on or prior to the suspense date, otherwise the package proceeds

without delay.

7.1.2.4. A major change to the AF Form 673 is the removal of the digital signature

capability from the coordination section. It was determined that there is no need for a

digital signature in the coordination section and the number of digital signatures added

unnecessary complexity to the form. The transcribing of endorsements from emails,

eSSS, TMT tasks, memos, and other methods suffice for coordination responses.

However, endorsers wishing to "sign" the AF Form 673 electronically may do so using

the "//SIGNED//" annotation in front of the signature information in the Coordinators

column (IAW AFI 33-321, Authentication of Air Force Records). Procedures for the

retention of records do not change.

7.1.3. If the OPR does not obtain coordination from an affected office, the OPR may be

required to do an immediate update if language in the publication is contested by an office

that was not given the opportunity to coordinate.

AFI33-360 1 DECEMBER 2015 73

7.1.3.1. If resolution cannot be reached at the OPR level, the OPR must grant a waiver to

the affected office absolving them from complying with the contested language until the

issue is resolved. (T-2).

7.1.3.2. The OPR involves the servicing legal office and elevate within the chain of

command as necessary to resolve contested guidance.

7.1.3.3. If the contested language is dictated in a DoD issuance, the Air Force OPR

cannot waive the DoD requirement. The office contesting the DoD guidance needs to

work with the Air Force OPR for the DoD issuance (see IDAR database for OPR listing -

https://www.idar.hq.af.mil) to obtain a waiver or change the DoD guidance; send a

courtesy copy of all e-mail correspondences between the Air Force OPR and the DoD

OPR to the SAF/AAII Policy Branch workflow box (usaf.pentagon.saf-aa.mbx.saf-aaii-

[email protected]).

7.1.4. OPRs must ensure a completed AF Form 673 accompanies the final draft submitted

for publication, although OPRs may collect coordination endorsements from, but not limited

to, e-mail, an AF Form 1768 (SSS), eSSS in TMT, or the AF Form 673 (electronic or pen-

and-ink signatures are acceptable) for draft publications. (T-1). If endorsements are obtained

simultaneously (i.e., “shotgunned”), or on separate/different documents, transcribe the

information onto the AF Form 673 and maintain original correspondence in the record. The

OPR must not release final drafts for publishing with unresolved (nonconcurrences) or

insufficient coordination.

7.1.5. Coordination standards and requirements for coordinating classified and CUI

publications and forms are the same as those for unclassified publications/forms. Contact

coordinating offices for instructions on routing sensitive/CUI and classified publications.

7.1.6. AFPMs and GMs require immediate release because they address critical issues, they

only require a legal review

(T-3), and signatures of certifying and approving officials (T-1)

(the SECAF for AFPMs) on the AF Form 673. OPRs need to provide full justification for

issuing this time sensitive policy/guidance on the AF Form 673 or staff package.

7.1.7. OPRs/POCs of publication actions, which, as a result of coordination, incorporate

substantive or critical comments into the coordinated publication draft, must obtain a legal

sufficiency review of the “final” product by the supporting legal office prior to forwarding

for certifying and approval authority action.

7.2. Suspense. OPRs establish a reasonable suspense that reflects the complexity and size of the

publication being coordinated. Coordinators should be given a minimum of two weeks to

provide coordination.

7.2.1. If coordinating offices are unable to meet a suspense date, submit request for

extension to the OPR prior to the given suspense date. A request for extension needs to

include rationale and estimated completion date. The publication OPR makes a good faith

effort to allow reasonable time for the office to respond based on the rationale provided. See

paragraph 7.4.3 for additional guidance on missed suspense.

7.2.2. OPRs should allow at least thirty days for AFRC units and ANG wings/subunits to

respond when coordinating on publications issued below the AF/MAJCOM level.

74 AFI33-360 1 DECEMBER 2015

7.3. Comment Matrix. OPRs will provide coordinators with a comment matrix for providing

feedback. (T-3). The comment matrix includes columns for the following elements:

organization, item number, type of comment (Administrative, Substantive, or Critical—include a

legend at the bottom of the matrix), page number, paragraph number, comment, and rationale.

Regardless of the type of coordination comment, coordinators designate a POC to work with the

OPR towards resolution. The POC designated by the reviewer may not be a contractor or an

indirect-hire foreign national. Coordinators must specify one of the following types of

comments for each comment provided in a standard comment matrix. (T-3).

7.3.1. Administrative comments address typographical, grammatical, and formatting errors.

7.3.2. Substantive comments address content that appears to be unnecessary, incorrect,

misleading, confusing, or inconsistent. A substantive comment is usually not sufficient

justification for a nonconcur, however, several substantive comments, when taken together,

may be grounds for a nonconcurrence. Coordinators nonconcurring with just substantive

comments must clearly indicate which comments are the basis for the nonconcur.

7.3.3. Critical comments are warranted for major deficiencies and preclude the final

approval and publication of the document (i.e., result in a nonconcur). Critical comments are

those that identify violations of the law or contradictions of policy, unnecessary risks to

safety, life, limb, or AF materiel; waste or abuse of AF appropriations; imposition of an

unreasonable burden on AF resources; and similar issues. Identification of a critical

comment is considered to be an automatic nonconcur by the coordinator.

7.4. Types of Coordination Responses.

7.4.1. Concur. A coordinator concurs, from their perspective, with the content as written.

7.4.2. Concur With Comment. Comments are administrative or substantive and consist of

changes meant to improve the clarity and correctness of an issuance. Critical comments

conflict with an overall “Concur With Comment” response.

7.4.3. Concur-No Response. A coordinator has not requested an extension or responded to

a request for coordination within the allotted coordination suspense period. Exception: Not a

valid response for legal review.

7.4.3.1. The OPR provides a reasonable suspense and makes a good faith effort to

determine why the coordinator has not responded. The efforts on the part of the OPR

should include requesting assistance from the organization’s PCM or publications

management office or contacting the coordinator SME for the publication, if known. The

number of contacts needed depends upon the urgency of the publication action.

7.4.3.2. The OPR shall continue with the approval process and enters “Concur-No

Response” next to the coordinator on the list of coordinating officials and provides an

explanation in the staff package as to why it is appropriate for the signature authority to

release the publication without the coordinator’s response. (T-3).

7.4.4. Nonconcur. Comments may be a combination of substantive and critical. They

should be labeled and grouped accordingly so critical comments are easily distinguished.

Coordinators must specify which comments (other than critical) are grounds for the non-

concurrence. (T-1).

AFI33-360 1 DECEMBER 2015 75

7.4.5. No Comment. A coordinator responds to a request for coordination but does not

concur, nonconcur, or comment. This response signifies the coordinator has reviewed the

issuance and does not have an equity interest in it.

7.5. What does Concurrence Mean? In providing concurrence, coordinators agree to the

contents within a publication or form from a functional perspective. Additionally,

coordinators are agreeing to the releasability of the publication, as stated by the OPR in the

publication. If the contents or purpose of a publication or a form are in conflict with existing

policy or guidance, or if the releasability as stated in the publication is not in keeping with

guidance in AFI 16-1404, coordinators are required to provide feedback to the OPR accordingly.

(T-1).

7.6. Resolving Comments. OPRs resolve all comments before submitting the publication or

form for final processing and publishing. The OPR is not required to resubmit/follow-up with

the coordinator to resolve administrative and/or substantive comments for “Concur With

Comment”. OPRs must include a record of the resolution of comments within the record set for

the publication/form. (T-1). Recommend the OPR make a copy of resolved comments available

for viewing on collaborative websites. Resolving Non-Concurrences:

7.6.1. Critical and some substantive comments result in a non-concurrence and need to be

resolved between the concerned parties before a publication is approved and published.

7.6.2. The resolution process is the responsibility of the publications OPR, including the

manner in which conducted. (T-1). The process may consist of informal or formal exchanges

by phone, e-mail, and/or memo; meetings and working groups. If the OPR is unable to

resolve the comments, they are to elevate the issues within their chain of command (see

paragraph 7.6.4 for departmental publications) for resolution. (T-1). Note: The OPR stays

involved in the process even if elevated to a higher authority. (T-1).

7.6.3. Resolution of a non-concurrence is documented by the coordinating office’s written

withdrawal of the non-concurrence, endorsed at the same or higher level as the original

coordination, or as delegated in the original coordination response. Exception: When the

comments leading to the non-concurrence are accepted in full and incorporated into the

publication, no withdrawal of the non-concurrence is necessary. However, a new entry on

the AF Form 673 for the non-concurring office should be inserted that identifies resolution of

the critical comments that led to the non-concur.

7.6.4. Departmental level publications.

7.6.4.1. When certifying and approving officials are within the same HAF two-letter

organization, the approving official makes final decisions on resolution during impasses.

Follow procedures in paragraph 7.6.6 below.

7.6.4.2. When certifying and approving officials are not within the same HAF two-letter

organization, the certifying authority that has been given policy oversight by the SECAF

in the antecedent AFPD makes final decisions to resolve impasses.

7.6.4.2.1. If the OPR cannot resolve the coordinator’s comment, they work through

their chains of command and elevate to the approving authority for resolution if

necessary.

76 AFI33-360 1 DECEMBER 2015

7.6.4.2.2. If the non-concur is from the certifying official, the publication is not to be

published until the certifying authority withdraws the non-concur.

7.6.4.2.3. The OPR documents the impasse in a memorandum, or other written form,

to the appropriate authority. Both sides of the comments/impasse are clearly and

succinctly addressed in the document along with a recommendation. Note: The

documentation becomes part of the permanent record-set of the publication.

7.6.5. Command/Field level publications. The approving official makes final decisions on

resolution during impasses. (Note: When impasses involve a command/field supplement and

the HHQ guidance being supplemented, the approving official for the HHQ publication is the

resolving authority).

7.6.6. If the OPR is unable to resolve a non-concurrence after going through their chain of

command and involving the certifying official, the impasse is addressed in a memorandum,

or other written documentation, to the approving official requesting the AF Form 673 be

signed. Both sides of the comments are clearly and succinctly addressed in the document

along with a recommendation for the approving authority. The documentation becomes part

of the permanent record-set of the publication.

AFI33-360 1 DECEMBER 2015 77

Chapter 8

CERTIFICATION AND APPROVAL

8.1. Certification.

8.1.1. “Certification” is the act of endorsing the need for the publication within the

numbered publication subject series, and, if applicable, verifying consistency with AF policy

and assigned responsibilities in HAF MD, antecedent AFPD and/or implemented higher

headquarter publication. This role is based on assigned responsibilities for functional areas

as delegated in HAF mission directives and/or Air Force policy directives.

8.1.2. Once the required coordination is complete, the OPR obtains certification.

8.1.3. OPR uses appropriate staffing vehicle (SSS, TMT, etc.) to obtain certifying official’s

physical or digital signature on the AF Form 673.

8.1.4. Certifying Official.

8.1.4.1. Departmental Level (HAF).

8.1.4.1.1. Policy Publications (AFPD, AFPM, AF Supp to DoDD).

8.1.4.1.1.1. The certifying official is a HAF two-letter/digit official that is

responsible for a specific numbered publication series (refer to Attachment 2),

policy development and implementation, and/or oversight of implementing

guidance and procedural publications.

8.1.4.1.1.2. For example, the SAF/CIO A6 is the lead for Information

Management (IM) matters as delegated in HAF MD 1-26, Chief, Information

Dominance and Chief Information Officer, and develops IM policy in a 33-series

AFPD. The SAF/CIO A6 certifies the AFPD and the Secretary of the Air Force

(SECAF) approves the AFPD. All departmental publications that implement the

AFPD will then be either certified or approved by the SAF/CIO A6.

8.1.4.1.2. Guidance Publications/Forms (e.g., AFI, AFMAN, AFPAM, AFH, etc.).

8.1.4.1.2.1. HAF three-letter official within publication approvers organization, if

responsibility for development and enforcement of the detailed guidance and

procedures in the publication is within the antecedent/implemented AFPD’s

certifying official’s organization and they will approve the publication.

8.1.4.1.2.2. (Policy Oversight Certifier) HAF two-letter that certified the

antecedent/implemented AFPD, if responsibility for development and

enforcement of the detailed guidance and procedures in the publication is outside

of the antecedent/implemented AFPD’s certifying official’s organization

(different HAF two-letter). The other HAF two-letter then approves the AFI,

AFMAN, etc.

8.1.4.1.2.3. Example of policy oversight certifier. The SAF/CIO A6 is the

certifier of AFPD 33-3, Information Management, and has oversight of IM

functions. In AFPD 33-3, SAF/AA is given responsibility to develop the Air

Force publications and forms program. SAF/AA then develops AFI 33-360 (this

78 AFI33-360 1 DECEMBER 2015

publication) to provide detailed guidance and procedures to implement the IM

policy in AFPD 33-3. Since SAF/AA is responsible for those details, SAF/AA

approves the publication, only after the SAF/CIO A6 reviews and certifies that it

is consistent with AF policy in AFPD 33-3.

8.1.4.1.2.4. Forms are certified by the same official that certified the prescribing

publication.

8.1.4.1.3. All departmental level publications/forms, and actions that change them

are certified and approved by officials at the HAF level.

8.1.4.2. Command/Field Level Publications/Forms (e.g., ACCI, AFMCSUP,

AFDWPAM, SCOTTAFBVA, AFMC158, etc.).

8.1.4.2.1. When possible, the certifying official should be one level above the OPR

and one level below the approving authority.

8.1.4.2.2. If the official one level above the OPR is the approval authority, then the

director/head of the OPR may certify or the approval authority may sign as both the

certifying and approving official.

8.1.5. If coordination is more than one year old and no significant changes to the draft

contents have been made, OPRs must state on the AF Form 673 that no re-coordination is

necessary before the certifying official signs the form. The OPR is responsible for re-

accomplishing coordination as necessary. (T-3).

8.2. Approval.

8.2.1. “Approval” is the act of approving the release of publications for compliance and

enforcement that are necessary, attesting to currency of information, and consistency with

existing laws, policy, guidance and Air Force Mission.

8.2.2. Once certification is completed, the OPR obtains approval.

8.2.3. The OPR uses appropriate staffing vehicle (SSS, e-mail, etc.) to obtain approving

official’s manual or digital signature on the AF Form 673.

8.2.4. Approving Official.

8.2.4.1. Departmental Level Publications/Forms.

8.2.4.1.1. Policy Publications (AFPD, AFPM, AF Supp to DoDD). The SECAF

approves all AFPDs, AF Supplement to DoDDs, and AFPMs.

8.2.4.1.2. Guidance Publications/Forms (e.g., AFI, AFMAN, AFPAM, AFH, etc.).

Heads of HAF two-letter/digit offices, or in their absence, acting heads of HAF two-

letter/digit offices, or their two-letter/digit deputy/assistant approve these publications

and forms. Exception: Approval of Doctrine is IAW AFI 10-1301.

8.2.4.2. MAJCOM Publications/Forms. Heads of functional two-letter/digit offices, or

in their absence, acting heads of two-letter/digit offices, or their deputy heads approve

these publications and forms. Exception: MAJCOM Commanders may move approval

authority up to their level by annotating such in their MAJCOM Supplement to this

publication.

AFI33-360 1 DECEMBER 2015 79

8.2.4.3. Publications/Forms below the HAF and MAJCOM

level. Commanders/directors (acting commanders/directors, or deputy

commanders/directors, if the commander/director is unable to provide approval) that are

responsible for guidance/procedures pertaining to activities under their

command/direction must approve these publications and forms. (T-1).

8.2.5. If authority has been delegated to sign the AF Form 673 the delegation letter has to be

on file with the appropriate publications manager or a copy should be attached to the final

package.

8.2.6. If coordination is more than one year old and no significant changes to the draft

contents have been made, OPRs must state on the AF Form 673 that no re-coordination is

necessary before the approving official signs the form. If significant changes have been

made, the OPR is responsible for re-accomplishing necessary coordination. (T-3).

8.2.7. All departmental level publications/forms, and actions that change them, must be

approved by officials at the HAF level.

8.2.8. Forms are approved by the same official that approved the prescribing publication.

8.2.9. The approving official may also serve as the certifying official.

80 AFI33-360 1 DECEMBER 2015

Chapter 9

DELIVERING FINALIZED PUBLICATIONS

9.1. Processing Electronic Publications and Forms for Publishing.

9.1.1. OPRs shall send final publication or form packages (new, rewrite, IC, AC,

AFPM/GM) to their PM/FM for publishing. (T-3).

9.1.2. OPRs must ensure finalized publishing packages include: a completed AF Form 673

or AF Form 399 if certifying current only, a Word® version (or PDF if appropriate) of the

approved draft, and any associated files for internal figures (.tif, .gif, or .jpg formats). (T-1).

9.1.3. POCs, OPRs, and PMs/FMs shall use AFIMPT to deliver products to AFDPO for

processing to the e-Publishing web site. (T-1). The link to AFIMPT is

https://wmsweb.afncr.af.mil/afimpt/ and is also located on the e-Publishing web site.

9.1.4. e-Publishing Web site.

9.1.4.1. The e-Publishing web site is an unrestricted public accessible web site and is

only approved for unclassified unrestricted content. For restricted publications, only the

unclassified, unrestricted details are available (e.g., title, OPR information, etc.).

Instructions on where and how to request access to restricted products are provided when

the publication or form is selected.

9.1.4.2. Publications and forms issued by organizations at and above the wing/base level

(excluding ANG wings/subunits) are listed on the web site, AFDPO requires submissions

IAW with AFMAN 33-361, Publishing Processes and Procedures.

9.1.5. Warehouse Management System (WMS). WMS is maintained by AFDPO and

provides a restricted access web site for unclassified restricted access electronic publications

and forms issued by organizations at and above the wing/base level (excluding ANG

wings/subunits). OPRs may allow common access card (CAC) users to access CUI

publications and forms from this site as appropriate. OPRs may further restrict access to

individuals using an access control list. Discuss options with your publications manager and

identify any restrictions on the submission package to AFDPO.

