Resignation or Voluntary Termination Policy

The Ohio State University – University Policies policies.osu.edu Page 1 of 3

Resignation or Voluntary Termination, 9.25

University Policy

Applies to: Staff

Responsible Office Office of Human Resources

POLICY

Issued: 04/27/2005

Revised: 03/18/2022 (minor revision)

University staff may resign their employment at any time, and when doing so, are expected to provide a minimum of two

weeks’ notice of resignation, which includes the last day of employment. Staff who plan to leave their current position to

transfer to another position within the university are also expected to provide two weeks’ notice.

Purpose of the Policy

To establish requirements for staff who end their employment with the university or who plan to leave their current

university position to transfer to another position within the university.

Definitions

Term

Definition

Notice of Resignation

(Notice)

Written communication by staff advising their unit of their intent to end their university employment or transfer to

another university position.

Unit

College or administrative unit.

Policy Details

I. Notice

A. The university expects staff members who plan to resign to submit a two week notice of their resignation to

the unit. Longer notice periods may be appropriate for key positions, and alternative notice arrangements may

be negotiated with the staff member at the unit’s discretion. (See

Staff Recruitment and Selection 4.10

policy.)

B. Staff are expected to report to work until the effective date of their resignation, unless an alternative

arrangement has been made. Staff requests to use vacation or compensatory time prior to the effective date of

their resignation are subject to unit approval.

II. Rescinding a Resignation

A. Classified Civil Service staff may rescind a resignation through the effective date of the resignation.

B. Unclassified staff may submit a request to rescind their resignation through the effective date of the

resignation. Acceptance of their request to rescind their resignation is at the unit’s discretion.

III. Returning University Property

A. Staff must return all university property on or before the effective date of their resignation, at a date, time, and

location determined by the unit.

Resignation or Voluntary Termination, 9.25

University Policy

Applies to: Staff

The Ohio State University – University Policies policies.osu.edu Page 2 of 3

PROCEDURE

Issued: 04/27/2005

Revised: 03/18/2022 (minor revision)

I. Providing Notice

A. Staff ending university employment should provide at least two weeks’ notice of their resignation via

Workday.

B. Staff transferring to another university unit should provide at least two weeks’ notice of their resignation to

their supervisor.

C. Staff holding multiple university positions should provide at least two weeks’ notice of their resignation to

their supervisor for each position from which they are resigning.

D. Staff who are unable to provide two weeks’ notice should consult with their supervisor and/or their Human

Resources Business Partner.

II. Reporting to Work

A. Unless the unit approves a reporting alternative, a staff member who submits notice of resignation must report

to work through and including the effective date of their resignation. Failure of a staff member to do so may

result in a determination that they have abandoned their position, and/or could subject them to corrective

action, up to and including immediate termination from their position.

III. Rescinding a Resignation

A. Classified Civil Service staff may rescind their resignation in writing through and including the effective date

of their resignation.

B. Unclassified staff may submit a written request to rescind their resignation. The request must be submitted

through and including the effective date of their resignation. Although the unit has discretion to accept or

reject an unclassified staff member’s request to rescind their resignation, when a unit receives a request to

rescind a resignation, the unit should consult with Employee and Labor Relations prior to accepting or

rejecting the request.

IV. Returning University Property

A. Staff who resign from university employment must, on or before the effective date of their resignation, return

all university property at a date, time, and location determined by the unit.

B. University property includes, but is not limited to:

1. Keys and any other access control devices to buildings, rooms, vehicles, etc.;

2. Buck ID and any other university-issued ID badges; and

3. Laptops and other electronic equipment.

Responsibilities

Position or Office

Responsibilities

Employee and Labor

Relations

Advise units on interpretation and implementation of this policy.

Staff

1. Provide notice of resignation from position as set forth in the policy.

2. Report to work through and including effective date of resignation unless alternative arrangement has

been made.

3. Return all university property at the date, time, and location determined by unit.

4. Rescind resignation, if desired, as set forth in this policy.

Unit

1. Negotiate alternative notice arrangements with individual staff members, if desired.

2. Provide resigning staff member with a date, time, and location to return university property.

3. Accept a Classified Civil Service staff member’s rescission of their resignation if submitted in writing

prior to, or on, the resignation effective date.

4. Consult with Employee and Labor Relations prior to accepting or rejecting an unclassified staff

member’s request to rescind their resignation.