GUIDE FOR BASIC ACCOUNTING AND REPORTING
FOR UPWARD AND DOWNWARD ADJUSTMENTS TO
PRIOR YEAR OBLIGATIONS
(Effective Fiscal Year 2018)
GENERAL LEDGER AND ADVISORY BRANCH
FISCAL ACCOUNTING OPERATIONS
BUREAU OF THE FISCAL SERVICE
U.S. DEPARTMENT OF THE TREASURY
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
2
Final Upward and Downward Scenario 2018
Version Number
Date
Description of Change
Effective
USSGL TFM
1.0
2005
Original Version
Not in Archives
2.0
09/01/2018
Updated Transaction Codes, financial statements and
appendices
Bulletin 2017-16
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
3
Final Upward and Downward Scenario 2018
Overview
This guide is designed for those who:
• Prepare agency Financial and non-Financial statements;
• Audit the agency financial statements;
• Manage or provide service to participants in upward and downward adjustments
• Design and maintain computer systems for financial programs;
• Instruct others in basic accounting and reporting.
In order to understand and gain the most from this guide, users must have a working knowledge of the following:
• Budgetary and proprietary accounting, reporting, and terminology;
• The United States Standard General Ledger (USSGL) accounts for basic multiyear and annual appropriations, revolving fund and Special
and Trust Funds
• The concepts of Federal credit program accounting and reporting, fund structures, and terminology.
Scenario Assumptions
Scenarios can vary depending on many variables. Below is clarifying guidance to assist in the identification of an upward or downward
adjustment.
In general, the status of the appropriation (unexpired vs. expired) is not used as a basis for determining upward or downward adjustments. This
scenario can be applied to annual, no year as well as multiple year appropriations. This scenario occurs as a two year multiyear appropriation.
The basis for determining whether a transaction should be classified as an upward or downward adjustment depends on the specific event and the
fiscal year of the adjustment. Upward and downward adjustments are based strictly on dollar value adjustments. An error or mistake does not
constitute an upward or downward adjustment. In addition, changes to the budget/accounting structure (i.e. object class, direct/reimbursable
indicator, budget (cost) center, program, Federal/nonfederal indicator, vendor code, etc. [within a TAFS]) does not constitute an upward or
downward adjustment. Reference to OMB guidance Appendix F of OMB Circular No. A-11.
Unexpired and Expired Phase TAS:
• Upward and downward adjustments occur in subsequent years (year two and later), year one and year two are unexpired. The upward or
downward adjustments are to be recorded in year two if the original transaction occurred in year one.
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
4
Final Upward and Downward Scenario 2018
Recovery of prior year Obligations:
• During the expired phase the upward and downward adjustments occur in subsequent years (year two and later) when year one was
unexpired and year two was expired whereby expired unobligated balances are available for upward adjustments of obligations (obligated
or paid).
Unpaid:
• Upward and downward adjustments of prior year unpaid obligations occur in subsequent years (year two and later), even if year one and
year two are unexpired.
Refunds of Prior Year Paid Obligations:
• Downward adjustments of prior year paid obligations should occur in subsequent years (year two and later). Original disbursement
adjustments in year one (first year of disbursement) do not require a downward adjustment.
Prior Year Budgetary entries:
• All budgetary accounts with the GTAS domain value is X where applicable unless otherwise specified
The Chart of Accounts and beginning trial balance will be the same for all years, and the outstanding orders differently illustrated for each TAS
Year. The scenario highlights events that occur during the second year of a two year appropriation as well as the third, fourth, and fifth year
(expired) of the appropriation. The assumption is that funds have been apportioned and allotted through year five. Matching USSGL Section III
Transaction Codes are shown at the end of the description and/or in the Table for each entry. Where necessary, a new transaction Code is
proposed and shown in italics. This scenario does not include entries for cancellations.
Several blocks of Purchase Order numbers are used in the scenario. PO numbers falling in the range of 10 through 50 are used for Purchase
Orders that were outstanding at the beginning of the first year. Purchase Order numbers 101, 102, 103, and 104 are used for transactions that
occurred in Year two of the two year appropriations. No new PO’s were incurred in Year two.
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
5
Final Upward and Downward Scenario 2018
CHART OF ACCOUNTS
Listing of USSGL Accounts Used in This Scenario
Account Number
Budgetary
420100
431000
445000
459000
461000
465000
480100
480200
487100
487200
488100
488200
490100
490200
497100
497200
498100
498200
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
6
Final Upward and Downward Scenario 2018
Account Number
Proprietary
101000
131000
141000
211000
310000
310100
310700
570000
610000
679000
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
7
Final Upward and Downward Scenario 2018
USSGL TAS Scenario
TRIAL BALANCE
BEGINNING OF SECOND YEAR AFTER INITIAL APPORTIONMENT AND ALLOTMENT
Trial Balance Beginning After Initial Apportionment and Allotment
(Second Year)
Accounts
Budgetary Debit Credit
420100 Total Actual Resources-Collected 34,500
431000 Anticipated Recoveries of Prior-Year Obligations 2,680
459000 Apportionments - Anticipated Resources - Programs
Subject to Apportionment
2,680
461000 Allotments 5,980
480100 Undelivered Orders - Obligations , Unpaid 21,800
480200 Undelivered Orders – Obligations, Prepaid/Advanced 2,220
490100 Delivered Orders – Obligation, Unpaid
4,500
TOTAL
37,180
37,180
Proprietary
Debit
Credit
101000 Fund Balance with Treasury 32,280
141000(F) Advances and Prepayments 2,000
141000(N) Advances and Prepayments 220
211000(F) Accounts Payable
4,500
310000 Unexpended Appropriations – Cumulative
30,000
TOTAL 34,500 34,500
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
8
Final Upward and Downward Scenario 2018
480100 Undelivered Orders – Obligations, Unpaid
PO#10 = 7,000 Fed
PO#15 = 600 NFed
PO#20 = 5,000 NFed
PO#25 = 1,200 Fed
PO#30 = 8,000 NFed
480200 Undelivered Orders - Obligations, Paid
PO#40 = 2,000 Fed
PO#45 = 220 NFed
490100 Delivered Orders – Obligation, Unpaid
PO#50 = 4,500 Fed
UNPAID
1. Due to a dollar value contract modification adjustment, PO#10 increases from $7,000 to $8,600. No goods
and services were delivered. Post an upward adjustment to Undelivered Orders – Obligations, Unpaid
USSGL Account 488100.
Budgetary Entry
DR
CR
TC
461000 Allotments – Realized Resources 1,600
488100 Upward Adjustments of Prior-Year Undelivered Orders – Obligations,
Unpaid
1,600
D114
Proprietary Entry
None
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
9
Final Upward and Downward Scenario 2018
2. Goods and Services delivered for $9,000 against PO#10 for $8,600. Post an upward adjustment to
Undelivered Orders – Obligations, Unpaid USSGL Account 488100.
Budgetary Entry
DR
CR
TC
461000 Allotments – Realized Resources
400
488100 Upward Adjustments of Prior-Year Delivered Orders - Obligations,
Unpaid
400
D114
480100 Undelivered Orders – Obligations, Unpaid
9,000
490100 Delivered Orders – Obligation, Unpaid
9,000
B402
Proprietary Entry
610000(F) Operating Expenses/Program Costs
9,000
211000(F) Accounts Payable
9,000
B402
310700 Unexpended Appropriations – Used
9,000
570000 Expended Appropriations
9,000
B134
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
10
Final Upward and Downward Scenario 2018
3.
Goods and services delivered for $655 against PO#15 for $600. Post an upward adjustment to Undelivered
Orders - Obligations, Unpaid USSGL Account 498100.
Budgetary Entry
DR
CR
TC
461000 Allotments – Realized Resources
55
488100 Upward Adjustments of Prior-Year Delivered Orders - Obligations, Unpaid
55
D114
480100 Undelivered Orders – Obligations, Unpaid
655
490100 Delivered Orders – Obligation, Unpaid
655
B402
Proprietary Entry
610000(N) Operating Expenses/Program Costs
655
211000(N) Accounts Payable
655
B402
310700 Unexpended Appropriations – Used
655
570000 Expended Appropriations
655
B134
4a. Delivered a progress billing for $330 against PO#25 for $1,200.
Budgetary Entry DR
CR
TC
480100 Undelivered Orders – Obligations, Unpaid
330
490100 Delivered Orders – Obligation, Unpaid
330
B402
Proprietary Entry
610000(F) Operating Expenses/Program Costs
330
211000(F) Accounts Payable
330
B402
310700 Unexpended Appropriations - Used
330
570000 Expended Appropriations
330
B134
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
11
Final Upward and Downward Scenario 2018
4b. The progress bill is for $30 more than originally anticipated for this portion of the order. No payment
made at this time. Post an upward adjustment to Upward Adjustments of Prior-Year Undelivered Orders –
Obligations, Unpaid USSGL Account 488100.
Budgetary Entry DR
CR
TC
461000 Allotments – Realized Resources
30
488100 Upward Adjustments of Prior-Year Undelivered Orders – Obligations, Unpaid
30
D114
5. Due to a dollar value contract modification adjustment, PO#20 is reduced from $5,000 to $4,700. No goods
or services delivered. Post a downward adjustment to Downward Adjustments of Prior-Year Unpaid
Undelivered Orders – Obligations, Recoveries USSGL Account 487100.
