19
Easily Transpose a Range of Data in Excel
Occasionally, you may have data stored in a worksheet column that you'd prefer to have organized in a row-
-or vice versa. It's easy to transpose data, even if you want to transpose multiple rows or columns. To do so,
select the range that you want to transpose. Select Edit, Copy from the menu bar. Then, select the new
destination for your data and choose Edit, Paste Special from the menu bar. When the Paste Special dialog
box appears, simply select the Transpose check box and click OK. If the range you're transposing contains
multiple columns and rows, the data from the source range's top row is placed in the left column of the new
range, and the original range's left column becomes the new range's top row.
Odd Arrow Key Behavior in Excel
If you are ever using Excel and the arrow keys don't work like you think they should, it could be because of
the Scroll Lock key. Normally, when you press an arrow key, Excel moves the cell highlight in the direction
of the key you pressed. If the Scroll Lock key has been activated, however, Excel doesn't move the cell
highlight, it instead moves the worksheet, changing what is displayed on the screen. To solve this odd
behavior, press on the Scroll Lock key another time. The arrow keys should again behave as you expect
them to.
Always Display Page Breaks in Excel
To see the page breaks on a worksheet, you have to go to Print Preview first. If you want these breaks to
always show, select Tools, Options from the menu bar. Then, click on the View tab and select the Page
Breaks check box in the Window Options panel. Then click OK. From now on, Excel always displays
automatic page breaks in your worksheets, allowing you to easily format your data correctly before printing.
Working with Roman Numerals
Excel includes a worksheet function that allows you to convert a number to Roman numerals. Type the
following formula: =ROMAN(123) All you need to do is replace 123 with the number you want converted.
You can use any number between 1 and 3999.You should note that the ROMAN function returns a text
value, and you therefore cannot use the result in any sort of calculation--as far as Excel is concerned, it is no
longer a number.
Removing Gridlines in Excel
To remove the gridlines in Excel, go to Tools, Options and click on the View tab. Uncheck the Gridlines
box in the Window options section. Click OK. You will find that gridlines are still on new workbooks you
create so you can use this when you need it and not affect new files.
Massive Printouts in Excel
Ever had this happen to you? You run a print job and are surprised to get 22 pages of output. That would
have been fine, except you were expecting one or two at the most. Problem is, most of the pages that came
out of the printer are empty. The problem is most likely that you mistakenly selected a cell in a distant
column and row and bumped into your Space Bar. That leaves no visible signs, but Excel thinks you want to
print this space. To solve this:
1. Press Ctrl + End. Excel moves to the cell it thinks is at the lower-right corner of your data.
2. If there is nothing else in that column, delete the column.
3. If there is something in the column, but nothing else in that row, delete the row.
4. Click on the Print Preview tool on the toolbar. Hopefully you are back to your expected number of pages.
5. Print your worksheet as normal.
Create Eye-Catching Excel Comments
When you create a cell comment in Excel by choosing Insert, Comment from the menu bar, Excel
automatically formats the comment as a yellow rectangle. You can change the way the cell comment