9.1.6. Processing classified and other restricted publications and forms.

9.1.6.1. All personnel are responsible for safeguarding information and only processing

unclassified and unrestricted information on the unclassified network.

9.1.6.2. OPRs will submit a completed AF Form 673 for their classified or restricted

access publication or form to their appropriate publications and forms manager. (T-1).

Details from the form are used to list the publication or form in the Product Index on the

e-Publishing web site.

9.1.7. AFDPO and/or publications managers notify OPRs when their publications and forms

are posted and effective.

9.2. Processing Physical Products for Printing.

9.2.1. OPRs must provide written justification to create or continue use of printed products.

(T-1). The AF is encouraged by E.O. 13589 to limit the publication and printing of hard

AFI33-360 1 DECEMBER 2015 81

copy documents and to convert existing/provide information in an electronic format,

whenever practicable, permitted by law, and consistent with applicable records retention

requirements.

9.2.2. The OPR will submit a completed GPO Form 952, Digital Publishing Information;

AF Form 673; a clean printout; disk; and any additional artwork to the local publications

manager. (T-1). Ask your PM/FM for help with filling out forms and/or identifying graphics

requirements, if necessary.

9.2.3. Printing in two or more colors generally increases costs. All PM/FM ensure that

multicolor printing projects are necessary, that minimum color printing is used, and that the

extra cost is justified. Note: Avoid using excessive printing requirements (e.g. coated paper,

embossing, die-cutting, foil stamping, etc.). The OPR must justify use of multicolor printing

and/or additional printing requirements in “Additional Information” on the AF Form 673. (T-

2).

9.2.4. If the OPR deems it is necessary, unrestricted physical products may be sold publicly.

The OPR must complete GPO Form 3868, Notification of Intent to Publish, and provide to

the local publications manager, who will process it through AFDPO/PPL. (T-2). Sales to the

public are handled by the Department of Commerce, National Technical Information

Services (NTIS), 5285 Port Royal Road, Springfield, VA 22161-0001.

9.2.5. Physical products may be ordered from WMS (which is accessed through the e-

Publishing web site) or directly from the DLA Document Services office. Contact your

publications manager for bulk printing of electronic products. Note: Funding for printing

publishing products may be centralized within your local publishing function.

9.2.6. The OPR may request distribution to a limited number of recipients when the

publishing action (IC, rewrite, etc.) is processed by identifying distribution numbers and

recipients in the “Additional Information” block on the AF Form 673. Large distribution

requests are submitted as a separate action using WMS. Please contact AFDPO for guidance

on managing a distribution list using WMS.

82 AFI33-360 1 DECEMBER 2015

Chapter 10

RECORDS MANAGEMENT

10.1. Creation of Records. The execution of processes and procedures prescribed in

publications results in the creation of records that document the business of the Air Force.

10.1.1. OPRs must ensure the RDS

accurately reflects disposition of all records created and

collected as a result of compliance with the publications they author. (T-1). Contact your

local records manager/professional for assistance early to avoid delays in publishing.

10.1.2. If discrepancies exist in the RDS, OPRs should follow instructions in AFI 33-364,

Records Disposition-Procedures and Responsibilities, and AFMAN 33-363 to update the

RDS.

10.1.3. As part of formal coordination, the local records manager will check the processes

prescribed in the publication against the RDS. (T-3). If the RDS requires modification,

coordination may be delayed.

10.1.4. Per AFMAN 33-363, electronic records are the media of choice for use, storage and

maintenance for all records.

10.2. The Publication/Form Record Set. As OPRs develop or revise publications or forms,

they must ensure the records that facilitated the approval of the official Air Force policy or

guidance are retained. (T-1). Electronic records are to be used where approved by records

managers/professionals. Maintaining an accurate set of records that reflects the actions taken is a

responsibility mandated in Title 44 U.S.C. § 3101. (T-0).

10.2.1. The record set for a publication is maintained in a separate file from the record set

for the prescribed form(s). Additionally, if preferable, record sets for previous versions of a

publication may be retired.

10.2.2. Personnel responsible for maintaining records sets must follow guidance in AFI 33-

364; AFMAN 33-363; and AFI 33-322 for making, maintaining, and disposing of records.

10.2.2.1. OPRs at the HAF who develop publications are responsible for maintaining the

official record sets. OPR status may be delegated to the respective DRU/FOA.

10.2.2.2. Command/Field PM/FM, in conjunction with the senior communications and

information/knowledge operations manager, will determine who maintains record sets

locally. (T-3).

10.2.2.3. OPRs for departmental publications that are authored by commands or other

field units maintain the record set for that publication IAW local guidance from their

PM/FM.

10.2.3. Records owners maintain a file arranged numerically by subject series for each

publication and form that includes the following: (T-1).

10.2.3.1. Records for AFPMs and GMs are maintained as publications. Those that are

converted into “permanent” publications become part of the record set for the permanent

publication. AFPMs and GMs that are not converted into permanent publications are still

maintained in the same way as other publications.

AFI33-360 1 DECEMBER 2015 83

10.2.3.2. The original AF Form 673. AFDPO maintains a working copy of the AF Form

673 for publications developed at the HAF (includes both the Air Staff and the

Secretariat) for their own records; OPRs for departmental publications and forms

generated at the HAF are responsible for maintaining the official record sets.

Command/Field OPRs developing departmental publications must maintain and/or retire

the original AF Form 673 in the record set IAW local guidance from the PM/FM. (T-3).

When a publication and form(s) are circulated for coordination/action on the same AF

Form 673 or AF Form 1768 (SSS), keep the original in the publication record set and a

copy of that record in the form record set.

10.2.3.3. Publications: A copy of the published version of the publication with all

revisions (ICs, ACs, AFPM/GMs). Note: Rescinded, superseded, or obsolete versions

are placed in inactive files and disposed of IAW the RDS and AFI 33-364.

10.2.3.4. Forms: A copy of each published version of the form.

10.2.3.5. All documents that show coordination, comments, and other actions, such as

changes (ICs, ACs, form revisions, and rewrites), exemptions, waivers, suggestions, etc.,

for the publication.

10.2.3.6. Copies of form-related waivers granted and system form approvals (see

paragraph 12.7.5).

10.2.3.7. A copy of each AF Form 673 and/or AF Form 399 used during periodic and

special reviews for the publication or form.

10.2.3.8. Any additional forms required to process the publication (such as forms

required when developing a printed product (DD 67, Form Processing Action Request), if

making changes to a DoD form).

84 AFI33-360 1 DECEMBER 2015

Chapter 11

PUBLICATIONS MANAGEMENT

11.1. Issuing Publication Numbers.

11.1.1. If the publication is a rewrite, it typically bears the same series and control number as

the superseded publication. Exception: Publications being realigned under different AFPDs,

or consolidated, may have new series and control numbers.

11.1.2. If consolidating two or more publications, either use one of the publication numbers

and supersede both, or request a new control number and supersede both. Note: The

customer should “own” all of the publications or have written concurrence on the

consolidation from the owning organization(s). Ensure the statement of concurrence clearly

indicates the organization that owns the consolidated publication. Also ensure that any

implementing/supplementary publications are updated (via IC or rewrite) to show the new

publication number if the series or number of the parent publication changes.

11.1.3. Numbering Departmental Publications. Once the series has been identified, AFDPO

creates and assigns a unique publication control number. If the publication is to be a physical

(printed) product and has a separate cover, the OPR places the series number and title on the

cover as well as on the first page of the publication.

11.1.3.1. AF Supplements to DoD Issuances are identified by both the DoD Issuance

number and an AF publication number, in that order. AF Supplements to DoDDs are

assigned an AFPD number, AF Supplements to DoDIs are assigned an AFI number, AF

Supplements to DoD Regulations or Manuals are assigned an AFMAN number (e.g.,

DoDD3000.7_AFPD10-42, DoDM4525.8_AFMAN 33-306). AFDPO assigns the

control number; Supplements are posted on the e-Publishing web site under the

appropriate subject series (e.g., DoDD3000.7_AFPD10-42 would be listed on the e-

Publishing web site under the 10 series).

11.1.3.2. AFPMs and GMs not revising an existing policy or guidance publication (first

instance of a NEW publication) are numbered using the year the AFPM/GM is published,

the subject series number, and the number of the future publication (e.g., AFGM2012-33-

599). An AFPM or GM revising an existing publication is numbered using the existing

publication’s control number first, followed by the appropriate acronym, year, and

number (e.g., the first AFPM revising AFPD33-3 would be numbered AFPD33-

3_AFPM2012-01, the second would be numbered AFPD33-3_AFPM2012-02, etc.).

Publication Managers initiate actions to remove expired or superseded AFPMs and GMs

from circulation. AFPMs and GMs may be reissued for a period up to one year if the

policy/guidance has not been incorporated into an official publication within the original

timeframe allowed. OPRs reissue using an AF Form 673, obtaining legal review and

signatures of the Certifying and Approving Officials for the subsequent reissue. The

AFPM or GM number does not change when reissued, the reissued date is inserted below

the original published date and the effective period text within the memo is changed if

appropriate (if less than one-year).

AFI33-360 1 DECEMBER 2015 85

11.1.3.3. Publications that further implement/augment the content of another publication

should have consecutive control numbers (e.g. AFI 33-360 is further implemented by

AFMAN 33-361).

11.1.3.4. Air Force supplements to DoD Issuances bear the DoD number and an Air

Force publication number (e.g. DoDD5105.83_AFPD90-19; DoDI5000.68_AFI16-122).

11.1.3.5. TTP numbering is coordinated and jointly assigned with the LeMay Center and

the issuer.

11.1.4. Command/Field (MAJCOM/FOA/DRU/Base/Wing). Once the series has been

identified, the PM/FM assigns it a control number. Command/field publications are

numbered consecutively under the subject series using at least a 3-digit control number

(some publications may have a 4-digit control number).

11.1.4.1. OPRs must ensure supplements bear the higher headquarters designator and

number, adding the field acronym to the end and “SUP” (e.g., AFI33-360_AMCSUP,

AFI33-360_AMCSUP_89AWSUP, AFI33-360_89AWSUP (if no AMC supplement)).

(T-1). PM/FM need to approve all numbers. AFDPO posts supplements on the e-

Publishing web site under the appropriate subject series.

11.1.4.2. GMs issuing new guidance that creates a new publication (not Supplement) are

numbered consecutively under the appropriate subject series (e.g., ACCGM2013-33-01,

AFMCGM2013-33-01, etc.). A GM that amends an existing publication carries the

amended or supplemented publication’s number followed by the appropriate acronym

and number (e.g., the first GM that issues guidance amending AFI33-360_ACCSUP

would be numbered AFI33-360_ACCSUP_ACCGM2013-01, the second to amend

AFI33- 360_ACCSUP would be numbered AFI33-360_ACCSUP_ACCGM2013-02,

etc.). The AFPM or GM number does not change when reissued, the reissued date is

inserted below the original published date and the effective period text within the memo

is changed if appropriate (if less than one-year).

11.1.4.3. Supplements, and GMs creating new supplements, bear the higher headquarters

designator and number, adding the command/field acronym to the end and “SUP” (e.g.,

AFI33-360_AMCSUP, AFI33-360_AMCSUP_89AWSUP, AFI33-360_89AWSUP (if

AMC does not issue a supplement), AFI33-360_ACCSUP_ACCGM2013-01).

11.1.5. Interim Changes. PM/FM ensures the OPR numbers ICs cumulatively (IC-1, IC-2,

IC-3, IC-4, IC-5). (T-3). ICs may be spread out over a number of years; the assigned number

should be cumulative, regardless of the year in which the IC is being accomplished.

11.1.6. Classified and CUI publications and forms. Information within classified and CUI

publications and forms are marked IAW this publication, AFI 16-1404 and Volumes 2 and 4

of DoDM 5200.01. OPRs will ensure publications and forms numbers and titles are marked

as described below: (T-0).

11.1.6.1. The abbreviation of the highest overall security classification or CUI restriction

within the publication or form is added to the end of the publication or form number: “-

C” for Confidential, “-S” for Secret, and “-TS” for Top Secret; “-O” for FOUO.

86 AFI33-360 1 DECEMBER 2015

11.1.6.2. CUI publications and forms may be posted to the unclassified NIPRNET WMS

web site that limits access to individuals with a valid DoD approved CAC credential and

in accordance with DoDM 5200.01-V4 regarding access to CUI.

11.1.6.3. For classified (C, S, TS) publications and forms, the unclassified title has “(U)”

added to the end of the title to identify that it is unclassified. If the title is classified, the

words “Classified Title (U)” is used as the title.

11.2. Posting Unclassified Publications and Forms on the e-Publishing Web site.

11.2.1. With the exception of ANG wings/subunits, command/field publication managers

will submit appropriate publications/forms for release on the e-Publishing web site to

AFDPO-PPP. (T-1).

11.2.2. Publication managers submit files for processing via the approved publishing tool

(AFIMPT). A link to the approved publishing tool is located on the e-Publishing web site.

11.2.3. ANG field publications are submitted to the local wing PM/FM fully formatted. (T-

3). AFDPO does not process, post or format ANG field publications.

11.2.4. After AFDPO processes the publication, it is posted to the e-Publishing web site and

the PM/FM is notified. AFDPO’s goal is to post products to the e-Publishing web site within

20 business days of being submitted to AFDPO. "Priority" processing of publishing requests

must be noted at the time of submission and include justification. Note: OPRs are

encouraged to notify affected staff offices when a publication is released, revised, or

rescinded and posted on the e-Publishing web site. The OPR notice should include a

statement alerting recipients that related publications and/or processes may be affected.

11.2.5. AFPMs and GMs (HAF, command, and field level) are posted to the e-Publishing

web site under the appropriate subject series. If an AFPM or a GM (HAF, command, or field

level) amends an existing publication, AFDPO posts the AFPM or GM “on top” of the

publication, so that publication users can view the AFPM or GM at the beginning of the

document.

11.2.6. Corrective Actions. AFDPO may correct processing errors and other administrative

type errors to all posted publications/forms. An AF Form 673 is not required for this action.

OPRs and/or local PMs/FMs may notify AFDPO of the need to initiate a corrective action.

AFDPO must:

11.2.6.1. Notify the publication/form OPR of the proposed action, if they did not initiate

the action. OPR retains the notification in official record set.

11.2.6.2. Annotate the publication with “Corrective Actions applied on (insert date)” on

the front page of the publication.

11.2.6.3. Consider inserting a summary of corrective actions taken in new section titled

“Summary of Corrective Actions” if the changes are extensive. Insert after purpose

statement and before any summary of changes.

11.2.6.4. Units below the wing level that post their own publications to local web sites

may take corrective actions as described above.

AFI33-360 1 DECEMBER 2015 87

11.3. Posting Classified or Restricted Access Unclassified Publications or Forms.

11.3.1. Classified. Because a classified departmental publishing site is not yet available,

HAF OPRs and command/field publishing activities may post electronic classified

publications on the local headquarters SIPRNET sites, if appropriate.

11.3.2. Controlled Unclassified Information. CUI electronic publications may be made

available for downloading on AFDPO’s WMS or other approved locally managed web site.

The WMS web site can restrict access to CAC holders or further restrict by CAC holders

identified on an OPR provided access list. Contact local security professional to help make

accessibility/releasability determinations.

11.3.3. Publications managers and OPRs should review options before submitting final

package to AFDPO for processing.

11.3.4. Product Index. OPRs must ensure publications posted on SIPRNET sites, other

publishing sites, or made available only from the OPR, are listed under an unclassified title in

the Product Index on the e-Publishing web site. (T-1).

11.3.5. AFDPO does not automatically schedule classified or restricted access unclassified

publications or forms for printing. Printing requests to AFDPO include justification and

funding.

11.4. Posting Publications and Forms Issued Below the Wing or ANG Wings/Subunits.

11.4.1. Publications managers will distribute local publications/forms using approved web

sites or other approved methods. (T-3).

11.4.2. Publications and forms managers will maintain a product index of all applicable

organizational publications and forms. (T-3).

11.5. Special Publication Systems.

11.5.1. Basis for Setting up a Special Publications System. Special publications exist to

fulfill unique publishing requirements for a narrowly defined audience. These publications

must identify in the opening paragraph their linkage with a parent publication listed in an

AFSC series (e.g. Career Field Education and Training Plans [CFETP], see AFI 36-2201, Air

Force Training Program, Atch 2). (T-1). This system does not change or supersede any

directive publication, form, or report that a directive publication prescribes. (T-1).

11.5.2. Establishing a Special Publications System. Obtain approval to create a

departmental-level system from SAF/AAII Policy Branch. (T-1). Describe the proposed

system, including the type of publications you intend to issue, publication specifications,

coordination, certification, approval requirements, approximate cost, and proposed

distribution. Explain why regular publications are not suitable. Reference the directive

publication driving the need for the special publications system. Any form that the special

publications system requires has to be prescribed in the publication establishing the special

system. Once approval has been received, work with AFDPO or local PM/FM to establish

the publishing process.

88 AFI33-360 1 DECEMBER 2015

11.6. Establishing a Functional Publications Library (FPL).

11.6.1. Commanders of organizations involved in flight operations are specifically

authorized to establish and maintain FPLs, containing departmental and command/field-level

publications. The library contains a copy of this publication and a Product Index listing of

included publications.

11.6.2. FPLs provide a link to electronic publications and forms available on the e-

Publishing web site. Classified/CUI publications and forms may be posted directly to an

FPL or printed.

11.6.3. Flight operations commanders may establish FPLs by providing written notification

to the servicing publishing manager. Notification should identify the activity responsible for

the library, its location, and appoint a primary and alternate library custodian. Officials

establishing FPLs will ensure custodians are properly trained on publications management.

(T-3). Custodians are responsible for ensuring FPL contents are both current and essential.