Budgetary Entry DR
CR
TC
487100 Downward Adjustments of Prior-Year Unpaid Undelivered Orders –
Obligations, Recoveries
300
D134
431000 Anticipated Recoveries of Prior-Year Obligations 300
459000 Apportionments - Anticipated Resources - Programs Subject to Apportionment 300
461000 Allotments – Realized Resources
300
A122
Proprietary Entry
None
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
12
Final Upward and Downward Scenario 2018
6. Goods, services delivered for $2,700 against PO#20 for $4,700. Post a downward adjustment to Downward
Adjustments of Prior Prior-Year Unpaid Undelivered Orders – Obligations, Recoveries USSGL Account
487100.
Budgetary Entry DR
CR
TC
487100 Downward Adjustments of Prior-Year Unpaid Undelivered Orders –
Obligations, Recoveries
2,000
D134
A122
B402
B134
431000 Anticipated Recoveries of Prior-Year Obligations 2,000
459000 Apportionments - Anticipated Resources - Programs Subject to Apportionment 2,000
461000 Allotments – Realized Resources
2,000
480100 Undelivered Orders – Obligations, Unpaid 2,700
490100 Delivered Orders – Obligation, Unpaid
2,700
Proprietary Entry
610000(N) Operating Expenses/Program Costs
2,700
211000(N) Accounts Payable
2,700
310700 Unexpended Appropriations -Used
2,700
570000 Expended Appropriations
2,700
7. Due to a dollar value contract modification adjustment, a previously unrecorded obligation of $4,000 -
PO#101 is discovered. No goods, services or invoice delivered. The obligation is properly chargeable to
the prior year.
Budgetary Entry DR
CR
TC
461000 Allotments – Realized Resources
4,000
B306
480100 Undelivered Orders – Obligations, Unpaid
4,000
Proprietary Entry
None
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
13
Final Upward and Downward Scenario 2018
8. Goods and services of $4,000 are delivered for PO#101.
Note: This transactions represents an adjustment to a current year Unpaid obligation.
Budgetary Entry DR
CR
TC
480100 Undelivered Orders – Obligations, Unpaid
4,000
B402
B134
490100 Delivered Orders – Obligation, Unpaid
4,000
Proprietary Entry
610000(F) Operating Expenses/Program Costs
4,000
211000(F) Accounts Payable
4,000
310700 Unexpended Appropriations - Used
4,000
570000 Expended Appropriations
4,000
9. An error was discovered recording PO#101 in Year 2. Purchase Order should have been recorded on line 2
versus Line 1 of contract. Additionally, the budget (cost) center and object class were incorrect in the
budget/accounting structure. Based on the error no dollar value contract value changed. Therefore, this
does not constitute a dollar value contract modification adjustment justifying an upward or downward
adjustment of a prior year obligation.
Budgetary Entry DR
CR
TC
None
Proprietary Entry
None
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
14
Final Upward and Downward Scenario 2018
PAID
10. Goods and services of $4,000 are paid for PO#101. Payment of a previously recorded unpaid obligation is
not an adjustment.
Budgetary Entry DR
CR
TC
490100 Delivered Orders – Obligation, Unpaid
4,000
490200 Delivered Orders – Obligation, Paid
4,000
B110
Proprietary Entry
211000(F) Accounts Payable
4,000
101000 Fund Balance with Treasury
4,000
11. Due to a dollar value contract modification adjustment, PO#30 decreased by $80 in Year 2. No goods and
services are delivered. Post Downward Adjustments of Prior-Year Unpaid Undelivered Orders-
Obligations, Recoveries.
Budgetary Entry DR CR
TC
487100 Downward Adjustments of Prior-Year Unpaid Undelivered Orders-
Obligations, Recoveries
80
D134
A122
431000 Anticipated Recoveries of Prior-Year Obligations
80
459000 Apportionments - Anticipated Resources - Programs Subject to Apportionment 80
461000 Allotments – Realized Resources
80
Proprietary Entry
None.
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
15
Final Upward and Downward Scenario 2018
12. The $80 dollar value contract modification adjustment was determined to be incorrect in Year 2 and
should have only been a $50 decrease to PO#30. No goods and services have been delivered. Post a
reversal of the Downward Adjustments of Prior-Year Unpaid Undelivered Orders- Obligations, Recoveries
(previously recorded in transaction 11, in Year 2).
Note: Even though there is a possibility of an abnormal balance in Year 2 with USSGL 487100, the
documentation supporting the adjustment is the contract modification to Year 2, in this situation the
GTAS prior year adjustment domain value is “P’.
Budgetary Entry DR
CR
TC
461000 Allotments – Realized Resources 30
D120R
487100 Downward Adjustments of Prior-Year Unpaid Undelivered Orders-
Obligations, Recoveries
30
Proprietary Entry
None.
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
16
Final Upward and Downward Scenario 2018
PRE-CLOSING ENTRIES SECOND YEAR
PC1. Close Anticipated Recoveries of Prior Year Obligations
Budgetary Entry DR
CR
TC
459000 Apportionments - Anticipated Resources - Programs Subject to Apportionment
300
F112
431000 Anticipated Recoveries of Prior-Year Obligations
300
Proprietary Entry
None
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
17
Final Upward and Downward Scenario 2018
Pre closing Adjusted Trial Balances (Second Year)
Accounts
Budgetary Debit Credit
420100 Total Actual Resources-Collected 34,500
461000 Allotments – Realized Resources 2,245
480100 Undelivered Orders Obligations, Unpaid
9,115
480200 Undelivered Orders – Obligations, Prepaid/Advanced 2,220
487100 Downward Adjustments of Prior-Year Unpaid Undelivered Orders- Obligations,
Recoveries
2,350
488100 Upward Adjustments of Prior-Year Undelivered Orders – Obligations, Unpaid 2,085
490100 Delivered Orders – Obligation, Unpaid 17,185
490200 Delivered Orders – Obligation, Paid
4,000
TOTAL 36,850 36,850
Proprietary Debit Credit
101000 Fund Balance with Treasury 28,280
141000(F) Advances and Prepayments 2,000
141000(N) Advances and Prepayments 220
211000(N) Accounts Payable 3,355
211000(F) Accounts Payable 13,830
310000 Unexpended Appropriations – Cumulative 30,000
310700 Unexpended Appropriations 16,685
570000 Expended Appropriations 16,685
610000(F) Operating Expenses/Program Costs 13,330
610000(N) Operating Expenses/Program Costs 3,355
TOTAL 63,870 63,870
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
18
Final Upward and Downward Scenario 2018
BALANCE SHEET
Line No.
Assets:
Intragovernmental
1.
Fund Balance with Treasury (101000E)
28,280
5.
Other (141000(F))
2,000
6.
Total intragovernmental
30,280
14.
Other (141000(N))
220
15.
Total assets
30,500
Liabilities:
Intragovernmental
17.
Accounts Payable (211000(F))
13,830
20.
Total Intragovernmental
13,830
21.
Accounts payable (210000(N))
3,355
Total liabilities
17,185
Net Position:
31.
Unexpended Appropriations-All Other Funds
13,315
33.
Cumulative results of operations-All Other Funds (570000E, 610000E)
-
35.
Total Net Position – All Other Funds
13,315
37.
Total liabilities and net position
30,500
STATEMENT OF NET COST
Line No.
Gross Program Costs
1.
Gross costs (610000E)
16,685
2.
Less: earned revenue
-
3.
Net program costs
16,685
5.
Net Program Costs including Assumption Changes
16,685
8.
Net cost of operations
16,685
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
19
Final Upward and Downward Scenario 2018
STATEMENT OF CHANGES IN NET POSITION
Line No.
Cumulative Results from Operations:
Budgetary Financing Sources:
5.
Appropriations used (570000E)
16,685
14.
Total Financing Sources (calc.)
16,685
15.
Net Cost of Operations (+/-)
(16,685)
16.
Net Change (calc.)
-
17.
Cumulative Results of Operations (calc.)
-
Unexpended Appropriations:
18.
Beginning Balance (310000E)
30,000
20.
Beginning balance, as adjusted
30,000
Budgetary Financing Sources:
24.
Appropriations used (310700E)
(16,685)
25.
Total Budgetary Financing Sources (calc.)
(16,685)
26.
Total Unexpended Appropriations (calc.)
13,315
27.
Net Position (calc.)
13,315
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
20
Final Upward and Downward Scenario 2018
STATEMENT OF BUDGETARY RESOURCES
Line No.
Budgetary resources
1000
Unobligated balance brought forward, Oct 1 (420100B, 480100B, 480200B,490100B)
5,980
1020
Adjustment to unobligated balance brought forward, Oct 1 (487100E)
0
1020.5
Unobligated balance brought forward, Oct 1, as adjusted (calc.)
5,980
1021
Recoveries of Prior Year Unpaid Obligations (487100E)
2,350
1051
Unobligated balance from prior year budget authority, net
This line is calculated. Equals sum of SBR lines 1000, 1020, 1021, and 1043
8,330
1910
Total budgetary resources (calc.)
8,330
Status of budgetary resources
Unobligated balance, end of year:
2190
New obligations and upward adjustments (total) (Note 31) (480100E – 480100B,
480200E – 480200B, 488100E, 490100E – 490100B, 490200E)
6,085
Unobligated balance, end of year:
2204
Apportioned: unexpired account (461000E)
2,245
2412
Unexpired unobligated balance, end of year
This line is calculated. Equals sum of SBR lines 2204, 2304, and 2404
2,245
2490
Unobligated balance, end of year (total)
2,245
2500
Total budgetary resources (calc.)
8,330
Change in obligated balance
Unpaid obligations:
3000
Unpaid obligations, brought forward Oct 1 (480100B, 490100B)
18,300
3012
New obligations and upward adjustments (480100E – 480100B, 480200E – 480200B,
488100E, 490100E – 490100B, 490200E)
6,085
3020
Outlays gross (-) (480200E - 480200B, 490200E)
(4,000)
3042
Recoveries of prior year unpaid obligations (487100E)
(2,350)
3050
Unpaid obligations, end of year (480100E, 487100E, 488100E, 490100E)
18,035
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
21
Final Upward and Downward Scenario 2018
STATEMENT OF BUDGETARY RESOURCES
Memorandum add entries:
3100
Obligated balance, start of year (+ or -) (calc.)
