GOOGLE APPS

AN OVERVIEW OF GOOGLE APPS AND PROGRAM FEATURES

ICIT Technology Training and Advancement

Updated: 10/9/2014

Google Apps Overview

• Google Drive

– File storage (30 GB)

• Google Docs (Word)

• Spreadsheets (Excel)

• Forms

• Presentations (PowerPoint)

• Drawings (Publisher)

• Google Sites

– Creating online webpages

What Are The Features

• Files are always in sync with

all devices.

• View revision history

• Download Options (.doc,.xls)

• Comments (threaded)

• Notifications of changes

• Auto-save

• Collaborate with others in

real-time

How to Access Google Drive

• http://drive.google.com

• Login using your Email address/Net-ID and

password

Google Drive Main Page

Clicking the Create button gives you access to:

• Create new folders in Google Drive

• Create a Google document or other Google app

• Create a Google Form

• Create a Google Drawing

• Connect to other 3

party apps

Google Docs

• Change document title in upper left-hand corner

• Use top toolbar to access document features

• Use quick access toolbar to find frequently used tools

• NOTE: all changes are saved automatically in Google drive. No need to save your

document.

• Share your document with other collaborators.

• Collaborators can edit your document in real-time while you are editing your

document. Changes will appear while you are working.

• Simply close out of web browser tab when done editing your document.

Collaborating With Others

• See who is working

on your file.

• Watch users editing

in real-time.

• Collaboration

works in all Google

applications.

• Max 50

collaborators at

one time.

Sharing Google Files

• Within Google Drive, right-click, then choose “Share”

• Within a Google Doc, click the “Share” button

Google Spreadsheet

• Similar to Microsoft Excel

• Insert charts, images, videos

• Create calculations and formulas

• Create multiple sheets

• Protect cells, sheets or the entire workbook

• Configure notification rules notifying you of changes to your spreadsheet.

Creating a Google Presentation

• Similar to Microsoft PowerPoint

• Choose your title and theme

• Top toolbar gives you access to more

features

• Quick-launch toolbar gives you quick

access to commonly used features

• Insert text, images, video, etc.

• Insert tables

• Presenter Views

• click screen or scroll up/down to

advance

• Full screen views

• Presenter with speaker notes

opens up additional notes

window

• Share your presentation with

collaborators

• Configure who can view your

presentation

Google Forms

• Create simple questionnaire type

forms

• Questions types such as:

• Text

• Multiple choice

• Dropdown boxes

• Grids

• Checkboxes

• Select different theme backgrounds

• Publish your form online

• Save form results to Google

Spreadsheets

• Set notification rules to notify you of

changes

Google Drawing

• Picture editing tool similar to Microsoft Publisher

• Create different kinds of boxes, arrows, lines, scribbles, etc

• Change font colors or fill in shapes with different colors

• Insert pictures and even take a snapshot using your computer camera

• Other fun tools

Google Sites

• http://sites.google.com – login with email address/Net-ID and password.

• Easily create websites to share with others

• Create announcement boards

• Post documents and link to other websites

• Embed YouTube videos

• Embed Google docs, forms, etc

Google Drive Desktop Client

• Allows you to easily move files to Google Drive

• Share files with right click

• Puts Google Drive folder in file explorer

• Should NEVER be downloaded on public computers

HELPFUL RESOURCES:

Google Apps for Education Help Pages:

• http://www.google.com/enterprise/apps/education/products.html

• http://learn.googleapps.com/

• https://support.google.com/

• Lynda.com: http://go.uww.edu/lynda

• ICIT Training Website: http://www.uww.edu/icit/services/google

THANKS!

• Any questions or comments?

• Thank you for your time!