(T-3).

11.6.4. Availability of FPL Publications. Publications kept in an FPL may be loaned to

authorized persons for official use, pursuant to DoD 5400.7-R_AFMAN33-302. Loaning

publications is optional and depends on local needs. Do not allow the general public to view,

copy, or borrow any publication from an FPL (DoD 5400.7-R_AFMAN33-302). Since FPLs

are not open to the public, CUI publications may be filed with other publications.

11.6.5. Obtaining Publications. Request paper-based publications from the DLA Document

Services at unit expense. The e-Publishing web site provides a link to the DLA Document

Services web site for easy access to this bulk printing service.

11.6.6. Maintaining an FPL. FPL custodians will review product announcements and the

Product Index on the e-Publishing web site, and regularly review and inventory the contents

of the FPL, to ensure publications contained in the library are current and essential. (T-3).

Dispose of custodial records according to guidance in AFI 33-322.

AFI33-360 1 DECEMBER 2015 89

Chapter 12

FORMS MANAGEMENT

12.1. General Form Guidance. This section establishes Air Force guidance, assigns

responsibilities, and provides specific procedures for the management of Air Force forms. It

applies to all media of forms, whether paper or electronic. It covers the complete lifecycle

management of forms from creation, distribution, use, review, and revision to cancellation.

Forms managers, OPRs, and POCs shall reduce or eliminate wherever possible the use of social

security numbers (SSN) within AF forms IAW AFI 33-332. (T-0).

12.1.1. Definition of a Form. Per DoD Instruction 7750.07, DoD Forms Management

Program, a form is a fixed arrangement of captioned spaces designed for entering and

extracting prescribed information. Air Force forms are tools used for the collection,

recording, and/or extraction of information whereby a predetermined set of data fields have

been established and defined to meet a definitive Air Force purpose or objective. Official Air

Force form types are listed in Table 12.1

12.1.2. OPRs and Form Managers must remove term “IMT” from all forms and publications

as soon as possible; it may continue to appear until all publications and forms containing that

reference are updated. (T-1).

12.1.3. Units must adopt and use forms generated at higher-headquarters (that are within

their chain of command) whenever possible. (T-1).

12.1.4. Waiver Requests. See paragraph 1.9

12.2. Types of Forms. The type of form is determined by the scope of its intended use and is

indicated by the form designation (e.g. AF Form 673, AFMC Form 226). If the scope of users

expands or contracts, the form should be redesignated and reprocessed as necessary.

Table 12.1. Types and Descriptions of Forms.

Prescribed Forms.

Type

Description

Issued by

Departmental

e.g. AF Form 673

A form used Air Force-wide or by

more than one MAJCOM, FOA,

DRU, Base, or Wing. Prescribed

by a departmental publication

(e.g., AFIs, AFMANs, etc.).

HAF (Secretariat and Air Staff)

Command/Field

e.g. AFMC Form 181

Forms issued by a MAJCOM,

FOA, DRU, base, or unit, for use

within the organization and

subordinate organizations.

Prescribed by a field-generated

publication.

Command/Field Unit

Headquarters/unit (HAF,

MAJCOM, base, unit, etc.)

Forms that are issued for use

within an organization. Prescribed

by an operating instruction.

HAF, Command/Field Unit

90 AFI33-360 1 DECEMBER 2015

e.g. HAF Form

Non-Prescribed Forms. OPRs supply instruction on non-prescribed forms as necessary; an

accompanying memo is acceptable.

Exception: OPRs must manage as prescribed form if they solicit information covered by the Paperwork

Reduction Act of 1995, collect information from the public, require Office of Management and Budget

(OMB) approval (see AFI 33-324), or collect information covered by the Privacy Act. (T-0).

Type

Description

Issued by

Office

Forms (checklists, worksheets,

etc.) for use only within the

originating directorate, division,

branch, section or office. OPRs

disseminate office forms.

All levels

One-time

Forms that satisfy a one-time

requirement, are not reused or

reprinted, and are obsolete when

the expiration date is met. The

OPR distributes the forms directly

to activities required to complete

the project. Place “One-time” in

parentheses following the form

number and show the expiration

date next to it (e.g., (One-time,

Expires 31 December 2013)). Do

not exceed the one-year expiration

date. OPRs disseminate one-time

forms.

All levels

Test

Test forms are established to be

used for a limited period of time

so they may be evaluated before

becoming permanent. Life of a

test form may not exceed 1 year.

The OPR is responsible for

converting these forms to a

permanent form by no later than

the expiration date. If not

converted to a permanent form,

they automatically become

obsolete on the expiration date.

State “Test” in parentheses

following the form number and

show the expiration date next to it

(e.g., Test, Expires 20 January

2006). OPRs disseminate test

forms.

All levels

AFI33-360 1 DECEMBER 2015 91

Morale, Welfare, Recreation and

Services (MWRS)

Forms used in the operation of the

MWRS for internally imposed

requirements. Give forms

management support to MWRS

activities on a case-by-case basis.

The MWRS activity pays any

printing costs.

MWRS offices

Note: Some actions may require use of non-Air Force forms, such as DoD forms (DD forms), standard

government forms (SFs), optional forms (OFs), General Services Administration forms (GSA forms),

General Accounting Office forms (GAO forms), etc. Users should be instructed when use of non-Air

Force forms are necessary. AFDPO may assist OPRs with other types of forms, but does not monitor

forms posted on non-Air Force web sites.

12.3. Items Not Managed as Forms (per guidance in DoDI 7750. 07):

12.3.1. Forms used exclusively for cryptological activities.

12.3.2. Forms used only once as part of a survey.

12.3.3. Formatted documents that are largely narrative in nature where the space needed by

respondents to furnish the desired information varies substantially, such as a comment

matrix, worksheet, classroom evaluations, or permission slip. Exception: Manage these

types of documents as prescribed forms if they solicit information covered by the Paperwork

Reduction Act of 1995, collect information from the public, or require Office of Management

and Budget (OMB) approval (see AFI 33-324).

12.3.4. Formatted documents without spaces for entering information, such as instruction

sheets and bulletins, pamphlets, notices, contract clause sheets, placards, certain tags and

labels, pattern letters, guide letters, and form letters.

12.3.5. Tools used for the collection, recording, and/or extraction of information whereby a

predetermined set of data fields have been established and defined to meet a definitive AF

purpose or objective that are not prescribed in an official publication or otherwise defined in

this publication, such as login screens or meeting sign-in sheets.

12.4. Official Form Repository. The e-Publishing web site is the official source for obtaining

prescribed/adopted forms generated by Air Force OPRs, both electronic and physical, with the

exception of ANG wing/subunit prescribed forms and those generated below the wing/base level.

CUI forms may be hosted on the WMS web site. Because a classified departmental publishing

site is not yet available, HAF OPRs and command/field publishing activities may post electronic

classified forms on the local SIPRNET site. OPRs must ensure all classified forms posted on a

headquarters SIPRNET site are listed under an unclassified title in the Product Index on the e-

Publishing web site. (T-1).

12.4.1. “Stocked and Issued” forms are distributed directly by the OPR. The office symbol

and mailing address of the OPR are listed after the form title in the Product Index; users

submit requests directly to the OPR. The OPR is responsible for informing AFDPO when a

reprint is necessary.

92 AFI33-360 1 DECEMBER 2015

12.4.2. “Stocked and Used” forms are distributed by the OPR only within the primary

organization, and used only by that activity. The OPR is responsible for informing AFDPO

when a reprint is necessary.

12.4.3. ANG field forms are submitted to the local wing forms managers, and are not sent to

AFDPO for processing or posting.

12.5. Prescribing a Form. A new form and the prescribing publication are published and

distributed simultaneously. This is not the case for revised forms. The prescribing publication:

12.5.1. Instructs organizations and individuals to use the form.

12.5.2. Cites the form designation, number, and title, (e.g., AF Form 673, Air Force

Publication/Form Action Request) the first time the form is mentioned. Thereafter, only cite

the designation and number (i.e., AF Form 673), unless the title would clarify the text.

12.5.3. States the purpose of the form, how to complete it (if necessary), and how to submit

it.

12.5.4. Explains where to submit supply requests if the form is printed.

12.5.5. Lists prescribed forms by form designation, number, and title in Attachment 1, under

“Prescribed Forms” after the list of “References”, and on the AF Form 673. Note: The first

IC or rewrite of a publication moves the forms list from the last paragraph to Attachment 1.

If a Supplement is revised prior to the parent publication relocating the list, it is acceptable to

have a list of forms in both locations, just do not list the form twice.

12.5.6. Do not include a copy of the prescribed form(s) within the publication. This helps

ensure version control, and may eliminate a need to update the publication each time a form

is revised. If it is necessary to show the form in the publication, identify as a figure and show

sample entries only.

12.5.7. The prescribing publication does not need to be revised when a form is revised

unless instructions related to the revised form need to be updated.

12.5.8. OPRs must ensure if a form, at any level, collects personal information/data it must

be prescribed in an official publication and managed IAW Privacy Act guidance (see AFI 33-

332). (T-0).

12.6. Creating a Form. Forms are primarily created as electronic forms and should not

duplicate existing HHQ forms. Forms managers and developers will use the Air Force centrally

procured Adobe LiveCycle Designer® software to develop forms. (T-1). The Air Force forms

design standards are identified in Attachment 7.

12.6.1. OPRs request a form control number from their supporting PM/FM. Form numbers

are assigned sequentially.

12.6.2. OPRs create a prototype. Identify all necessary data fields and create a prototype

form using desktop software (Excel©, Word©, etc.). This prototype form may be used

during coordination and the final version is designed in conjunction with the supporting

PM/FM.

AFI33-360 1 DECEMBER 2015 93

12.6.3. Signatures on Forms.

12.6.3.1. OPRs determine which method of signature collection (written or electronic)

will be used on their forms.

12.6.3.2. The electronic signature method for permanent and temporary records, as

defined in AFI 33-321, should be utilized to the greatest extent possible, unless statute

(law) requires a written (wet) signature.

12.6.3.3. Each data collection and the form used are unique. The OPR that prescribes

the use of the form should determine how critical it is to have a written (wet) or

electronic signature on the collection/form and documents those signature requirements

in the prescribing publication. (T-1). OPRs should consult legal counsel for legal

sufficiency advice and records management professionals for compliance with AFI 33-

321 and AFMAN 33-363.

12.6.3.4. The standard form that is found on e-Publishing website is developed as a

standalone PDF form/file that is downloaded, emailed, used from the desktop, and then

filed. If the intent is to extract and centrally store the responses from the completed form

electronically in a system of record or other approved information system, the following

should be considered:

12.6.3.4.1. The digital signature integrity if not filled out, stored and distributed

properly may pose a risk. In order to maintain the integrity of the digital signature, all

digitally signed documents must be handled via electronic means from inception all

the way to whatever information system is storing/using them, e.g., the Automated

Records Management System (ARMS). OPRs should make this clear to users in the

prescribing publication and on the form itself.

12.6.3.4.2. If the electronic chain is broken at any point, e.g., a form with a digital

signature is hard copied and scanned into a system, the digital signature metadata that

electronically accompanies the form will be lost and the integrity of the digital

signature may be invalid. This may impact the legal sufficiency of the signature, but

may not impact the validity of the collection/form. If legal sufficiency is required, a

written (wet) signature over the printed digital signature is also acceptable. OPRs

should consult legal professionals to help determine the criticality of the signature

based on the program/collection.

12.6.4. Information Systems.

12.6.4.1. Forms/data collections that are part of an information system must be

developed to meet the requirements outlined in this instruction, electronic/digital

signature integrity, and AFI 33-210, Air Force Certification and Accreditation (C&A)

Program (AFCAP).

12.6.4.2. AFDPO works with system developers to approve Application Program

Interfaces (API) when needed and warranted.

12.6.5. Form Date. The publication/form manager assigns the date to match the day the

form is made available for use on e-Publishing website, local site, or within an information

system.

94 AFI33-360 1 DECEMBER 2015

12.6.6. If the electronic version of a form differs from the prescribed official image, the form

OPR and/or SAF/AAII Policy Branch has the right to reject it.

12.6.7. OPRs will ensure that any new or revised forms, as of the date of this publication,

identify the prescribing publication on the actual form. (T-1).

12.7. Adopting a Form. Publications may direct the use of an official form that is prescribed

from an applicable higher level Air Force or other government publication. Adopted forms

already exist and are available from the e-Publishing web site, the MDD, or, if adopting a form

created by a different government agency, the appropriate agency’s web site. You may refer

users to the prescribing publication for instructions on completing and processing the form,

adding additional instructions, if necessary. To determine the prescribing publication of an Air

Force form, click on the “information” icon in the form entry on the e-Publishing web site.

12.7.1. Cite the form designator and number within the publication, including the title in

italics at first use; include the full citation in Attachment 1, under “Adopted Forms” after the

“Prescribed Forms” (e.g. AF Form 673, Air Force Publication/Form Action Request). Note:

The first IC or rewrite of a publication moves the forms list from the last paragraph to

Attachment 1. If a Supplement is revised prior to the parent publication relocating the list, it

is acceptable to have a list of forms in both locations (however, do not list a form twice).

12.7.2. An adopted form created by another government agency may be subject to that

agency’s guidance. Work with the forms manager of the agency responsible for the form to

ensure that the Air Force guidance/process aligns with that agency’s guidance/process.

12.7.3. Using an adopted form for a purpose not intended by the OPR, or altering the

appearance of an adopted form, requires written permission from the form’s OPR to alter the

use of the form.

12.7.4. Overprint (pre-fill blocks with standard information) an electronic or physical form

when the number of man-hours saved in filling in the form justifies the extra cost of

overprinting the fill-in data. Do not alter lines or captions, or add blocks and captions to an

existing form as this action is a revision of the original form design. This guidance applies to

both physical and electronic forms. Insert a statement at the bottom of overprinted forms

indicating the activity responsible for the overprinted material (e.g., “919 MDS Modified

Overprint.”).

12.7.5. Functional areas implementing information systems that incorporate existing forms

obtain a written waiver to deviate from the OPR of the publication that prescribes the form.

If approved, the system maintainer must ensure any electronic duplication of the form

replicates to the highest degree possible the contents (wording), format (layout), and

sequence (arrangement) of the official form (should be a “mirror-like image”). (T-2). The

accuracy of the electronic form is the responsibility of the system maintainer duplicating the

official form. Forms management offices should be involved in electronic transaction

projects to ensure forms are properly created.

12.8. Records Management. See Chapter 10.

AFI33-360 1 DECEMBER 2015 95

12.9. Legal and Security Requirements and Considerations.

12.9.1. Privacy Act of 1974. OPRs must ensure forms that collect personal data from

individuals for inclusion in a Privacy Act (PA) system of records (a collection of records

retrieved by an individual’s name or personal identifier), and forms that request the

individual to enter or verify a social security number, have a Privacy Act Statement (PAS).

(T-0). The PAS allows the individual completing the form to make an informed decision

about whether to furnish the information. The use of social security numbers within AF

forms should be reduced or eliminated wherever possible IAW AFI 33-332. Coordinate all

proposed new or revised forms that collect personal data with the Privacy Act

Officer/Manager (PAO/PAM) and/or servicing legal office on the AF Form 673. The

PAO/PAM assists with developing the PAS.

12.9.1.1. Attachment 7 details how to display the PAS.

12.9.1.2. Computer Matching Program. Computer matching is the electronic comparison

of records from two or more automated systems between Federal agencies, state, and

local governments for verifying benefits, eligibility, and for debt collection purposes.

Records involved include those from personnel and payroll systems and Federal benefit

programs. If the information on the form is subject to computer matching, incorporate an

appropriate warning into the PAS.

12.9.1.3. Form managers will not process forms that collect Personal Identifiable

Information (to include SSN) for publishing without the PAO/PAMs

coordination/approval. (T-1). The publishing package includes the PAO/PAM accepted

SSN justification letter, IAW AFI 33-332.

12.9.2. United States Postal Service (USPS) Requirements. Forms managers must ensure

forms used as mailers meet USPS requirements. Refer to DoDM4525.8_AFMAN33-306,

DoD Official Mail Manual, for requirements. (T-0).

12.9.3. Complying with Section 508 of the Rehabilitation Act of 1973. Forms managers

must ensure all forms are Section 508 compliant, as established in AFI 33-393. (T-0).

AFDPO is responsible for ensuring all products posted on the e-Publishing web site are

Section 508 compliant. Local PM/FM are responsible for ensuring products not posted to the

e-Publishing web site are Section 508 compliant. See AFI 33-115 for guidance on making

forms Section 508 compliant.

12.9.4. Guidelines for Classified, Accountable, Storage Safeguarded, and FOUO forms.

Anyone requesting the creation of these forms should ensure the forms have the required

markings (see AFI 16-1404 and DoDM 5200.01 Volumes 1, 2, & 4, Information Security

Program). AFDPO identifies these forms in the numerical listing on the e-Publishing web

site.

12.9.4.1. Classified Forms. Avoid creating forms that disclose classified information or

contain classified titles. When a form title is classified, create an unclassified title for

reference purposes. When designing a classified blank form, show the overall

classification of the information at the top and bottom of the form design. If the form

becomes classified when filled in, leave sufficient space for the overall classification

marking by adding the notation "When Filled In" outside the margins at the top and

bottom of each page of the form. Allow space for entering associated markings,

96 AFI33-360 1 DECEMBER 2015

classification authority, and downgrading or declassification instructions if deemed

necessary by the requester.

12.9.4.2. Accountable Forms. Some blank forms can jeopardize installation/national

security or could be used to defraud or allow false claims against the Government;

therefore, forms managers must ensure all accountable forms are controlled, safeguarded

and properly accounted for. (T-1). Contact AFDPO for further guidance on handling

accountable forms ([email protected]).