18,300
3200
Obligated balance, end of year (+ or -) (calc.)
18,035
Budget Authority and Outlays, Net
4185
Outlays, gross (discretionary and mandatory) (480200E – 480200B, 490200E)
4,000
4190
Outlays, net (total) (discretionary and mandatory) (calc.)
4,000
SF 133 AND SCHEDULE P- REPORT ON BUDGET EXECUTION AND BUDGETARY
RESOURCES & BUDGET PROGRAM AND FINANCING SCHEDULE
SF 133
Schedule P
Line No.
OBLIGATIONS BY PROGRAM ACTIVITY
0900
Total new Obligations, unexpired accounts
6,085
BUDGETARY RESOURCES
Unobligated balance:
1000
Unobligated balance brought forward, Oct 1 (420100B, 480100B, 480200B,
490100B)
5,980
5,980
1020
Adjustment to unobligated balance brought forward, Oct 1 (487100E)
-
-
1021
Recoveries of prior year unpaid obligations
2,350
2,350
1050
Unobligated balance (total)
8,330
8,330
1910
Total budgetary resources (calc.)
8,330
1930
Total budgetary resources available (calc.)
8,330
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
22
Final Upward and Downward Scenario 2018
SF 133 AND SCHEDULE P- REPORT ON BUDGET EXECUTION AND BUDGETARY
RESOURCES & BUDGET PROGRAM AND FINANCING SCHEDULE
SF 133
Schedule P
Memorandum (non-add) entries:
1940
Unobligated balance expiring (-) (461000E)
(2,245)
STATUS OF BUDGETARY RESOURCES
New obligations and upward adjustments:
Direct
2001
Category A (by Quarter) (480100E- 480100B, 480200E – 480200E, 488100E,
490100E-490100B, 490200E)
6,085
2004
Direct obligations (total) (calc)
6,085
2170
New obligations, unexpired accounts
6,085
2190
New obligations and upward adjustments (total) (calc.)
6,085
2201
Allotments – Realized Resources
2,245
2412
Unexpired unobligated balance: end of year (total) (calc.)
2,245
2500
Total budgetary resources (calc.)
8,330
Memorandum (non-add) entries:
2501
Subject to apportionment – excluding anticipated amounts (465000E, 480100E –
480100B, 480200E – 480200B, 488100E, 490100E – 490100B, 490200E)
6,085
CHANGE IN OBLIGATED BALANCE
Unpaid obligations:
3000
Unpaid obligations brought forward, Oct 1( 480100B, 490100B)
18,300
18,300
3010
New obligations, unexpired accounts
6,085
6,085
3020
Outlays (gross) (-) (480200E – 480200B, 490200E)
(4,000)
(4,000)
3040
Recoveries of prior year unpaid obligations, unexpired accounts (-)
(2,350)
(2,350)
3050
Unpaid obligations, end of year (480100E, 487100E, 488100E, 490100E)
18,035
18,035
3100
Obligated balance, start of year (+ or -) (calc.)
18,300
3200
Obligated balance, end of year (+ or -) (calc.)
18,035
18,035
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
23
Final Upward and Downward Scenario 2018
SF 133 AND SCHEDULE P- REPORT ON BUDGET EXECUTION AND BUDGETARY
RESOURCES & BUDGET PROGRAM AND FINANCING SCHEDULE
SF 133
Schedule P
BUDGET AUTHORITY AND OUTLAYS, NET
Discretionary:
Outlays, gross
4011
Outlays from discretionary balances (480200E – 480200B, 490200E)
4,000
4,000
4020
Outlays, gross total (calc.)
4,000
4,000
4080
Outlays, net (discretionary) (calc.)
4,000
4,000
4190
Outlays, net (total) (calc.)
4,000
4,000
CLOSING ENTRIES FOR SECOND YEAR
UNPAID
C1. To record the closing of upward adjustments and transfers to undelivered orders – obligations, unpaid.
Budgetary Entry DR
CR
TC
488100 Upward Adjustments of Prior-Year Undelivered Orders – Obligations, Unpaid
2,085
480100 Undelivered Orders - Obligations, Unpaid
2,085
F330
Proprietary Entry
None
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
24
Final Upward and Downward Scenario 2018
C2. To record the closing of downward adjustments and transfers to undelivered orders – obligations, unpaid.
Budgetary Entry DR
CR
TC
48010 Delivered Orders - Obligations, Unpaid
2,35
0
487100 Downward Adjustments of Prior-Year Unpaid Undelivered Orders –
Obligations, Recoveries
2,350
F332
Proprietary
None
PAID
C3. To record the closing of expended authority – paid.
Budgetary Entry DR
CR
TC
490200 Delivered Orders – Obligation, Paid
4,000
420100 Total Actual Resources – Collected
4,000
F314
Proprietary Entry
None
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
25
Final Upward and Downward Scenario 2018
C4. To record the closing of revenue, expense and other financing source accounts to cumulative results of
operations.
Budgetary Entry DR
CR
TC
None
Proprietary Entry
331000 Cumulative Results of Operations
16,685
F336
610000(F) Operating Expenses/Program Costs
13,330
610000(N) Operating Expenses/Program Costs
3,355
570000 Expended Appropriations
16,685
331000 Cumulative Results of Operations
16,685
C5. To record closing of fiscal-year activity to unexpended appropriations.
Budgetary Entry DR
CR
TC
None
Proprietary Entry
310000 Unexpended Appropriation – Cumulative
16,685
F342
310700 Unexpended Appropriations - Used
16,685
C6. To record the closing of unobligated balances to expiring authority.
Budgetary Entry DR
CR
TC
461000 Allotments – Realized Resources
2,245
F312
465000 Allotments – Expired Authority
2,245
Proprietary Entry
None
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
26
Final Upward and Downward Scenario 2018
Post-Closing Trial Balance End (Second Year)
Accounts
Budgetary
Debit
Credit
420100 Total Actual Resources-Collected 30,500
465000 Allotments – Expired Authority
2,245
480100 Undelivered Orders - Obligations, Unpaid 8,850
480200 Unexpended Obligations – Prepaid/Advance 2,220
490100 Expended Authority – Unpaid 17,185
TOTAL 30,500 30,500
Proprietary
Debit
Credit
101000 Fund Balance with Treasury 28,280
141000(F) Advances and Prepayments 2,000
141000(N) Advances and Prepayments 220
211000(N) Accounts Payable 3,355
211000(F) Accounts Payable 13,830
310000 Unexpended Appropriation – Cumulative 13,315
TOTAL 30,500 30,500
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
27
Final Upward and Downward Scenario 2018
480100 Undelivered Orders-Obligations, Unpaid
PO#25 = 900 Fed
PO#30 = 7,950 NFed
480200 Undelivered Orders - Obligations, Prepaid/Advanced
PO#40 = 2,000 Fed
PO#45 = 220 NFed
490100 Delivered Orders – Obligations, Unpaid
PO#10 = 9,000 Fed
PO#15 = 655 NFed
PO#20 = 2,700 NFed
PO#25 = 330 Fed
PO#50 = 4,500 Fed
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
28
Final Upward and Downward Scenario 2018
THIRD YEAR
13. Advanced payment processed for outstanding PO#30 for $7,950
Budgetary Entry
DR
CR
TC
480100 Undelivered Orders-Obligations, Unpaid 7,950
B308
480200 Undelivered Orders-Obligations, Prepaid/Advanced
7,950
Proprietary Entry
141000(N) Accounts Payable
7,950
101000 Fund Balance with Treasury
7,950
14. Payment processed for outstanding PO#10 for $9,000 and PO#20 for $2,700. Payment of an outstanding
obligation in an expired year is not an adjustment.
Budgetary Entry DR
CR
TC
490100 Delivered Orders-Obligations, Unpaid 11,700
B110
490200 Delivered Orders-Obligations, Paid
11,700
Proprietary Entry
211000(F) Accounts Payable
9,000
211000(N) Accounts Payable
2,700
101000 Fund Balance with Treasury
11,700
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
29
Final Upward and Downward Scenario 2018
15. Received dollar value contract modification adjustment for goods and services of a $700 increase to PO#40
(Fed). The goods and services were paid in advance. Post an upward adjustment to Upward Adjustments of
Prior-Year Undelivered Orders-Obligations, Prepaid/Advanced– USSGL Account 488200. This transaction is
a valid adjustment an existing unpaid obligation recorded during the unexpired phase.
Budgetary Entry DR
CR
TC
465000 Allotments – Expired Authority 700
D122
488200 Upward Adjustments of Prior-Year Undelivered Orders-Obligations,
Prepaid/Advanced
700
Proprietary Entry
141000(F) Advances and Prepayments
700
101000 Fund Balance with Treasury
700
16. Received dollar value contract modification adjustment for a $40 increase on PO#45. Invoice NOT paid. No
goods and services delivered. Post an upward adjustment to Upward Adjustments of Prior-Year Undelivered
Orders -– Obligations, Unpaid USSGL Account 488100. This transaction is a valid adjustment an existing
unpaid obligation recorded during the unexpired phase.
Budgetary Entry DR
CR
TC
465000 Allotments – Expired Authority 40
D114
488100 Upward Adjustments of Prior-Year Undelivered Orders – Obligations, Unpaid
40
Proprietary Entry
None
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
30
Final Upward and Downward Scenario 2018
17. Prepaid PO#30 (Non Fed) for $7,950 is reduced to $6,800 and the refund is collected. No goods and services
are delivered. Post a downward adjustment to Downward Adjustments of Prior-Year Prepaid/Advanced
Undelivered Orders -Obligations Refund Collected USSGL Account 487200.