12.9.4.3. Storing Safeguarded Forms. Safeguarded forms are not releasable outside DoD

because they could be put to unauthorized or fraudulent use (e.g. AF 688A, Security

Forces Investigator Credentials). You need not account for each individual form, but

store blank safeguarded forms in a secure area. Contact AFDPO for further guidance on

storing safeguarded forms (usaf.pentagon.saf-aa.mbx.afdpo-ppp@mail.mil).

12.9.4.4. FOR OFFICIAL USE ONLY Forms. Personnel must mark and protect these

forms IAW DoDM 5200.01-V4. (T-0).

12.9.5. Forms managers must ensure that forms used to collect information internal or

external to the Air Force comply with the guidance provided in AFI 33-324, regarding the

Paperwork Reduction Act of 1995. (T-0).

12.10. Coordination. OPRs must coordinate all new forms, revised forms, and those marked

for cancellation. (T-3).

12.10.1. Drafts of new forms should circulate with the prescribing publication for

coordination. If only the form requires revision or is marked for cancellation, you may

circulate your form independently of the prescribing publication; see paragraph A3.2 and

Table A3.1 for list of coordinating offices.

12.10.1.1. List all prescribed forms on the AF Form 673, and fill out blocks accordingly.

If prescribing multiple forms, make use of the “Additional Information” block to indicate

classification, control status, and printing requirements for each.

12.10.1.2. OPRs justify the need for the form, the data fields collected, and specify any

printing and/or distribution requirements during coordination.

12.10.1.3. OPRs fill out form-specific information during regular periodic reviews or

special out-of-cycle reviews.

12.10.2. The DoD forms manager granted the Air Force an exception/waiver on January 22,

2013, allowing sole use of the AF Form 673 for all actions on Air Force forms. Use of the

DD 67 form is only required when action is taken on a non-Air Force form for which the Air

Force serves as the OPR. Submit an AF Form 673 for new, revised, or obsolete (marked for

cancellation) forms. The completed AF Form 673 and the form are submitted to the local

PM/FM for processing. The HAF publishing manager for departmental forms is AFDPO.

12.10.2.1. The OPR must submit a completed DD Form 67, Form Processing Action

Request, to request an action on a DoD form for which the Air Force serves as the OPR.

DD Form 67 is prescribed by DoD 7750.7-M, DoD Forms Management Program

Procedures Manual; refer to that publication and consult your PM/FM for instructions on

completing DD Form 67. (T-0).

AFI33-360 1 DECEMBER 2015 97

12.10.2.2. The certification and approval officials for a form are the same as those for the

prescribing publication.

12.11. Revising a Form. Changing a form is done by one of two ways; Revision or Corrective

Action.

12.11.1. Revision. Forms are normally reviewed and revised/updated when the prescribing

publication is being reviewed/updated. However, you may process the form alone if needed.

Revised forms must meet any current/new design standards and are re-dated when published.

The Form OPR will ensure the following required steps are accomplished for an IC:

12.11.1.1. Draft form prototype and collaborate with PCM and/or SMEs.

12.11.1.2. Formal coordination. See paragraph A3.2 (T-1).

12.11.1.3. Certifying Official’s endorsement on AF Form 673. (T-1).

12.11.1.4. Approving Official’s endorsement on AF Form 673. (T-1).

12.11.1.5. Submit to publications/forms manager for final processing. (T-1).

12.11.2. Corrective Actions. OPRs may work directly with forms designers to make

Corrective Actions to published forms (See paragraph 11.2.6) for any purely technical

“fixes” (e.g., alignment of fields, order of tabs, enabling for digital signatures, critical

spelling error, etc.).

12.11.2.1. Technical fixes may not alter the purpose of the form; forms updated in this

manner are re-dated and require a supersession line. Submit requests for Corrective

Actions to forms designers using AFIMPT. Changes to the purpose of the form are not

within scope of a corrective action.

12.11.3. The OPR must ensure that any alterations to the form are also reflected in the

prescribing publication’s guidance. (T-3).

12.11.3.1. OPRs are encouraged to notify affected staff offices when a form is revised

and posted to the e-Publishing web site.

12.11.3.2. OPRs must review all prescribed forms when they conduct special and

periodic reviews of the prescribing publication. (T-3). OPRs are asked to provide the

form status on an AF Form 673 generated by the publications/forms manger.

12.12. Rescinding a Form. A form becomes obsolete when another form supersedes it, when

the OPR rescinds it, or when the prescribing publication is rescinded. OPRs must ensure all

forms continuing in use are prescribed in an active publication. (T-3). Obsolete

publications/forms are listed in the Product Index. Links to obsolete forms are removed from the

e-Publishing web site and AFDPO releases a product announcement to notify subscribers of the

cancellation. ANG notifies subscribers of cancellations. OPRs are encouraged to notify affected

staff offices when a form is rescinded. The OPR notice should include a statement alerting

recipients that related publications and/or processes may be affected.

12.12.1. If you are canceling the prescribing publication, the prescribed form(s) are

automatically canceled at the same time – it is not necessary to submit more than one AF

Form 673; simply clarify in the “Additional Information” or “Prescribed Forms” block that

98 AFI33-360 1 DECEMBER 2015

the cancellation applies to both the publication and the form. If the form needs to be

retained, the OPR link the form to a different prescribing publication in AFIMPT.

12.12.2. If you are rescinding a form or a report but maintaining the prescribing publication,

the OPR completes coordination (Attachment 3), obtains certification and approval, submits

a completed AF Form 673 to the PM/FM, and sends a copy of the request for rescission to

the information reports management and control office. If the form is classified, reference

AFI 16-1404 for actions required to rescind.

12.12.3. OPRs are responsible for ensuring that any references made to obsolete forms,

either prescribed or adopted, are removed from active publications.

PATRICIA J. ZARODKIEWICZ

Administrative Assistant

AFI33-360 1 DECEMBER 2015 99

Attachment 1

GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION

References

Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794 (d))

44 U.S.C. § 3301, et seq. (Federal Records Act)

Privacy Act (5 U.S.C. § 552a)

Freedom of Information Act (5 U.S.C. § 552)

Public Law 111-274, Plain Writing Act of 2010, 13 October 2010

DoD 5400.7-R, DoD Freedom of Information Act Program, 4 September 1998

DoD 5400.11-R, Department of Defense Privacy Program, 14 May 2007

DoD 7750.7-M, DoD Forms Management Program Procedures Manual, 7 May 2008

DoD 8910.1-M, Department of Defense Procedures for Management of Information

Requirements, 30 June 1998

DoDD 5100.03, Support of the Headquarters of Combatant and Subordinate Unified Commands,

9 February 2011

DoDD 5400.07, DoD Freedom of Information Act (FOIA) Program, 2 January 2008

DoDD 5400.11, DoD Privacy Program, 29 October 2014

DoDD 8000.01, Management of the Department of Defense Information Enterprise, 10 February

2009

DoDI 5025.01, DoD Issuances Program, 6 June 2014

DoDI 5025.13, DoD Plain Language Program, 11 April 2013

DoDI 5105.04, Department of Defense Federal Advisory Committee Management Program, 6

August 2007

DoDI 5105.18, DoD Intergovernmental and Intragovernmental Committee Management

Program, 10 July 2009

DoDI 5200.01, DoD Information Security Program and Protection of Sensitive Compartmented

Information, 9 October 2008

DODI 6055.1, DoD Safety and Occupational Health (SOH) Program, 14 October 2014

DoDI 7750.07, DoD Forms Management Program, 10 October 2014

DoDI 8910.01, Information Collection and Reporting, 19 May 2014

DoDM 5200.01-V1, DoD Information Security Program: Overview, Classification, and

Declassification, 24 February 2012

DoDM 5200.01-V2, DoD Information Security Program: Marking of Classified Information, 24

February 2012

100 AFI33-360 1 DECEMBER 2015

DoDM 5200.01-V4, DoD Information Security Program: Controlled Unclassified Information

(CUI), 24 February 2012

AFPD 10-9, Lead Command Designation and Responsibilities for Weapons Systems, 8 March

2007

AFPD 10-27, Civil Air Patrol, 16 October 2014

AFPD 11-4, Aviation Service, 1 September 2004

AFPD 33-3, Information Management, 8 September 2011

AFI 10-301, Responsibilities of Air Reserve Component (ARC) Forces, 16 August 2006

AFI 10-501, Program Action Directives (PADS), Program Guidance Letters (PGLS),

Programming Plans (PPLANS), and Programming Messages (PMSGS), 8 April 2015

AFI 10-1301, Air Force Doctrine Development, 14 June 2013

AFI 10-2501, Air Force Emergency Management (EM) Program Planning and Operations, 24

January 2007

AFI 10-2701, Organization and Function of the Civil Air Patrol, 31 July 2014

AFI 11-215, USAF Flight Manuals Program (FMP), 22 December 2008

AFI 16-1404, Air Force Information Security Program, 29 May 2015

AFI 25-201, Intra-Service, Intra-Agency, and Inter-Agency Support Agreements Procedures, 18

October 2013

AFI 31-101, Integrated Defense (FOUO), 8 Oct 2009

AFI 32-2001, Fire Emergency Services (FES) Program, 27 February 2014

AFI 33-115, Air Force Information Technology (IT) Service Management, 16 September 2014

AFI 33-210, Air Force Certification and Accreditation (C&A) Program (AFCAP), 23 December

2008

AFI 33-320, Federal Register, 15 May 2002

AFI 33-321, Authentication of Air Force Records, 3 August 2011

AFI 33-322, Records Management Program, 4 June 2012

AFI 33-324, The Air Force Information Collections and Reports Management Program, 6 March

2013

AFI 33-332, Air Force Privacy and Civil Liberties Program, 12 January 2015

AFI 33-364, Records Disposition—Procedures and Responsibilities, 22 December 2006

AFI 36-2201, Air Force Training Program, 15 September 2010

AFI 38-101, Air Force Organization, 16 March 2011

AFI 38-601, Format and Content of Mission Directives, 7 January 2015

AFI 51-303, Intellectual Property--Patents, Patent Related Matters, Trademarks and

Copyrights, 1 September 1998

AFI33-360 1 DECEMBER 2015 101

AFI 63-101/20-101, Integrated Life Cycle Management, 7 March 2013

AFI 90-101, Processing Department of Defense Issuances, 9 March 2011

AFI 90-201, The Air Force Inspection System, 21 April 2015

AFI 90-802, Risk Management, 11 February 2013

DoD 5400.7-R_AFMAN33-302, Freedom of Information Act Program, 21 October 2010

DoDM 4525.8_AFMAN33-306, DoD Official Mail Manual, 12 October 2006

AFMAN 33-361, Publishing Processes and Procedures, 21 March 2014

AFMAN 33-363, Management of Records, 1 March 2008

HAF MD 1-26, Chief, Information Dominance and Chief Information Officer, 5 February 2015

HOI 33-3, Correspondence Preparation, Control, and Tracking, 6 July 2015

HOI 33-13, Headquarters Air Force Operating Instruction (HOI) Program, 9 January 2013

HOI 90-1, Headquarters Air Force Mission Directives -- Delegations of Statutory Authority and

Assignment of Responsibilities, 28 September 2010

Prescribed Forms

AF Form 399, Air Force Publication/Form Status Request

AF Form 673, Air Force Publication/Form Action Request

AF Form 679, Air Force Publication Compliance Item Waiver Request/Approval

AF Form 847, Recommendation for Change of Publication

Adopted Forms

AF Form 1768, Staff Summary Sheet

DD Form 67, Form Processing Action Request

GPO Form 952, Digital Publishing Information

GPO Form 3868, Notification of Intent to Publish

Abbreviations and Acronyms

AC—Administrative Change

ACC—Air Combat Command

LeMay Center—Curtis E. LeMay Center for Doctrine Development and Education

AFDPO—Air Force Departmental Publishing Office

AFH—Air Force Handbook

AFI—Air Force Instruction

AFMAN—Air Force Manual

AFMC—Air Force Materiel Command

102 AFI33-360 1 DECEMBER 2015

AFMD—Air Force Mission Directive

AFPAM—Air Force Pamphlet

AFPD—Air Force Policy Directive

AFPM—Air Force Policy Memorandum

AFSC—Air Force Specialty Code

ANG—Air National Guard

CAP—Civil Air Patrol

CUI—Controlled Unclassified Information

DD—Department of Defense (as used on forms)

DAPS—Document Automation and Production Service

DLA—Defense Logistics Agency

DLT—Decision Logic Table

DoDD—Department of Defense Directive

DoDI—Department of Defense Instruction

DoDM—Department of Defense Manual

DTM—Department of Defense Directive-Type Memorandum

DRU—Direct Reporting Unit

EO—Executive Order

e-Publishing—the e-Publishing web site www.e-publishing.af.mil

FAS—Functional Address Symbol

FOA—Field Operating Agency

FOIA—Freedom of Information Act

FOUO—For Official Use Only

FPL—Functional Publications Library

GM—Guidance Memorandum

GPO—Government Printing Office

HQ USAF or HAF—Headquarters Air Force, includes the Secretariat and the Air Staff

HAF MD—Headquarters Air Force Mission Directive

HOI—Headquarters Operating Instruction

IA—Information Assurance

IC—Interim Change

MAJCOM—Major Command

AFI33-360 1 DECEMBER 2015 103

MD—Mission Directive

MDD—Army Media Distribution Center

NGB—National Guard Bureau

NTIS—National Technical Information Services

OI—Operating Instruction

OMB—Office of Management and Budget

OPR—Office of Primary Responsibility

OSD—Office of the Secretary of Defense

OSHA—Occupational Safety and Health Administration

PA—Product Announcement

PAS—Privacy Act Statemen

PCM—Publication Change Manager

PD—Policy Directive

PI—Product Index

PL—Public Law

PM/FM—Publication Manager/Form Manager

RCS—Reports Control Symbol

RDS—Records Disposition Schedule

SAF—Secretariat Offices within the HAF (Headquarters Air Force)

SAT—Specified Action Table

SECAF—Secretary of the Air Force

SME—Subject Matter Expert

SJA—Staff Judge Advocate

SSN—Social Security Number

SSS—Staff Summary Sheet (AF Form 1768)

TTP—Tactics, Techniques, and Procedures

USC—United States Code

USPS—United States Postal Service

VA—Visual Aids

VI—Visual Information

WHS—Washington Headquarters Services

104 AFI33-360 1 DECEMBER 2015

Terms

Accountable Forms—Forms that the Air Force stringently controls and which cannot be

released to unauthorized personnel, since their misuse could jeopardize DoD security or result in

fraudulent financial gain or claims against the government.

Administrative Change—Change that does not affect the subject matter content, authority,

purpose, application, and/or implementation of the publication (e.g., changing the POC name,

office symbol(s), fixing misspellings, etc.)

Administrative Comments—Comments made during the coordination process to address

typographical, grammatical, and formatting errors.

Adopted Form—A form used (required) in a publication other than the prescribing publication.

Air Force wide—Includes Headquarters Air Force (HAF: Secretariat and Air Staff),

MAJCOMs, FOAs, DRUs, centers, wings, bases, and below.

Approving Official—Approve the release of publications for compliance and enforcement and

are solely responsible for ensuring the publications are necessary, current of information, and in

conformance with existing laws, policy, guidance and Air Force Mission.

Authentication—Required element to verify approval of the publication; the approval official

applies his/her signature block to authenticate the publication. The signature block includes the

official’s name, rank, and title (not signature).

Camera Ready—A term used to identify that a document is fully formatted and ready for

printing or posting.

Certifying Official—Certify the need for the publication within the numbered publication

subject series and consistency with Air Force policy and assigned responsibilities in antecedent

AFPD and/or implemented HHQ publication.

Command—A Major Command (MAJCOM). A major subdivision of the Air Force that is

assigned a major part of the Air Force mission. A MAJCOM is directly subordinate to

Headquarters US Air Force. Most MAJCOMs have the word Command as part of their

designation; Command should not be used in the designation of any unit that is not a MAJCOM.

Cancelled Publication/Form—No longer effective; expiration date of the GM or AFPM has

elapsed; product is removed from circulation; obsolete.

Controlled Unclassified Information—Unclassified information that requires safeguarding or

dissemination controls, pursuant to and consistent with applicable law, regulations, and

Government-wide policies.

Critical Comment—A comment made during the coordination process that addresses area(s) of

such major deficiency as to preclude final approval. Critical comments result in a “non-concur”

and must be resolved by the OPR prior to publication.

Days—Unless otherwise stated, all references to days are to calendar days.

Departmental Publication/Form—Publication or form that is applicable at the highest level in

the Air Force and across all organizational lines; applicable Air Force-wide.

AFI33-360 1 DECEMBER 2015 105

Directive Publication—Publications identified in Table 4.1 that are necessary to meet the

requirements of law, safety, security, or other areas where common direction and standardization

benefit the Air Force. Air Force personnel must comply with these publications. All publications

in this category carry the following statement: “COMPLIANCE WITH THIS PUBLICATION

IS MANDATORY.” Examples: policy directives, instructions, manuals, operating instructions,

instructional checklists, addenda, and mission directives.

DLA Documents Services—A “Fee-for-Service” organization that provides document

automation products, bulk printing, and distribution services.

DoD issuance—One of the following 5 types of issuances published by the Department of

Defense: DoDD, DoDI, DTM, AI, and DoD Publication. The term “DoD Publication” shall be

discontinued upon reissuance of all DoD Publications as DoDMs.

e- Publishing—Central web site for accessing, viewing, downloading or ordering physical and

electronic products processed by AFDPO. Information on product development and links to

other agency publications are also provided on the e-Publishing web site (www.e-

publishing.af.mil).

Establishment—An organizational entity consisting of a headquarters unit and its subordinate

units. The name of the establishment is in the name of the headquarters unit. For example, Air

Mobility Command (AMC) is an establishment; HQ AMC is its headquarters. Subordinate units

are assigned to the establishment and not to the headquarters unit. A group with subordinate

squadrons is generally the lowest-level establishment. Lower-level establishments are assigned

to higher-level ones; for example: groups to wings, wings to NAFs, NAFs to MAJCOMs,

MAJCOMs to HQ USAF. This arrangement (units reporting to establishments, subordinate

establishments to superior ones) sets up the chain of command, through which all control and

accountability flow. Source: AFI 38-101, Air Force Organization.

Expired Publication/Form—No longer effective; expiration date of the GM or AFPM has

elapsed; product is removed from circulation; obsolete.

Field—Organizational entity below the HAF and MAJCOM level; FOA, DRU, NAF, wing, etc.

Field Publication/Form—Publication or form that is applicable within the issuing field unit

only.

Form—A fixed arrangement of captioned spaces designed for entering and extracting prescribed

information. A tool used for the collection, recording, and/or extraction of information whereby a

predetermined set of data fields have been established and defined to meet a definitive Air Force

purpose or objective.

Functional Principal—senior leader, generally at the two-letter/digit level, who serves as the

approving official for publications.

Functional Publications Library—A unit or staff office library that contains only publications

needed for the mission in a specific functional area.

Guidance and Procedures—Specifics instructions that implement policy; establish a process to

complete a task, project, or execute a program.

Headquarters US Air Force (HQ USAF)—The senior headquarters of the Air Force,

consisting of two major entities: the Secretariat (including the Secretary of the Air Force and the

106 AFI33-360 1 DECEMBER 2015

Secretary's principal staff) and the Air Staff, headed by the Chief of Staff. Synonymous with

“HAF.”

Headquarters Air Force (HAF)—The HAF is comprised of both Secretariat and Air Staff

offices.

HAF Publication—Publication or form that is applicable to only the HAF staff.

Implementing Publication—A publication that creates processes and sets standards to

accomplish a goal, often by adding organization-specific material to a publication issued by a

higher headquarters.

Information Management Tool (IMT)—See Form. Previously, IMTs and forms were used

synonymously; the IMT designator is being phased out in order to simplify publishing terms.

The IMT designator may continue to appear until all publications and forms bearing that

reference are updated.

Lead Agent—The organization that controls or directs the course of a task, event, or process.

Mirror-Like Image—A replica of an official image created by computer software that is the

best exactness of the official image that the software allows. Some variants may be fonts,

margins, and size of entry field.

Nondirective Publication—Publications identified in Table 4.2 that are informational and

suggest guidance that you can modify to fit the circumstances. Complying with publications in

this category is expected, but not mandatory. Air Force personnel use these publications as

reference aids, “how-to” guides, or as sources of official information. These publications do not

direct reporting actions, data collection activities, or prescribe forms. Examples: pamphlets,

doctrine documents, TTPs, handbooks, catalogs, and visual aids.

Office of Primary Responsibility (OPR)—The originating office for a publication; the author

of the publication is an individual within the OPR. OPRs are solely responsible for the accuracy,

currency, and integrity of their publications and forms.

Point of Contact (POC)—The individual designated by the OPR to meet all OPR

responsibilities. POC and OPR are often used interchangeably, but the organization of primary

responsibility retains ultimate responsibility.

Policy—A statement of important, high-level direction that guides decisions and actions

throughout the Air Force. Policy translates the ideas, goals, or principles contained in the

mission, vision, and strategic plan into actionable directives.

Prescribed Form—A form designed to support the implementation of requirements in a

directive Air Force publication. Use and purpose of a prescribed form must be contained in the

publication it supports (also known as the prescribing publication).

Product Announcement—An electronically-generated message from AFDPO used to inform

customers of product changes in the Air Force e-Publishing Program.

Product Index (formerly Master Catalog)—A comprehensive central database index of all Air

Force publishing products.

Publication—An officially produced, published, and distributed document issued for

compliance, implementation, and or information. Includes Policy and Guidance Memorandums.

AFI33-360 1 DECEMBER 2015 107

Publications/Forms Manager—One who supervises and manages the local publications and/or

forms programs. Is the primary focal point for publication and distribution issues.

Punitive Language—Language in Publications enforceable under Article 92(1) or 92(2) of the

UCMJ. Article 92 has three subsections. Article 92(1) addresses a violation of, or failure to obey,

any lawful general order or regulation. Article 92(2) addresses certain other lawful orders of

which the individual accused has actual knowledge. Article 92(3) punishes “dereliction of duty.”

The publication must clarify those sections that are punitive, and clearly identify all requirements

for compliance. Civilian personnel who violate punitive publications may also be subject to

disciplinary action.

Record set—Collection of official records related to an individual publication or form.

Records Disposition Schedule (RDS)—A document providing mandatory instructions for what

to do with records (and non-record materials) no longer needed for current Government business,

with provision of authority for the final disposition of recurring or nonrecurring records; also

called records disposition schedule, records control schedule, records retention schedule, and

disposition schedule, or schedule. Includes the SF 115, GRS, and agency records schedule, that,

when completed, becomes a comprehensive records schedule that also contains agency

disposition instructions for non-record materials.

Records Management—Managerial activities involved with respect to records creation, records

maintenance and use, and records disposition in order to achieve adequate and proper

documentation of the policies and transactions of the Federal Government and effective and

economical management of agency operations. (Federal Records Act), also called records

administration.

Records Professional—Individual whose area of expertise advances beyond introductory

records management. The term record professional encompasses RC, FARM, BRM, CRM, ARM

and AFRO. RP skills extend beyond familiarity to intermediate or advanced record management.

Repository—The AFDPO repository is the central server on which the aggregation of e-

Publishing product files are filed and maintained. The files are maintained in a directory

structure that is arranged by publishing organization.

Revised Publication—A publication that supersedes or changes a previous edition, related

publications, or portions of related publications in a given category.

Risk—The probability and severity of loss or adverse impact from exposure to various hazards.

Risk Assessment—The process of detecting hazards and their causes, and systematically

assessing the associated risks.

Risk Management (RM)—The systematic process of identifying hazards, assessing risk,

making control decisions, implementing control decisions and supervising/reviewing the activity

for effectiveness. (Source: AFI 90-802; AFI 63-101/20-101; AFI 31-101; AFI 10-2501; AFI 32-

2001; DoDI 6055.1).

Service Provider—The organization that furnishes, supplies, or equips an activity or commodity

required by a consumer.

Standards—Established norms.

108 AFI33-360 1 DECEMBER 2015

Safeguarded Forms—These forms are not releasable outside DoD because they could be put to

unauthorized or fraudulent use. Safeguarded forms are maintained in a locked storage facility

and issued only to authorized requestors.

Substantive Comments—Comments made during the coordination process that address

possibly unnecessary, incorrect, misleading, confusing, or inconsistent portions of the

publication or form.

Tactics, Techniques, and Procedures—TTPs are Air Force-level publications subordinate to

basic and operational Doctrine, reviewed by LeMay Center, require coordination as outlined in

Table A3.2, are listed in the Product Index, and posted on the e-Publishing web site.

Unit—A military organization constituted by directives issued by HQ USAF. A unit is either

named or numbered.

AFI33-360 1 DECEMBER 2015 109

Attachment 2

AIR FORCE SPECIALTY CODE-RELATED SERIES NUMBER, TITLE, AND

DESCRIPTION

Numbered Series.

Series Number and

Title

Certifier

Description

1—Air Force Culture

AF/CC

Publications in this series highlight Air Force culture and establish Air

Force policy and guidance concerning the professionalism and standards

expected of all Airmen. This series is reserved for SECAF and CSAF use

only.

10—Operations

Open

Publications in this series provide policy and procedures on operations,

and include these subjects:

Cross-functional programs governing operational readiness and security;

operations and mobilization planning; basing actions; capability

requirements; space; support to civil authorities; civilian and foreign use

of AF airfields; information operations (IO); antiterrorism; emergency

management and/or contingency planning actions and programs;

chemical, biological, radiological, nuclear, and high-yield explosives

(CBRNE) programs; electronic warfare; mission directives; operational

reporting; and Air Reserve Component (ARC) forces. Functional-specific

guidance with an existing series should develop guidance within that

series if it does not task or affect other functional communities.

11—Flying

Operations

AF/A3

This series provides policy and guidance for flying hour programs,

aircraft rules and procedures, life support, and aviation service. It

contains lead and MDS-specific publications for training, standardization/

evaluation, and general flight rules; and includes weather for aircrews,

participation in aerial events and demonstrations, instrument procedures,

aeronautical ratings and badges, and parachute operations.

110 AFI33-360 1 DECEMBER 2015

13—Nuclear, Space,

Missile, or Command

and Control

Operations

AF/A3,

AF/A10, or

SAF/SP

These publications provide policies and procedures for nuclear

operations, missile operations, space operations, theater air control

systems, and airfield/airspace operations. Subject areas include:

Nuclear operations include activities related to the operation/deployment

of nuclear weapons or nuclear weapons systems. It contains lead and

nuclear mission set-specific publications for training, certification, and

general operations rules and procedures.

Missile operations include activities related to the operation/launch of

intercontinental ballistic missiles (ICBM). It contains publications for

training, standardization/evaluation, and general operations rules and

procedures.

Space operations encompasses operating and managing systems involved

in space surveillance, space lift, ballistic space warning, and satellite

command and control.

Deployable and non-deployable ground-based radar and non-radar

equipped Theater Air Control Systems (TACS) elements.

Management of air traffic control facilities, airfield management, special

use airspace, and weapons training ranges.

Responsibilities for tactical air control parties and forward air controllers,

air and space operations centers, air support operations centers, air control

squadrons, anti-hijacking procedures, overdue aircraft, and base-level

aviation support services.

14—Intelligence

AF/A2

This series provides policies and procedures on the intelligence,

surveillance or reconnaissance (ISR) activities and includes these subject

areas.

Intelligence oversight; management and administration of sensitive

compartmented information (SCI) security; acquisition of weapons and

systems/national security systems (NSS), information architecture

including networks across all domains (terrestrial, airborne and space);

intelligence support to force protection; the National Intelligence Program

(NIP) and the Military Intelligence Program (MIP); international

intelligence engagements; allocation, control or use of ISR manpower

resources; manned and remotely operated ISR collection platforms across

all domains of the Battlespace; ISR for/from space and cyberspace; ISR

processing, exploitation and dissemination resources; intelligence support

to targeting.

AFI33-360 1 DECEMBER 2015 111

15—Weather

AF/A3

This series provides policies and procedures on atmospheric and space

environmental support provided to United States Air Force (USAF),

United States Army (USA), National programs, the Reserve and Guard

activities of the USAF and USA, unified and specified commands, and

other military and Government agencies. Subject areas include:

Ground and upper air weather observations, analyses, and forecasts.

Weather radar observations, meteorological techniques, and climatology.

Weather modification.

Solar, ionospheric, and geomagnetic observations, analyses, and forecasts.

Note: Place publications on weather for aircrews in the 11 series.

112 AFI33-360 1 DECEMBER 2015

16—Operations

Support

Open

This series provides policy and procedural guidance on various operations

support issues. Subject areas include:

International Affairs--Politico-Military and Security Assistance. Addresses

the following:

Politico-military affairs.

Security assistance management.

Joint security assistance training.

Technology and information transfer. Disclosure policy and related activities.

Attaché affairs.

Officer exchange programs.

Professional military education and United States Air Force Academy

(USAFA) positions offered to foreign countries.

Programming. Addresses such subjects as:

Priority assignments for material resources.

Program management and movement of Air Force units.

Aerospace vehicles.

Worldwide programming, assignment, transfer, distribution, accounting, and

termination.

Special Access Programs. Addresses security administration of special access

programs.

Arms Control. Explains how to implement and comply with arms control

agreements.

Information protection Programs (transitioning from 31-series).

Classifying, declassifying, and safeguarding classified information.

Personnel Security investigations, clearances, and program requirements.

Industrial Security

Modeling and Simulation management

AFI33-360 1 DECEMBER 2015 113

17—Cyberspace

Operations

SAF/CIO

A6, or

AF/A3

This series provides policies and procedures governing Air Force

cyberspace operations in support of Combatant Commanders and in order

to execute, enhance, and support service core missions.

20—Logistics

AF/A4 or

SAF/AQ

This series provides policies and procedures on supply, transportation,

maintenance, and logistics plans organizations. Subject areas include:

Provide baseline for logisticians at all subordinate echelons.

Identify crucial logistics goals and develop roadmaps to achieve them.

Link the planning and programming efforts necessary to address the

logistics support issues and advocates for them through the biennial

Planning, Programming, Budgeting, and Execution (PPBE).

Outline vision for improving support. Note: Publications on logistical

policies and planning criteria, for specific subjects such as transportation,

supply, and maintenance should go in the series covering that subject.

21—Maintenance

AF/A4 ,

SAF/CIO

A6, or

SAF/AQ

This series provides policies and procedures on aircraft maintenance,

avionics, and munitions activities, and space maintenance. Subject areas

include:

Supervisory and technical responsibilities for nuclear, explosive, toxic,

chemical-biological, and incendiary devices.

Munitions, including bombs, warheads, mines, guided missiles and

rockets, reentry vehicles, solid propellants, and ammunition.

Training in aerial bombing, gunnery, rocketry, and missilery.

Advising on installations defense, disaster preparedness, and tactical

employment of aerospace munitions.

114 AFI33-360 1 DECEMBER 2015

23—Materiel

Management

AF/A4 or

SAF/AQ

Publications in this series provide policy and procedures on supply

Operations. Subject areas include:

Requisitioning and issuing supplies and fuels.

Managing the inventory, to include fuels.

Accounting for property.

Controlling stock.

Redistributing or disposing of personal property the Air Force no longer

needs. This includes excess local equipment and excess Security

Assistance Program equipment and supplies returned to the Air Force for

sale.

AFI33-360 1 DECEMBER 2015 115

24—Transportation

AF/A4

Transportation publications provide policy and procedures on all aspects

of Air Force transportation. Subject areas include:

Transportation facilities.

Motor vehicle management activities.

Packing, crating, and marking of freight to meet shipping requirements.

Movement/receiving of materiel, personnel, and personal property.

Spending transportation funds.

Use of transportation equipment.

Evaluation and analysis of transportation systems.

Use of modern documentation and data automation techniques.

Movements by air and surface military and commercial carriers.

In-transit losses.

Shortages and damage to materiel and personal property.

Transportation accidents.

Logistic phasing.

Contractual transportation.

Responsibilities for motor vehicles.

116 AFI33-360 1 DECEMBER 2015

25—Logistics Staff

AF/A4 o

AF/AQ

These publications provide all aspects of logistics planning in support of

combat and contingency operations, including policies and procedures on:

Ensuring consistency among Air Force, Joint Staff, and Department of

Defense planning documents for the various logistics disciplines such as:

Aircraft and munitions maintenance.

Space logistics.

Supply.

Transportation.

Communication-electronic (C-E) equipment.

Maintenance.

Fuels and energy management.

Management responsibility for the Defense Regional Interservice Support

(DRIS) program.

Functional management for the 251X0/25XX career field.

Oversight of international logistics matters (such as Defense Planning

Questionnaire, and War Reserve Stocks of Allies) pertaining to the North

Atlantic Treaty Organization (NATO), the Middle East, Southwest Asia,

and the Western Hemisphere. NOTE: Publications cover logistical

policies and planning criteria for specific subjects as transportation,

supply, and maintenance, should go in the series covering the subject.

AFI33-360 1 DECEMBER 2015 117

31—Security

AF/A4

These publications provide policy and procedures on the force protection

of USAF warfighting resources. Subject areas include:

Multi-disciplined Force Protection.

Nuclear and non-nuclear Security.

Security Forces activities: Integrated Defense.

Security Forces activities: Combat Arms.

Security Forces activities: Law and Order, Traffic Administration,

Cooperation with Civilian Law Enforcement.

Anti-Terrorism.

Crime Prevention.

Resources Protection: Arms, Ammunition, and Explosives.

Confinement and Corrections.

Military Working Dog Program.

Enemy Prisoners of War and Detainees.

Carrying of firearms and use of non-lethal and deadly force.

32—Civil

Engineering

AF/A4 or

SAF/IE

These publications provide policy and procedures on all aspects of Air

Force Civil Engineering, including management of real property assets.

Subjects include:

Contracting, design, construction, repair, and renovation.

Acquisition and transfer.

Management and maintenance.

Fire protection management.

Management of Explosive Ordnance Disposal (EOD) Program.

Management of Readiness and Emergency Management (R&EM)

activities.

Government-owned or controlled housing used by the Air Force.

Implementation of National policy goals for environmental restoration,

compliance, pollution prevention, planning, and cultural and natural

resource protection.

33—Communications

and Information

(Transitioning to 17-

Series)

SAF/CIO

These publications provide policy and procedures on all aspects of

communications and information management, including command,

control, communications, and computer (C4) systems that the Joint Chiefs

of Staff and the Air Force use to support Department of Defense goals,

managing information as a Department of Defense asset from its creation

through its disposition.

118 AFI33-360 1 DECEMBER 2015

34—Services

AF/A1

or SAF/MR

This series provides policy and procedures on Services programs and

activities that govern:

Child development and youth programs. Appropriated fund food service

activities. Sports, fitness, and recreation.

Library and entertainment programs. Lodging operations:

Clubs, bowling centers, and golf courses. Control of alcoholic beverages.

Outdoor recreation programs. Skills development programs. Aero club

operations.

Slot machine and other revenue generating activities. Mortuary affairs

programs (including military honors).

The Services civilian personnel program for nonappropriated fund

personnel:

Use of nonappropriated funds (NAF) to support morale, welfare, and

recreation programs under the purview of the Air Force Morale, Welfare,

and Recreation (MWR) Advisory Board.

General Air Force Services programs such as patron eligibility, safety,

customer affairs, and commercial sponsorship, NAF facility

programming, marketing, and publicity, private organization

management, and vending programs for the blind on Air Force property.