Budgetary Entry DR
CR
TC
487200 Downward Adjustments of Prior-Year Prepaid/Advanced Undelivered Orders -
Obligations Refund Collected
1,150
C130
465000 Allotments – Expired Authority
1,150
Proprietary Entry
101000 Fund Balance with Treasury
1,150
141000(N) Advances and Prepayments
1,150
18. Prepaid PO#40 (Fed) for $2,700 (after transaction #11) is reduced to $2,410. Do not collect refund. Reclassify
advance to receivable. No goods or services delivered.
Budgetary Entry DR
CR
TC
For this example, the USSGL does not endorse recording a budgetary resource for
Federal refunds receivable.
D130
Proprietary Entry
131000(F) Accounts Receivable
290
141000 (F) Advances and Prepayments
290
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
31
Final Upward and Downward Scenario 2018
19. Prepaid PO#30 for $6,800 will be reduced to $4,950. Do not collect refund. Reclassify advance to a
receivable. No goods or services delivered. A budgetary resource cannot be recorded because PO#30 is with
a non-Federal entity.
Budgetary Entry DR
CR
TC
For this example, the USSGL does not endorse recording a budgetary resource for non-
Federal refunds receivable.
D130
Proprietary Entry
131000(N) Accounts Receivable
1,850
141000(N) Advances and Prepayments
1,850
20. Partial portion of goods and services delivered for $3,200 against PO#30. PO is not complete.
Budgetary Entry DR
CR
TC
480200 Undelivered Orders- Obligations, Prepaid/Advanced 3,200
B604
B134
490200 Delivered Orders-Obligations, Paid
3,200
Proprietary Entry
610000(N) Operating Expenses/Program Costs
3,200
141000(N) Advances and Prepayments
3,200
310700 Unexpended Appropriations – Used
3,200
570000 Expended Appropriations
3,200
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
32
Final Upward and Downward Scenario 2018
NO PRE-CLOSING ADJUSTING ENTRIES REQUIRED FOR EXPIRED YEAR 3
PRE-CLOSING TRIAL BALANCE
EXPIRED YEAR 3
BUDGETARY Debit Credit
420100 Total Actual Resources-Collected 30,500
465000 Allotments – Expired Authority
2,655
480100 Undelivered Orders – Obligations, Unpaid 900
480200
Undelivered Orders – Obligations, Prepaid/Advanced
6,970
487200 Downward Adjustments of Prior-Year Prepaid/Advanced Undelivered Orders-
Obligations, Refunds Collected
1,150
488100 Upward Adjustments of Prior-Year Undelivered Orders- Obligations, Unpaid 40
488200 Upward Adjustments of Prior-Year Undelivered Orders-Obligations,
Prepaid/Advanced
700
490100 Delivered Orders – Obligations, Unpaid 5,485
490200 Delivered Orders – Obligations, Paid
14,900
TOTAL 31,650 31,650
PROPRIETARY Debit Credit
101000 Fund Balance with Treasury 9,080
131000(F) Accounts Receivable 290
131000(N) Accounts Receivable 1,850
141000(F) Advances and Prepayments 2,410
141000(N) Advances and Prepayments 1,970
211000(N) Accounts Payable 655
211000(F) Accounts Payable
4,830
310000 Unexpended Appropriations – Cumulative
13,315
310700 Unexpended Appropriations – Used 3,200
570000 Expended Appropriations 3,200
610000(N) Operating Expenses/Program Costs 3,200
TOTAL 22,000 22,000
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
33
Final Upward and Downward Scenario 2018
BALANCE SHEET
Line No.
Assets:
Intragovernmental
1.
Fund Balance with Treasury (101000E)
9,080
3
Accounts Receivable (131000(F))
290
5.
Other (141000(F))
2,410
6
Total Intragovernmental
11,780
9
Accounts Receivable, net (131000(N))
1,850
14
Other (141000(N))
1,970
15.
Total assets
15,600
Liabilities:
Intragovernmental
17
Accounts Payable (211000(F))
4,830
20
Total Intragovernmental
4,830
21
Accounts payable (211000(N))
655
Total liabilities
5,485
Net Position:
30.
Unexpended Appropriations (310000E) (310700E)
10,115
33.
Cumulative results of operations- All Other Funds (610000E)
-
35.
Total Net Position – All Other Funds
10,115
36.
Total Net Position
10,115
37.
Total liabilities and net position
15,600
STATEMENT OF CHANGES IN NET POSITION
Line No.
Gross Program Costs
1.
Gross costs (610000E)
(3,200)
2.
Less: earned revenue
-
3.
Net program costs
(3,200)
8.
Net cost of operations
(3,200)
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
34
Final Upward and Downward Scenario 2018
STATEMENT OF CHANGES IN NET POSITION
Line No.
Cumulative Results from Operations:
Beginning Balances
1.
Cumulative Results of Operations
-
Budgetary Financing Sources:
5.
Appropriations used (570000E)
3,200
14.
Total Financing Sources
3,200
15.
Net Cost of Operations (+/-)
(3,200)
16.
Net Change
-
17.
Cumulative Results of Operations
-
Unexpended Appropriations:
18.
Beginning Balance (310000E)
13,315
20.
Beginning balance, as adjusted
13,315
Budgetary Financing Sources:
24.
Appropriations used (310700E)
(3,200)
25.
Total Budgetary Financing Sources
(3,200)
26.
Total Unexpended Appropriations
10,115
27.
Net Position
10,115
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
35
Final Upward and Downward Scenario 2018
STATEMENT OF BUDGETARY RESOURCES
Budgetary resources
Line No.
Mandatory:
1000
Unobligated balance brought forward, Oct 1 (420100B, 480100B, 480200B,490100B)
2,245
1020.5
Unobligated balance brought forward, Oct 1, as adjusted
2,245
1043
Other changes in unobligated balance
1,150
1051
Unobligated balance from prior year budget authority, net
3,395
1910
Total budgetary resources
3,395
Status of budgetary resources
Unobligated balance, end of year:
2190
New obligations and upward adjustments (total) (Note 31) (480100E – 480100B, 480200E
– 480200B, 488100E, 490100E – 490100B, 490200E)
740
2413
Expired unobligated balance, end of year (465000E)
2,655
2490
Unobligated balance, end of year (total)
2,655
2500
Total budgetary resources
3,395
Change in obligated balance
Unpaid obligations:
3000
Unpaid obligations, brought forward Oct 1 (480100B, 490100B)
18,035
3012
New obligations and upward adjustments (480100E – 480100B, 480200E – 480200B,
488100E, 490100E – 490100B, 490200E)
740
3020
Outlays gross (-) (480200E - 480200B, 490200E)
(18,130)
3050
Unpaid obligations, end of year (480100E, 487100E, 490100E)
645
Memorandum add entries:
3100
Obligated balance, start of year (+ or -)
This line is calculated. Equals sum of SBR lines 3000, 3006, 3060, and 3066
18,035
3200
Obligated balance, end of year (+ or -) This line is calculated. Equals sum of
detailed SBR lines 3000, 3006, 3012, 3020, 3032, 3042, 3060, 3066, 3072 and 3082.
Line 3200 also equals the sum of SBR lines 3050 and 3090
645
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
36
Final Upward and Downward Scenario 2018
STATEMENT OF BUDGETARY RESOURCES
Budget Authority and Outlays, Net
4176
Actual offsetting collections
(1,150)
4178
Recoveries of prior year paid obligations
1,150
4180
Budget Authority, net, (total)
-
4185
Outlays, gross (discretionary and mandatory) (480200E – 480200B, 490200E)
18,130
4187
Actual offsetting collections
(1,150)
4210
Outlays, net (total) (discretionary and mandatory)
16,980
4187
Agency outlays, net
16,980
SF 133 AND SCHEDULE P- REPORT ON BUDGET EXECUTION AND BUDGETARY
RESOURCES & BUDGET PROGRAM AND FINANCING SCHEDULE
SF 133
Schedule P
Line No.