35—Public Affairs

SAF/PA

This series provides policy and procedures on public affairs programs by

the United States Air Force (USAF) at all levels, and includes:

Public affairs management; communication programs to enhance internal

and public understanding and support of the USAF mission.

AFI33-360 1 DECEMBER 2015 119

36—Personnel

AF/A1 or

SAF/MR

This series provides policy and procedures on all aspects of civilian and

military staffing (including procuring, promoting, training, and funding).

It also covers policy on the Civil Air Patrol and the following topics:

Staffing and internal placement.

Labor relations.

Equal employment opportunity.

Discrimination complaints.

Merit promotion.

Leave, health benefits, and retirements.

Accessions.

Use and classification.

Training and education.

Promotion and evaluation.

Retirements and separations.

38—Manpower and

Organization

AF/A1,

SAF/MR, or

SAF/US(M)

This series provides policy and procedures on all aspects of staffing, and

includes subjects such as:

Programming USAF Manpower.

Determining Manpower Requirements.

Organization and Naming Units.

Determining Work Force Mix (WFM).

Determining Inherently Governmental/Commercial Activity.

Productivity.

120 AFI33-360 1 DECEMBER 2015

40—Medical

Command

AF/SG or

SAF/MR

This series provides policy and procedures on all aspects of health and

well-being among Air Force personnel. Subjects include::

Fitness standards, nutritional allowances, and education.

Family advocacy program.

Health promotions.

Smoking and alcohol rehabilitation programs.

Use of animals and human subjects in research and development.

Clinical investigations.

Control of radioactive materials.

41—Health Services

AF/SG

Publications in this series provide policy and procedures on medical

support services. Subjects include:

Moving patients by air.

Handling patients at casualty staging, patient in-transit, and medical

treatment facilities (MTF).

Caring of patients aboard aircraft.

Operating MTFs, including medical centers, hospitals, and clinics. Caring

for eligible personnel.

Identifying beneficiaries.

Working with other Services or agencies. Furthering medical training and

education.

Managing and operating the Nutritional Medicine Service.

Managing supplies and logistics systems that are specific to medical

operations and for which medical service personnel are responsible.

Publications treating logistics functions that are not exclusively medical

should go in the series covering the specific subject (i.e., supply logistics

goes in series 23; civil engineering logistics goes in series 32).

AFI33-360 1 DECEMBER 2015 121

44—Medical

AF/SG

This series provides policy and procedures on medical professional

services. Subjects include:

Providing patient care in specialized fields (such as psychiatry and

neurology, cardiology, gastroenterology, pediatrics, dermatology, and

physical medicine).

Performing, developing, and interpreting X-ray, fluoroscopic, and related

examinations or treatments.

Operating a medical laboratory service.

Managing clinical dietetics (including setting standards of nutritional care

and educating patients on dietary restrictions).

Managing the education and research functions of the Nutritional

Medicine Service.

Reviewing care of beneficiaries. Conducting research.

46—Nursing

AF/SG

This series provides policy and procedures on all aspects of nursing

services and programs. Subjects include:

Administrating nursing services.

Using nursing staff.

Setting standards for nursing practice.

Providing and evaluating nursing care in all patient care settings.

Establishing criteria for training and education programs for nursing

service personnel and for selecting applicants.

Educating patients.

Managing research activities associated with nursing care and nursing

personnel.

122 AFI33-360 1 DECEMBER 2015

47—Dental

AF/SG

This series provides policy and procedures on dental services and

programs. Subjects include:

Administration of dental clinics and dental prosthetic laboratories.

Dental investigation service.

Prevention of dental diseases.

48—Aerospace

Medicine

AF/SG

This series provides policy and procedures on all aspects of aerospace

medicine. Subjects include:

Medical investigations of aircraft accidents.

Aircrew and aerospace effectiveness programs (including aeromedical

testing, training, and indoctrinating rated and flying personnel).

Activities of the School of Aerospace Medicine.

Hygiene and sanitation.

Occupational health and hazards.

Control of communicable diseases.

Sanitary control of food and water.

AFI33-360 1 DECEMBER 2015 123

51—Law

AF/JA or

SAF/GC

Publications in this series provide policy and procedures on military law:

The Judge Advocate General's Department.

The Judge Advocate General's Department Reserve.

Military justice.

Civil litigation.

Compliance with the Law of Armed Conflict.

Military legal affairs.

Civil law for organizations and individuals.

International law.

Delivery of personnel to US civilian authorities for trial.

52—Chaplain

AF/HC

This series provides policy and procedures on the Chaplain Corps, and

includes these subjects:

Authority, mission, organization, and readiness capability.

Religious programs (including religious services, rites, and education).

Facilities, funds, and materiel.

Professional records and reports of Chaplain Corps activities.

60—Standardization

SAF/AQ

This series provides policy and procedures for achieving capabilities,

efficiencies, and economics in Air Force and defense operations through

materiel standardization. Subjects include:

Use of standardization documents in acquisition and sustainment.

Development, adoption, and maintenance of standardization documents.

Government and non-government, international, commercial, and

international military materiel standardization documents and

organizations.

124 AFI33-360 1 DECEMBER 2015

61—Scientific,

Research, and

Development

SAF/AQ or

SAF/SB

Publications in this series provide policy and procedures on all programs

collectively termed the Science and Technology (S&T) program. Subjects

include:

Management of research, development, and advanced technology.

Management of Air Force laboratories.

Small Business Innovation Research/Small Business Technology Transfer

Program

62—Developmental

Engineering

SAF/AQ

This series provides policy and procedures on all aspects of

developmental engineering, and includes systems, equipment, and

supplies; and on engineering programs to improve end items.

63—Acquisition

SAF/AQ

This series provides policy and procedures on all aspects of the Air Force

Acquisition System, including these subjects:

Starting new acquisition programs.

Modifying existing systems.

Managing acquisition systems to serve operational needs.

Managing systems throughout the life cycle.

64—Contracting

SAF/AQ

This series provides policy and procedures governing the contracting for

supplies and services the Air Force needs to accomplish its mission.

Include policies to ensure that the Air Force contracting system meets

customer needs, obtains reasonable prices, and meets all statutory and

outside regulatory requirements. Exclude policies that must be published

in a supplement to the Federal Acquisition Regulation (FAR). For

guidance on contracting regulations, see FAR Subpart 1.3 and Defense

Federal Acquisition Regulation Supplement 201.3.

65—Financial

Management

SAF/FM

This series provides policy and procedures on all aspects of financial

management, including these subjects:

Accounting and finance.

Budget, cost, and economic analysis.

Internal controls.

Auditing, and audit follow-up.

AFI33-360 1 DECEMBER 2015 125

71—Special

Investigations

SAF/IG

This series provides policy and procedures on all aspects of the Air Force

Office of Special Investigations, including criminal investigations,

counterintelligence, and special investigative service.

84—History

AF/HO

This series provides policy and procedures on the handling of historical

information. Includes these subjects:

Collecting, preserving, organizing, retrieving, interpreting, and using

historical information.

Providing research and reference services for commanders, staff, and

others. Collecting and preserving historical data during peacetime,

wartime, contingency operations, and readiness exercises.

Researching and writing of special studies, monographs, books, and

periodic histories with supporting documentation.

Conducting oral history interviews.

Managing micrographic and computerized data retrieval systems.

Managing permanent historical repositories and archives.

Acquiring, managing, and caring for all Air Force historical property,

museums and heritage activities.

90—Special

Management

Open

This series provides policy and procedure on subjects that do not more

appropriately fall under one of the other AFSC-based functional series.

Subjects include, but are not limited to:

Organizational strategic planning.

Policy formulation.

Performance measurement.

The Inspector General.

Liaison with the Congress.

Small Business programs

Lessons Learned

126 AFI33-360 1 DECEMBER 2015

91—Safety

AF/SE

This series provides policy and procedures on administering the Air Force

Nuclear Systems Surety and Safety Programs, and includes these subjects:

Monitoring, analyzing, and evaluating all phases of nuclear weapon

design, operations, maintenance, modifications, and logistical

movements.

Preventing nuclear accidents or incidents. Overseeing ground-based

nuclear reactor systems.

Reviewing procedures for nuclear power systems and the space or missile

use of radioactive sources.

Setting safety rules for all operations with nuclear weapons and nuclear

weapon systems.

Identifying and eliminating hazardous practices and conditions.

Investigating and reporting mishaps.

Creating reporting forms and procedures. Analyzing and evaluating

mishap reports. Recommending measures to prevent mishaps. Providing

safety education.

Maintaining records of statistical mishap prevention data.

Ensuring flight, missile, occupational, space, system, and explosive

safety.

99—Test and

Evaluation

AF/TE

This series provides policy and procedures on test and evaluation (T&E)

in the Air Force. Subjects include:

Planning, conducting, and reporting all types of T&E.

Managing T&E (including handling resources and investment in the T&E

infrastructure).

Coordinating T&E with research and development. Supporting the

acquisition process.

Testing major command (MAJCOM) requirements definition.

Description of T&E roles & responsibilities for MAJCOMs, DRUs, and

FOAs.

AFI33-360 1 DECEMBER 2015 127

Notes for all:

1. “Open” identifies a series for which no set owner of the numbered series is identified.

2. The certifier of the AFPD is responsible for certifying and /or approving the underlying implementing

departmental publications (AFIs, AFMANs, etc.).

128 AFI33-360 1 DECEMBER 2015

Attachment 3

FORMAL COORDINATION TABLE

A3.1. Publications Formal Coordination. Commanders/Directors, through their PCMs (at

HAF), are responsible for determining the appropriate offices/organizations from which

coordination should be obtained for a draft publication/form, prior to certification and/or

approval. Table A3.1 should be used as a starting point in determining required coordination.

The table is not all-inclusive, but provides recommended coordinating offices for the subject

areas/conditions identified in Column C. Publications should be coordinated with all

offices/units having functional interest/technical expertise, oversight responsibilities, and

statutory/regulatory review requirements, even if they do not appear in the table. OPRs give the

offices listed at Items 1-5 an opportunity to review and provide coordination. Base/wing level

units coordinate with local offices.

A3.2. Forms Formal Coordination. Ideally, forms should be packaged with the prescribing

publication and coordinated at the same time. List the prescribed forms on the same AF Form

673 as the prescribing publication and provide narrative that identifies the form changes in the

SSS. If the form is being changed out of cycle with the prescribing pub, use Table A3.1 to

determine the appropriate offices for coordination. SAF/CIO A6 (Command/Field equivalents –

Item 2 in Table A3.1) is the only required coordinator for forms, however, OPRs should consider

coordinating with offices listed in Table A3.1 and any office making approved use of the form in

an information system.

A3.3. Coordinator’s Addresses. SAF/AAII maintains a list of current email addresses for

coordinating offices on their SharePoint® website. Cut and paste this address in your web

browser: https://cs2.eis.af.mil/sites/10438/Lists/Coordinators/AllItems.aspx.

Formal Coordinators.

Item #

Must Coordinate

Departmental

Pubs/Forms

with:

Must Coordinate

Command/Field

Pubs/Forms with:

To review the publication or form for:

AF/JAA

(Pubs Only)

Local Legal Office

Legal implications

SAF/CIO A6

(Pubs & Forms)

Supporting A6, CIO,

Comm Squadron,

and/or other offices

(multiple entries on the

AF Form 673 may be

needed)

(Pubs & Forms)

OSD/Statutory Communications and

information management requirements,

including FOIA (AFMAN 33-302), Privacy

Act (AFI 33-332), Federal Register (AFI 33-

320), postal service (AFMAN 33-306),

records management (AFI 33-322), and

information collection requirements (AFI 33-

324)

AFI33-360 1 DECEMBER 2015 129

Item #

Must Coordinate

Departmental

Pubs/Forms

with:

Must Coordinate

Command/Field

Pubs/Forms with:

To review the publication or form for:

AF/RE

(Pubs Only)

Commands-AFRC;

Below Commands-

Local Reserve Unit (if

assigned)

Applicability to the AF Reserve

NGB/CF

(Pubs Only)

Commands-ANGRC;

Below Commands-

Local ANG Unit (if

assigned)

Applicability to ANG and/or NGB

SAF/AA

(AFPDs Only)

N/A

Consistency with existing AF policy and HAF

Mission Directives for all AFPDs,

Supplements to a DoDD, and AFPMs only –

Not for AFI’s, AFMAN’s, etc. SAF/AA may

direct additional coordination as appropriate.

Consider

Coordinating

Departmental

Pubs/Forms

with:

Consider

Coordinating

Command/Field

Pubs/Forms with

local:

If the publication or form:

AF/A1

Manpower/Personnel

Affects manpower and organization

programs; allocates or controls manpower

resources; or evaluates manpower use

Manages, provides, or otherwise affects

medical services for military and civilians

Manages civilian or military personnel

programs or manages social action programs

(such as equal opportunity)

Manages or otherwise affects training and

education programs, to include educational

research, evaluation, curriculum development

and review

Impacts or otherwise applies to morale,

welfare, recreation, and services

Has manpower, personnel, and/or labor

implications (requires negotiations/bargaining

with the Union)

Impacts Services programs designed to

deliver capabilities to both garrisoned and

deployed units

Impacts nonappropriated funded Services

programs

130 AFI33-360 1 DECEMBER 2015

Item #

Must Coordinate

Departmental

Pubs/Forms

with:

Must Coordinate

Command/Field

Pubs/Forms with:

To review the publication or form for:

AF/A2

Intel

Concerns plans, design, development, testing,

acquisition maintenance, and disposal of

weapon systems, automated information

systems, software equipment, facilities, or

services

Develops or analyzes strategic, defensive, and

tactical operations, to include operational

readiness, planning, standardization, system

development, evaluation, training, or

command and control

Impacts security programs, including

safeguarding classified information, handling

classified information, classification and

declassification, personnel security, integrated

defense, installation security, weapons system

security, or security forces matters

Affects or impacts intelligence, surveillance

or reconnaissance (ISR) policies or

procedures

AF/A3

Operations

Involves or affects aircrew members, as

defined in AFPD 11-4, Aviation Service.

Develops or analyzes strategic, defensive, and

tactical operations, to include operational

readiness, planning, standardization, system

development, evaluation, training, or

command and control

Affects or involves international affairs

related to training issues, including disclosure

of information to foreign governments

Manages or otherwise affects aircrew flying

training and/or aircrew education

Affects or impacts Counter-CBRN (C-

CBRN), Countering Weapons of Mass

Destruction (CWMD), or CBRN Survivability

policies and procedures

AF/A4

Logistics, Installations

and Mission Support

Concerns plans, design, development, testing,

acquisition, maintenance, logistics support,

sustainment, and disposal of weapon systems,

automated information systems, software

equipment, facilities, or services

AFI33-360 1 DECEMBER 2015 131

Item #

Must Coordinate

Departmental

Pubs/Forms

with:

Must Coordinate

Command/Field

Pubs/Forms with:

To review the publication or form for:

Concerns managing real estate, facilities, and

civil engineering or public works programs;

provides facility services

Manage safety programs, to include flight,

weapons, systems safety; the Air Force

Occupational and Environmental Safety, Fire

Protection, and Health Standards (AFOSH);

or Occupation Health and Safety

Administration standards (OSHA)

Impacts security programs, including

integrated defense, installation security,

weapons system security, or security forces

matters

Impacts or otherwise applies to morale,

welfare, recreation, and services

Creates documentation requirements on

organizations that use core automated

maintenance system

Involves activities with potential

environmental impacts, or involves the

production, acquisition, or handling of

hazardous materials

Programs and policies regarding military

munitions, remediation of property under the

Military Munitions Response Program

(MMRP), demilitarization of military

munitions, range clearances, explosive safety

submissions, and first and emergency

responder duties for responses to all-hazards

including improvised explosive devices and

weapons of mass destruction.

AF/A5/8

Planning,

Programming, and

Requirements

Could impact or affect AF strategic planning

or service-level operational programming

Develops or analyzes strategic, defensive, and

tactical operations, to include operational

readiness, planning, standardization, system

development, evaluation, training, or

command and control

Has future resource implications

132 AFI33-360 1 DECEMBER 2015

Item #

Must Coordinate

Departmental

Pubs/Forms

with:

Must Coordinate

Command/Field

Pubs/Forms with:

To review the publication or form for:

AF/A9

Planning/Programming

and

Strategy/Operations

Could impact or affect AF strategic planning

or support to strategic analysis

Analyzes strategic, defensive, and tactical

operations

Includes or impacts resources,

recapitalization, modernization, investments

and divestment analyses, operational

assessments, risk assessment frameworks,

digital computer models and simulations,

studies management or lessons learned

Has future force structure implications

AF/A10

Strategic Deterrence

and Nuclear Integration

Strategy, policy, doctrine, vulnerabilities,

force structure and analysis documents

affecting strategic deterrence and assurance

Requirements, acquisition, programming, and

budgeting processes for nuclear and global

strike capabilities

Strategic munitions, including bombs,

warheads, guided missiles and rockets,

reentry vehicles, and solid propellants

Nuclear enterprise capabilities and personnel

requirements including key nuclear billets,

13N officer career field management, and Air

Force Personnel Reliability Program (PRP)

Nuclear Command and Control (NC2) and

Nuclear Command and Control

Communications (NC3) policy and guidance

affecting NC3 systems, doctrine, procedures,

personnel, equipment, and facilities

Nuclear enterprise assessment and reporting

data (e.g. metrics, trend analysis and

performance)

Counter-CBRN (C-CBRN), countering

weapons of mass destruction (CWMD), or

CBRN (survivability policies and procedures)

Existing and future arms control treaties

DoD Foreign Clearance Program (FCP)

policies and procedures

AFI33-360 1 DECEMBER 2015 133

Item #

Must Coordinate

Departmental

Pubs/Forms

with:

Must Coordinate

Command/Field

Pubs/Forms with:

To review the publication or form for:

AF/HC

Chaplain

Manages or affects religious services, to

include related morale and welfare programs

AF/HO

Historian

Provides historical affairs services, including

historical writing, research, studies, and

analysis, and heraldry

Involves museum, airparks, and other heritage

activities and issues

AF/JAA

Legal

Involves activities with potential

environmental impacts, or involves the

production, acquisition, or handling of

hazardous materials

AF/SE

Safety

Involves safety programs, to include aviation,

occupational, weapons, space, system safety;

the Air Force Occupational and

Environmental Safety, Fire Protection, and

Health Standards (AFOSH); or Occupation

Health and Safety Administration standards

(OSHA)

Involves the risk management process in the

cyberspace domain

Involves activities with potential

environmental impacts, or involves the

production, acquisition, or handling of

hazardous materials.