BUDGETARY RESOURCES
Unobligated balance:
1000
Unobligated balance brought forward, Oct 1 (420100B, 480100B,
480200B, 490100B)
2,245
1033
Recoveries of prior year paid obligations
1,150
1050
Unobligated balance total
3,395
1099
Expired unobligated balance total
3,395
1910
Total budgetary resources
3,395
1930
Total budgetary resources available
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
37
Final Upward and Downward Scenario 2018
SF 133 AND SCHEDULE P- REPORT ON BUDGET EXECUTION AND BUDGETARY
RESOURCES & BUDGET PROGRAM AND FINANCING SCHEDULE
SF 133
Schedule P
STATUS OF BUDGETARY RESOURCES
New obligations and upward adjustments:
Direct
2001
Category A (by Quarter) (480100E- 480100B, 480200E – 480200E,
488100E, 490100E-490100B, 490200E)
740
2004
Direct obligations (total)
740
2180
Obligations (“upward adjustments”), expired accounts (480100E –
480100B, 480200E – 480200B, 488100E, 490100E – 490100B)
740
2190
New obligations and upward adjustments (total)
740
2413
Expired unobligated balance, end of year total (46500E)
2,655
2490
Unobligated balance, end of year (total)
2,655
2500
Total budgetary resources
3,395
Memorandum (non-add entries):
2501
Subject to apportionment – excluding anticipated amounts (465000E,
480100E – 480100B, 480200E – 480200B, 488100E, 490100E –
490100B, 490200E)
2,695
CHANGE IN OBLIGATED BALANCE
Unpaid obligations:
3000
Unpaid obligations brought forward, Oct 1( 480100B, 490100B)
18,035
18,035
3011
Obligations (“upward adjustments”), expired accounts (480100E –
480100B, 480200E – 480200B, 488100E, 490100E – 490100B)
740
740
3020
Outlays (gross) (-) (480200E – 480200B, 490200E)
(18,130)
(18,130)
3050
Unpaid obligations, end of year (480100E, 487100E, 488100E,
490100E)
6,375
6,375
3100
Obligated balance, start of year (+ or -)
18,035
18,035
3200
Obligated balance, end of year (+ or -)
6,375
6,375
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
38
Final Upward and Downward Scenario 2018
SF 133 AND SCHEDULE P- REPORT ON BUDGET EXECUTION AND BUDGETARY
RESOURCES & BUDGET PROGRAM AND FINANCING SCHEDULE
SF 133
Schedule P
BUDGET AUTHORITY AND OUTLAYS, NET
Discretionary:
Gross budget authority and outlays:
4011
Outlays from discretionary balances (480200E – 480200B, 490200E)
18,130
18,130
4020
Outlays, gross total
18,130
18,130
4033
Non-Federal sources (-)
(1,150)
(1,150)
4080
Outlays, net (discretionary)
16,980
16,980
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
39
Final Upward and Downward Scenario 2018
CLOSING ENTRIES FOR EXPIRED YEAR 3
C1. To record the closing of downward adjustments to Unexpended Obligations – refund collected.
Budgetary Entry DR
CR
TC
480200 Undelivered Orders – Obligations, Prepaid/Advanced 1,150
487200 Downward Adjustments of Prior-Year Prepaid/Advanced Undelivered
Orders-Obligations, Refunds Collected
1,150
F328
Proprietary Entry
None.
C2. To record the closing of upward adjustments to Unexpended Obligations Paid.
Budgetary Entry DR
CR
TC
488200 Upward Adjustments of Prior-Year Undelivered Orders-Obligations,
Prepaid/Advanced
700
F326
480200 Undelivered Orders - Obligations, Prepaid/Advanced
700
Proprietary Entry
None.
C3. To record the closing of upward adjustments to Undelivered Orders - Obligations, Unpaid.
Budgetary Entry DR
CR
TC
488100 Upward Adjustments of Prior-Year Undelivered Orders - Obligations, Unpaid
40
F330
480100 Undelivered Orders - Obligations, Unpaid
40
Proprietary Entry
None.
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
40
Final Upward and Downward Scenario 2018
C4. To record the closing of expended authority – paid.
Budgetary Entry DR
CR
TC
490200 Delivered Orders – Obligations, Paid 14,900
F314
420100 Total Actual Resources – Collected
14,900
Proprietary Entry
None.
C5. To record the closing of revenue, expense and other financing source accounts to Cumulative Results of
Operations.
Budgetary Entry DR
CR
TC
None.
F336
Proprietary Entry
331000 Cumulative Results of Operations
3,200
610000(N) Operating Expenses/Program Costs
3,200
570000 Expended Appropriations
3,200
331000 Cumulative Results of Operations
3,200
C6. To record closing of fiscal-year activity to unexpended appropriations.
Budgetary Entry DR
CR
TC
None.
F336
Proprietary Entry
310000 Unexpended Appropriation – Cumulative
3,200
310700 Unexpended Appropriations - Used
3,200
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
41
Final Upward and Downward Scenario 2018
C7. To record the closing of downward adjustments and transfers to Undelivered Orders - Obligations, Unpaid.
Budgetary Entry DR
CR
TC
480100 Undelivered Orders - Obligations, Unpaid 20
F332
487100 Downward Adjustments of Prior-Year Unpaid Undelivered Orders -
Obligations, Recoveries
20
Proprietary Entry
None
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
42
Final Upward and Downward Scenario 2018
POST-CLOSING TRIAL BALANCE
END OF EXPIRED YEAR 3
BUDGETARY Debit Credit
420100 Total Actual Resources-Collected 15,600
465000 Allotments – Expired Authority 2,655
480100 Undelivered Orders - Obligations, Unpaid 940
480200 Undelivered Orders - Obligations, Prepaid/Advance 6,520
490100 Delivered Orders – Obligations, Unpaid
5,485
TOTAL 15,600 15,600
PROPRIETARY Debit Credit
101000 Fund Balance with Treasury 9,080
131000F Accounts Receivable 290
131000N Accounts Receivable 1,850
141000F Advances and Prepayments 2,410
141000N Advances and Prepayments 1,970
211000F Accounts Payable 4,830
211000N Accounts Payable 655
310000 Unexpended Appropriations- Cumulative
10,115
TOTAL 15,600 15,600
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
43
Final Upward and Downward Scenario 2018
480100 Undelivered Orders - Obligations, Unpaid
PO#25 = 900 Fed
PO#45 = 40 NFed
480200 Undelivered Orders – Obligations, Paid
PO#30 = 3,600 NFed
PO#40 = 2,700 Fed
PO#45 = 220 NFed
490100 Expended Authority – Unpaid
PO#15 = 655 NFed
PO#25 = 330 Fed
PO#50 = 4,500 Fed
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
44
Final Upward and Downward Scenario 2018
FOURTH YEAR
21. Pay first progress bill for PO#25 for $330.
Budgetary Entry DR
CR
TC
490100 Delivered Orders – Obligations, Unpaid 330
B110
490200 Delivered Orders – Obligations, Paid
330
Proprietary Entry
211000F Accounts Payable (F)
330
101000 Fund Balance with Treasury
330
22. Receive, but do not pay, a second progress bill for PO#25 for $450. The second progress bill was $50 less
than the unpaid obligations for this phase of the order.
Budgetary Entry DR
CR
TC
487100 Downward Adjustments of Prior-Year Unpaid Undelivered Orders - Obligations,
Recoveries
50
D120
B402
B134
465000 Allotments – Expired Authority
50
480100 Undelivered Orders - Obligations, Unpaid
450
490100 Delivered Orders – Obligations, Unpaid
450
Proprietary Entry
610000(F) Operating Expenses/Program Costs
450
211000(F) Accounts Payable
450
310700 Unexpended Appropriations - Used
450
570000 Expended Appropriations
450
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
45
Final Upward and Downward Scenario 2018
23. Goods and services are delivered for a $500 order, but never recorded in an unexpired year – PO#102. Post a
Delivered Orders - Obligations, Unpaid USSGL Account 490100.
Note: The Obligation was not recorded in year 2 and now it is being recorded as a PYAP in Year 4 with
USSGL 490100, in this situation the GTAS prior year adjustment domain value is “P’.
Budgetary Entry DR
CR
TC
465000 Allotments – Expired Authority
500
D106
B134
490100Delivered Orders - Obligations, Unpaid
500
Proprietary Entry
610000(F) Operating Expenses/Program Costs
500
211000(F) Accounts Payable
500
310700 Unexpended Appropriations - Used
500
570000 Expended Appropriations
500
24. Goods and services were delivered for $3,000 against PO#50, presently recorded for $4,500. Post a downward
adjustment to Downward Adjustments of Prior-Year Unpaid Delivered Orders - Obligations, Recoveries USSGL
Account 497100. This adjustment is not material. If the adjustment is material, make a prior-period adjustment
to USSGL Account 740000, 740500 or 740100.
Budgetary Entry DR
CR
TC
497100 Downward Adjustments of Prior-Year Unpaid Undelivered Orders –
Obligations, Recoveries
1,500
D102
B134
465000 Allotments - Expired Authority
1,500
Proprietary Entry
211000(F) Accounts Payable
1,500
610000(F) Operating Expenses/Program Costs
1,500
570000 Expended Appropriations
1,500
310700 Unexpended Appropriations - Used
1,500
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
46
Final Upward and Downward Scenario 2018
NO PRE-CLOSING ADJUSTING ENTRIES REQUIRED FOR EXPIRED YEAR 4
PRE-CLOSING TRIAL BALANCE
EXPIRED YEAR 4
BUDGETARY Debit Credit
420100 Total Actual Resources-Collected 15,600
465000 Allotments – Expired Authority 3,705
480100 Undelivered Orders - Obligations, Unpaid 490
480200 Undelivered Orders - Obligations, Prepaid/Advanced 6,520
487100 Downward Adjustments of Prior-Year Unpaid
Undelivered Orders - Obligations, Recoveries
50
490100 Delivered Orders – Obligations, Unpaid
6,105
490200 Delivered Orders – Obligations, Paid 330
497100 Downward Adjustments of Prior-Year Unpaid Delivered Orders -
Obligations, Recoveries
1,500
TOTAL 17,150 17,150
PROPRIETARY Debit Credit
101000 Fund Balance with Treasury 8,750
131000(F) Accounts Receivable 290
131000(N) Accounts Receivable 1,850
141000(F) Advances and Prepayments 2,410
141000(N) Advances and Prepayments 1,970
211000(F) Accounts Payable 3,950
211000(N) Accounts Payable 655
310000 Unexpended Appropriations- Cumulative 10,115
310700 Unexpended Appropriations - Used
550
570000 Expended Appropriations
550
610000(F) Operating Expenses/Program Costs
550
TOTAL 15,820 15,820
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
47
Final Upward and Downward Scenario 2018
BALANCE SHEET
Line No.
Assets:
Intragovernmental
1.
Fund Balance with Treasury (101000E)
8,750
3.
Accounts Receivable (131000(F))
290
5.
Other (141000(F))
2,410
6.
Total Intragovernmental
11,450
9.
Accounts receivable, net (131000(N))
1,850
14.
Other (141000(N))
1,970
15.