AF/SG

Surgeon General, Chief

Medical

Manages, provides, or otherwise affects

medical services or medical training for

military and civilians

AF/ST

Chief Scientist

Involves scientific research, or requires

scientific input and/or evaluation

LeMay

Publication OPR

Conducts Review

Requires terminology review

SAF/AA

N/A

Impacts security programs, including

safeguarding classified information, handling

classified information, classification and

declassification, or personnel security

Establishes a committee, council, board,

advisory group, or similar body (as defined in

DoDI 5105.04, Department of Defense

134 AFI33-360 1 DECEMBER 2015

Item #

Must Coordinate

Departmental

Pubs/Forms

with:

Must Coordinate

Command/Field

Pubs/Forms with:

To review the publication or form for:

Federal Advisory Committee Management

Program, and DoDI 5105.18, DoD

Intergovernmental and Intragovernmental

Committee Management Program)

SAF/AG

Auditor

Establishes audit objectives, policies, plans,

or standards

SAF/AQ

Acquisition,

Contracting

Manage safety programs, to include flight,

weapons, systems safety; the Air Force

Occupational and Environmental Safety, Fire

Protection, and Health Standards (AFOSH);

or Occupation Health and Safety

Administration standards (OSHA)

Impacts security programs, including

safeguarding classified information, handling

classified information, classification and

declassification, personnel security, integrated

defense, installation security, weapons system

security, cyber security design considerations,

or security forces matters

Involves activities with potential

environmental impacts, or involves the

production, acquisition, or handling of

hazardous materials

Involves science, technology, basic research,

applied research, or advanced technology

development

Impacts people, organizations, processes,

procedures, and systems that are used to plan,

develop, test, acquire, dispose of, conduct,

execute, and support nuclear operations and

forces

Concerns plans, design, development, testing,

acquisition maintenance, and disposal of

weapon systems, automated information

systems, software equipment, facilities, or

services

Involves starting new acquisition programs,

modifying existing systems, and managing

systems throughout the life cycle

Impacts contracting guidance including any

AFI33-360 1 DECEMBER 2015 135

Item #

Must Coordinate

Departmental

Pubs/Forms

with:

Must Coordinate

Command/Field

Pubs/Forms with:

To review the publication or form for:

changes or references to FAR, DFAR, and

AFFAR

Involves industry or industrial preparedness

Creates documentation requirements on

organizations that use core automated

maintenance system

SAF/CIO A6

A6, CIO, Comm

Squadron

Concerns plans, design, development, testing,

acquisition maintenances , and disposal of

weapon systems, automated information

systems, software equipment, facilities, or

services

Develops or analyzes strategic, defensive, and

tactical operations, to include operational

readiness, planning, standardization, system

development, evaluation, training, or

command and control

Impacts security programs, including

safeguarding classified information, handling

classified information, classification and

declassification, personnel security, integrated

defense, installation security, weapons system

security, or security forces matters

Involves video teleconferencing

SAF/FM

Comptroller

Has financial implications to include budget,

cost estimating/analysis, inflation/escalation,

economic analysis, business case analysis,

coat and planning factors, non-appropriated

funds, systems acquisition and sustainment or

acquisition workforce management

Adherence to regulatory and statutory

language specific to budgeting and

expenditure of funds, and is in one of the

following publications series:

10--Operations;

14--Intelligence;

16--Operations Support;

20--Logistics;

21--Maintenance;

23--Materiel Management;

24--Transportation;

136 AFI33-360 1 DECEMBER 2015

Item #

Must Coordinate

Departmental

Pubs/Forms

with:

Must Coordinate

Command/Field

Pubs/Forms with:

To review the publication or form for:

25--Logistics;

31--Security;

32--Civil Engineering;

33--Communications and Information;

34--Services;

36--Personnel;

38--Manpower and Organization;

41--Health Services;

44--Medical;

52--Chaplain;

61--Scientific R&D;

63--Acquisition;

64--Contracting;

90--Special Management; or

99--Test and Evaluation.

SAF/GC

Legal

Concerns plans, design, development, testing,

acquisition maintenances, and disposal of

weapon systems, automated information

systems, software equipment, facilities, or

services

Concerns managing real estate, facilities, and

civil engineering or public works programs;

provides facility services

Impacts the management of budgets,

accounting and finance, internal review, and

related financial management programs;

develops and provides direction for

accounting and finance systems and services;

develops, presents and/or implements budgets

Affects procedures or policies for the

development or dissemination of information

for external or internal audiences

Manages civilian or military personnel

programs or manages social action programs

(such as equal opportunity)

Concerns safety programs, to include flight,

weapons, system safety; the Air Force

Occupational and Environmental Safety, Fire

Protection, and Health Standards (AFOSH);

or Occupation Health and Safety

AFI33-360 1 DECEMBER 2015 137

Item #

Must Coordinate

Departmental

Pubs/Forms

with:

Must Coordinate

Command/Field

Pubs/Forms with:

To review the publication or form for:

Administration standards (OSHA)

Impacts security programs, including

safeguarding classified information, handling

classified information, classification and

declassification, personnel security, integrated

defense, installation security, weapons system

security, or security forces matters

Affects or involves international affairs,

including disclosure of information to foreign

governments

Applies to CAP units or members

Establishes a committee, council, board,

advisory group, or similar body (as defined in

DoDI 5105.04, Department of Defense

Federal Advisory Committee Management

Program, and DoDI 5105.18, DoD

Intergovernmental and Intragovernmental

Committee Management Program)

Involves activities with potential

environmental impacts, or involves the

production, acquisition, or handling of

hazardous materials

Affects relations with Congress or creates a

requirement for legislative analysis

Involves legal policies or procedures

SAF/IA

International Affairs,

POLAD,

Public Affairs

Affects or involves international affairs,

including disclosure of information to foreign

governments

SAF/IE

N/A

Concerns managing real estate, facilities, and

civil engineering or public works programs;

provides facility services

Impacts integrated defense, installation

security, weapons system security, or security

forces matters when AF/A4 is not authorized

to coordinate

Manage safety programs, to include flight,

weapons, system safety; the Air Force

Occupational and Environmental Safety, Fire

Protection, and Health Standards (AFOSH);

or Occupation Health and Safety

138 AFI33-360 1 DECEMBER 2015

Item #

Must Coordinate

Departmental

Pubs/Forms

with:

Must Coordinate

Command/Field

Pubs/Forms with:

To review the publication or form for:

Administration standards (OSHA)

Involves activities with potential

environmental impacts, or involves the

production, acquisition, or handling of

hazardous materials

Concerns energy security or energy

assurance; operational energy, process

energy, facility energy, infrastructure energy;

or energy policy

Could impact or affect AF strategic planning

with regard to facilities and basing

Could impact or affects Air Force efforts in

community partnerships, encroachment

management, and environmental impact

analysis

SAF/IG

Inspection Office

-----------------

Local AFOSI Office

Affects inspection policies, plans, and/or

standards. Has Inspection Activity

Implications

---------------

Involves AFOSI or affects criminal or

counterintelligence activities

SAF/LL

Public Affairs

Affects relations with Congress or creates a

requirement for legislative analysis

SAF/MR

N/A

Provides policy/guidance for: military and

civilian personnel; United States Air Force

Academy; medical readiness and health care

programs and benefits; family readiness and

support; quality of life, services and MWR;

manpower management programs and

techniques; equal opportunity and diversity

integration; sexual assault prevention and

response; reserve component affairs; or

mobilization planning contingency and crisis

management

Affects manpower and organization

programs; allocates or controls manpower

resources; or evaluates manpower use

Manages, provides, or otherwise affects

AFI33-360 1 DECEMBER 2015 139

Item #

Must Coordinate

Departmental

Pubs/Forms

with:

Must Coordinate

Command/Field

Pubs/Forms with:

To review the publication or form for:

medical services for military and civilians

Manages civilian or military personnel

programs or manages social action programs

(such as equal opportunity)

Affects safety programs, to include flight,

weapons, system safety; the Air Force

Occupational and Environmental Safety, Fire

Protection, and Health Standards (AFOSH);

or Occupation Health and Safety

Administration standards (OSHA)

Manages or otherwise affects training and

education programs, to include educational

research, evaluation, curriculum development

and review

Applies to CAP units or members

Impacts or otherwise applies to morale,

welfare, recreation, and services

SAF/PA

Public Affairs

Involves or affects relations with the general

public

Affects procedures or policies for the

development or dissemination of information

for external or internal audiences

Affects procedures or policies for the

dissemination of official information to

external or internal audiences

Involves or affects relations with the media

and/or general public

Involves visual information (VI) matters such

as combat camera support, base level support

(e.g. photography, broadcast, and graphics

presentations); or authorizes VI hardware or

acquiring and using VI products

SAF/SP

N/A

Concerns space policy and program domains,

or provides guidance, direction, or oversight

for matters pertaining to the formulation,

review, and execution of plans, policies,

programs, and budgets for Air Force space

capabilities

Concerns space matters and in coordinating

activities across the Air Force space

140 AFI33-360 1 DECEMBER 2015

Item #

Must Coordinate

Departmental

Pubs/Forms

with:

Must Coordinate

Command/Field

Pubs/Forms with:

To review the publication or form for:

enterprise

Concerns disseminating, implementing, or

executing Air Force space policy or guidance,

implementation, or issue integration

Concerns short- and long-range strategy,

concepts, and planning for Air Force space

capabilities

Concerns developing, disseminating,

implementing, and executing national security

space policy and guidance. Concerns Air

Force compliance with DoD guidance on

Space Policy, as delegated to SECAF

pursuant to DoD Directive (DoDD) 3100.10,

Space Policy

Concerns the Air Force Space Board or the

Air Force Space Board Secretariat, or the

Defense Space Council or the DoD Executive

Agent for Space

SAF/SB

Local small business

office and Local

contracting office (as

related to contracting

actions for small

business)

Affects or impacts Air Force Small Business

Programs, small business goals,

accomplishments, plans and/or progress for

achieving the small business goals

AF/TE

N/A

Concerns plans; design; development; and

developmental, live fire, or operational testing

and evaluation of weapon systems, automated

information systems, software equipment,

facilities, or services

Concerns management of facilities involved

in test and evaluation, particularly the Major

Range and Test Facility Base

SAF/US(M)

N/A

As the Office of Business Transformation and

Deputy Chief Management Officer, US(M)

has equity in all things related to management

and business systems:

Concerns defense business IT systems

AFI33-360 1 DECEMBER 2015 141

Item #

Must Coordinate

Departmental

Pubs/Forms

with:

Must Coordinate

Command/Field

Pubs/Forms with:

To review the publication or form for:

portfolio management, governance,

certification and implementation

Pertains to Business Process Reengineering

(BPR) or Continuous Process Improvement

(CPI) policy, training and certification, and

support requests

Impacts business strategy and business

performance management practices of the Air

Force to include performance metrics and

overall efficiency/effectiveness of the

enterprise.

Impacts Program Action Directive/Program

Guidance Letter (PAD/PGL) policies, plan

and governance

Concerns policy and tracking of

implementation of centrally-directed Audit

recommendations

Total Force

Human Resource

Management (TF-

HRM)

Governance.

HRM Strategic

Board (HRM

Review

N/A

34-Services, 36-Personnel, and 38-Manpower

and Organization series publications

New and revised TF HRM Domain Air Force

mission directives (AFMD), Air Force policy

directives (AFPD) and publications will be

reviewed by the HSB during initial 2-

letter/digit coordination

142 AFI33-360 1 DECEMBER 2015

Attachment 4

SAMPLE FORMATS AND CITATIONS USED IN PUBLICATIONS

Sample Citation Formats.

Reference Citation

Format Used First Time in Text

Format Used Subsequently in

Text

Code of Federal

Regulations (Note: Unless

the publication affects the

general public, use the

Service or agency

publication which has been

codified in the CFR, e.g.

instead of Title 32 CFR 40,

use DoD 5500.7-R or AFI

36-703).

Title 32, Code of Federal Regulations, Part

40, Standards of Conduct, current edition

32 CFR Part 40

DoD Directive

DoD Directive 5100.01, Functions of the

Department of Defense and its Major

Components

DoDD 5100.01

DoD Directive Type

Memo

Directive-Type Memo (DTM) 13-001,

Management of Bulk Petroleum Stock Levels

DTM-13-001

DoD FAR Supplement

(Defense FAR

Supplement)

Defense FAR Supplement (DFARS), current

edition

DFARS

DoD Instruction

DoD Instruction 5100.73, Major DoD

Headquarters Activities

DoDI 5100.73

DoD Manual

DoD 1400.25-M, Department of Defense

Civilian Personnel Manual (CPM)

DoD 1400.25-M

Executive Order

Executive Order 12564, Drug-Free Federal

Workplace

EO 12564

Federal Acquisition

Circular

Federal Acquisition Circular 85-49, Free

Enterprising With Incentive

FAC 85-49

Federal Acquisition

Regulation

Federal Acquisition Regulation, current

edition

FAR

Federal Acquisition Regulation, Part 10,

Supply and Demand, current edition

FAR, Part 10

Federal Personnel Manual

Federal Personnel Manual, Chapter 930,

Programs for Specific Positions

FPM, Chapter 930

Intelligence Community

Directive

Intelligence Community Directive (ICD)

101, Intelligence Community Policy System

ICD 101

Joint Travel Regulation

Joint Federal Travel Regulations, Volume 1,

Uniformed Service Members, current edition

JFTR, Volume 1

AFI33-360 1 DECEMBER 2015 143

Reference Citation

Format Used First Time in Text

Format Used Subsequently in

Text

Joint Military Publications

ARMY REGULATION 12-15;

SECNAVINST 4950.4B; AIR FORCE

INSTRUCTION 16-105,

Joint Security Cooperation Education and

Training, 3 January 2011

AR 12-5/SECNAVINST

4950.4B/AFI 16-105

Manual for Courts-Martial

Manual for Courts-Martial, United States,

1984

MCM, 1984

Manual for Courts-Martial, United States,

Paragraph 44, 1989

44 MCM, 1989

Memoranda

Secretary of Defense Memorandum,

Regulatory Relief Task Force

Secretary of Defense

Memorandum (should include

information on locating the

memo)

Assistant Secretary of Defense (Health

Affairs) Memorandum, Health Care for

Employees

ASD(HA) Memorandum

Memoranda of

Understanding

Memorandum of Understanding Between the

Department of Defense and the Department

of Education, August 16, 1982

MOU – DoD/DOE (should

include information on locating

the memo)

Military Handbook

MIL-HNBK-453, Emergency Traffic Control

MIL-HNBK-453

Military Specification

MIL-E-876, Repair Levels for Electronic

Modules

MIL-E-876

Military Standard

MIL-STD-672A, Aviation Calibrations

MIL-STD-672A

National Security Decision

Directive

National Security Decision Directive 18,

International Trade and Transfer

NSDD 18

Office of Management and

Budget Bulletin

Office of Management and Budget Bulletin

No. 81-17, Debt Collection

OMB Bulletin 81-17

Office of Management and

Budget Circular

Office of Management and Budget Circular

No. A-73, Audit of Federal Operations and

Programs

OMB Circular A-73

Public Law

Public Law 92-463, Federal Advisory

Committee Act

PL 92-463 (include paragraph

or section if possible)

United States Code

Title 10 United States Code Section 8013

10 USC § 8013

144 AFI33-360 1 DECEMBER 2015

Attachment 5

PROCESSING GUIDES

5-Step Processing Guide.

OPR/POC 5-Step Guide to Publishing

Step 1

Research and draft new pub or proposed changes to existing publication/form.

— Utilize SMEs, working groups, etc. to build your draft.

— Contact Pub Change Manager (if assigned) to identify extent of change, action priority, and

required coordinators.

— Contact the issuing organization’s (Approver Official) publications/forms manager for a review

of the proposed draft’s format, structure, and advice on action being taken.

Step 2

Coordinate.

— Use approved collaborative tools to staff package to required offices. Include summary of

changes and why, priority of processing, the draft publication/form, a blank comment matrix, and

AF Form 673.

— OPRs are permitted to coordinate pubs/forms using a SSS in lieu of the AF Form 673. The

staffing package doesn’t have to have the AF Form 673 attached. However, the endorsements on

the SSS for coordination must be transcribed to a master AF Form 673 prior to certification and

approval.

Step 3

Staff for Certification.

— The Certifying Authority is at the issuing organization level and certifies the need for the

publication/form and that it is consistent with implemented policies and/or guidance.

— Staffing package must include an AF Form 673. Package should reflect in the “View of Others”

section if all comments were resolved or if non-concurs are still outstanding and require resolution.

Step 4

Staff for Approval.

— The Approving Authority is at the issuing level and is responsible for implementing policies and

providing guidance/procedures pertaining to their functional area, specialty series, or command.

— Staffing package must include an AF Form 673. Package should reflect in the “View of Others”

section if all comments were resolved or if non-concurs are still outstanding and require resolution.

Step 5

Send to publications/forms manager (AFDPO for departmental pubs/forms) for Publishing.

— Use AFIMPT to deliver package to PM/FM and AFDPO as required.

— Final package includes completed AF Form 673, final draft in the correct format, figure files, and

OPR and POC information.