Total Assets
15,270
Liabilities:
Intragovernmental
17.
Accounts Payable (211000(F))
3,950
20.
Total Intragovernmental
3,950
21.
Accounts payable (211000(N))
655
28.
Total liabilities
4,605
Net Position:
31.
Unexpended appropriations-All Other Funds (Combined or Consolidated Totals) (310000E) (310700)
10,665
33.
Cumulative results of operations All Other Funds (Combined or Consolidated Totals) (610000)
-
35.
Total Net Position All Other Funds Combined or Consolidated Totals
(10,665)
37.
Total liabilities and net position
15,270
STATEMENT OF NET COST
Line No.
Gross Program Costs
1.
Gross costs (610000E)
(550)
2.
Less: earned revenue
-
3.
Net program costs
550
7.
Less: earned revenues not attributed to programs
-
8.
Net cost of operations
(550)
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
48
Final Upward and Downward Scenario 2018
STATEMENT OF CHANGES IN NET POSITION
Line No.
Cumulative Results from Operations:
Beginning Balances
1.
Cumulative Results of Operations
-
Budgetary Financing Sources:
5.
Appropriations used (570000E)
550
14.
Total Financing Sources
550
15.
Net Cost of Operations (+/-)
(550)
16.
Net Change
-
17.
Cumulative Results of Operations
-
Unexpended Appropriations:
18.
Beginning Balance (310000E)
10,115
20.
Beginning balance, as adjusted
10,115
Budgetary Financing Sources:
24.
Appropriations used (310700E)
550
25.
Total Budgetary Financing Sources
550
26.
Total Unexpended Appropriations
10,665
27.
Net Position
10,665
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
49
Final Upward and Downward Scenario 2018
STATEMENT OF BUDGETARY RESOURCES
Line No.
Budgetary resources
Mandatory:
1000
Unobligated balance brought forward, Oct 1 (420100B, 480100B, 480200B,490100B)
2,655
1020.5
Unobligated balance brought forward, Oct 1, as adjusted
2,655
1021
Recoveries of Prior Year Unpaid Obligations
1,550
1051
Unobligated balance from prior year budget authority, net
4,205
1910
Total budgetary resources
4,205
Status of budgetary resources
Unobligated balance, end of year:
2190
New obligations and upward adjustments (total) (Note 31) (480100E – 480100B, 480200E –
480200B, 488100E, 490100E – 490100B, 490200E)
500
2413
Expired unobligated balance, end of year (465000E)
3,705
2490
Unobligated balance, end of year (total)
3,705
2500
Total budgetary resources
4,205
Change in obligated balance
Unpaid obligations:
3000
Unpaid obligations, brought forward Oct 1 (480100B, 490100B)
6,425
3006
Adjustment to unpaid obligations, start of year (+ or -) (Note 28) (480100E, 487100E, 48810E,
490100E)
3012
New obligations and upward adjustments (480100E – 480100B, 480200E – 480200B, 488100E,
490100E – 490100B, 490200E)
500
3020
Outlays gross (-) (480200E - 480200B, 490200E)
(330)
3042
Recoveries of prior year unpaid obligations (-)
(1,550)
3050
Unpaid obligations, end of year (480100E, 487100E, 490100E, 497100E)
5,045
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
50
Final Upward and Downward Scenario 2018
STATEMENT OF BUDGETARY RESOURCES
Memorandum add entries:
3100
Obligated balance, start of year (+ or -)
This line is calculated. Equals sum of SBR lines 3000, 3006, 3060, and 3066
6,425
3200
Obligated balance, end of year (+ or -)
This line is calculated. Equals sum of detailed SBR lines 3000, 3006, 3012, 3020, 3032, 3042,
3060, 3066, 3072 and 3082. Line 3200 also equals the sum of SBR lines 3050 and 3090
5,045
Budget Authority and Outlays, Net
4185
Outlays, gross (discretionary and mandatory) (480200E – 480200B, 490200E)
330
4190
Outlays, net (total) (discretionary and mandatory)
330
4210
Agency outlays, net
330
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
51
Final Upward and Downward Scenario 2018
SF 133: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES &
BUDGET PROGRAM AND FINANCING SCHEDULE (SCHEDULE P)
SF 133
Schedule P
Line No.
BUDGETARY RESOURCES
Unobligated balance:
1000
Unobligated balance brought forward, Oct 1 (420100B, 480100B, 480200B, 490100B)
2,655
1020
Adjustment to unobligated balance brought forward, Oct 1 (490100E PYA)
(500)
1021
Recoveries of prior year unpaid obligations
1,550
1050
Unobligated balance total
3,705
1099
Expired unobligated balance total
3,705
1910
Total budgetary resources
3,705
STATUS OF BUDGETARY RESOURCES
New obligations and upward adjustments:
Direct
2413
Expired unobligated balance, end of year total (46500E)
3,705
2490
Unobligated balance, end of year (total)
3,705
2500
Total budgetary resources
3,705
Memorandum (non-add entries):
2501
Subject to apportionment – excluding anticipated amounts (465000E, 480100E – 480100B,
480200E – 480200B, 488100E, 490100E – 490100B, 490200E)
3,705
CHANGE IN OBLIGATED BALANCE
Unpaid obligations:
3000
Unpaid obligations brought forward, Oct 1( 480100B, 490100B)
6,425
6,425
3001
Adjustments to unpaid obligations brought forward, Oct 1 (480100E, 488100E, 487100E,
490100E)
500
500
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
52
Final Upward and Downward Scenario 2018
SF 133: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES &
BUDGET PROGRAM AND FINANCING SCHEDULE (SCHEDULE P)
SF 133
Schedule P
3011
Obligations (“upward adjustments”), expired accounts (480100E – 480100B, 480200E –
480200B, 488100E, 490100E – 490100B)
3020
Outlays (gross) (-) (480200E – 480200B, 490200E)
(330)
(330)
3041
Recoveries of prior year unpaid obligations, expired account (-) (487100E)
(1,550)
(1,550)
3050
Unpaid obligations, end of year (480100E, 487100E, 488100E, 490100E)
5,045
5,045
BUDGET AUTHORITY AND OUTLAYS, NET
Discretionary:
Outlays, gross
4011
Outlays from discretionary balances (480200E – 480200B, 490200E)
330
330
4020
Outlays, gross total
330
330
4080
Outlays, net (discretionary)
330
330
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
53
Final Upward and Downward Scenario 2018
CLOSING ENTRIES FOR EXPIRED YEAR 4
C1. To record the closing of adjustments to Unpaid Delivered Orders – Obligations, Unpaid.
Budgetary Entry DR
CR
TC
490100 –Delivered Orders – Obligations, Unpaid 1500
F325
497100 Downward Adjustments of Prior-Year Unpaid Delivered Orders –
Obligations, Recoveries
1500
Proprietary Entry
None.
C2. To record the closing of adjustments to Undelivered Orders - Obligations, Unpaid.
Budgetary Entry DR
CR
TC
480100 Undelivered Orders - Obligations, Unpaid 50
F332
487100 Downward Adjustments of Prior-Year Unpaid Undelivered Orders –
Obligations, Recoveries
50
Proprietary Entry
None.
C3. To record the closing of Paid Delivered Orders – Obligations, Paid.
Budgetary Entry DR
CR
TC
490200 Delivered Orders – Obligations, Paid 330
F314
420100 Total Actual Resources – Collected
330
Proprietary Entry
None.
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
54
Final Upward and Downward Scenario 2018
C4. To record the closing of revenue, expense and other financing source accounts to Cumulative Results of
Operations.
Budgetary Entry DR
CR
TC
None
F336
Proprietary Entry
610000(F) Operating Expenses/Program Costs
550
331000 Cumulative Results of Operations
550
331000 Cumulative Results of Operations
550
570000 Expended Appropriations
550
C5. To record closing of fiscal-year activity to Unexpended Appropriation – Cumulative.
Budgetary Entry DR
CR
TC
None
F336
Proprietary Entry
310000 Unexpended Appropriation – Cumulative
550
310700 Unexpended Appropriations - Used
550
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
55
Final Upward and Downward Scenario 2018
POST-CLOSING TRIAL BALANCE
END OF EXPIRED YEAR 4
BUDGETARY Debit Credit
420100 Total Actual Resources-Collected 15,270
465000 Allotments – Expired Authority 3,705
480100 Undelivered Orders - Obligations, Unpaid 440
480200 Undelivered Orders – Obligations, Prepaid/Advanced 6,520
490100 Delivered Orders – Obligations, Unpaid
4,605
TOTAL 15,270 15,270
PROPRIETARY Debit Credit
101000 Fund Balance with Treasury 8,750
131000(F) Accounts Receivable 290
131000(N) Accounts Receivable 1,850
141000(F) Advances and Prepayments 2,410
141000(N) Advances and Prepayments 1,970
211000(F) Accounts Payable 3,950
211000(N) Accounts Payable 655
310000 Unexpended Appropriations
10,665
TOTAL 15,270 15,270
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
56
Final Upward and Downward Scenario 2018
480100 Undelivered Orders - Obligations, Unpaid
PO#25 = 400 Fed
PO#45 = 40 NFed
480200 Undelivered Orders - Obligations, Paid
PO#30 = 3,600 NFed
PO#40 = 2,700 Fed
PO#45 = 220 NFed
490100 Expended Authority – Unpaid
PO#15 = 655 NFed
PO#25 = 450 Fed
PO#50 = 3,000 Fed
PO#102 = 500 Fed
FIFTH YEAR
25. Received a corrected invoice for the amount of $3,000 for PO#100 for previously delivered and paid goods
and services. Post an Upward Adjustment of Prior Delivered Orders – Obligations, Paid USSGL Account
498200.