AFI33-360 1 DECEMBER 2015 145

Action and Activity Cross Reference Matrix.

Coordination

OPR

Sign

Certifying Official

sign

Approving Official

sign

Physically Changes

or Creates Pub or

Form

Action item attached

to Pub

- no physical

changes made to pub

Publications Action

New

Rewrite

AFPM/GM

Periodic review

Certify Current

Rescind

Transfer

Forms Action

New

Revise

Periodic review

Certify Current

Rescind

Transfer

1 - Must be followed up with new, rewrite, or IC action within one-year of publishing

2 - SAF/AA is the approving official for AC's to AFPDs and AF Supp to DODD

3 - Requires only legal review for all; add SAF/AA review for AFPMs only.

4 - SECAF is the approving official for all actions (except ACs) to AFPDs and AF Supp to

DODDs.

5 - OPR, POC, and PCM collaborate to determine coordinators.

6 – Certify Current response requires completed AF Form 399 or 673.

146 AFI33-360 1 DECEMBER 2015

Attachment 6

RECOMMENDING IMPROVEMENTS TO AIR FORCE PUBLICATIONS

A6.1. Flight Manual Publications. This attachment does not apply to flight manual

publications as specified in AFI 11-215, USAF Flight Manuals Program (FMP). Changes to the

AF Form 847 will be coordinated through the OPR for AFI 11-215 prior to publishing.

A6.2. Recommending Improvements. Personnel should submit recommended changes and

improvements to Air Force publications on AF Form 847. Submit emergency reports for

conditions that require immediate correction to prevent fatality, serious injury to personnel,

extensive damage to property or a reduction in operational posture. Submit routine reports for

conditions that have negative effects on operational efficiency, to correct content errors or to

recommend improved procedures or processes. Do not use the AF Form 847 to call attention to

word omissions, typographical, printing or quality errors usually corrected during scheduled

reviews unless they cause misinterpretation. See Table A6.1 for detailed instructions on

completing the AF Form 847.

A6.3. Processing AF Forms 847.

A6.3.1. OPRs must submit and process all NAF, base, wing, or unit level initiated AF Forms

847 through MAJCOM channels. (T-1). FOAs and DRUs submit AF Forms 847 through

their parent HAF functional. Submitting organizations, below MAJCOM level, should

forward recommendations to the MAJCOM functional OPR for the publication. For

example, if the publication deals with a 36-XXX series instruction, the MAJCOM Functional

would be MAJCOM/A1. The submitting MAJCOM forwards approved recommendations to

the appropriate OPR. The final authority for accepting the recommendation is the Air Force

publications OPR as listed on the front page of the publication. However, the acceptance of

the recommendation does not officially change the publication. The OPR initiates and

completes an IC, GM, or rewrite to change the publication/guidance.

A6.3.2. The submitting MAJCOM forwards information copies of AF Forms 847 to all other

MAJCOMs that utilize the AF publication. Using MAJCOMs forward comments on AF

Forms 847 suggestions to the OPR for the publication.

A6.3.3. Authority for disapproving an AF Form 847 rests with the submitting units,

MAJCOM and the OPR for the publication. All disapproved recommendations are returned

down the chain with justification annotated on the AF Form 847 stating the reason for the

disapproval.

A6.3.4. The OPR for the publication notifies the submitting MAJCOM as to the final

disposition of the recommendation.

A6.3.5. Ensure the originator is informed of the disposition of each AF Form 847 at each

level of the approval process.

AFI33-360 1 DECEMBER 2015 147

Block Details for AF Form 847.

Block 1

Date submitted.

Block 2

Submitting unit assigned control number.

Block 3

Reserved for submitting MAJCOM control

number.

Block 4

Publication number.

Block 5

Indicate if this is an Emergency or Safety

Incident related AF Form 847

Block 6

Full name of the publication

Block 7

Date of the basic publication.

Block 8

Date of the latest interim change (IC).

Block 9

Page number of the text or figure which the

recommendation is based on.

Block 10

The major or sub paragraph title or number or

figure number of the recommended change.

Block 11

N/A. Flight Manuals only (See AFI 11-215).

Block 12

List the organizational OPR (located on the first

page of the publication).

Block 13

Annotate this block if any supporting documents

are attached. If supporting documents are

attached they must be clearly legible and

indicate what is incorrect or missing.

Block 14

N/A. Flight Manuals only (See AFI 11-215).

Block 15

List the areas of text (or figure) where changes

are proposed.

Block 16

List what the text (or figure) should read.

Block 17

Annotate “EMERGENCY

RECOMMENDATION” if applicable, as the

first entry. Fully explain and justify the rationale

as to why the text or figure should be changed.

The submitting individual must complete all the

identification blocks at the bottom of the page.

Block 18

List the name and rank of the originator.

Block 19

Signature of originator.

Block 20

List organization of originator.

Block 21

List the DSN (or commercial) voice and FAX

numbers of originator.

Block 22

List the full mailing address of the originator.

Block 23

List the e-mail address of originator.

Reverse

There are four levels (and sections) of review

and coordination. Each level of review is

allocated a Section on the backside of AF Form

847.

148 AFI33-360 1 DECEMBER 2015

Section 1:

The first level is at the submitting organization,

group/wing (or detachment) leadership. Indicate

to whom the form is to be forwarded “To” (i.e.

NAF or MAJCOM). Annotate the appropriate

level of concurrence. If you agree with the

intent, but not the wording, then mark

“CONCUR WITH INTENT” and annotate the

recommended wording in the remarks section.

If “Do Not Concur” is the selected action, the

form is returned to the originator.

Section 2:

The second level of review is reserved for NAF.

They comply with the same instruction as

outlined above. If there is no NAF function then

the second section is left blank.

Section 3:

The third level of review is reserved for the

MAJCOM Functional’s use. MAJCOMs assign

their control number (i.e., AETC 01-130) in

block 3 on the front side of the form.

Section 4:

The final level of review is reserved for the

publication OPR. The OPR reviews the change

request and determines appropriate action. The

completion of this form does not constitute a

formal change to the publication. The OPR

initiates an IC, GM, or rewrite of the publication

to make any changes.

The OPR returns the completed form to the

originator and retains a copy in the publication

record-set.

AFI33-360 1 DECEMBER 2015 149

Attachment 7

DESIGN OF FORMS

A7.1. Design Guidelines. The effectiveness of a form in capturing data and distributing

information is dependent on the design of the form. Forms should be designed so they are easy

to fill in, have a functional layout and a logical sequence to the information they collect, and

have an overall superior visual appearance. To assist in the design of forms, the guidelines in

GSA Handbook, Standard and Optional Forms Procedural Handbook, have been adopted for Air

Force forms design and analysis.

A7.1.1. Air Force Design Guidelines. This Attachment establishes specific guidelines for

the design, analysis, and typography of Air Force forms. (T-3). These guidelines shall be

applied to all forms (e.g., AF Forms, MAJCOM forms, Wing forms). (T-3). Use the

following design guidelines in preparing forms. A waiver may be granted when a special

requirement or the functional use of the form precludes the use of these standards.

A7.1.1.1. Form Size .

A7.1.1.1.1. If printed, forms shall be designed to 8.5 x 11 inches. (T-3).

A7.1.1.1.2. Postcard forms shall measure a minimum of 3.5 x 5 inches and a

maximum of 4-1/4 x 6 inches. (T-3).

A7.1.1.1.3. Two-page forms are not required to be printed front and back unless

required by the OPR.

A7.1.1.2. Form Borders/Margins .

A7.1.1.2.1. With the exception of certificates, tags, and labels, the entire body of a

form shall be enclosed in a lined border. (T-3).

A7.1.1.2.2. Use a 1.5 point or 1/48 inch solid border for all four sides. (T-3).

A7.1.1.2.3. Unless the form has special requirements, use .5 inch page margins. (T-

3).

A7.1.1.2.4. Use 1 point or 1/72 inch solid lines for dividing primary sections. (T-3).

A7.1.1.2.5. Use hairline type for lines within sections. (T-3).

A7.1.1.3. Form Layout.

A7.1.1.3.1. Forms shall be designed in box style with fillable fields having upper-left

captions. (T-3).

A7.1.1.3.2. Lay-out and number items in sequential order of fill-in. Numbers shall

be in the upper-left corner immediately before the box caption. (T-3).

A7.1.1.3.3. Group common items together on the form. Sections may be used. If

several data elements pertain to the same area, individual, etc., use a section. The

section title should be set flush-left margin.

A7.1.1.3.4. In accordance with GSA Handbook, the National Archives and Records

Administration (NARA) requires a separate field or block from the signature field for

the signer’s printed or typed name. (T-0).

150 AFI33-360 1 DECEMBER 2015

A7.1.1.3.5. All mailers or self-mailers must conform to current USPS regulations

(e.g., forms requiring window envelopes, labels). (T-0).

A7.1.1.4. Form Font Styles.

A7.1.1.4.1. Text fonts are Arial for captions and Times New Roman 10-point for

fillers. (See Table A7.1 for caption font size). (T-3).

A7.1.1.4.2. Use comparable italic (optional) for words, phrases, or instructions in

parentheses. (T-3).

Table A7.1. Font Styles for Forms.

FORM PART

FONT SIZE

LETTER CASING

Form Title

10 point

Uppercase

Agency Disclosure Statement

8 point

Upper and lowercase

PAS with words AUTHORITY,

PRINCIPLE PURPOSE,

ROUTINE USES, and

DISCLOSURE

8 point

8 point bold

Upper and lowercase

Uppercase

Section Titles

8 point bold

Uppercase

Captions

8 point

Uppercase

Form Number and Edition Date

10 point bold

Uppercase

Supersession Notice

8 point

Uppercase

A7.1.1.5. Form Title, Number, and Date.

A7.1.1.5.1. Form Title. If possible, place the title at the top or top left of the form,

centered, inside the border. Ensure the title is brief, specific, and meaningful.

Eliminate any unnecessary words, such as “form” or “label”. If the form does not

have a standard margin, place the title, form number, and edition date in the most

logical place.

A7.1.1.5.2. Form Number and Date on the First Page.

A7.1.1.5.2.1. Place the form number and edition date at the bottom left margin,

outside the border. (T-3).

A7.1.1.5.2.2. Show the form designation in full capital letters to indicate the

scope of use for the form (e.g., “AF,” “ACC,” “AFMC,” or “375 WG”). (T-3).

A7.1.1.5.2.3. Place the word “Form” following the form designation, followed by

the form number (e.g., AF Form 673). Form numbers are assigned sequentially as

new forms are created. (T-3).

A7.1.1.5.2.4. Display the edition date, which consists of the year, month and day

the edition of the form is approved, as “20150715”. Place it in the lower left

corner immediately following the form number. (T-3).

AFI33-360 1 DECEMBER 2015 151

A7.1.1.5.3. Form Number and Date on the Second Page. If the form is to be printed

front and back and stocked in paper, put the word “(Back)” after the edition date on

the second page (e.g., “AF Form XXXX, 20150715 (Back)”). If form is in electronic

media only, use “Page ___ of ___” on the bottom right corner of the form.

A7.1.1.5.4. Prescribing Publication. Identify the prescribing publication on new and

revised forms. (T-1). Recommend that it be placed below the form control number in

the footer or in the form’s title block.

A7.1.1.6. Insert a releasability statement on the bottom of the form only if releasability

is restricted (either when blank or when filled out). (T-3). Examples of releasability

statements include “RELEASABILITY: Access to this form is restricted: this form may

be released to NATO members only”; “RELEASABILITY: Access to this form is

restricted: this publication may not be released to foreign nationals”;

“RELEASABILITY: Access to this form is restricted: this form is classified/FOUO;

requests for accessibility must be approved by the OPR,” etc. The statement is prefaced

with the phrase “RELEASABILITY: Access to this form is restricted”.

A7.1.1.7. Supersession Notice. Center the supersession notice at the bottom of the form

outside the border. (T-3). Standard supersession notices used on forms include, but are

not limited to:

A7.1.1.7.1. PREVIOUS EDITIONS ARE OBSOLETE.

A7.1.1.7.2. PREVIOUS EDITIONS WILL BE USED.

A7.1.1.7.3. REPLACES AF FORM 1234, WHICH IS OBSOLETE.

A7.1.1.8. Non-Standard Software or System Designation. If the AFDPO designated

software is not used, the name and the producer and/or vendor of the software used to

create the electronic form must be shown in the lower right corner on the first page of the

printed/displayed form (e.g., ARMS COPY). (T-3). Form users need a way to identify

electronic versions of forms from printed versions or camera copies, as well as to identify

the quality and accuracy of the software.

A7.1.1.9. Report Control Number and Expiration Date. The OMB Control Number and

its expiration date must be displayed on forms that are used to collect information from

the public. (T-0). Forms that are used as instruments of collection for internal

information must be designed with a block for entering the RCS Number. (T-0).

A7.1.1.9.1. Forms that are used to collect internal information must be designed to

display the RCS in the top right corner of the form, inside the border. (T-0). If there

is more than one report control number, the OMB Control Number and its expiration

date shall be in the top right corner of the form in a separate block. (T-0). The block

for entering the RCS number shall be placed immediately below the OMB control

number block. (T-0).

A7.1.1.9.2. The OMB Control Number and expiration date are considered part of the

approved form and must be displayed as part of the official form. The RCS number

is not listed on the approved form, but the block for entering the RCS number must be

included. The RCS number (obtained from DD Form 67) may be overprinted before

the form is distributed.

152 AFI33-360 1 DECEMBER 2015

A7.1.1.9.3. An Agency Disclosure Notice (ADN) must be displayed on all forms that

require an OMB Control Number. The notice shall be displayed across the top of the

form, immediately below the form title and the OMB Control Number. See Table

A7.2 for the ADN used by the Department of Defense.

Table A7.2. DoD Agency Disclosure Notice (ADN).

“PLEASE DO NOT RETURN YOUR FORM TO THE ORGANIZATION LISTED BELOW.

RETURN COMPLETED FORM TO …

The public reporting burden for this collection of information is estimated to average XX

minutes per response, including the time for reviewing instructions, searching existing data

sources, gathering and maintaining the data needed, and completing and reviewing the collection

of information. Send comments regarding this burden estimate or any other aspect of this

collection of information, including suggestions for reducing the burden, to the Department of

Defense, Washington Headquarters Services, Executive Services Directorate, Information

Management Division (XXXX-XXXX). Respondents should be aware that notwithstanding any

other provision of law, no person shall be subject to any penalty for failing to comply with a

collection of information if it does not display a currently valid OMB control number.”

A7.1.1.10. PAS. If a PAS is required, it shall be displayed in one of the following ways.

(T-0).

A7.1.1.10.1. On the face of the form immediately below the title. If the form has an

ADN, place the PAS immediately below it.

A7.1.1.10.2. On the back of the form with the notation, “Please read the Privacy Act

Statement on back before completing the form,” located immediately below the title

of the form.

A7.1.1.10.3. Attached to the form as a tear-off sheet with the following notation

immediately below the title of the form, “This form is subject to the Privacy Act of

1974. See separated Privacy Act Statement.”

A7.1.1.10.4. On a separate sheet to be distributed with the appropriate form(s). A

PAS displayed on a separate sheet is normally a lengthy or blanket PAS that is

applicable to one or more forms used for the same purpose.

A7.1.1.11. Instructions. Placement of instructions should be consistent on the entire

form.

A7.1.1.11.1. If the instructions are brief, they may be included in individual

captioned boxes, in parentheses after the block/caption title.

A7.1.1.11.2. Instructions may be added using the Field Help or Tool Tips provided

by electronic forms software to assist users to fill out forms quickly and accurately.

A7.1.1.11.3. If the instructions are lengthy, they may be divided into columns and

placed where applicable on the form, or, when justified, they may be issued on a

separate page. Very lengthy and detailed instructions should be included in the

prescribing publication with appropriate cross references made on the form.

AFI33-360 1 DECEMBER 2015 153

A7.1.1.12. Abbreviations and Acronyms. Spell out abbreviations and acronyms the first

time they are used and follow with the abbreviation or acronym in parentheses. After

that, use only the abbreviation or acronym. Exceptions may be given; for example, for

“Social Security Number,” use “SSN.”

A7.1.1.13. Using Illustrations or Graphics on a Form. The use of decorative illustrations

or graphics, including official logos, is prohibited. (T-1). The illustration or graphic may

be used only if it serves a functional purpose.

A7.1.1.14. Fillable Fields.

A7.1.1.14.1. Field Names. If a form has an associated database, the data elements

provided by the OPR should be used.

A7.1.1.14.2. Formatting Field Names. The number of characters in a field should be

fixed in accordance with established data standards (DoD Directive 8320.02, Data

Sharing in a Net-Centric Department of Defense) or as provided by the OPR. Data

fields should be consistent across all forms. Examples follow.

A7.1.1.14.2.1. The date field should be formatted as the 4-digit year, 2-digit

month, and 2-digit day, “YYYYMMDD,” and an 8-character fixed field length.

A7.1.1.14.2.2. The Social Security Number field (if approved) should be a

numeric fixed field, 11 characters in length, formatted as “NNN-NN-NNNN.”

A7.1.1.14.2.3. Addresses may be created as separate items for each component

(e.g., street, city, state, ZIP code). Data entry shall be database-friendly.

A7.1.1.14.3. Signature Fields. NARA requires a separate block or field for the

signer’s typed name. (T-0).

A7.1.1.15. Testing Electronic Forms. The form designer, AFDPO, and OPR should test

completed form designs before forms are released to ensure they are functioning

correctly.

A7.1.1.16. Accessibility. To accommodate all users, including those with disabilities,

forms should be designed to be simple and usable, with meaningful captions and clear

and concise instructions.

A7.1.1.17. Locking Final Forms. Final electronic forms are locked by the final

publishing activity (AFDPO for forms hosted on e-Pubs) so that the information collected

is in the format and sequence specified by the OPR who is the recipient of information.