Budgetary Entry DR
CR
TC
465000 Allotments - Expired Authority
3,000
D126
B134
498200 Upward Adjustments of Prior-Year Delivered Orders – Obligations, Paid
3,000
Proprietary Entry
610000(F) Operating Expenses/Program Costs
3,000
101000 Fund Balance with Treasury
3,000
310700 Unexpended Appropriations - Used
3,000
570000 Expended Appropriations
3,000
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
57
Final Upward and Downward Scenario 2018
26. Collect refund receivable from non-Federal entity of $1,850 on PO#30. (From transaction 18 in year 3)
Budgetary Entry DR
CR
TC
487200 Downward Adjustments of Prior Year Prepaid/Advanced Undelivered Orders –
Obligations, Refunds Collected
1,850
C130
465000 Allotments - Expired Authority
1,850
Proprietary Entry
101000 Fund Balance with Treasury
1,850
131000(N) Accounts Receivable
1,850
27. Received a corrected invoice for the amount of $25 for PO#101 for previously delivered, paid goods and
services. Post and upward adjustment of Prior year Delivered Orders-Obligations, Unpaid USSGL Account
498100, that the agency is not required to pay at this time.
Budgetary Entry DR
CR
TC
465000 Allotments - Expired Authority
25
D106
B134
498100 Upward Adjustments of Prior-Year Delivered Orders – Obligations, Unpaid
25
Proprietary Entry
610000(F) Operating Expenses/Program Costs
25
211000(F) Accounts Payable
25
310700 Unexpended Appropriations - Used
25
570000 Expended Appropriations
25
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
58
Final Upward and Downward Scenario 2018
28. Received a $500 refund for overpayment of Goods and Services of PO#102. Post a Downward Adjustments
of Prior-Year Paid Delivered Orders - Obligations, Refunds Collected USSGL Account 497200. The downward
adjustment is not material. If material, the adjustment would be treated as a prior-period adjustment using
USSGL Account 740000.
Budgetary Entry DR
CR
TC
497200 Downward Adjustments of Prior-Year Delivered Orders – Obligations,
Refunds Collected
500
D108
B134
465000 Allotments - Expired Authority
500
Proprietary Entry
101000 Fund Balance with Treasury
500
610000(F) Operating Expenses/Program Costs
500
570000 Expended Appropriations
500
310700 Unexpended Appropriations - Used
500
29. Paid for goods and services outstanding PO#50 for $3,000.
Budgetary Entry DR
CR
TC
490100 –Delivered Orders – Obligations, Unpaid
3,000
B110
490200 Delivered Orders – Obligations, Paid
3,000
Proprietary Entry
211000(F) Accounts Payable
3,000
101000 Fund Balance with Treasury
3,000
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
59
Final Upward and Downward Scenario 2018
30. Paid for goods and services outstanding PO#25 for $450.
Budgetary Entry DR
CR
TC
490100 Delivered Orders – Obligations, Unpaid
450
B110
490200 Delivered Orders – Obligations, Paid
450
Proprietary Entry
211000(F) Accounts Payable
450
101000 Fund Balance with Treasury
450
31. Received a corrected invoice for the amount of $2,380 for PO#103 for previously delivered, paid goods and
services paid in the amount of 3,000. Post a Downward Adjustment of Prior Delivered Orders – Obligations,
Paid USSGL Account 497200.
Budgetary Entry DR
CR
TC
For this example, the USSGL does not endorse recording a budgetary resource for
federal refunds receivable.
D128
Proprietary Entry
131000(F) Accounts Receivable
620
679000(F) Other Expenses not Requiring Budgetary Resources
620
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
60
Final Upward and Downward Scenario 2018
32. Received a corrected invoice for the amount of $265 for PO#104 for previously delivered, paid goods and
services paid in the amount of $1,000. Post a Downward Adjustment of Prior Delivered Orders – Obligations,
Paid USSGL Account 497200.
Budgetary Entry DR
CR
TC
None
D128
Proprietary Entry
131000(N) Accounts Receivable
735
679000(N) Other Expenses Not Requiring Budgetary Resources
735
33. Paid for goods and services delivered PO#15 of $655.
Budgetary Entry DR
CR
TC
490100 Delivered Orders – Obligations, Unpaid
655
B110
490200 Delivered Orders – Obligations, Paid
655
Proprietary Entry
211000(N) Accounts Payable
655
101000 Fund Balance with Treasury
655
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
61
Final Upward and Downward Scenario 2018
34. Paid for goods and services delivered for second progress bill for PO#25.
Budgetary Entry DR
CR
TC
48010 Undelivered Orders - Obligations, Unpaid
400
B134
B402
490100 Delivered Orders – Obligations, Unpaid
400
490100 Delivered Orders – Obligations, Unpaid
400
490200 Delivered Orders – Obligations, Paid
400
Proprietary Entry
610000(F) Operating Expenses/Program Costs
400
211000(F) Accounts Payable
400
310700 Unexpended Appropriations - Used
400
570000 Expended Appropriations
400
211000(F) Accounts Payable
400
101000 Fund Balance with Treasury
400
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
62
Final Upward and Downward Scenario 2018
35. Goods and services delivered in the amount of $2,410 for PO#40, resulting in a $290 refund. (Transaction #14
in year 3)
Budgetary Entry DR
CR
TC
487200 Downward Adjustments of Prior-Year Prepaid/Advanced Undelivered Orders
– Obligations, Refunds Collected
290
B604
B134
C130
465000 Allotments – Expired Authority
290
480200 Undelivered Orders - Obligations, Prepaid/Advanced
2,410
490200 Delivered Orders – Obligations, Paid
2,410
Proprietary Entry
101000 Fund Balance with Treasury
290
131000(F) Accounts Receivable
290
610000(F) Operating Expenses/Program Costs
2,410
141000(F) Advances and Prepayments
2,410
310700 Unexpended Appropriations -
2,410
570000 Expended Appropriations
2,410
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
63
Final Upward and Downward Scenario 2018
36. Paid for goods and services delivered for PO#45.
Note: PO#45 = 480200 of $220 + 488100 of $40 (Trans #12).
Budgetary Entry DR
CR
TC
480100 Undelivered Orders - Obligations, Unpaid
40
B402
B134
B604
490100 Delivered Orders – Obligations, Unpaid
40
490100 Delivered Orders – Obligations, Unpaid
40
490200 Delivered Orders – Obligations, Paid
40
480200 Undelivered Orders - Obligations, Prepaid/Advanced
220
490200 Delivered Orders – Obligations, Paid
220
Proprietary Entry
610000(F) Operating Expenses/Program Costs
40
211000(F) Accounts Payable
40
310700 Unexpended Appropriations - Used
40
570000 Expended Appropriations
40
610000(N) Operating Expenses/Program Costs
220
141000(N) Advances and Prepayments
220
310700 Unexpended Appropriations -
220
570000 Expended Appropriations
220
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
64
Final Upward and Downward Scenario 2018
37. Paid for goods and services delivered for PO#102 for $500.
Budgetary Entry DR
CR
TC
490100 Delivered Orders – Obligations, Unpaid
500
B110
490200 Delivered Orders – Obligations, Paid
500
Proprietary Entry
211000(F) Accounts Payable
500
101000 Fund Balance with Treasury
500
38. Paid for goods and services delivered for PO#30 for $1,750.
Budgetary Entry DR
CR
TC
480200 Undelivered Orders - Obligations, Paid
1,750
B604
B134
490200 Delivered Orders – Obligations, Paid
1,750
Proprietary Entry
610000(N) Operating Expenses/Program Costs
1,750
141000(N) Advances and Prepayments
1,750
310700 Unexpended Appropriations – Used
1,750
570000 Expended Appropriations
1,750
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
65
Final Upward and Downward Scenario 2018
39. Collect refund from Federal entity against PO#103.
Budgetary Entry DR
CR
TC
497200 Downward Adjustments of Prior-Year Paid Delivered Orders - Obligations
Refunds Collected
620
C136
B134
D582
465000 Allotments – Expired Authority
620
Proprietary Entry
101000 Fund Balance with Treasury
620
131000(F) Accounts Receivable
620
570000 Expended Appropriations
620
310700 Unexpended Appropriations – Used
620
679000(F) Other Expenses not Requiring Budgetary Resources
620
610000(F) Operating Expenses/Program Costs
620
40. Collect refund receivable from non-Federal entity against PO#104.
Budgetary Entry
DR
CR
TC
497200 Downward Adjustments of Prior-Year Paid Delivered Orders – Obligations,
Refunds Collected
735
C136
B134
D582
465000 Allotments – Expired Authority
735
Proprietary Entry
101000 Fund Balance with Treasury
735
131000(N) Accounts Receivable
735
570000 Expended Appropriations
735
310700 Unexpended Appropriations - Used
735
679000(N) Other Expenses not Requiring Budgetary Resources
735
610000(N) Operating Expenses/Program Costs
735
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
66
Final Upward and Downward Scenario 2018
41. Paid for goods and services for PO#101 in transaction #23.
Budgetary Entry DR
CR
TC
490100 Delivered Orders – Obligations, Unpaid
25
B110
490200 Delivered Orders – Obligations, Paid
25
Proprietary Entry
211000(F) Accounts Payable
25
101000 Fund Balance with Treasury
25
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
67
Final Upward and Downward Scenario 2018
PRE-CLOSING TRIAL BALANCE
EXPIRED YEAR 5
BUDGETARY Debit Credit
420100 Total Actual Resources-Collected 15,270
465000 Allotments – Expired Authority 4,675
480200 Unexpended Obligations – Prepaid/Advance 2,140
487200 Down Adjusts of Prior-Year Prepaid/Advance Unexpended Obligations Refunds
Collected
2,140
490100 Expended Authority – Unpaid 25
490200 Expended Authority - Paid 9,450
497200
Downward Adjustments of Prior-Year Paid Delivered Orders -
Obligations, Refunds Collected
1,855
498100 Up Adjusts of Prior-Year Unpaid Expended Authority
25
498200 Up Adjusts of Prior-Year Paid Expended Authority
3,000
TOTAL 19,290 19,290
PROPRIETARY Debit Credit
101000 Fund Balance with Treasury 4,715
211000(F) Accounts Payable 40
310000 Unexpended Appropriations- Cumulative 10,665
310700 Unexpended Appropriations - Used 5,990
570000 Expended Appropriations 5,990
610000(F) Operating Expenses/Program Costs 4,020
610000(N) Operating Expenses/Program Costs 1,970
TOTAL 16,695 16,695
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
68
Final Upward and Downward Scenario 2018
BALANCE SHEET
Line No.
Assets:
Intragovernmental
1.
Fund Balance with Treasury (101000E)
4,715
6
Total intragovernmental
4,715
15.
Total assets
4,715
Liabilities:
Intragovernmental
21
Accounts payable (211000(F))
40
Total liabilities
40
Net Position:
31.
Unexpended Appropriations - All Other Funds (310000E) (310700E)
4,675
33.
Cumulative results of operations - All Other Funds (610000E)
-
36.
Total Net Position –All Other Funds Combined or Consolidated Totals
(4,675)
37.
Total liabilities and net position
4,715
STATEMENT OF NET COST
Line No.
Gross Program Costs
1.
Gross costs (610000E)
(5.990)
2.
Less: earned revenue
0
3.
Net program costs
(5,990)
7.
Less: earned revenues not attributed to programs
0
8.
Net cost of operations
(5,990)
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
69
Final Upward and Downward Scenario 2018
STATEMENT OF CHANGES IN NET POSITION
Line No.
Cumulative Results from Operations:
Beginning Balances
1.
Cumulative Results of Operations
-
Budgetary Financing Sources:
5.
Appropriations used (570000E)
5,990
14.
Total Financing Sources
5,990
15.
Net Cost of Operations (+/-)
(5,990)
16.
Net Change
-
17.
Cumulative Results of Operations
-
Unexpended Appropriations:
18.
Beginning Balance (310000E)
10,665
20.
Beginning balance, as adjusted
10,665
Budgetary Financing Sources:
24.
Appropriations used (310700E)
(5,990)
25.
Total Budgetary Financing Sources
(5,990)
26.
Total Unexpended Appropriations
4,675
27.
Net Position
4,675
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
70
Final Upward and Downward Scenario 2018
STATEMENT OF BUDGETARY RESOURCES
Line No.
Budgetary resources
Mandatory:
1000
Unobligated balance brought forward, Oct 1 (420100B, 480100B, 480200B,490100B)
3,705
1020.5
Unobligated balance brought forward, Oct 1, as adjusted
3,705
1043
Other changes in unobligated balance
3,995
1051
Unobligated balance from prior year budget authority, net
7,700
1910
Total budgetary resources
7,700
Status of budgetary resources
Unobligated balance, end of year:
2190
New obligations and upward adjustments (total) (Note 31) (480100E – 480100B, 480200E –
480200B, 488100E, 490100E – 490100B, 490200E)
3,025
2413
Expired unobligated balance, end of year (465000E)
4,675
2490
Unobligated balance, end of year (total)
4,675
2500
Total budgetary resources
7,700
Change in obligated balance
Unpaid obligations:
3000
Unpaid obligations, brought forward Oct 1 (480100B, 490100B)
5,045
3012
New obligations and upward adjustments (480100E – 480100B, 480200E – 480200B,
488100E, 490100E – 490100B, 490200E)
3,025
3020
Outlays gross (-) (480200E - 480200B, 490200E, 498200E)
(8,070)
Memorandum add entries:
3100
Obligated balance, start of year (+ or -)
This line is calculated. Equals sum of SBR lines 3000, 3006, 3060, and 3066
5,045
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
71
Final Upward and Downward Scenario 2018
STATEMENT OF BUDGETARY RESOURCES
Budget Authority and Outlays, Net
4176
Actual offsetting collections
(3,995)
4178
Recoveries of prior year paid obligations
3,995
4180
Budget authority, net
-
4185
Outlays, gross (discretionary and mandatory) (480200E – 480200B, 490200E)
8,070
4187
Actual offsetting collections
(3,995)
4190
Outlays, net (total) (discretionary and mandatory)
4,075
4210
Agency outlays, net
4,075
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
72
Final Upward and Downward Scenario 2018
SF 133: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES &
BUDGET PROGRAM AND FINANCING SCHEDULE (SCHEDULE P)
SF 133
Schedule P
Line No.
BUDGETARY RESOURCES
Budget Authority:
Unobligated balance:
1000
Unobligated balance brought forward, Oct 1 (420100B, 480100B, 480200B,
490100B)
3,705
1043
Other changes in unobligated balance
3,995
1050
Unobligated balance total
7,700
1060
Expired unobligated balance brought forward, Oct 1 (480100B, 480200B,
490100B)
1080
Adjustment of expired unobligated balance brought forward, Oct 1 (+ or -)
(487100E, 488100E, 490100E, 490200E)
1081
Recoveries of prior year unpaid obligations in expired accounts (487100E)
1099
Expired unobligated balance total
7,700
1910
Total budgetary resources
7,700
STATUS OF BUDGETARY RESOURCES
New obligations and upward adjustments:
Direct
2001
Category A (by Quarter) (480100E- 480100B, 480200E – 480200E, 488100E,
490100E-490100B, 490200E)
2004
Direct obligations (total)
2180
Obligations (“upward adjustments”), expired accounts (480100E – 480100B,
480200E – 480200B, 488100E, 490100E – 490100B)
3,025
3,025
2190
New obligations and upward adjustments (total)
3,025
2413
Expired unobligated balance, end of year total (46500E)
4,675
2490
Unobligated balance, end of year (total)
4,675
2500
Total budgetary resources
7,700
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
73
Final Upward and Downward Scenario 2018
SF 133: REPORT ON BUDGET EXECUTION AND BUDGETARY RESOURCES &
BUDGET PROGRAM AND FINANCING SCHEDULE (SCHEDULE P)
SF 133
Schedule P
Memorandum (non-add entries):
CHANGE IN OBLIGATED BALANCE
Unpaid obligations:
3000
Unpaid obligations brought forward, Oct 1( 480100B, 490100B)
5,045
5,045
3012
New obligations and upward adjustments (480100E – 480100B, 480200E –
480200B, 488100E, 490100E – 490100B, 490200E)
3,025
3,025
3020
Outlays (gross) (-) (480200E – 480200B, 490200E)
(8,070)
(8,070)
Budget Authority and Outlays, Net
Discretionary:
Outlays, gross
4011
Outlays from discretionary balances (480200E – 480200B, 490200E)
8,070
8,070
4020
Outlays, gross total
3,995
3,995
4080
Outlays, net (discretionary)
4,075
4,075
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
74
Final Upward and Downward Scenario 2018
NO PRE-CLOSING ADJUSTING ENTRIES REQUIRED
CLOSING ENTRIES
C1. To record the closing of adjustments to Paid Delivered Orders – Obligations, Paid.
Budgetary Entry DR
CR
TC
490200 Delivered Orders – Obligations, Paid
9,450
F320
F314
498200 Upward Adjustments of Prior-Year Delivered Orders – Obligations, Paid
3,000
420100 Total Actual Resources – Collected
12,450
Proprietary Entry
None.
C2. To record the closing of adjustments to Total Actual Resources – Collected.
Budgetary Entry DR
CR
TC
420100 Total Actual Resources – Collected
1,855
F322
F314
497200 Downward Adjustments of Prior-Year Paid Delivered Orders – Obligations,
Refunds Collected
1,855
Proprietary Entry
None.
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
75
Final Upward and Downward Scenario 2018
C3. To record the closing of adjustments to Undelivered Orders - Obligations, Prepaid/Advanced.
Budgetary Entry DR
CR
TC
480200 Undelivered Orders - Obligations, Prepaid/Advanced
2,140
F328
487200 Downward Adjustments of Prior-Year Prepaid/Advance Undelivered Orders
– Obligations, Refunds Collected
2,140
Proprietary Entry
None.
C4. To record the closing of revenue, expense and other financing source accounts to Cumulative Results of
Operations.
Budgetary Entry DR
CR
TC
None.
F336
Proprietary Entry
331000 Cumulative Results of Operations
6,210
610000(F) Operating Expenses/Program Costs
4,240
610000(N) Operating Expenses/Program Costs
1,970
570000 Expended Appropriations
5,990
331000 Cumulative Results of Operations
5,990
UPWARD AND DOWNWARD ADJUSTMENTS TO PRIOR YEAR OBLIGATIONS
76
Final Upward and Downward Scenario 2018
C5. To record closing of fiscal-year activity to unexpended appropriations.
Budgetary Entry DR
CR
TC
None
Proprietary Entry
310000 Unexpended Appropriation – Cumulative
5,990
F342
310700 Unexpended Appropriations - Used
5,990
POST-CLOSING TRIAL BALANCE
END OF EXPIRED YEAR 5
BUDGETARY Debit Credit
420100 Total Actual Resources-Collected 4,625
465000 Allotments – Expired Authority
4,625
TOTAL 4,625 4,625
PROPRIETARY Debit
Credit
101000 Fund Balance with Treasury 4,625
310000 Unexpended Appropriations- Cumulative
4,625
TOTAL 4,625 4,625